Amendment_3_.pdf

W81G6760757786

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to 1) update the PWS (sections 1.6.8.4.1; 1.6.8.4.2; 3.3; 3.3.1; and 3.3.2) to include language on a Government information system and Common Access Cards (CAC) for the PM, APM, QCM, and SSHO; 2) update section 5.1 to further define deficiency reporting to the Work Reception Center (WRC); 5.2.4.1 Section 4; 5.4.1 mulch/rock beds update; 5.10 rock beds, shrubbery, and branch trimming update; 5.11 SDS/MSDS w ith the EESOH-MIS system, C.6.1 TE 3-2; 3) change the evaluation criteria by removal of Relevant Experience and replacing it w ith a detailed Work Plan, and 4) to extend the solicitation closing date from 23 June 2016 to 20 July 2016.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 50

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 06-Jul-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912ES-16-R-0005

X 9B. DATED (SEE ITEM 11)

20-May-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

06-Jul-2016

CODE

CONTRACTING DIVISION

USACE - ST. PAUL

180 5TH STREET E SUITE 700

ST. PAUL MN 55101-1678

W912ES 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912ES-16-R-0005

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 23-Jun-2016 10:00 AM to 20-Jul-2016 11:55 AM.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

SCOPE OF WORK

PERFORMANCE WORK STATEMENT (PWS)

Directorate of Public Works (DPW) Roads & Grounds Maintenance Services

Fort McCoy, WI

PART 1

GENERAL INFORMATION

1 General: This is a non-personnel services contract to provide Roads & Grounds (R&G) maintenance services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform R&G maintenance services as defined in this PWS, except for those items specified as Government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: Fort McCoy is situated on approximately 60,000 acres in the Coulee Region of West Central Wisconsin. It is located on Hwy 21 between the cities of Sparta and Tomah. Fort McCoy’s primary mission is to underpin readiness of the Force by serving as a training center, and when called upon, to support power projection missions. Technical Library (TL) 1-1 contains detailed Fort McCoy base data.

1.3 Objectives: The PWS is written to define "what" is required and leaves it to the contractor the decision of "how" to perform the work. This approach is intended to allow the contractor to determine the best and most cost-effective ways to fulfill needs, emphasizing innovation and best practices. The nature of the work requires the contractor to use flexible employment and scheduling techniques, to minimize cost and maximize performance outcomes, to adapt to varying workload requirements. This may require work outside normal duty hours including 24-hour operations and shift work to meet mission requirements and the unscheduled and/or emergency work. The contractor shall comply with all applicable Federal, State, and local laws, regulations, and directives.

1.4 Scope: The contractor shall be responsible for performing seasonal property maintenance services including: Project Management; Maintenance of Paved Roads, Lots, Runway/Taxiway, Unpaved Roads and Surfaces, and Trails; Culvert, Dam, Bridge Clearing; Culvert and Ditching Maintenance; Snow and Ice Removal; Grass Cutting; Turf Repair and Maintenance; Brush Cutting & Chipping; Barrier Placement; Maintenance of Borrow/Concrete/Rock Crusher/Wood Grinding Sites; Hazardous Material Spill Cleanup and Disposal; Excavation of Stream Sediment Traps; Miscellaneous RFP Service Orders (SO); and other work as described in the PWS, to ensure the installation functions at complete and full capacity, for its intended use.

1.4.1 Technical Exhibit: Technical Exhibits to the PWS are labeled as “TE” are incorporated into the solicitation and resultant contract. Throughout contract performance, the contractor shall be required to provide to the Contracting Officer’s Representative (COR) or designated Government official information to update TE. Updates must be incorporated into the contract by modification.

1.4.2 Technical Library: Technical Library items labeled as “TL” are provided for informational purposes and are working documents that require frequent updates; therefore shall not be incorporated into the contract, and do not require a contract modification for changes or updates.

Throughout contract performance, the contractor shall be required to provide to the COR or designated Government official information to update TL.

1.4.3 Workload: It is anticipated that during the course of this contract there will be workload increases and decreases. The workload information displayed in the contract schedule is extrapolated based on historical information and adjusted to represent estimated future workload.

This workload is provided to assist offerors in proposal preparation and shall not be a limiting factor on the contractor’s obligation to perform all services described in this contract to the required level of effort. The projected workload data is to be used in the preparation of the initial proposal. The contractor has the responsibility to adjust their workforce for the workload at any given time during the life of the contract.

1.5 Period of Performance: The period of performance shall be for one (1) base period and four

(4) 12-month option years.

1.6 General Information:

1.6.1 Hours of Operation: Unless otherwise specified, the regular duty hours shall be 0700 to 1630, Monday through Friday. However, the contractor is cautioned that operating hours may be different for each function and will vary during the period of performance to meet mission requirements. The contractor shall provide fully qualified personnel to perform services and respond to emergencies as dictated by mission requirements as outlined in Section 5. Support may require services 24-hours, 365 days per year. Contractor is expected to provide an innovative approach to allow the maximum flexible work hours for any work required. The contractor shall provide the Contracting Officer, COR, and Government Work Reception Center (WRC) with emergency telephone numbers for those individuals determined by the contractor to be notified after normal duty hours within 30 days after the contract award. When emergency Point of Contact (POC) changes occur, the contractor shall update the roster and provide it to the Contracting Officer, COR, and the Government Work Reception Center within one (1) business day.

1.6.2 Compensation for Other than Normal Duty Hour Work: Periodically, requirements including emergencies support, supporting mobilization/demobilization, and seasonal requirements may require work to be accomplished at times other than normal duty hours. The contractor shall use flexible work scheduling techniques to accomplish the after-hours support required to successfully perform the contract function. Should the contractor decide to use overtime or shift premiums to complete the requirements under this contract in lieu of flexible work scheduling techniques, those costs shall be identified in the contractor’s price proposal and included as part of the unit price for each Sub-element and corresponding contract line item number (CLIN).

1.6.3 Federal Holidays: The contractor is not required to provide services on Federal holidays, except in emergency situations. Federal holidays are established by Federal Law and are currently as follows:

New Year’s Day 1 January (see note) Martin Luther King Jr. Day 3rd Monday in January Presidents Day 3rd Monday in February Memorial Day Last Monday in May Independence Day 4 July (see note) Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans Day 11 November (see note) Thanksgiving Day 4th Thursday in November Christmas Day 25 December (see note)

NOTE: If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a regular business day, routine services shall be rescheduled to ensure mission requirements are met.

Executive Orders authorizing Government military and civilian time off do not apply to Private Sector operations. The contractor shall determine appropriate staffing levels to ensure services are provided in accordance with the PWS.

1.6.4 Type of Contract: The Government will award a Firm Fixed Price Services Contract. The quantity shown per CLIN is an estimate that shall not to be exceeded without prior approval in the form of a contract modification from the Contracting Officer. The SO quantity shown per CLIN is not guaranteed; and any unused quantities may be removed by contract modification at the end of the date range covered by the CLIN. The Government pays only for the actual SO quantities ordered and received. This contract is subject to Incremental Funding in accordance with contract clause 252.232-7007. The Contractor shall not provide services exceeding the funded value of the CLINs.

1.6.5 Performance Requirement Summary Description: The minimum timeliness and quality standards to be achieved by the contractor for the various functions and tasks covered in this PWS are provided in the Performance Requirements Summary table listed under each PWS paragraph. The performance standards will be used by the Government to inspect contractor’s performance. Government quality assurance surveillance of contractor performance is not limited to the task requirements as outlined in the Performance Requirements Summary (PRS).

The Government reserves the right to conduct surveillance of any contract requirement.

Technical Exhibit TE 1-2 describes the use of performance standards in measuring performance.

1.6.6 Quality Control: The contractor is responsible for the delivery of quality services/supplies to the Government. The contractor shall develop, implement, and maintain an effective Quality Control System, which includes a written Quality Control Plan (QCP). The QCP shall provide standard Quality Control (QC) procedures and methodologies, for monitoring and documenting contract performance, to ensure that the quality of the service meets all contract requirements.

The QCP, as a minimum, shall address:

QC Manager resume of experience, qualifications, and certifications Define contract requirements to be tested Test sampling methods and approach to test contract requirements (e.g., random sample, 100% inspection, or planned inspection) Test pass/fail standards Inspection test/retest checklists or worksheets Test schedule for contract requirements (e.g. daily, weekly, monthly, or annually) QC monthly summary Non-Conformance test report Trend and root cause analysis, to identify the cause and corrective action, to prevent re-occurrence of discrepancies.

Reporting and distribution of reports Records storage and retention Procedures for responding to Government customer complaints, incidental observations, and contract discrepancy reports.

The contractor’s initial QCP shall be submitted prior to the beginning of the contract full performance period. The Contracting Officer will review and provide written approval, or request a revised plan, if required. Updates to the QCP shall be in accordance with PRS 01-C below. The contractor’s approved QCP will be incorporated into the contract as TL 1-2.

The contractor shall provide the COR a monthly schedule of planned QC test inspections no later than close of business 5 business days prior to the beginning of each month. The contractor shall provide the COR a QC monthly summary Non-Conformance test report no later than close of business 5 business days after the end of each month. The contractor shall provide access to other QC documentation, as requested by any designated Government official.

PRS

Number

Performance Standard Acceptable

Quality Level

(AQL)

Method of Surveillance

Reduction In Payment (RIP) or

Impact on

CPARS

01-A Provide the COR a monthly schedule of planned quality control inspections no later than close of businesses 5 business days prior to the beginning of each month.

100% 100% Inspection

Results will be reported in

CPARS.

01-B Provide the COR a monthly quality control inspections summary of Non-Conformance test report no later than close of business 5 business days after the end of each month.

100% 100% Inspection

Results will be reported in

CPARS.

01-C The contractor’s QC Plan shall be updated annually and submitted to the COR no later than 30 days prior to the start of the next option period, for review and approval.

100% 100% Inspection

Results will be reported in

CPARS.

1.6.7 Quality Assurance: The Government may use a variety of surveillance methods to evaluate the contractor’s performance. The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is a Government developed document for the systematic surveillance of the contractor’s performance in accordance with the requirements of the contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. Non-conforming services shall be re-performed at no increase in contract price. If non-conforming services are recurring, cannot be re-performed, or the services fail to achieve the PRS, the Government may reject the nonconforming service(s) and document the contractor’s performance record accordingly. The Government may also issue a Contract Discrepancy Report (CDR) in which the contractor will be required to respond with the development of a corrective action plan (CAP) which identifies the root cause, corrective action (CA) for the root cause, CA for the specific nonconformance, and the date the CAs will be complete. The Government may also reduce the payment to the contractor in accordance with the PRS, or reduce payment to reflect the value of the services performed, or may perform the services and charge the contractor for any related cost incurred and/or may terminate this contract for cause.

1.6.7.1 Inspection Results: The contractor will be notified of Government inspection results.

The contractor shall acknowledge receipt of the inspection results. The contractor may be notified of inspection results verbally. Verbal notifications of defective work will be confirmed in writing by the Government. When Government inspectors are unable to contact the contractor to notify the contractor of inspection results, notification to the vendor will be made by E-mail with read receipts.

1.6.8 Access and General Protection/Security Policy and Procedures: The contractor and all associated subcontractors’ employees shall provide all information required for background checks to meet installation access requirements to be accomplished by Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by the Department of Defense (DOD), Head Quarters Department of the

Army (HQDA), and/or local policy. The contractor and all associated subcontractors’ employees shall also comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), and Fort McCoy Pamphlet 190-13.8 Installation Access Control. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes. The Government may require monthly participation in the Installation Random Anti-terrorism Program.

1.6.8.1 Unescorted Access to the Ammo Supply Point (ASP): The contractor may be required to complete a DA FORM 7281 Command Oriented Arms, Ammunition, and Explosives Security Screening and Evaluation Record, for each employee accessing the ASP; this also includes any contractor supervisor, foreman, or team lead who will oversee employees performing services at the ASP. If required, the contractor shall submit the DA FORM 7281 for processing through the Directorate of Emergency Services within 30 days after contract award or upon hiring new employees who will eventually be assigned to perform work at the ASP.

1.6.8.2 AT Level I Training: For contractor employees with an area of performance as defined by Fort McCoy Pamphlet 190-13.8 (Installation Access Control) or when deemed applicable by the Anti-Terrorism Officer (ATO). All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR (or to the contracting officer, if a COR is not assigned) within 30 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at https://jkodirect.jten.mil. Classroom AT Level 1 Training can also be coordinated with the Fort McCoy Installation ATO at (608) 388-4719. This is an annual requirement. Submit training rosters to the COR and Contracting Officer. COR will give a copy to the ATO.

1.6.8.3 iWATCH Training: For contractor employees with an area of performance as defined by Fort McCoy Pamphlet 190-13.8 (Installation Access Control) or when deemed applicable by the ATO. The contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract performance start date and within 30 calendar days of new employees’ commencing performance, with the results reported to the COR no later than 30 calendar days after training completion. This is an annual requirement. Submit training rosters to the COR and Contracting Office. COR will give a copy to the ATO.

1.6.8.4 Identification of Contractor Employees: The contractor (to include subcontractors) shall provide each employee either a RAPIDGate pass or an Identification (ID) Badge, which includes at a minimum, the Company Name, Employee Name and a color photo of the employee. ID Badges shall be worn at all times during which the employee is performing work under this contract. All contractor employees (to include subcontractors) shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The contractor (to include subcontractors) shall be responsible for collection of ID Badges upon completion of the contract or termination of employee. A listing of issued identification cards shall be furnished to the Contracting Officer prior to the contract performance date and updated as needed to reflect contractor and subcontractor personnel changes. All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.8.4.1 Common Access Card (CAC): Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DOD facility and access, via logon, to DOD networks on-site or remotely;

(2) Remote access, via logon, to a DOD network using DOD-approved remote access procedures; (3) Physical access to multiple DOD facilities or multiple non-DOD federally controlled facilities on behalf of the DOD on a recurring basis for a period of 6 months or more.

At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI. The contractor will designate in writing a Contractor Company Representative who will serve as their company’s single point of contact to the appropriate Government Trusted Agent. The contractor shall retrieve and turn in Government issued Common Access Cards (CAC) to the Trusted Agent (TA) prior to employees clearing the Installation.

1.6.8.4.2 Access to Government Information Systems: All contractors with access to government information technology systems must be registered in the Army Training Certification Tracking System (ATCTS) at commencement of services and must successfully complete the DOD Information Assurance Awareness training prior to access and then annually thereafter. All contractor employees working IA/IT functions must comply with DOD and Army training requirements in DOD 8570.01, DOD 8570.01M and AR 25-2 within 6 months of employment. All contractor employees supporting IA/IT functions shall be appropriately certified upon contract award. The baseline certification as stipulated in DOD 8570.01M must be completed upon contract start date. This is an annual requirement. (Submit training certificates to the COR, Contract Office and the Network Enterprise Center.

1.6.8.5 Physical Security: The contractor shall be responsible for safeguarding all Government equipment, information and property provided for contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.6.8.6 RAPIDGate Program: Fort McCoy is offering an Installation Access Control Solution called the RAPIDGate Program. This program is available, with installation approval, to new and existing vendors, contractors, sub-contractors and service providers who require routine access to Fort McCoy and desire streamlined entry into the Installation. This program is available at a registration cost to the company, with an additional fee per employee. Through two integrated processes - Access Privilege Management and Enrollment/Registration - the RAPIDGate Program enables electronic verification of identity and access privileges at Fort McCoy's access control points (ACPs).

Companies choosing to participate in the RAPIDGate Program will have streamlined access onto the installation. Participants will have access through all gates that size permits (Main Gate and Gate 20) and will be subject to RANDOM vehicle inspections. At the Main Gate RAPIDGate participants will be able to use either lane, enabling fast access onto the installation through that gate. Non-RAPIDGate participants and companies that choose not to participate in the RAPIDGate Program will be required to access the installation through Gate 20, whereby a Temporary day pass will be issued for each person.

The maximum pass period AS an exception to policy is 30 days with approval by the Directorate of Emergency Services ( DES) Physical Security Branch. To apply for a 30 day pass, the company is required to provide Physical Security a copy of the contract award, along with identification. Companies that service Fort McCoy may enroll in the RAPIDGate Program by calling 1-877-RAPIDGate (1-877-727-4342). The Program will confirm with the installation Physical Security Branch that the company has legitimate business on the installation. Once the company has enrolled, its employees can register at the self-service KIOSK Registration Stations located at the Fort McCoy Visitor Control Center (VCC) in building 35. The RAPIDGate Program confirms the individual's employment status with the company, and then performs identity authentication and background screening. Employees who qualify are issued a personalized RAPIDGate ID Credential Badge. The Program performs background screening on a regular basis to verify continued eligibility in the Program. Questions about the Fort McCoy RAPIDGate Program should be addressed to info@rapidgate.com with the subject line RE: RAPIDGate Program, or to the Physical Security Branch, Directorate of Emergency Services at 608- 388-8445 or mark.a.reaves.civ@mail.mil.

1.6.8.7 Key Control: The contractor shall establish and implement methods of making sure all keys/key cards issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the contractor by the Government shall be duplicated. The contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.8.7.1 In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying.

When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the contractor.

1.6.8.7.2 The contractor shall prohibit the use of Government issued keys/key cards by any persons other than the contractor and subcontractor employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.8.7.3 Lock Combinations: The contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the contractor’s Quality Control Plan.

1.6.9 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The Contracting Officer, COR, and other Government personnel, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.10 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the contractor concerning technical aspects of the contract; monitor contractor's performance and notify both the Contracting Officer and contractor of any deficiencies; coordinate availability of Government furnished property; and provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The following personnel are considered key personnel by the Government: Project Manager (PM), Alternate Project Manager (APM), Quality Control Manager (QCM), and a Site Safety and Health Officer (SSHO). A person assigned to a key position shall only perform the duties of that position and not assume duties of other key positions, with the exception: The QCM and SSHO may be the same person. The contractor shall provide a Project Manager (PM) who shall be responsible for the performance of the work.

The name of the PM, and APM, who shall act for the contractor when the PM is absent, shall be designated in writing to the Contracting Officer. The PM or APM shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The PM or APM shall be available between 7:30 am and 4 pm Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons. The PM and APM shall have documented satisfactory experience and performance managing relevant facility maintenance projects that are the same or similar to the requirements of this contract. The contractor shall provide a QCM and SSHO, who perform their functions on this contract independent of conflict of interest supervision from the PM or APM. The QCM shall also be designated in writing to the contracting officer. The QCM shall have a minimum experience of 3 years in quality control inspection on service or construction projects and possess formal QC training and shall have completed the 30 hour Occupational Safety and Health Act (OSHA) Construction Safety Class or equivalent, Competent Person Training, and Hazardous Waste Operations and Emergency Responders (HAZWOPER) training within the past 3 years. The SSHO shall have completed the 30 hour OSHA Construction Safety Class or equivalent, Competent Person Training, and HAZWOPER training within the past 3 years. Successor PM, APM, QCM, and SSHO shall meet or exceed the qualifications of the original designees, and shall be designated in writing to the COR and Contracting Officer, with all supporting documentation, no later than 14 calendar days upon notification of the replacement of a PM/APM/QCM/SSHO. A resume and four business references (with contact information) of the proposed key personnel shall be submitted with the contractor's proposal, for consideration of approval by the Government.

Performance Standard

Acceptable Quality Level

(AQL)

Method of Surveillance

Reduction In Payment (RIP) or Impact on CPARS

02-A The contractor has Contracting Officer approved Key Personnel on staff.

100% 100% Inspection

Reduce monthly invoice CLIN X001 by the amount of the Key Personnel salary, for any invoice period where the KTR has a position vacancy. Results will be reported in CPARS.

1.6.12 Supervision of Contractor Employees: The Government will not exercise any supervision or control over contractor or subcontractor employees, while performing work under the contract. Such employees shall be accountable solely to the contractor, not the Government.

The contractor, in turn, shall be accountable to the Government for contractor or subcontractor employees.

1.6.12.1 Technical Qualifications: Contractor personnel shall have job-appropriate education, training, experience, certifications, and licensing prior to performing work under the contract.

The contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any Federal, State, and municipal laws, codes, and regulations applicable to the performance of the work. The Government will not provide, nor reimburse costs for, initial or refresher skills training, certifications, or licensing for contractor employees. All training is the responsibility of the contractor. The contractor is responsible for scheduling all training to ensure training is accomplished prior to the individual performing work. The contractor shall maintain records of all scheduled and accomplished training.

1.6.12.2 Certifications and Special Qualifications: Qualifications and special licenses necessary to perform work in this contract include, but are not limited to: Commercial Driver’s License (CDL) and HAZWOPER. Contractor employees who operate any contractor vehicles and equipment shall be certified, by the contractor, as being fully qualified to operate the vehicles / equipment to which they are assigned. Before the contract employee engages in any mode of equipment operation, the contractor shall document all operator qualifications and provide the documentation to the Contracting Officer.

1.6.12.3 Personnel Roster and Organizational Chart: At least two working days prior to the contract performance start date; the contractor shall provide the Government a roster listing by functional area, all employees and their respective job titles. The contractor shall also maintain a current Organizational Chart showing functional responsibilities. The roster shall also identify the employee's name, position title, department, full-time/part-time employment, security clearance (if applicable), date of hire, date of termination, and the status of each employee’s security clearance or Trustworthy National Agency Check (TNAC), as applicable. The contractor shall update the roster and organization chart electronically and provide it to COR no later than the 2nd workday of each month.

1.6.13 Data Rights: All records, files, documents, and working papers, both hard copy and electronic, provided by the Government and/or generated by the contractor during performance of this contract become and remain Government property. Records shall be disposed of only as authorized by the Government. All records may be subject to the Freedom of Information Act and/or Privacy Act of 1974. All reports, records, files, documents, contractor policies/operating instructions, and working papers, both hard copy and electronic, shall be made available to the Contracting Officer, COR, Defense Investigative Service (DIS) staff, and other authorized Government representatives, for up to 6 years and 4 months after the expiration of the contract.

The contractor shall obtain Contracting Officer approval before releasing any information input or stored, generated, or archived related to this contract to the contractor’s corporate or other off-site offices, to other Government activities, agencies, or to other contractors or private parties.

The contractor shall provide technical advice, attend Government meetings, and provide access to data generated by the contractor at the request of the Government. The contractor shall prepare and deliver to the COR data and reports that are associated with any and all parts of the Public Works operation, requested by customers or Government agencies, and the reports specified in the contract Data Summary List (DSL) TE 1-3.

1.6.13.1 Unprogrammed Requirements: Upon notification and within required time frames, the contractor shall provide data/information associated with any and all parts of the contracted services. The data is often required within a very short suspense time. This includes, but is not limited to: input for staff studies; fact sheets; audits; one-time reports; equipment listings, densities, and maintenance records; quality control data and records; recommendations for amending, revising or originating Government regulations or policies within the scope of this contract; information requested by Government personnel performing official duties, to include monitoring contract compliance.

1.6.13.2 Data Criteria: The contractor shall provide data, reports and other documentation, subject to Government review for adequacy, utilizing the following criteria:

Complete: includes all required information.

Accurate: factual and correctly tabulated data.

Timely: provided within the specified time frames.

Properly prepared: in accordance with applicable publication or other specified format.

Properly distributed: provided to the specified distributes.

Includes name and signature of Project Manager certifying completeness and accuracy of submitted data.

Submission by prescribed means.

Electronic submission shall be in a 2007 or later Microsoft version, or current versions of other programs as applicable.

Hard copy submission shall be of legible and readable quality.

1.6.14 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.15 Phase-In Period: The contractor shall take all actions necessary for a smooth transition of the contracted operations during Phase-In. The Government will make facilities available to the contractor for a maximum of 30 calendar days prior to the contract performance start date for observation and for the Phase-In of full performance requirements of this contract. The contractor shall submit a site-specific Phase-In Plan within 14 calendar days after contract award, which includes comprehensive procedures for attaining full PWS performance within the time allowed herein. The contractor shall assume full performance responsibility for SO, during the last 7 calendar days of the Phase-In period. The Phase-In Plan shall establish procedures by which the contractor shall prepare to assume full responsibility for all areas outlined in the PWS at the end of the Phase-In Period.

1.6.16 Phase-Out Period: The contractor shall develop a Phase-Out Plan to affect a smooth and orderly transfer of responsibility to a successor contractor and provide the plan to the Contracting Officer within six months prior to the end of the contract. The Government anticipates that during the last 7 calendar days of the contract, the successor contractor will phase-in to full performance for SO under the follow-on contract. The Phase-Out Plan shall, at a minimum, establish procedures to accomplish the following:

Transfer of control of Government-furnished property to the successor contractor.

Turn-in Government Furnished Facilities (GFF)

Clean up of contractor work areas.

Security debriefings in accordance with AR 380-5 and AR 380-40, for personnel holding clearances.

Procedures notifying contractor personnel that the contractor is being replaced.

Procedures for removal of all incumbent contractor property.

Procedures for data and information transfer to the successor or the COR.

Other actions required for continuity of operations, as requested by the Government.

1.6.17 Safety Plan: The contractor is solely responsible for compliance with both the EM 385- 1-1, US Army Corps of Engineers (USACE) safety manual and OSHA (Public Law 91-596) and the resulting standards, OSHA Standard 29 Code of Federal Regulations (CFR) 1910, 1926, and the protection of their employees. The contractor shall establish and maintain a Safety Plan that delineates the processes and procedures the contractor shall use to prevent accidents and preserve the life and health of contractor and Government personnel. The safety plan shall be submitted within 20 calendar days after contract award. The contractor shall report contract employees’ accidents and injuries to the contractor’s Project Management Staff, the Contracting Officer, the COR and the Fort McCoy Installation Safety Office in accordance with Fort McCoy Regulation 385-10 and 29 CFR 1910. The contractor shall be responsible for all damages to persons or property that occur as a result of the contractor’s fault or negligence, and shall take proper safety and health precautions to protect the work, the workers, the public, and the property of others.

1.6.17.1 Provisions: The contractor's Safety Plan shall include the following provisions:

The contractor shall maintain reports and records on accidents, safety inspections, and investigations. The contractor shall report to the COR any accident involving any GFP, or anyone working under this contract be notified immediately of the accident. A copy of the accident report shall be provided to the Contracting Officer and COR within 3 working days of accident.

The contractor shall inspect and survey contractor's work areas for potential safety hazards.

The contractor shall furnish contractor personnel protective equipment and safety devices at the contractor’s expense, including but not limited to: safety cones, all ladders that comply with applicable safety standards.

The contractor shall provide required safety training to contractor personnel including required respiratory protection and training for personal protection equipment provided to employees.

The contractor shall develop procedures and practices that minimize accident risk.

The contractor shall notify the Fort McCoy Installation Safety Office, COR, and Contracting Officer of planned visits, investigation or corrective actions required by Federal, State, Local, or any non-Fort McCoy safety agencies.

The contractor shall make available to contractor personnel hazard reporting procedures in accordance with 29 CFR 1910, and 1960, as applicable.

The contractor shall provide Installation Safety personnel unrestricted access to all contractor facilities, work and storage areas at all times.

1.6.18 Correspondence: The contractor shall not submit any contractor correspondence directly to the Command Group or higher headquarters directly. Any correspondence generated via email shall clearly identify the sender as a contractor employee, including company name, and employee title. Contractor letterhead or logo shall not be affixed to forms or documents used in performance of services to include, but not limited to, Technical Library documents.

1.6.19 Media Information: The contractor shall not, in the performance of this contract, provide any information for media release without the approval of the Installation Public Affairs Officer.

No member of the media or of the Congress (House or Senate) shall be invited onto Fort McCoy by the contractor. All media/Congressional inquiries shall be referred to the Installation Public Affairs office. Requests for medial release of information shall be submitted, in writing, to the Contracting Officer at least fifteen business days prior to the proposed release date, and specify what information is to be released, how it is to be released, the purpose of the release, and when it is proposed for release. The Contracting Officer will coordinate with the COR for functional recommendation for approval/disapproval and submit to the Public Affairs Officer for decision.

Once the Contracting Officer obtains the approval/disapproval from the Public Affairs Officer, the Contracting Officer will notify the contractor in writing.

1.6.20 Customer Satisfaction Reports: Customers view both the Government staff and contractor staff as one DPW entity. Therefore, the Government utilizes a customer information and complaint brochure, as a means of monitoring customer satisfaction. From this feedback the contractor shall address any customer concerns or complaints applicable to their operation. The contractor shall not survey customers separately.

1.6.21 Service Contract Wage Determination Adjustments: In the event the Government determines that it will exercise an option, at the end of the base period or an option period, the Government will notify the contractor in accordance with the Service Contract Act of 1965, as amended. No later than 30 calendar days after the notice of the option being exercised, the contractor shall notify the Contracting Officer of any increase claimed under this clause after receiving a new wage determination unless this notification period is extended in writing by the Contracting Officer. The contractor shall utilize the Contractor Submission Format of the Price Adjustment Calculation Tool (PACT) available at the Wage Determinations OnLine.gov website http://www.wdol.gov/pact/intro.aspx to prepare the adjustment request.

1.6.22 Regulations, Manuals, and Technical Documents: Regulations, manuals, and technical documents are available at http://www.apd.army.mil. A non-inclusive list of publications and forms can be found at internet sites listed in Section 6 of this contract. It is anticipated that changes in regulations, manuals, and technical documents will occur during the performance of this contract. The contractor shall remain current and apply regulation, manual and technical document changes throughout the life of the contract.

1.6.23 Government Performance of Services: If, for any reason, the contractor fails to perform any service covered by the contract, or should an emergency require performance of services beyond the capability of the contractor, the Government may, if the Contracting Officer determines that the military mission of Fort McCoy is endangered, perform or supplement performance of such contract services with Government personnel. Such performance shall not constitute a breach of contract by the Government. The Government shall be entitled to an equitable adjustment to the estimated cost of the contract for any service, if any, which is performed by Government personnel pursuant to this paragraph.