A22_Solicitation_Fort_McCoy_R G_.pdf

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until 10:00 AM local time 21 Jun 2016

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Justin.H.Rose@usace.army.mil

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

1 239

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

W912ES 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and 2 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and

USACE Contracting Division conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

JUSTIN H ROSE 651-290-5422

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

1 - 4 5 - 53

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT

PACKAGING AND MARKING

54 - 94 J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

95 - 98 99 - 109

X K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 110 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 111 - 112 X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIONS AND INSTRUCTIONS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

113 - 218

PART II - CONTRACT CLAUSES

CONTRACTING DIVISION

USACE - ST. PAUL

180 5TH STREET E SUITE 700

ST. PAUL MN 55101-1678

FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

6. REQUISITION/PURCHASE NO.

W81G6760757786

5. DATE ISSUED

20 May 2016

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

W912ES-16-R-0005

Section A - Solicitation/Contract Form

NOTES TO OFFERORS

NOTES TO OFFEROR

This is a 100% Small Business Set-Aside solicitation.

This solicitation and any forthcoming amendments will only be available on www.fbo.gov. Any forthcoming amendments will only be available on this web site. It is recommended that interested parties check this website periodically for updates.

SITE VISIT: An organized site visit has been scheduled for:

1 June 2016 at 10:00am central

Participants will meet on base at:

2171 S 8th Avenue Conference Room A Fort McCoy, WI 54656

Participants should complete and send in the MCC Form 451 at least one week prior to the site visit in order to allow enough time for a background check before entering the base. Completed 451 forms shall be sent:

Via e-mail to: justin.h.rose@usace.army.mil

Or by mail / courier / hand delivered to the following:

USACE – ST PAUL

CONTRACTING DIVISION

ATTN: JUSTIN ROSE

180 5TH STREET EAST, SUITE 700

ST. PAUL, MN 55101-1678

OFFEROR INQUIRIES. Any prospective offeror desiring an explanation or interpretation of the solicitation, specifications, etc., must submit their questions using the ProjNet system at https://www.projnet.org

All inquiries be submitted in writing. To submit a new inquiry or to view inquiries submitted by other prospective offerors, users must be registered and signed into the ProjNet system. Offerors may register online at https://www.projnet.org (click on “Register”). The following information will be needed to submit or view offeror inquiries:

Managing Agency: USACE The Solicitation Number is: W912ES-16-R-0005 The Bidder Inquiry “Key” Number is: 5G2QFU-J99VW2

Offerors shall submit inquiries no later than 8 days prior to solicitation closing date in order to ensure adequate time is allotted to form an appropriate response and amend the solicitation if necessary. Those who submit an inquiry will receive a system-generated email acknowledgement. All answers to inquiries will be posted in ProjNet after they have been reviewed by the technical team. Offerors are advised to review the solicitation in its entirety and to review all previously submitted questions and responses prior to submitting a new inquiry.

The offeror shall submit their proposal by mail / courier / hand delivered to the following:

USACE – ST PAUL

CONTRACTING DIVISION

ATTN: JUSTIN ROSE

180 5TH STREET EAST, SUITE 700

ST. PAUL, MN 55101-1678

Proposals will NOT be accepted via e-mail, fax, or by other electronic means.

Proposals shall have a “wet” signature, no electronic signatures will be accepted.

All extensions of the unit prices shown will be subject to verification by the Government. In case of a discrepancy between the unit price and the extension, the unit price will govern. For further information reference clause MVP-0002 entitled “Apparent Clerical Mistakes.”

ALL PRICING must be in whole penny amounts.

Unbalanced Proposals: The government may reject as non-responsive any proposal that is materially unbalanced between contract line item numbers or sub-items on the pricing schedule.

A proposal is materially unbalanced when it is based on prices that are significantly less than cost for some work and significantly more than cost for other work. A materially unbalanced proposal may be rejected if the Contracting Officer has a reasonable doubt as to whether the proposal will result in the lowest overall cost to the government even though it may be the low evaluated proposal. Additionally, a proposal that is unbalanced so as to be tantamount to an advance payment will be rejected as non-responsive even if acceptance of the proposal would result in the lowest overall cost to the government.

OFFEROR SHALL BE REGISTERED IN SAM (System for Award Management) https://www.sam.gov to include the FAR and DFARS Reps and Certs sections with the NAICS code applicable to the solicitation. For assistance with SAM, contact information is below:

SAM by GSA Hours of Operation: Monday – Friday 8am to 8pm ET, U.S. Calls

866-606-8220, Service desk website: http://www.fsd.gov/

Minnesota PTAC (Procurement Technical Assistance Center), www.mnptac.org 612-332-6332, mnptac@mnptac.org

NOTE: Vendor should pay particular attention to FAR 52.222-17 and 52.222-41(f) as there is a Collective Bargaining Agreement (CBA) in place from a predecessor contract which includes up to 30 workers who have right of first refusal of employment (see attached list of employees).

Unit Total Price Price

Base Period

0001 Project Management 11 Months $ $

0002 6 Months $ $Paved Roads, Lots, Runway / Taxiway

(1 April 31 October, not Sept)

0003 6 Months $ $Unpaved Roads & Surfaces (1 April 31 October, not Sept)

0004 6 Months $ $Trails (1 April 31 October, not Sept)

0005 Culvert, Dam, Bridge Clearing, (not Sept) 11 Months $ $

0006 S.O. Culvert & Ditching Maintenance 10560 Linear $ $ Estimated Feet

0007 Snow & Ice Removal Informational Line Only

0007AA Snow & Ice Removal 5 Months $ $

0007AB S.O. Railroad Switch w/o Heater 48 Jobs $ $ Estimated

0007AC S.O. Road 202 Lane $ $ Estimated Miles

0007AD S.O. Parking Lot 567 Lane $ $ Estimated Miles

0007AE S.O. Sidewalk 5280 Linear $ $ Estimated Feet

0008 Grounds Maintenance Grass Cutting Informational Line Only

0008AA Grounds Maintenance Grass Cutting,(not Sept) 6 Months $ $

0008AB S.O. Grounds Maintenance Grass Cutting 250 Acres $ $ Estimated

0009 S.O. Turf Repair & Maintenance 1 Acre $ $ Estimated

0010 S.O. Brush Cutting & Chipping 5 Acres $ $ Estimated

0011 S.O. Barrier Placement 500 Each $ $ Estimated

0012 S.O. Maintain Sites 10 Jobs $ $ Estimated

0013 Hazardous Material Spill Informational Line Only Cleanup & Disposal

0013AA S.O. Spill Cleanup, Material 100 Tons $ $ Transportation, and Site Restoration Estimated

0013AB S.O. Loading Soil, Vehicle Wash Facility, and 3 Jobs $ $ Into Other Contractor Solid Waste Containers Estimated

0014 S.O. Excavate Stream Sediment 16 Jobs $ $ Estimated

0015 Request for Proposal S.O. $ N/A $ 25,000.00 Approx. $25k Per Year

0016 Materials (Cost Reimbursable) $ N/A $ 7,500.00 Approx. $7.5k Per Year

0017 Contractor Manpower Reporting (CMR) 1 Job $ $

0018 Phase in (First month, Sept 2016) 1 Month $ $

0019 Bonds (Payment & Performance) 1 Set $ $

Option Year 1

1001 Project Management 12 Months $ $

1002 Paved Roads, Lots, Runway / Taxiway 7 Months $ $ (1 April 31 October)

1003 Unpaved Roads & Surfaces 7 Months $ $ (1 April 31 October)

1004 Trails 7 Months $ $ (1 April 31 October)

1005 Culvert, Dam, Bridge Clearing 12 Months $ $

1006 S.O. Culvert & Ditching Maintenance 10560 Linear $ $ Estimated Feet

1007 Snow & Ice Removal Informational Line Only

1007AA Snow & Ice Removal 5 Months $ $

1007AB S.O. Railroad Switch w/o Heater 48 Jobs $ $ Estimated

1007AC S.O. Road 202 Lane $ $ Estimated Miles

1007AD S.O. Parking Lot 567 Lane $ $ Estimated Miles

1007AE S.O. Sidewalk 5280 Linear $ $ Estimated Feet

1008 Grounds Maintenance Grass Cutting Informational Line Only

1008AA Grounds Maintenance Grass Cutting 7 Months $ $

1008AB S.O. Grounds Maintenance Grass Cutting 250 Acres $ $ Estimated

1009 S.O. Turf Repair & Maintenance 1 Acre $ $

1010 S.O. Brush Cutting & Chipping 5 Acres $ $

1011 S.O. Barrier Placement 500 Each $ $ Estimated

1012 S.O. Maintain Sites 10 Jobs $ $ Estimated

1013 Hazardous Material Spill Informational Line Only Cleanup & Disposal

1013AA S.O. Spill Cleanup, Material 100 Tons $ $ Transportation, and Site Restoration Estimated

1013AB S.O. Loading Soil, Vehicle Wash Facility, and 3 Jobs $ $ Into Other Contractor Solid Waste Containers Estimated

1014 S.O. Excavate Stream Sediment 16 Jobs $ $ Estimated

1015 Request for Proposal S.O. $ N/A $ 25,000.00 Approx. $25k Per Year

1016 Materials (Cost Reimbursable) $ N/A $ 7,500.00 Approx. $7.5k Per Year

1017 Contractor Manpower Reporting (CMR) 1 Job $ $

1018 Bonds (Payment & Performance) 1 Set $ $

Option Year 2

2001 Project Management 12 Months $ $

2002 Paved Roads, Lots, Runway / Taxiway 7 Months $ $ (1 April 31 October)

2003 Unpaved Roads & Surfaces 7 Months $ $ (1 April 31 October)

2004 Trails 7 Months $ $ (1 April 31 October)

2005 Culvert, Dam, Bridge Clearing 12 Months $ $

2006 S.O. Culvert & Ditching Maintenance 10560 Linear $ $ Estimated Feet

2007 Snow & Ice Removal Informational Line Only

2007AA Snow & Ice Removal 5 Months $ $

2007AB S.O. Railroad Switch w/o Heater 48 Jobs $ $ Estimated

2007AC S.O. Road 202 Lane $ $ Estimated Miles

2007AD S.O. Parking Lot 567 Lane $ $ Estimated Miles

2007AE S.O. Sidewalk 5280 Linear $ $ Estimated Feet

2008 Grounds Maintenance Grass Cutting Informational Line Only

2008AA Grounds Maintenance Grass Cutting 7 Months $ $

2008AB S.O. Grounds Maintenance Grass Cutting 250 Acres $ $ Estimated

2009 S.O. Turf Repair & Maintenance 1 Acre $ $ Estimated

2010 S.O. Brush Cutting & Chipping 5 Acres $ $ Estimated

2011 S.O. Barrier Placement 500 Each $ $ Estimated

2012 S.O. Maintain Sites 10 Jobs $ $

2013 Hazardous Material Spill Informational Line Only Cleanup & Disposal

2013AA S.O. Spill Cleanup, Material 100 Tons $ $ Transportation, and Site Restoration Estimated

2013AB S.O. Loading Soil, Vehicle Wash Facility, and 3 Jobs $ $ Into Other Contractor Solid Waste Containers Estimated

2014 S.O. Excavate Stream Sediment 16 Jobs $ $ Estimated

2015 Request for Proposal S.O. $ N/A $ 25,000.00 Approx. $25k Per Year

2016 Materials (Cost Reimbursable) $ N/A $ 7,500.00 Approx. $7.5k Per Year

2017 Contractor Manpower Reporting (CMR) 1 Job $ $

2018 Bonds (Payment & Performance) 1 Set $ $

Option Year 3

3001 Project Management 12 Months $ $

3002 Paved Roads, Lots, Runway / Taxiway 7 Months $ $ (1 April 31 October)

3003 Unpaved Roads & Surfaces 7 Months $ $ (1 April 31 October)

3004 Trails 7 Months $ $ (1 April 31 October)

3005 Culvert, Dam, Bridge Clearing 12 Months $ $

3006 S.O. Culvert & Ditching Maintenance 10560 Linear $ $ Estimated Feet

3007 Snow & Ice Removal Informational Line Only

3007AA Snow & Ice Removal 5 Months $ $

3007AB S.O. Railroad Switch w/o Heater 48 Jobs $ $ Estimated

3007AC S.O. Road 202 Lane $ $ Estimated Miles

3007AD S.O. Parking Lot 567 Lane $ $ Estimated Miles

3007AE S.O. Sidewalk 5280 Linear $ $ Estimated Feet

3008 Grounds Maintenance Grass Cutting Informational Line Only

3008AA Grounds Maintenance Grass Cutting 7 Months $ $

3008AB S.O. Grounds Maintenance Grass Cutting 250 Acres $ $ Estimated

3009 S.O. Turf Repair & Maintenance 1 Acre $ $ Estimated

3010 S.O. Brush Cutting & Chipping 5 Acres $ $ Estimated

3011 S.O. Barrier Placement 500 Each $ $ Estimated

3012 S.O. Maintain Sites 10 Jobs $ $ Estimated

3013 Hazardous Material Spill Informational Line Only Cleanup & Disposal

3013AA S.O. Spill Cleanup, Material 100 Tons $ $ Transportation, and Site Restoration Estimated

3013AB S.O. Loading Soil, Vehicle Wash Facility, and 3 Jobs $ $ Into Other Contractor Solid Waste Containers Estimated

3014 S.O. Excavate Stream Sediment 16 Jobs $ $

3015 Request for Proposal S.O. $ N/A $ 25,000.00 Approx. $25k Per Year

3016 Materials (Cost Reimbursable) $ N/A $ 7,500.00 Approx. $7.5k Per Year

3017 Contractor Manpower Reporting (CMR) 1 Job $ $

3018 Bonds (Payment & Performance) 1 Set $ $

Option Year 4

4001 Project Management 12 Months $ $

4002 Paved Roads, Lots, Runway / Taxiway 7 Months $ $ (1 April 31 October)

4003 Unpaved Roads & Surfaces 7 Months $ $ (1 April 31 October)

4004 Trails 7 Months $ $ (1 April 31 October)

4005 Culvert, Dam, Bridge Clearing 12 Months $ $

4006 S.O. Culvert & Ditching Maintenance 10560 Linear $ $ Estimated Feet

4007 Snow & Ice Removal Informational Line Only

4007AA Snow & Ice Removal 5 Months $ $

4007AB S.O. Railroad Switch w/o Heater 48 Jobs $ $ Estimated

4007AC S.O. Road 202 Lane $ $ Estimated Miles

4007AD S.O. Parking Lot 567 Lane $ $ Estimated Miles

4007AE S.O. Sidewalk 5280 Linear $ $ Estimated Feet

4008 Grounds Maintenance Grass Cutting Informational Line Only

4008AA Grounds Maintenance Grass Cutting 7 Months $ $

4008AB S.O. Grounds Maintenance Grass Cutting 250 Acres $ $ Estimated

4009 S.O. Turf Repair & Maintenance 1 Acre $ $ Estimated

4010 S.O. Brush Cutting & Chipping 5 Acres $ $ Estimated

4011 S.O. Barrier Placement 500 Each $ $ Estimated

4012 S.O. Maintain Sites 10 Jobs $ $ Estimated

4013 Hazardous Material Spill Informational Line Only Cleanup & Disposal

4013AA S.O. Spill Cleanup, Material 100 Tons $ $ Transportation, and Site Restoration Estimated

4013AB S.O. Loading Soil, Vehicle Wash Facility, and 3 Jobs $ $ Into Other Contractor Solid Waste Containers Estimated

4014 S.O. Excavate Stream Sediment 16 Jobs $ $ Estimated

4015 Request for Proposal S.O. $ N/A $ 25,000.00 Approx. $25k Per Year

4016 Materials (Cost Reimbursable) $ N/A $ 7,500.00 Approx. $7.5k Per Year

4017 Contractor Manpower Reporting (CMR) 1 Job $ $

4018 Bonds (Payment & Performance) 1 Set $ $

Section C - Descriptions and Specifications

SCOPE OF WORK

PERFORMANCE WORK STATEMENT (PWS)

Directorate of Public Works (DPW) Roads & Grounds Maintenance Services

Fort McCoy, WI

PART 1

GENERAL INFORMATION

1 General: This is a non-personnel services contract to provide Roads & Grounds (R&G) maintenance services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform R&G maintenance services as defined in this PWS, except for those items specified as Government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: Fort McCoy is situated on approximately 60,000 acres in the Coulee Region of West Central Wisconsin. It is located on Hwy 21 between the cities of Sparta and Tomah. Fort McCoy’s primary mission is to underpin readiness of the Force by serving as a training center, and when called upon, to support power projection missions. Technical Library (TL) 1-1 contains detailed Fort McCoy base data.

1.3 Objectives: The PWS is written to define "what" is required and leaves it to the contractor the decision of "how" to perform the work. This approach is intended to allow the contractor to determine the best and most cost-effective ways to fulfill needs, emphasizing innovation and best practices. The nature of the work requires the contractor to use flexible employment and scheduling techniques, to minimize cost and maximize performance outcomes, to adapt to varying workload requirements. This may require work outside normal duty hours including 24-hour operations and shift work to meet mission requirements and the unscheduled and/or emergency work. The contractor shall comply with all applicable Federal, State, and local laws, regulations, and directives.

1.4 Scope: The contractor shall be responsible for performing seasonal property maintenance services including: Project Management; Maintenance of Paved Roads, Lots, Runway/Taxiway, Unpaved Roads and Surfaces, and Trails; Culvert, Dam, Bridge Clearing; Culvert and Ditching Maintenance; Snow and Ice Removal; Grass Cutting; Turf Repair and Maintenance; Brush Cutting & Chipping; Barrier Placement; Maintenance of Borrow/Concrete/Rock Crusher/Wood Grinding Sites; Hazardous Material Spill Cleanup and Disposal; Excavation of Stream Sediment

Traps; Miscellaneous RFP Service Orders (SO); and other work as described in the PWS, to ensure the installation functions at complete and full capacity, for its intended use.

1.4.1 Technical Exhibit: Technical Exhibits to the PWS are labeled as “TE” are incorporated into the solicitation and resultant contract. Throughout contract performance, the contractor shall be required to provide to the Contracting Officer’s Representative (COR) or designated Government official information to update TE. Updates must be incorporated into the contract by modification.

1.4.2 Technical Library: Technical Library items labeled as “TL” are provided for informational purposes and are working documents that require frequent updates; therefore shall not be incorporated into the contract, and do not require a contract modification for changes or updates.

Throughout contract performance, the contractor shall be required to provide to the COR or designated Government official information to update TL.

1.4.3 Workload: It is anticipated that during the course of this contract there will be workload increases and decreases. The workload information displayed in the contract schedule is extrapolated based on historical information and adjusted to represent estimated future workload.

This workload is provided to assist offerors in proposal preparation and shall not be a limiting factor on the contractor’s obligation to perform all services described in this contract to the required level of effort. The projected workload data is to be used in the preparation of the initial proposal. The contractor has the responsibility to adjust their workforce for the workload at any given time during the life of the contract.

1.5 Period of Performance: The period of performance shall be for one (1) base period and four

(4) 12-month option years.

1.6 General Information:

1.6.1 Hours of Operation: Unless otherwise specified, the regular duty hours shall be 0700 to 1630, Monday through Friday. However, the contractor is cautioned that operating hours may be different for each function and will vary during the period of performance to meet mission requirements. The contractor shall provide fully qualified personnel to perform services and respond to emergencies as dictated by mission requirements as outlined in Section 5. Support may require services 24-hours, 365 days per year. Contractor is expected to provide an innovative approach to allow the maximum flexible work hours for any work required. The contractor shall provide the Contracting Officer, COR, and Government Work Reception Center (WRC) with emergency telephone numbers for those individuals determined by the contractor to be notified after normal duty hours within 30 days after the contract award. When emergency Point of Contact (POC) changes occur, the contractor shall update the roster and provide it to the Contracting Officer, COR, and the Government Work Reception Center within one (1) business day.

1.6.2 Compensation for Other than Normal Duty Hour Work: Periodically, requirements including emergencies support, supporting mobilization/demobilization, and seasonal requirements may require work to be accomplished at times other than normal duty hours. The contractor shall use flexible work scheduling techniques to accomplish the after-hours support required to successfully perform the contract function. Should the contractor decide to use overtime or shift premiums to complete the requirements under this contract in lieu of flexible work scheduling techniques, those costs shall be identified in the contractor’s price proposal and included as part of the unit price for each Sub-element and corresponding contract line item number (CLIN).

1.6.3 Federal Holidays: The contractor is not required to provide services on Federal holidays, except in emergency situations. Federal holidays are established by Federal Law and are currently as follows:

New Year’s Day 1 January (see note) Martin Luther King Jr. Day 3rd Monday in January Presidents Day 3rd Monday in February Memorial Day Last Monday in May Independence Day 4 July (see note) Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans Day 11 November (see note) Thanksgiving Day 4th Thursday in November Christmas Day 25 December (see note)

NOTE: If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a regular business day, routine services shall be rescheduled to ensure mission requirements are met.

Executive Orders authorizing Government military and civilian time off do not apply to Private Sector operations. The contractor shall determine appropriate staffing levels to ensure services are provided in accordance with the PWS.

1.6.4 Type of Contract: The Government will award a Firm Fixed Price Services Contract. The quantity shown per CLIN is an estimate that shall not to be exceeded without prior approval in the form of a contract modification from the Contracting Officer. The SO quantity shown per CLIN is not guaranteed; and any unused quantities may be removed by contract modification at the end of the date range covered by the CLIN. The Government pays only for the actual SO quantities ordered and received. This contract is subject to Incremental Funding in accordance with contract clause 252.232-7007. The Contractor shall not provide services exceeding the funded value of the CLINs.

1.6.5 Performance Requirement Summary Description: The minimum timeliness and quality standards to be achieved by the contractor for the various functions and tasks covered in this PWS are provided in the Performance Requirements Summary table listed under each PWS paragraph. The performance standards will be used by the Government to inspect contractor’s performance. Government quality assurance surveillance of contractor performance is not limited to the task requirements as outlined in the Performance Requirements Summary (PRS).

The Government reserves the right to conduct surveillance of any contract requirement.

Technical Exhibit TE 1-2 describes the use of performance standards in measuring performance.

1.6.6 Quality Control: The contractor is responsible for the delivery of quality services/supplies to the Government. The contractor shall develop, implement, and maintain an effective Quality Control System, which includes a written Quality Control Plan (QCP). The QCP shall provide standard Quality Control (QC) procedures and methodologies, for monitoring and documenting contract performance, to ensure that the quality of the service meets all contract requirements.

The QCP, as a minimum, shall address:

QC Manager resume of experience, qualifications, and certifications Define contract requirements to be tested Test sampling methods and approach to test contract requirements (e.g., random sample, 100% inspection, or planned inspection) Test pass/fail standards Inspection test/retest checklists or worksheets Test schedule for contract requirements (e.g. daily, weekly, monthly, or annually) QC monthly summary Non-Conformance test report Trend and root cause analysis, to identify the cause and corrective action, to prevent re-occurrence of discrepancies.

Reporting and distribution of reports Records storage and retention Procedures for responding to Government customer complaints, incidental observations, and contract discrepancy reports.

The contractor’s initial QCP shall be submitted prior to the beginning of the contract full performance period. The Contracting Officer will review and provide written approval, or request a revised plan, if required. Updates to the QCP shall be in accordance with PRS 01-C below. The contractor’s approved QCP will be incorporated into the contract as TL 1-2.

The contractor shall provide the COR a monthly schedule of planned QC test inspections no later than close of business 5 business days prior to the beginning of each month. The contractor shall provide the COR a QC monthly summary Non-Conformance test report no later than close of business 5 business days after the end of each month. The contractor shall provide access to other QC documentation, as requested by any designated Government official.

PRS

Number

Performance Standard Acceptable

Quality Level

(AQL)

Method of Surveillance

Reduction In Payment (RIP) or

Impact on

CPARS

01-A Provide the COR a monthly schedule of planned quality control inspections no later than close of businesses 5 business days prior to the beginning of each month.

100% 100% Inspection

Results will be reported in

CPARS.

01-B Provide the COR a monthly quality control inspections summary of Non-Conformance test report no later than close of business 5 business days after the end of each month.

100% 100% Inspection

Results will be reported in

CPARS.

01-C The contractor’s QC Plan shall be updated annually and submitted to the COR no later than 30 days prior to the start of the next option period, for review and approval.

100% 100% Inspection

Results will be

1.6.7 Quality Assurance: The Government may use a variety of surveillance methods to evaluate the contractor’s performance. The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is a Government developed document for the systematic surveillance of the contractor’s performance in accordance with the requirements of the contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. Non-conforming services shall be re-performed at no increase in contract price. If non-conforming services are recurring, cannot be re-performed, or the services fail to achieve the PRS, the Government may reject the nonconforming service(s) and document the contractor’s performance record accordingly. The Government may also issue a Contract Discrepancy Report (CDR) in which the contractor will be required to respond with the development of a corrective action plan (CAP) which identifies the root cause, corrective action (CA) for the root cause, CA for the specific nonconformance, and the date the CAs will be complete. The Government may also reduce the payment to the contractor in accordance with the PRS, or reduce payment to reflect the value of the services performed, or may perform the services and charge the contractor for any related cost incurred and/or may terminate this contract for cause.

1.6.7.1 Inspection Results: The contractor will be notified of Government inspection results.

The contractor shall acknowledge receipt of the inspection results. The contractor may be notified of inspection results verbally. Verbal notifications of defective work will be confirmed in writing by the Government. When Government inspectors are unable to contact the contractor to notify the contractor of inspection results, notification to the vendor will be made by E-mail with read receipts.

1.6.8 Access and General Protection/Security Policy and Procedures: The contractor and all associated subcontractors’ employees shall provide all information required for background checks to meet installation access requirements to be accomplished by Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by the Department of Defense (DOD), Head Quarters Department of the Army (HQDA), and/or local policy. The contractor and all associated subcontractors’ employees shall also comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), and Fort McCoy Pamphlet 190-13.8 Installation Access Control. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes. The Government may require monthly participation in the Installation Random Anti-terrorism Program.

1.6.8.1 Unescorted Access to the Ammo Supply Point (ASP): The contractor shall be required to complete a DA FORM 7281 Command Oriented Arms, Ammunition, and Explosives Security Screening and Evaluation Record, for each employee accessing the ASP, to perform unescorted services. The contractor shall submit the DA FORM 7281 for processing through the Directorate of Emergency Services within 30 days after contract award or upon hiring new employees who will eventually be assigned to perform work at the ASP.

1.6.8.2 AT Level I Training: For contractor employees with an area of performance as defined by Fort McCoy Pamphlet 190-13.8 (Installation Access Control) or when deemed applicable by the Anti-Terrorism Officer (ATO). All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR (or to the contracting officer, if a COR is not assigned) within 30 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at https://jkodirect.jten.mil. Classroom AT Level 1 Training can also be coordinated with the Fort McCoy Installation ATO at (608) 388-4719. This is an annual requirement. Submit training rosters to the COR and Contracting Officer. COR will give a copy to the ATO.

1.6.8.3 iWATCH Training: For contractor employees with an area of performance as defined by Fort McCoy Pamphlet 190-13.8 (Installation Access Control) or when deemed applicable by the ATO. The contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract performance start date and within 30 calendar days of new employees’ commencing performance, with the results reported to the COR no later than 30 calendar days after training completion. This is an annual requirement. Submit training rosters to the COR and Contracting Office. COR will give a copy to the ATO.

1.6.8.4 Identification of Contractor Employees: The contractor (to include subcontractors) shall provide each employee either a RAPIDGate pass or an Identification (ID) Badge, which includes at a minimum, the Company Name, Employee Name and a color photo of the employee. ID Badges shall be worn at all times during which the employee is performing work under this contract. All contractor employees (to include subcontractors) shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The contractor (to include subcontractors) shall be responsible for collection of ID Badges upon completion of the contract or termination of employee. A listing of issued identification cards shall be furnished to the Contracting Officer prior to the contract performance date and updated as needed to reflect contractor and subcontractor personnel changes. All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.8.5 Physical Security: The contractor shall be responsible for safeguarding all Government equipment, information and property provided for contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.6.8.6 RAPIDGate Program: Fort McCoy is offering an Installation Access Control Solution called the RAPIDGate Program. This program is available, with installation approval, to new and existing vendors, contractors, sub-contractors and service providers who require routine access to Fort McCoy and desire streamlined entry into the Installation. This program is available at a registration cost to the company, with an additional fee per employee. Through two integrated processes - Access Privilege Management and Enrollment/Registration - the RAPIDGate Program enables electronic verification of identity and access privileges at Fort McCoy's access control points (ACPs).

Companies choosing to participate in the RAPIDGate Program will have streamlined access onto the installation. Participants will have access through all gates that size permits (Main Gate and Gate 20) and will be subject to RANDOM vehicle inspections. At the Main Gate RAPIDGate participants will be able to use either lane, enabling fast access onto the installation through that gate. Non-RAPIDGate participants and companies that choose not to participate in the RAPIDGate Program will be required to access the installation through Gate 20, whereby a Temporary day pass will be issued for each person.

The maximum pass period AS an exception to policy is 30 days with approval by the Directorate of Emergency Services ( DES) Physical Security Branch. To apply for a 30 day pass, the company is required to provide Physical Security a copy of the contract award, along with identification. Companies that service Fort McCoy may enroll in the RAPIDGate Program by calling 1-877-RAPIDGate (1-877-727-4342). The Program will confirm with the installation Physical Security Branch that the company has legitimate business on the installation. Once the company has enrolled, its employees can register at the self-service KIOSK Registration Stations located at the Fort McCoy Visitor Control Center (VCC) in building 35. The RAPIDGate Program confirms the individual's employment status with the company, and then performs identity authentication and background screening. Employees who qualify are issued a personalized RAPIDGate ID Credential Badge. The Program performs background screening on a regular basis to verify continued eligibility in the Program. Questions about the Fort McCoy RAPIDGate Program should be addressed to info@rapidgate.com with the subject line RE: RAPIDGate Program, or to the Physical Security Branch, Directorate of Emergency Services at 608- 388-8445 or mark.a.reaves.civ@mail.mil.

1.6.8.7 Key Control: The contractor shall establish and implement methods of making sure all keys/key cards issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the contractor by the Government shall be duplicated. The contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.8.7.1 In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying.

When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the contractor.

1.6.8.7.2 The contractor shall prohibit the use of Government issued keys/key cards by any persons other than the contractor and subcontractor employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.8.7.3 Lock Combinations: The contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the contractor’s Quality Control Plan.

1.6.9 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The Contracting Officer, COR, and other Government personnel, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.10 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the contractor concerning technical aspects of the contract; monitor contractor's performance and notify both the Contracting Officer and contractor of any deficiencies; coordinate availability of

Government furnished property; and provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The following personnel are considered key personnel by the Government: Project Manager (PM), Alternate Project Manager (APM), Quality Control Manager (QCM), and a Site Safety and Health Officer (SSHO). A person assigned to a key position shall only perform the duties of that position and not assume duties of other key positions, with the exception: The QCM and SSHO may be the same person. The contractor shall provide a Project Manager (PM) who shall be responsible for the performance of the work.

The name of the PM, and APM, who shall act for the contractor when the PM is absent, shall be designated in writing to the Contracting Officer. The PM or APM shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The PM or APM shall be available between 7:30 am and 4 pm Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons. The PM and APM shall have documented satisfactory experience and performance managing relevant facility maintenance projects that are the same or similar to the requirements of this contract. The contractor shall provide a QCM and SSHO, who perform their functions on this contract independent of conflict of interest supervision from the PM or APM. The QCM shall also be designated in writing to the contracting officer. The QCM shall have a minimum experience of 3 years in quality control inspection on service or construction projects and possess formal QC training and shall have completed the 30 hour Occupational Safety and Health Act (OSHA) Construction Safety Class or equivalent, Competent Person Training, and Hazardous Waste Operations and Emergency Responders (HAZWOPER) training within the past 3 years. The SSHO shall have completed the 30 hour OSHA Construction Safety Class or equivalent, Competent Person Training, and HAZWOPER training within the past 3 years. Successor PM, APM, QCM, and SSHO shall meet or exceed the qualifications of the original designees, and shall be designated in writing to the COR and Contracting Officer, with all supporting documentation, no later than 14 calendar days upon notification of the replacement of a PM/APM/QCM/SSHO. A resume and four business references (with contact information) of the proposed key personnel shall be submitted with the contractor's proposal, for consideration of approval by the Government.

Performance Standard

Acceptable Quality Level

(AQL)

Method of Surveillance

Reduction In Payment (RIP) or Impact on CPARS

02-A The contractor has Contracting Officer approved Key Personnel on staff.

100% 100% Inspection

Reduce monthly invoice CLIN X001 by the amount of the Key Personnel salary, for any invoice period where the KTR has a position vacancy. Results will be reported in CPARS.

1.6.12 Supervision of Contractor Employees: The Government will not exercise any supervision or control over contractor or subcontractor employees, while performing work under the contract. Such employees shall be accountable solely to the contractor, not the Government.

The contractor, in turn, shall be accountable to the Government for contractor or subcontractor employees.

1.6.12.1 Technical Qualifications: Contractor personnel shall have job-appropriate education, training, experience, certifications, and licensing prior to performing work under the contract.

The contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any Federal, State, and municipal laws, codes, and regulations applicable to the performance of the work. The Government will not provide, nor reimburse costs for, initial or refresher skills training, certifications, or licensing for contractor employees. All training is the responsibility of the contractor. The contractor is responsible for scheduling all training to ensure training is accomplished prior to the individual performing work. The contractor shall maintain records of all scheduled and accomplished training.

1.6.12.2 Certifications and Special Qualifications: Qualifications and special licenses necessary to perform work in this contract include, but are not limited to: Commercial Driver’s License (CDL) and HAZWOPER. Contractor employees who operate any contractor vehicles and equipment shall be certified, by the contractor, as being fully qualified to operate the vehicles / equipment to which they are assigned. Before the contract employee engages in any mode of equipment operation, the contractor shall document all operator qualifications and provide the documentation to the Contracting Officer.

1.6.12.3 Personnel Roster and Organizational Chart: At least two working days prior to the contract performance start date; the contractor shall provide the Government a roster listing by functional area, all employees and their respective job titles. The contractor shall also maintain a current Organizational Chart showing functional responsibilities. The roster shall also identify the employee's name, position title, department, full-time/part-time employment, security clearance (if applicable), date of hire, date of termination, and the status of each employee’s security clearance or Trustworthy National Agency Check (TNAC), as applicable. The contractor shall update the roster and organization chart electronically and provide it to COR no later than the 2nd workday of each month.

1.6.13 Data Rights: All records, files, documents, and working papers, both hard copy and electronic, provided by the Government and/or generated by the contractor during performance of this contract become and remain Government property. Records shall be disposed of only as authorized by the Government. All records may be subject to the Freedom of Information Act and/or Privacy Act of 1974. All reports, records, files, documents, contractor policies/operating instructions, and working papers, both hard copy and electronic, shall be made available to the Contracting Officer, COR, Defense Investigative Service (DIS) staff, and other authorized Government representatives, for up to 6 years and 4 months after the expiration of the contract.

The contractor shall obtain Contracting Officer approval before releasing any information input or stored, generated, or archived related to this contract to the contractor’s corporate or other off-site offices, to other Government activities, agencies, or to other contractors or private parties.

The contractor shall provide technical advice, attend Government meetings, and provide access to data generated by the contractor at the request of the Government. The contractor shall prepare and deliver to the COR data and reports that are associated with any and all parts of the Public Works operation, requested by customers or Government agencies, and the reports specified in the contract Data Summary List (DSL) TE 1-3.

1.6.13.1 Unprogrammed Requirements: Upon notification and within required time frames, the contractor shall provide data/information associated with any and all parts of the contracted services. The data is often required within a very short suspense time. This includes, but is not limited to: input for staff studies; fact sheets; audits; one-time reports; equipment listings, densities, and maintenance records; quality control data and records; recommendations for amending, revising or originating Government regulations or policies within the scope of this contract; information requested by Government personnel performing official duties, to include monitoring contract compliance.

1.6.13.2 Data Criteria: The contractor shall provide data, reports and other documentation, subject to Government review for adequacy, utilizing the following criteria:

Complete: includes all required information.

Accurate: factual and correctly tabulated data.

Timely: provided within the specified time frames.

Properly prepared: in accordance with applicable…