B.07.01 PPC Slides_W912GB23R0025_DC-23-0008.pdf

FY21 PN 93248

Construct Army Lodging Facility

Presented by:

AECOM on behalf of:

U.S. Army Corps of Engineers Europe District

15th March 2023

Notice ID: W912GB19D0006

Baumholder, Germany

ARMY LODGING FACILITY OVERVIEW

BID DUE DATE: April 13th 2023, 10:00 am CEST

• RFIs to be submitted to USACE

• “Permitting” or Notification Process (Kenntnissgabeverfahren) completed as per §83 LBauO RLP

• Design Criteria:

In accordance with the ABG75 US the Contractor must follow German Laws, Regulations and Codes including Rheinland-Pfalz State

Construction Regulations (LBauO), Leitungsanlagen-Richtlinie (LAR), Federal Water Act and DIN Codes or other Standards that represent recognized codes of practice in Germany (Allgemein anerkannte Regeln der Technik).

A list of required DoD criteria is provided below. Unless noted otherwise, the latest version of each must be followed:

US REGULATIONS have been followed with German codes

- UFC (Unified Facilities Criteria)

- IRC (International Residential Code)

- IBC (International Building Code)

- ABA (Architectural Barriers Act)

- NFPA (National Fire Protection Association)

- ASHRAE (American Society of Heating, Refrigerating and Air-Conditioning Engineers)

- ARMY LODGING STANDARS

ARMY LODGING FACILITY OVERVIEW

Project Documents on sam.gov:

• SPECIFICATIONS

• SUBMITTAL REGISTER

• BIDDING SCHEDULE

• DRAWINGS:

- Civil

- Structural

- Architecture

- Life safety

- MEP

- Fire Protection

- Telecom

SMITH BARRACKS SITE ACCESS

HAUL ROUTE TO SMITH BARRACKS

CONSTRUCTION ENTRANCE

MAIN ENTRANCE – NOT FOR CONSTRUCTION

FENCE

NEW LODGE SITE – SOLDIER PARK

PERMITING

• Verbandsgemeinde Baumholder confirmed that the existing sewer has enough capacity for additional discharge. For the storm water a triple below-ground retention system is provided as recommended by VG Baumholder

• Required Protection, Minimization, Compensation and Replacement measures:

- Protection of soil according to DIN 18915

- Protection of adjacent vegetation in accordance with DIN 18920

- Execution of demolition and clearing work outside the breeding season

- Minimization of sealing and working width

- Preservation of habitat trees

- A total of 18 sycamore and 13 walnut trees will be planted on the site, as well as azalea planting beds and thujas

KEY FEATURES

05 06

Site – demolition, clearing

BID OPTION 1

BID OPTION 5

1.BUILDING ENTRANCE

2.PET RELIEF AREA

3.PV CARPORTS

4.BUILDING SIGN

5.TRASH ENCLOSURE / RECYCLING AREA

6.AIR COOLED WATER CHILLER

7.SMOKING SHELTER

8.BICYCLE RACKS

9.PLAYGROUND AREA

10.STORM WATER RETENTION SYSTEM

11. AZALEAS PLANTS

12. DECIDUOUS PLANTS (WALNUT AND MAPLE)

13. GRASS

14. THUJA TREES HEDGE

SITE PLAN

Site – layout, landscaping

EXISTING

FOREST

EXIST

TREE

EXIST

TREE

ATFP:

• The facility and site must comply with

UFC 4-010-01 DoD Minimum

Antiterrorism Standards for Buildings and

HQ USEUCOM AT OPORD 20-12

• 16-meter stand-off distance

• Blast and Progressive Collapse designed exterior walls

• All the exterior doors, windows and storefronts, except utility rooms and stairwells, are blast resistant ATFP

• 3 Active K4 barriers

• Passive crash rated barriers, concrete embedded bollards at full perimeter

• All requirements are already implemented in the design

General:

• 78-unit Lodge – 4-story – GK 4 LBauO RLP

Architectural:

• Plaster façade finish with colour accents upper floors

• Stone tile façade finish ground floor

• Windows, storefronts and Alu sunshades to match accent plaster colour

• Flat roof, min. required slope 4% as pr UFC 3-110-03 Roofing → hard roofing according to DIN 4102-4 (2016) without fire testing

• Windows in the guest rooms to have tilt operation

• Steel canopy with PV panels at the entrance

• Mechanical equipment and PV panels on the roof

Interiors, Finishes, FF&E

• Lobby, dinning and building services, offices and staff rooms on the ground floor (Back of the House, BOH)

• Interior non-load bearing walls typically drywall, masonry in the BOH utility rooms

Interiors, Finishes, FF&E

• Unit typology, size and layout as per Lodge Design Guidelines

Extended Stay Room x 27 (3 ABA)

Family Suite x 51

• 3 cm quartz material for all high traffic and guest room countertops

• Custom broadloom carpet in public corridors and in lobby seating

• Porcelain tile and luxury vinyl tile finish for ground floor - lobby/dining

• All the interior FF&E incl. the coding system are as per Army Lodging

Standards and UFC 4-720-01 → AE-601/AE-602

• FF&E schedule indicates the items to be contractor furnished and those to be government furnished:

- CF/CI - contractor furnished/contractor installed

- GF/GI - government furnished/government installed

- GF/CI - government furnished /contractor installed

• Sole Source Justification (SSJ) FINISH items highlighted gray in the

Finishes list.

• Some finishes listed as equivalent to the brand name (Brand name or equal

Justification and Approval (J&A))

• SSJ NON-FINISH items - RFID / APCO interior wayfinding signage / Hirsch system (panel, card reader, cable, and programming)

Fireplace wall feature and wood slat ceiling in lobby area

Vinyl Wall Accent Guestrooms

GUESTROOM HEADBOARD WALL TO RECEIVE VWC-1, typical Wall Trim in the Guest Corridors

Structural

• Superstructure: Cast-in-situ reinforced load bearing exterior walls, semi-prefabricated concrete (Doppelwände) load bearing interior walls, reinforced concrete slabs, reinforced concrete T-beams and columns in the lobby area, prefabricated interior concrete stairs

• Steel platform for mechanical equipment in the Mechanical Room

• Exterior steel canopy – main entrance

• Substructure: reinforced concrete strip foundations under load bearing walls and reinforced concrete pad foundations under columns

Life Safety

• Classified according to NFPA 101 as Hotel, Dormitory. According to IBC as Residential Group R2

• Classified according to Landesbauordnung as „Beherbergungsstätte“ and as Gebäudeklasse-4 building

• 90 min load bearing concrete walls and columns as well as floor slabs

• 2 building fire sections

Fire Protection

• Fully sprinkler protected (except bathrooms < 5,1 m²/ linen closets < 2,2 m²)

• Fire water supplied by break tank and vertical turbine pump on the ground floor

• Smoke- and CO-Detection at all floors / Separate Smoke Alarms Connected to the FACP for all units

Mechanical – Ventilation, Heating and Cooling

Ventilation system

• Two Air Handling Units (22000m3/h and 14000m3/h) mounted on the roof.

• An AHU located within the laundry room to provide make-up air to the adjacent Dryer room with electric heater;

• An AHU located within the Maintenance room to provide a degree of temperature control within the Mechanical room.

• Suites - Duct is routed to the plenum for the concealed fan coil unit.

• Ventilation duct risers are routed vertically through each of the four shafts.

KEY FEATURES

Ventilation Family Suite and Extended Stay

Ventilation Laundry room

Mechanical – Ventilation, Heating and Cooling (Lodge Building)

Cooling system

• An air-cooled Water-chiller (185 kW) located within the grounds of the Lodge.

• The water-chiller is to be provided with a 500-l buffer vessel.

• The water-chiller utilizes the refrigerant R454b.

• A 34% Eth-Glycol/Water mixture is to circulate within the primary circuit between the water-chiller.

• One heat exchanger for cooling and a 1000 l capacity buffer vessel.

• Multi-split R410A refrigerant gas-based cooling system for the COMMS.

Heating system

• 800kW district heating transfer station serving space heating and domestic hot water generation.

• Room heating via radiators and fan coil unit.

• Two 1500 l capacity buffer vessels.

Mechanical room

• Metallic mechanical platform in the mechanical room.

KEY FEATURES

Mechanical room heating/cooling equipment diagram

Mechanical room heating/cooling equipment diagram

Plumbing – Wastewater, Potable water and Roof drainage (Lodge Building)

Wastewater system

• All main drains operate under gravity flow.

• Branch connections to the bathrooms are in PP-Silent, branch connection to the laundry and main kitchen in ground floor are in Cast iron (SML).

• Condensate drain line pipe made of PVC.

• The ground pipes are specified as PP-MD (KG-2000)

Potable water system

• Potable water pipe material is stainless steel.

• Primarily hot water recirculating system in the building supplemented at few location with instantaneous water heater.

• Flushing station in toilets are equipped with volume flow sensors. BMS set-up for flushing control.

Roof Drainage system

• Pipe-in-pipe system for main and emergency drain in the roof

• Variant A – gravity flow / Variant B - siphonic flow

Roof drainage diagram

Mechanical –Heating (Building 8661)

Steam Station

• Heat transfer station Steam to Water (800 kW) in the existing heating plant building 8661.

• Expansion vessel with a total volume of 600l.

(*Limited space available for assembling due to the existence of an old heat transfer station)

KEY FEATURES

Mechanical – Building Management System (BMS)

• A Direct Digital Control (DDC) monitoring and control system utilizing BACnet communication protocol.

• Controls and monitors building level systems such as the chiller, heat water heat exchangers , and ventilation units.

• Monitors and records utility consumption such as domestic water, district heat and photovoltaic power production.

• Provides occupied/unoccupied scheduling capabilities.

• Generates messages such as equipment alarms and maintenance reminders.

East-west mounted PV-system

Electrical - Power

• New transformer next to the existing transformer station

• Building main distribution panel

• Sub-distribution panels: floor distribution panels, Laundry, COMM, Kitchen

• Commercial television for accommodation units

• PV-system on the roof and entrance canopy

• Lightning Protection System

• Elevators

• Optional Items: - PV-panels on the carport roof

Electrical - Lighting

• Site and exterior building-mounted LED lighting served by the building distribution system

• Interior LED lighting

• Local occupancy sensor lighting control in non-guest room spaces and in guest bathrooms

• Emergency lighting provided primarily by luminaires with integral batteries monitored by lighting controller

• Emergency lighting provided by central battery in stairs and at exterior exits

• Special lighting to be coordinated with wood slot ceilings in lobby and coves in corridors

• Emergency lighting system

Cybersecurity

• Two district data system, one military, one guest each installed with Cybersecurity protection

• Protection for integrated communications for security, BAS/UMCS, and access control.

Environmental / Geotechnical

• Radon mitigation system - radon drainage piping system under ground slab → non-active / no extraction fan

• Soil consists of well drained soils with loose density and medium density. Heavily weathered starting at approx. 5 m below grade

• LEED Silver Certification

KEY FEATURES

Electrical – Telecommunication

• Hardwired and RFID access control card reader system

• Category 6 voice/data system and outside plant cabling

• Commercial cable television system

• Intercom at gates and vestibule

• Duress system for front desk and cash room

• Emergency call system for accessible public restrooms

• Infrastructure for government-furnished, government-installed CCTV surveillance system

• Audio intercom system with four master stations and three entry stations

FLOOR PLANS – Ground Floor

FLOOR PLANS – Typical Floor

Fire Area 1 Fire Area 2

60min (REI60+M) also under additional mechanical stress

90min (EI90)

30min (EI30)

FLOOR PLANS – Roof with HVAC and PV Panels

(NON COMBUSTIBLE MATERIALS

ONLY IN THIS ZONE)

RVA

RVA/

ROOF ACCESS

FLOOR PLANS – Sound Protection

Walls between guest rooms and corridors shall have a Minimum STC rating of 54 per UFC 4-720-01 as more stringent than DIN 4109, increased requirements and DIN EN ISO 12354-1.

Connecting door; typ. - T30 door, soundproofing Rw,P=50dB as per DIN 4109

Entry door; typ. – tight-closing, soundproofing

Rw,P=47dB as per DIN 4109

1. CONTINUOUS FIRE

PROTECTION BARRIER,

MINERAL WOOL MIN 20cm HIGH

2.3-LAYER MINERAL PLASTER

ON 160 MM EPS INSULATION,

GLUED

3. RIGID EXPANDED

POLYSTYRENE 0.035 W/mK

4.ACCENT PLASTER

5.MINERAL WOOL 0.035 W/mk

6.ALUMINIUM ATFP WINDOW,

Uw=1,3 / Ug=1,1= 1,3 (W/m²K)

7.XPS SLOPED INSULATION

CONSTRUCTABILITY - Façade 3

HORIZONTAL MINERAL WOOL FIRE BARRIER BY EPS INSULATION

FAÇADE

Plaster - wall paint color: RAL 080 93 05 - Milk star white

Accent color:

RAL 7043

Traffic grey

Canopy color:

RAL 7043

Traffic grey

Windows frame color: RAL 7043

Traffic grey

Rock type:

Soft stone, limestone

Surface:

a. – Light sand range

b. – Dark grey range

Joints:

Dark grey

CONSTRUCTABILITY – Vestibule / Canopy

1.10MM STONE TILE GLUED ON FIBERGLAS MESH

AND BASE COAT ON CAST IN-PLACE CONCRETE

WALL

2.3-LAYER MINERAL PLASTER ON 160 MM EPS

INSULATION, GLUED

3.RIGID EXPANDED POLYSTYRENE 0.035 W/Mk

4.XPS INSULATION ONLY FOR LENGTH OF VESTIBULE

5.DRAINAGE PIPE DIAMETER 75mm

6.STOREFRONT PANEL - DOUBLE LAYER OF 3mm

ALUMINIUM SHEET WITH

MINERAL FIBER INSULATION

7.ALUMINIUM GRID CEILING WITH REMOVABLE PANEL

8.ATFP STEEL GLAZED SLIDING DOOR

9.TRAPEZOIDAL METAL SHEET FIXED TO

STRUCTURAL FRAMING

10.CANOPY STEEL FRAME

CONSTRUCTABILITY– corridor utilities / fire wall

CONSTRUCTABILITY – Ceilings

1.Wood slot ceiling in the Lobby 3.FR Metal Ceiling in corridors2.Self-supported gb ceiling in lobby

2 3

CONSTRUCTABILITY – Roof Access

STAINLESS STEEL SAFETY

HANDRAIL 1100mm HEIGHT WITH

CONCRETE FOOTS

2.Roof Access / Smoke Exhaust (RWA)1.Elevators

• at least one elevator in the facility shall have a minimum elevator footprint of 2100mm depth and 1370 mm in width in order to meet UFC 3-490-06, DIN EN 81 & ABA

ROOF ACCESS MIN: 900x2400mm

SHIP LADDER, authorized personnel only

STELL FRAMED MASH INCLOSURE

2.Mechanical Platform

1 2

1.Sprinkler Tank

CONSTRUCTABILITY – Mechanical Platform

STEEL GRATING

S235 - 5 SECTIONS

STEEL GRATING S235

ON STEEL POST AND

BEAM STRUCTURE

BID OPTIONS

Bid Option 001

Playground (finish grading, play surface, fencing and playground equipment)

Commercial Laundry Equipment Prep Kitchen/Dining Equipment

(Furniture excluded)

Bid Option 002 Bid Option 003

BID OPTIONS

c. ABA Extended Stay Room

Kitchenette incl. appliances and

Vanity

a. Family Suite Kitchenette incl.

appliances, Open Shelving and

Vanity

d. Employee Breakroom

Kitchenette

b. Standard Extended Stay

Room Kitchenette incl.

appliances and Vanity

Bid Option 004

BID OPTIONS Bid Option 005: Parking PV Carport (carport structure and PV panels incl. Installation)

TRASFORMER BUILDING - 86164

1. WATERPROOFING MEMBRANE

2.PREFABRICATED CONCRETE

3.METAL GRATE

4.GRAVEL

5.ALU LOUVER

CIVIL WORKS - Stormwater Collection & Retention System

CIVIL WORKS - Sanitary Sewer System

CIVIL WORK - Fire & Domestic Water Service

CIVIL WORK - Fire & Domestic Water Service

CIVIL WORKS – Electric Service

CIVIL WORKS – Cooling Service

CIVIL WORKS –Heating Service

Thank you.

PROCUREMENT MATTERS

RYAN SHOEMAKER

CONTRACTING OFFICER

PHILLIP GARRISON

CONTRACT SPECIALIST

NAF Baumholder Army Lodging Facility, Baumholder, Germany

• Procurement Timeline

• System for Award Management

• Pre-Proposal Inquiries & ProjNet

• General Submission Information

• Submission Requirements

• Source Selection Approach

• Debriefings

OVERVIEW

• Contractors may ask questions during this Pre-Proposal Conference and Site Visit; however, those questions should also be submitted in writing in ProjNet Bidder Inquiry.

• These slides and sign-in sheets will be posted to sam.gov.

QUESTIONS DURING CONFERENCE AND SITE

VISIT

• RFP Issued – 24 February 2023

PROCUREMENT TIMELINE

• Pre-Proposal Conference – 15 March 2023

• Pre-Proposal Site Visit – 15 March 2023

• Pre-Proposal Inquiries Due – 23 March 2023

• Revised date will reflect in amendment 001

• Proposal Due Date – 13 April 2023

• Subject to change via amendment

• Anticipated Award – late July/ early August 2023

• Provisions/clauses require all contractors to register and maintain an active SAM entity registration in order to be eligible for contract awards, as prescribed by the regulation at FAR Subpart 4.11.

Solicitations Provision: FAR 52.204-7 SAM Contract Clause: FAR 52.204-13 SAM Maintenance

• Contractors are required to update SAM registration ANNUALLY.

• In order to be eligible for the contract award resulting from this solicitation, Offerors are advised to take immediate action to ensure your SAM entity registration is current and/or will be current at the time of proposal receipt by this contracting office.

SYSTEM FOR AWARD MANAGEMENT

Ref: RFP Section 00 21 16 - Instructions

• U.S. Federal Government mandates contractor registration in the System for Award Management (SAM) prior to the award of a Federal contract.

• How does your company register in SAM? Go to: https://www.sam.gov/

• The website contains a video overview briefing and user guides for assistance.

• For Help with SAM or FBO, Contact the Federal Service Desk: www.fsd.gov Live Chat or Web form or via Phone U.S. Calls: 866-606-8220 International Calls: 334-206-7828 Hours of Operation: Monday - Friday 8 a.m. to 8 p.m. ET

SYSTEM FOR AWARD MANAGEMENT

Ref: RFP Section 00 21 16 - Instructions https://www.sam.gov/ http://www.fsd.gov/

Offerors shall submit inquiries via “Bidder Inquiry” in ProjNet at www.projnet.org\projnet. See the solicitation for ProjNet registration instructions.

Bidder Inquiry Key:

6H7ARU-29WK8Z

Bidder Inquiries will be closed to new inquiries 23 March 2023 (subject to change via amendment) in order to appropriately respond and amend the solicitation, if necessary.

PRE-PROPOSAL INQUIRIES VIA PROJNET

Ref: RFP Section 00 21 16 - Instructions

Select USACE

Enter Email http://www.projnet.org/projnet

• The Government contemplates that the solicitation will result in a single Firm- Fixed-Price construction contract award using a best value tradeoff source selection process. This process permits tradeoffs among cost or price and non-cost factors.

• Offeror’s shall monitor the System for Award Management (sam.gov) for any amendments issued to the solicitation.

GENERAL SOLICITATION INFORMATION

Ref: RFP Section 00 21 16 - Instructions

• File Size Limitations. Offerors are advised that the file size limitation is 10MB due to email server restrictions.

• File Name. Each filename shall begin with the solicitation number, followed by the word “RESPONSE”, followed by your firm’s name, and finally a brief file description. EXAMPLES:

(1) “Firmname W912GB23R0025 PROPOSAL Volume I.pdf”

(2) “Firmname W912GB23R0025 PROPOSAL Volume I Schedule.XER”

(3) “Firmname W912GB23R0025 PROPOSAL Volume II.pdf”

GENERAL SUBMISSION INFORMATION

Reference Section 00 21 16 Instructions

File Organization, Formatting, and other instructions.

• Although hard copies are not accepted, each file shall be clearly indexed, and logically assembled. Font size shall be 10 point or larger and font text shall be legible. Pages shall be letter or A4 sized--larger page sizes (such as 11x17 foldouts, etc.) will be counted as two pages.

• Offerors shall prepare proposals in the English language.

• Proposals shall be in a narrative format, organized and titled so that each section of the proposal follows the order and format of the factors. Information presented should be organized so as to pertain to only the evaluation factor in the section that the information is presented.

• Files shall be submitted in their native format (i.e. doc, xls, ppt, etc.), or if in pdf format, shall be in searchable text.

GENERAL SUBMISSION INFORMATION (CONT)

Submission & Deadline.

• Interested parties shall submit responses no later than the date specified on solicitation document.

• The time & date of proposal receipt will be the delivery time & date recorded of email receipt on the Government’s server. The time the electronic submission is sent by the interested party is not determinative.

• Do not assume that electronic e-mail submission will occur instantaneously.

Offerors should time their email submission with prudence by not waiting until the last few minutes—this will allow for unexpected delays in the transmittal process and troubleshooting. Offerors are encouraged to keep a copy of the delivery and/or read confirmation for their record but shall also request confirmation.

BASIS FOR AWARD:

The Government will utilize the Best Value Tradeoff Process for Source Selection in accordance with FAR 15.101-1 to determine best value. This process permits tradeoffs among cost or price and non-cost factors. Award will be made to the Offerors proposing the combination most advantageous to the Government based upon an integrated assessment of the proposals received, including the evaluation factors described in paragraph C of this section. The Government considers it to be in its best interest to allow award to other than the lowest priced Offeror or other than the highest technically rated Offeror.

The Government Source Selection Team (SST) will evaluate proposals according to the factors listed below.

Offerors are required to provide data addressing all stated factors in a clear and understandable format. Proposals that do not clearly address all factors may be considered unacceptable and may not receive further consideration.

Factor 1: Past Performance Factor 2: Management Approach Factor 3: Technical Approach Narrative and Schedule Factor 4: Price

The non-price factors, when combined are significantly more important than the price factor.

Factor 1: Past Performance, Factor 2: Management Approach, and Factor 3: Technical Approach Narrative and Schedule are of equal importance.

RFP, VOLUME I, NON-PRICE

Section A – Executive Summary. Offerors shall Include a one (1) page cover letter and any applicable fully-executed JV agreements and fully executed teaming agreements. The Executive Summary shall not exceed ten (10) pages in total.

The cover letter shall be in accordance with FAR 52.215-1(c)(2), including:

• The Solicitation number.

• The Offeror’s name, address, and phone/email contact information.

• A statement specifying the extent of agreement with all terms, conditions, and provisions included in the Solicitation and agreement to furnish any or all items upon which prices are offered.

• Names, titles, and telephone / email contact information of persons authorized to negotiate on the Offeror’s behalf with the Government in connection with this Solicitation.

• Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent’s authority.

SUBMISSION REQUIREMENTS

Reference Section 00 21 16 Evaluation

Section A – Executive Summary. (Continued)

JV agreements shall include the following:

(1) A copy of their JV agreement in English, signed by all parties of the JV.

(2) A detailed statement outlining the following in terms of percentages, where appropriate:

a) The relationship of the JV parties in terms of business ownership, capital contribution, and profit distribution or loss sharing.

b) The management approach of the JV in terms of who will conduct, direct, supervise and control the project and have custody and control of the assets of the JV and perform the duties necessary to complete the work.

c) The structure of the JV and decision-ranking responsibilities of the JV parties in terms of who will control the manner and method of performance of the work.

d) Identification of the key personnel having authority to legally bind the JV to subcontracts and state who will provide or contract for the labor and materials for the JV.

e) Identification of party maintaining the JV bank accounts for the payment of all expenses and the deposits of all receipts, keep the books and records, and pay applicable taxes for the JV.

f) Identification of party furnishing the facilities, such as office supplies and telephone service.

g) Identification of party having overall control of the JV.

Section A – Executive Summary. (Continued)

JV agreements shall include the following:

(3) Other sections of the proposal shall identify, where appropriate, whether key personnel are employees of the individual JV parties and identify the party, or hired as employees of the JV

(4) A statement in the agreement that each member of the JV will be jointly and severally liable for any obligations under the contract.

(5) A complete and legally binding document with all the information required under this section titled “JVs” shall be included.

Other formal teaming agreements (also see C. EVALUATION APPROACH, 2. TEAMING ARRANGEMENTS) shall include the following:

• A copy of their teaming agreement in English, signed by all parties of the team.

Section B - Factor 1, Past Performance.

SUBMISSION REQUIREMENTS: Offerors shall submit a minimum of two (2) and a maximum of five (5) projects completed within the last ten (10) years (from the RFP issue date) which are similar to these projects in size and scope. Projects completed more than ten (10) years before the solicitation issue date may be considered for evaluation purposes but may lessen the overall relevancy rating for that project.

• Projects considered similar in size will have a minimum cost of $25,000,000.

• Substantially complete is defined as project completion of at least 80% of the awarded contract scope/amount. Projects considered similar in size will have an award amount at or above $25,000,000.00. Projects considered similar in scope will be vertical multi-story construction projects.

Section B - Factor 1, Past Performance, Continued.

SUBMISSION REQUIREMENTS: Projects that contain the features below may be considered to be more relevant:

i. New lodging facilities construction.

ii. Other new vertical construction, such as apartment building and multi-family housing.

iii. Projects demonstrating working on sites having restricted access, such as military installations.

iv. Projects that demonstrate work in Germany.

v. Projects that demonstrate working for the United States Government Department of Defense.

vi. Projects demonstrating working with proposed Key Subcontractors, team members and/or the proposed JV Partners.

The Offeror should complete a Past Performance Information Sheet provided as an attachment to the RFP. Past Performance Information Sheets shall not exceed four (4) pages per project.

• Past performance completed as/by a subcontractor will be considered Not Relevant and will not be reviewed.

For each project submitted under Factor 1, Offerors shall include completed Contractor’s Performance Assessment Reporting System (CPARS) record or completed Past Performance Evaluation Questionnaire (PPQ) Form if a CPAR is not available.

SUBMISSION REQUIREMENTS (CONT)

Section B - Factor 1, Past Performance, Continued.

EVALUATION CRITERIA: The Government will first evaluate the relevancy of recent past performance identified in the proposal in response to the Submission Requirements paragraph above. By using the criteria above, the Government will determine how relevant a past project is when compared to the scope, size, and magnitude of effort and complexities of the solicited project. A relevancy rating will be assigned to each submitted project using the Past Performance Relevancy Ratings table below.

Section B - Factor 1, Past Performance, Continued.

EVALUATION CRITERIA: The SST will next review how well the offeror performed on those projects. The Government reserves the right to check any or all cited references to verify supplied information and to assess owner satisfaction. In addition to the information submitted by the Offeror, the Government may review any other sources of relevant information for evaluating past performance, including similar projects other than those submitted by the Offeror. The Government will, at a minimum, review past performance information retrieved through the Contractor Performance Assessment Reporting System (CPARS), using all CAGE/Unique Entity Identifier numbers identified in the offeror’s proposal. Other sources may include, but are not limited to, past performance information retrieved from inquiries of owner representative(s), Federal Awardee Performance and Integrity System (FAPPIS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the offeror.

The Government will assign a final, overall Performance Confidence rating, using the ratings in the Performance Confidence Assessment table below. The Government will review all past performance information collected and determine the quality of the offeror’s performance, general trends, and usefulness of the information and incorporate this information into the performance confidence assessment. The past performance confidence assessment rating is based on the offeror’s overall record of recency, relevancy, and quality of performance.

Section B - Factor 1, Past Performance, Continued.

EVALUATION CRITERIA: In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the Offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305(a)(2)(iv)). The Offeror will be assigned a “neutral” past performance with a performance risk of “unknown”.

A “Neutral (unknown) Confidence” will be assigned under the Performance Confidence Assessment evaluation. If an Offeror has no relevant past performance history, the Offeror must affirmatively state that it possesses no relevant directly related or similar past performance.

Section B - Factor 1, Past Performance, Continued.

Section C - Factor 2, Management Approach. (Submission Requirements) The Offeror shall provide a Management Approach limited to 10 pages, including the following:

i. One (1) organizational chart and a narrative description of the Offeror’s overall structure and management of the project team from the Offeror’s

Headquarters to the Offeror’s site office(s). The chart and narrative must:

− identify all offices involved in this contract with locations − identify position(s) to communicate with the U.S. government − identify all positions by title, organization, and physical location, including subcontractors and consultants − include lines of reporting and technical areas of responsibility under the contract − clearly show the lines of authority of the Offeror’s Project Manager, Project Superintendent(s), CQC System Manager(s), Quality Control

Representative(s), and Site Safety and Health Officer(s), including all JV Partners and subcontractors (and each firm’s roles and responsibilities), when applicable

ii. Discuss how the Offeror will ensure consistent quality across the team. Discuss quality control lines of authority between subcontractors and prime.

iii. Discuss how the Offeror will ensure consistent safety across the team. Discuss safety lines of authority between subcontractors and prime.

iv. Discuss the Offeror’s plan to obtain, retain, coordinate, and manage subcontractors. Include any established relationships with organizations qualified for work within the scope of this RFP, including number of projects that have been completed together and/or number of years of partnering. Identify the significant aspects of the work that are to be self-performed and those that will be subcontracted. Identify the nature and overall percent of work that will be performed by the Prime Contractor and all key sub-contractors. Offerors are reminded of the requirements of 52.236-1, Performance of Work by the Contractor.

v. Discuss knowledge of construction and permitting requirements in Germany to include coordination with local authorities.

vi. The Offeror’s management and onsite staff’s ability to communicate in German and English.

Section C - Factor 2, Management Approach. (Submission Requirements) Continued.

vii. The Offerors should identify any additional and/or unique management advantages their proposal provides to the Government.

Greater weight will be given to each of the following when assessing Offeror’s relevant experience:

• Contractor’s staff that have on-site decision-making authority to include, but not limited to, negotiations, resolution of issues, resources, and the level of authority delegated to address issues

• Organizational relationships which have been used on other projects that are same or similar to the scope of this RFP

• Proposals that provide a description of relationship/contractual agreement with proposed subcontractors

• Depth and breadth of technical experience and qualifications as it relates to the responsibilities of proposed key personnel

• Key personnel experience working for the Prime contractor and with other key personnel

• Prime contractor key personnel and key subcontracting team experience working in the area of responsibility covered under the

RFP.

Section C - Factor 2, Management Approach. (Evaluation Criteria) The Offeror’s Management Approach will be evaluated for completeness, reasonableness, risk, and logic. The Government will evaluate whether and to what extent the Management Approach:

i. Clearly defines the planned organization structure and presents a logical, viable approach to perform the work described in the RFP documents and achieve the desired quality.

ii. Delineates lines of authority appropriately including the relationship between the headquarters’ office and the site office, including all involved with the management of the contract including subcontractors and JV partners (where applicable) and identifies which personnel are identified to communicate with the Government.

iii. Comprehensively describes the duties, roles, major responsibilities, and authorities for key personnel, including roles of authorities for subcontractors and JVs.

iv. Whether the Offeror demonstrates a thorough knowledge of construction and permitting requirements in Germany to include coordination with host nation authorities.

v. Whether the Offeror demonstrates a thorough understanding of certification and registration requirements for companies in Germany and the ability to meet the requirements along with the demonstrated ability to communicate in German and English.

Section C - Factor 2, Management Approach. (Evaluation Criteria), Continued.

Section C - Factor 2, Management Approach. (Evaluation Criteria), Continued.

The adjectival ratings, defined below, are not separate ratings, but will be used to define the levels of risk in the previous table:

Section D - Factor 3, Technical Approach Narrative and Schedule. (Submission Requirements)

The Offeror shall provide a comprehensive plan describing their proposed approach to executing the work required by the RFP documents. The plan shall consist of (1) a Technical Approach Narrative and (2) Schedule. Limited to 10 pages for the Technical Approach Narrative, to include:

i. Describe the offerors overall plan for executing the work from NTP to final completion (refer to RFP for further detail).

ii. Identify long lead-time items and describe steps to be taken to ensure they will be available on site timely.

iii. Identification of large equipment (including any proposed construction cranes, and batch plants) to be used to perform the work along with the source (self-owned, subcontractor, etc.).

iv. Identification of up to five (5) main risks identified by the offeror in their schedule, along with mitigation measures.

v. Clearly identify any constraints on the schedules presented (e.g., labor or material availability, permits, weather, etc.).

* The Technical Approach Narrative shall not exceed ten (10) pages. Technical Approach Narrative submissions exceeding 10 pages will not be read or evaluated beyond the first 10 pages.

Section D - Factor 3, Technical Approach Narrative and Schedule. (Submission Requirements)

The Schedule must include both a Schedule and a Schedule Narrative consisting of the following:

i. A schedule prepared in Primavera P6 and submitted in PDF format specifically tailored to the project contemplated by the solicitation. The schedule shall include all the major portions of work, including submittals, reviews and approval periods.

ii. A description of activities along the critical path of the schedule and all activities with less than one week of float with their relation to the critical path.

iii. Explanation of how durations were determined, and logic developed.

Section D - Factor 3, Technical Approach Narrative and Schedule. (Evaluation Criteria)

The Technical Approach Narrative and Schedule will be evaluated as one factor. The Offeror’s Technical Approach Narrative and schedule for the project will be evaluated for completeness, logic, reasonableness, and risk associated with the proposed schedule as compared to the Solicitation requirements. As part of the evaluation, the Government will assess:

I. Whether and to what extent the narrative and schedule correlate and support one another II. How well the proposed schedule meets the contractual milestone dates and performance requirements defined in

Specification Section 01 11 00 Summary of Work III. The strength of understanding of the project scope, and restrictions which must be considered in the schedule (e.g., durations of activities, long lead items, critical milestones, logic of proposed phasing, etc.).

IV. The realism of the schedule

The Government may use independent judgment concerning logic, constraints, and typical construction durations.

Section D - Factor 3, Technical Approach Narrative and Schedule. (Evaluation Criteria) Continued.

Section D - Factor 3, Technical Approach Narrative and Schedule. (Evaluation Criteria) The adjectival ratings, defined below, are not separate ratings, but will be used to define the levels of risk in the aforementioned table:

DEFINITIONS. The following definitions are provided to assist evaluators in the evaluation process:

• Strength. An aspect of an Offeror’s proposal that has merit or exceeds specified performance or capability requirements to the advantage of the Government during contract performance.

• Significant Strength. An aspect of an aspect of an Offeror’s proposal with appreciable merit or will exceed specified performance or capability requirements to the considerable advantage of the Government during contract performance.

• Weakness. A flaw in the proposal that increases the risk of unsuccessful contract performance. See FAR 15.001.

• Significant Weakness. A flaw in the proposal that appreciably increases the risk of unsuccessful contract performance. See FAR

15.001.

• Deficiency. A material failure of a proposal to meet a Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level. See FAR 15.001.

• Clarification. Limited exchanges between the Government and Offerors that may occur when award without discussions is contemplated. See FAR 15.306.

• Adverse Past Performance. Past performance information that supports a less than satisfactory rating from sources where the information is from other than formal rating systems such as CPARS or FAPIIS.

VOLUME II, ADMINISTRATIVE MATTERS / PRICE

Section A – Executive Summary. Offerors shall submit a one (1) page cover letter in accordance with FAR 52.215-1(c)(2), including:

• The Solicitation number.

• A statement specifying the extent of agreement with all terms, conditions, and provisions included in the Solicitation and agreement to furnish any or all items upon which prices are offered.

• A statement indicating which type of Bid Guarantee will be submitted with proposal, or if the Offeror intends to submit a Bank Letter of Assurance (refer to Section D below).

• Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent’s authority.

Section B – Completed Solicitation Form (and amendments). Offerors shall submit a completed Standard Form (SF) 1442 using a printed copy of the SF 1442 included in this Solicitation. If applicable, Offerors shall also submit a completed SF 30 for each Solicitation amendment, acknowledging all the amendments.

Section C – SAM Registration, Representations & Certifications. Offerors shall submit the following:

i. A completed clause FAR 52.204-8(d).

ii. A copy of their current “Entity Registration” in the System for Award Management (SAM) as recorded at www.sam.gov, showing the following sections: “core data, “assertions”, and “POCs”.

iii. A copy of their current “FAR & DFARS Report” that demonstrates all their completed representations and certifications as recorded at www.sam.gov.

SUBMISSION REQUIREMENTS (CONT)

http://www.sam.gov/

Section D – Bank Letter of Assurance (BLA), Bank Letter of Guaranty (BLG), Bonds, Insurance and other Sureties, and Financial Information.

1. If an offeror intends to provide performance and payment bonds upon contract award, it must provide with its proposal a Bid Bond or other Bid Guarantee conforming to the requirements in FAR provision 52.228-1.

2. If an offeror intends to provide a BLG upon contract award, it must provide with its proposal a BLA equal to 10% of the proposed price and substantively following the model provided in the RFP.

3. If an offeror intends to provide an Irrevocable Letter of Credit” upon contract award, it must provide the contracting officer a credit rating from a recognized commercial rating service that indicates the financial institution has the required rating(s) as of the date of issuance of the ILC as per FAR 52.228-14(d).

4. Certified or cashier’s checks, bank drafts, money orders, or currency equal to 10% of the proposed price and shall be in the same currency as the currency specified for the award of the contract. The checks, drafts, or money orders shall be drawn to the order of the U.S. Army Corps of Engineers Europe District Finance and Accounting Officer.

5. United States bonds or notes equal to 10% of the proposed price. The bond or note must be accompanied by a duly executed power of attorney and agreement authorizing the collection or sale of such United States bonds or notes in the event of default of the principal on the bond.

*If an offeror will use any of the Bid Guarantee options described in paras. 3-5, above, or a BLA described in para. 2, above, their proposal must indicate that intent at Volume II Section A. Only the above options will be considered acceptable unless an alternative is approved by the contracting officer in advance of the closing date for the receipt of proposals in a formal amendment to the solicitation.

Section D – Bank Letter of Assurance (BLA), Bank Letter of Guaranty (BLG), Bonds, Insurance and other Sureties, and Financial Information.

FAILURE TO PROVIDE A BID GUARANTEE OR LETTER OF ASSURANCE AS PRESCRIBED ABOVE WILL DETERMINE YOUR PROPOSAL TO BE INCOMPLETE AND IT WILL NOT BE EVALUATED. FAILURE TO PROVIDE A PAYMENT AND PERFORMANCE BOND OR A BLG AS PRESCRIBED ABOVE MAY BE GROUNDS FOR TERMINATION FOR DEFAULT.

HOWEVER, THE OFFEROR MAY SUBMIT COMPLETE AND PROPERLY EXECUTED ELECTRONIC COPIES OF ANY OF THE ABOVE REQUIRED DOCUMENTS WHEN THEY ARE DUE IF ORIGINALS CANNOT BE OBTAINED DUE TO COVID- 19 VIRUS RESTRICTIONS, PROVIDING THAT THE ORIGINAL DOCUMENTS ARE FURNISHED TO THE GOVERNMENT

AS SOON AS THEY ARE AVAILABLE.

Section E – Price Submission Requirements. The Offeror is required to submit a completed Price Schedule (see Section 00 10 00 of the RFP) that includes completion of all contract line item numbers (CLINs) with the exception of CLIN 0004 and its subCLINs. An Offeror that fails to submit a complete price proposal may be considered unacceptable and may not receive further consideration.

*CLIN 0004 and its subCLINs are for the permitting fee to be paid out by the U.S. Government to the German Government.

Evaluation Criteria. Price will not be assigned an adjectival rating, but rather the Government will evaluate CLIN prices and total evaluated price in accordance with FAR 15.404-1. Offerors are reminded, in accordance with FAR 52.215-20, the Contracting Officer may require additional Other than Cost and Pricing Data to support analysis as required to determine a price fair and reasonable in accordance with FAR 15.403-1. Total evaluated price consists of the base bid items, and all (if applicable) option bid items (all CLINs total). The Government will evaluate all options and has included the provision FAR 52.217-5, Evaluation of Options (JUL 1990) in the Solicitation. In accordance with FAR 52.217-5, evaluation of any options will not obligate the Government to exercise those option(s). Analysis will be performed by one or more of the following techniques to ensure a fair and reasonable price:

(i) Comparison of proposed prices received in response to the Solicitation.

(ii) Comparison of proposed prices with the independent Government cost estimate.

(iii) Comparison of proposed prices with available historical information.

VOLUME II, EVALUATION APPROACH

TEAM ARRANGEMENTS. As described in FAR Subpart 9.6, it is the Government’s policy to recognize the integrity and validity of contractor team arrangements. For a teaming arrangement to be recognized for purposes of source selection evaluation and the application of non-price factors, there must be full disclosure of the teaming arrangement and company relationships in the team's proposal. The proposal must include a narrative that explains the major or critical aspects of the work to be performed by each team member (to include identification of team members, a full delineation of roles and responsibilities of team members, and the duration of the agreement, etc.).

The proposal must also include an agreement that has been executed between/among all team members. The proposal and agreement must be consistent; substantive inconsistencies between the proposal and agreement may be construed against the Offeror. The timely submission of the executed teaming agreement prior to award shall be a precondition to a finding of responsibility.

NOTE: For the purposes of evaluation under this RFP, if one of the parties in a teaming arrangement possesses relevant past performance, the past performance of that firm will be considered as the past performance of entire teaming arrangement.

VOLUME II, EVALUATION APPROACH

DISCUSSIONS:

GENERAL INFORMATION. The Government intends to award without discussions, in accordance with the provisions of the RFP and applicable acquisition regulations. The Government will evaluate offers in accordance with the NON-PRICE EVALUATION FACTORS as described above, and the Offeror’s proposed price. Pursuant to FAR 15.306(d), however, discussion sessions may be held after proposals have been evaluated if the Contracting officer determines them necessary to determine that award will satisfactorily provide the Government its requirement at a fair and reasonable price. Should discussions take place, a competitive range will be established and all Offerors in the competitive range will be allowed an opportunity to submit Final Proposal Revisions. In addition, if the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

DISCUSSION SCHEDULING. If discussions are conducted, the Contracting Officer will schedule the discussion sessions, and each Offeror will be notified in advanced. The Contracting Officer will provide additional instructions with the notification.

What is a Debriefing?

A Debriefing under FAR Part 15 is an opportunity for an offeror to better understand the basis for an agency’s selection decision.

Debriefings give you a chance to hear from the agency regarding:

• the evaluation process;

• how your proposal was evaluated in relation to the evaluation criteria;

• what was successful in your proposal;

• what was lacking in need of improvement in your proposal; and

• reasonable responses to relevant questions about whether the source selection procedures were followed.

Offeror must submit a debriefing request to USACE within 3 calendar days after notification of exclusion from the competitive range or contract award.

DEBRIEFINGS

FINAL COMMENTS / POINTS OF CONTACT

These slides only summarized portions of the solicitation. It is the Offeror’s responsibility to thoroughly read the entire solicitation and understand the requirements. You may be disqualified for submitting a proposal that does not meet all the requirements.

Points of Contact:

Mr. Phillip Garrison Contract Specialist Phone: +49 611 9570 2775 Email: phillip.garrison@usace.army.mil

Mr. Ryan Shoemaker Contracting Officer Phone: +49 611 9744 2746 Email: ryan.s.shoemaker mailto:phillip.garrison@usace.army.mil

QUESTIONS?

U.S. PROCUREMENT LAW &

OVERSEAS CONTRACTING

IN GERMANY

MS. NANCY VAN NOORTWIJK

OFFICE OF COUNSEL

• US Procurement Regulations and Important Clauses

• Joint Ventures

• Bonding Requirements

• Compliance with Local Labor Laws and Defense Base Act Insurance

• Prime Contractor Project Management

• US Contracting Officers

Contracts are awarded and executed under United States Procurement laws and regulations.

Federal Acquisition Regulation (FAR) http://farsite.hill.af.mil/vffara.htm

Defense FAR Supplement (DFARS) http://farsite.hill.af.mil/vfdfara.htm

Army FAR Supplement (AFARS) http://farsite.hill.af.mil/vfafara.htm

U.S. PROCUREMENT LAW AND REGULATIONS

DFARS 252.233-7001

This contract shall be construed and interpreted in accordance with the substantive laws of the United States of America. By the execution of this contract, the Contractor expressly agrees to waive any rights to invoke the jurisdiction of local national courts where this contract is performed and agrees to accept the exclusive jurisdiction of the United States Armed Services Board of Contract Appeals and the United States Court of Federal Claims for the hearing and determination of any and all disputes that may arise under the Disputes clause of this contract.

CHOICE OF LAW (OVERSEAS)

DISPUTES AND CLAIMS REGULATIONS

41 United States Code (U.S.C.) Chapt. 71 - Contract Disputes

FAR Subpart 33.2, Disputes and Appeals

FAR 52.233-1, Disputes

Slide 47

BREACH

United States law will apply to resolve any applicable claim of breach of this contract

Specification Section 00.74.01 para. 3.2. Immunity From Legal Process The contractor agrees to indemnify and…