Pre-Proposal_Minutes_W912JC-19-B-4000_B662.pdf

Pre-proposal Conference Minutes Sample

MEMORANDUM FOR RECORD

SUBJECT: MINUTES OF PRE-PROPOSAL CONFERENCE AND SITE VISIT, SOLICITATION W912JC-

19-B-4000, BUILDING 662 REPAIRS

Date: Date - 1000-1130 hours

1. The list of contractors attending the meeting will be posted along with these minutes to FBO. The following Government representatives attended the subject meeting:

Name Position Mr. Darin L Brun Contracting Officer Mr. Joe Weber Contracting Officer Capt. Jarrod Brunkow Deputy Base Civil Engineer

2. The following items were discussed during the Pre-proposal Conference:

a. The Contract period is 90 days. This includes all work to include cleanup and punch list. We anticipate award of the contract in prior to end of fiscal year. Funds currently not available, but an Authority to Advertise has been issued by NGB for solicitation purposes. Following receipt and approval of bonds we will hold a pre-construction conference and issue NTP.

b. Interested offerors must be registered in SAM. To register go to:

https://www.sam.gov/portal/public/SAM/. You will need your DUNS number register.

3. A review of the solicitation was made by Mr. Brun. He highlighted key areas of the solicitation to the contractors and reiterated the importance for each contractor to thoroughly review the solicitation to ensure they comply with all bidding instructions. Mr. Brun made it clear that he is available at any time prior to bid date to discuss the requirements. The project SOW and drawings were placed on a projections screen and were reviewed by Capt. Brunkow to all attendees. (Sign In Sheet Posted to

FBO)

4. Questions must be submitted in writing via email, especially technical questions to:

darin.l.brun.mil@mail.mil . DO NOT CONTACT the Design Engineers or the Government Engineers.

All questions must be routed through the Contracting Office. All Contractor questions when answered will be posted to the website. If a question arises that will result in a change to the plans or specifications, an official amendment will be issued. All correspondence, questions and answers, amendments etc. will be issued or posted at https://www.fbo.gov/

5. All attendees were walked to all of the various sites including: all areas in the are to be effected.

QUESTIONS:

6. Rubber base reuse or replace in hallway to be painted?

Answer: Contractor shall removal all rubber base and replace with new once floor is complete.

7. Does the vendor need to restripe the yellow markings on the floor?

Answer: Contractor will replace floor markings to original position. Traffic rated tape is an acceptable solution.

http://www.sam.gov/portal/public/SAM/ mailto:darin.l.brun.mil@mail.mil http://www.fbo.gov/

8. Clarify if air handle unit only replaced or is chill water loop being replaced? Is hook up to just chill water coil?

Answer: Contractor is only responsible for tying new HVAC unit into the existing chilled water loop.

There will be no repairs made to the water loop.

9. Conduit Room 314, is it paint to match?

Answer: Yes, paint to match wall color.

10. Is there lead base paint on doors (North Flight Line doors)?

Answer: Assume paint is lead based. Base is not requesting remediation of the LBP in this area, only that the contractor protect their employees against this hazard.

11. Sheet metal shop, is the metal to be painted on the inside?

Answer: Yes, paint to match other door trim.

APPROVED

DARIN L. BRUN, GS12, KANG

CONTRACTING OFFICER