W912ER22R0041 AMD 0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Project Title: Kingdom of Saudi Arabia (KSA) Personal Services in exclusive support of the Transatlantic Middle East District, (TAM)’s missions throughout KSA.

Please see continuation pages.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 45

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 06-Oct-2022

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W912ER22R0041

X 9B. DATED (SEE ITEM 11)

15-Aug-2022

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

06-Oct-2022

CODE

W912ER DISTRICT (TAM), USACE

MIDDLE EAST DISTRICT (CETAM-CT)

201 PRINCE FREDERICK DRIVE

WINCHESTER VA 22602

W912ER 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912ER22R0041

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

BLOCK 14 CONTINUATION AMD 0001

1. This amendment provides updates to Attachments 1 and 2. Attachment 1 has been updated for the offeror to propose rates for all potential labor categories, including junior, mid and senior level positions for both LN and OCN. JOOH was removed. The PMO worksheet was moved to Attachment 2. Attachment 2 was revised to include PMO worksheet and a sample tasking to be used for price evaluation purposes.

2. The proposal submission date is extended to 17 October 2022 by 1400 (2:00pm), EST. Proposals received after this date and time will not be accepted.

3. Bidder Inquiries will be extended to 11 October 2022 by 1400 (2:00pm), EST.

4. Appendix A Project List has been renamed Attachment 4.

5. All Appendix A references in the solicitation have been removed by strikeout and replaced with the language “Attachment 4,” highlighted in “Yellow”.

6. Attachment 6 language referencing Afghanistan has been removed and is indicated by strikeout.

7. The Performance Work Statement (PWS) has been revised. Changes are highlighted in “Yellow.”

8. Under Federal Acquisition Regulation (FAR) Clause 52.212-2, “Proposal Format and Proposal Submission,” letter i, “Summary of formatting requirements for all volumes,” single spacing in the solicitation is confirmed.

Double-spacing language has been removed and is indicated by strikeout.

9. FAR Clause 52.212-2, has been revised. Removals are indicated by strikeout and changes are highlighted in “Yellow.”

10. Under FAR Clause 52.212-2, “4., Proposal Package,” Volume II, d, language has been added to read, “Only paragraph b of 52.212-3 shall be completed if representations and certifications were completed in the System for Award Management (SAM) (per 52.212-3). Fully completed copy of representations and certifications is only needed if they were not done in SAM.” This is indicated by “Yellow” highlighting.

11. FAR Clause 52.252-2, FAR and Defense Federal Acquisition Regulation Supplement (DFARS) web links have been revised and are highlighted in “Yellow.”

12. FAR Clause 52.216-18 has been revised to include specific dates and are indicated by “Yellow” highlighting.

Original language has been removed and is indicated by strikeout.

13. FAR Clause 52.233-4 has been removed as it is already included in FAR Clause 52.212-5.

14. FAR Clause 52.219-14 has been removed as it is not required per FAR 19.507(e).

15. FAR Clause 52.229-6, Taxes-Foreign Fixed-Price Contracts, was added.

16. DFARS Clause 252.239-7009 has been removed as it is not required per DFARS 239.7604(a).

17. Submission of the surveillance form has been removed.

18. Submission of a Draft Planning, Recruitment and Retention Plan has been removed.

19. All other terms and conditions remain unchanged.

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 19-Sep-2022 02:00 PM to 17-Oct-

2022 02:00 PM.

SUPPLIES OR SERVICES AND PRICES

CLIN 0006

The CLIN description has changed from Contractor Manpower Reporting - Base Yr to Unscheduled Overtime.

The CLIN extended description has changed from:

Contractor Manpower Reporting in accordance with contract requirements.

To:

This is a not-to-exceed line item for unsecheduled overtime. Reference PWS 3.4.2.

The cost constraint NTE has been added.

CLIN 0007

The CLIN description has changed from Phase Out to Contractor Manpower Reporting-Base Year.

The CLIN extended description has changed from:

Phase out activities in accordance with PWS 5.0 & 5.2

Contractor Manpower Reporting in accordance with contract requirements.

CLIN 2002

The CLIN description has changed from Personal Services - 52.217-8 Ext of Serv to Personal Services - 52.217-8.

CLIN 2003

The CLIN description has changed from Program Office Costs 52.217-8 Ext of Ser to Program Office Costs 52.217-8.

CLIN 2004

The CLIN description has changed from Travel Costs - 52.217-8 Ext of Services to Travel Costs - 52.217- 8.

CLIN 2005

The CLIN description has changed from Per Diem/Mileage - 52.217-8 Ext of Serv to Per Diem/Mileage - 52.217-8.

CLIN 0008 is added as follows:

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0008 1 Job Phase Out

FFP

Phase-Out activities in accordance with PWS 5.0 & 5.2.

FOB: Destination

PSC CD: R497

MAX

NET AMT

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for CLIN 0007 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 31-AUG-2024 TO

30-OCT-2024

N/A US ARMY CORPS OF ENGINEERS-

CETAM-CT

JOE L LIBBEY

MIDDLE EAST DISTRICT, CETAM-CT

PO BOX 2250

WINCHESTER VA 22604-1450

540-665-1382

W912ER

CAGE

POP 31-OCT-2022 TO

30-OCT-2023

N/A US ARMY CORPS OF ENGINEERS-

CETAM-CT

JOE L LIBBEY

MIDDLE EAST DISTRICT, CETAM-CT

PO BOX 2250

WINCHESTER VA 22604-1450

540-665-1382

The following Delivery Schedule for CLIN 0008 has been added:

CAGE

POP 31-AUG-2024 TO

30-OCT-2024

N/A US ARMY CORPS OF ENGINEERS-

CETAM-CT

JOE L LIBBEY

MIDDLE EAST DISTRICT, CETAM-CT

PO BOX 2250

WINCHESTER VA 22604-1450

540-665-1382

INSPECTION AND ACCEPTANCE

The following Acceptance/Inspection Schedule was added for CLIN 0008:

INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

Destination Government Destination Government

The following have been added by reference:

52.229-6 Taxes--Foreign Fixed-Price Contracts FEB 2013

The following have been added by full text:

PERFORMANCE WORK STATEMENT R1

PERFORMANCE WORK STATEMENT (PWS)

KINGDOM OF SAUDI ARABIA (KSA)

PERSONAL SERVICES

U.S. ARMY CORPS OF ENGINEERS (USACE)

MIDDLE EAST DISTRICT (TAM)

SEPTEMBER 2022

1.0 DESCRIPTION OF SERVICES

The U.S. Army Corps of Engineers (USACE) Middle East District (TAM) requires qualified Saudi Local Nationals (LN), U.S Citizens, and Other Country National (OCN) personnel to provide Quality Assurance Representatives (QAR) to monitor construction projects throughout the Kingdom of Saudi Arabia (KSA). The required personnel would perfom the functions of project and program management, contract administration, project engineering, quality assurance, real estate, and support staff through a firm fixed price, personal services contract for its continued operations in the KSA. These positions shall replicate typical foreign service national (FSN) employee positions obtained by U.S. Government Agencies to support overseas projects and locations. This contract is for Personal Services in exclusive support of TAM’s missions throughout KSA.

It is expected that the Contractor Field Personnel addressed in PWS paragraph 3.2 would mostly consist of LNs and OCNs.

Contract Period of Performance (POP): This contract’s period of performance is for two years (or 24 months) which is comprised of a one-year base period and a one-year option period. The resulting award will also include the Extension of Services Clause, 52.217-8, which could add up to an additional six (6) months of services. If all options are exercised, the period of performance could be extended to a total of 30 months.

2.0 DEFINITIONS OF WORDS AND TERMS

A word or term, defined in this contract, maintains the same definition found in Part 2 of the FAR unless specifically defined within this document otherwise.

3.0 CONCEPT OF OPERATION

This contract is performance-based; as such, successful performance of the contract is the complete staffing of USACE-required positions with qualified subject matter experts. The USACE concept of operations is for the Contractor to provide support personnel to fill positions throughout KSA.

The Contractor shall furnish its office site, labor, materials, equipment, and transportation as necessary to accomplish the requirements stated in this contract. The Contractor shall establish a Contract Management Plan (CMP) that will lay out the requirements necessary to provide administrative and logistical support and oversight for all Contractor personnel and equipment. This plan shall be submitted to the Procuring Contract Officer (PCO) within ten (10) days of contract award.

3.1 Contractor’s Key Personnel: The CMP will identify all key personnel. The CMP will contain an organizational chart that clarifies the structure, and it shall define the interface among the Contractor, the Contractor’s Key Personnel, and Contracting Officer’s Representative(s) (CORs).

3.1.1 Criteria for Key Personnel:

In-country Program Manager:

The in-country Program Manager (PgM) shall be physically located in KSA and shall be authorized to act on behalf of the Contractor for all matters relating to this contract. The PgM shall possess all necessary background checks and credentials for operating in theater, and provide at time of solicitation a certificate stating proficiency in written and spoken English at Level 1 as defined in paragraph 7.8.3. The PgM shall have a minimum of 2-year junior college level degree, or equivalent. The PgM shall possess a minimum of ten (10) years of pertinent experience in the position to which they will be assigned. Professional certification in either project management or safety is preferred. The PgM must be available for contact during working hours or as required by the Contracting Officer.

Additional key personnel identified by the Contractor shall possess all necessary background checks and credentials for operating in theater, and be proficient in written and spoken English at Level 1 as defined in paragraph 7.8.3.

They shall also be knowledgeable in country specific requirements of KSA. One example of country specific requirements; the Contractor will have familiarity with vetting and badging requirements at the various KSA Ministry of Defense (MoD) bases throughout the country. These personnel will report upward to a single Contractor management authority within the Contractor’s organization. Each Contractor employee will work directly with their respective team lead and the team lead will be accountable to the In-country Program Manager.

3.2 Contractor Field Personnel:

The Contractor shall ensure the readiness of Contractor Field personnel and equipment to prevent gaps or denial of services at all times throughout the performance period of the contract. The Contractor shall ensure that the Contractor work force is properly recruited, trained, certified where appropriate, outfitted, fielded, and supplied to successfully perform their duties in accordance with the provisions of this contract. These positions are not authorized to tele-work outside the country of Saudi Arabia.

The Contractor shall maintain all necessary administrative files to include personnel records, invoices, investigation reports, licenses, and other documentation supporting contract execution. The Contractor shall promptly conduct the necessary investigations into allegations of wrongdoing or poor performance by Contractor personnel. The Contractor will provide expeditious remedy of any deficiency in the quality of service and provide notification to the COR, Contract Specialist (CS), and the PCO.

The Contractor shall coordinate the provision of Contractor Saudi National Field personnel to meet the USACE requirements as detailed in the Position Descriptions in Attachment 7. Typical positions being sought to be filled are listed below. The approximate total number of projected positions country-wide is 25.

Positions are listed alphabetically:

▪ Administrative Assistant

▪ Administrative Officer

▪ Cost Estimator

▪ Lead Engineer Assistant*

▪ Engineer Technical Assistant (Civil)*

▪ Engineer Technical Assistant (Electrical)*

▪ Engineer Technical Assistant (Mechanical)*

▪ Engineering Technician Assistant*

▪ Logistics and Supply Specialist

▪ Program Manager (PgM)*

▪ Project Engineer Assistant (PEA)*

▪ Public Affairs Specialist

▪ Quality Assurance Representative (QAR)*

▪ Real Estate Specialist

▪ Safety Officer

▪ Translator/Interpreter

▪ Project Scheduler

▪ Auditor

Positions marked with an * are Technical Positions

For planning purposes only, the table below provides an initial estimate by position.

3.3 Work Schedule: In accordance with DFARS Clause 252.233-7001, Choice of Law (Overseas), work schedules, overtime pay, and holidays may not conform to KSA Labor Laws. Each required position is based on a Full-Time Equivalent (FTE) of 2,496 hours per year. The typical duty week shall be from Saturday through Thursday – essentially 8 hours per day, 6 days per week, for 52 weeks; although, the United States Government (USG) maintains the unilateral right to adjust work day hours within each work week to accommodate project oversight requirements and workload. The work schedule is for the position and does not imply pay or reimbursement for time not worked by Contractor employees. i.e. Holiday/ Sick time / Personal time or vacation.

For this contract, an FTE is defined as the number of total hours required to be worked in a work year. For example, N um be r

O rg an iz at io n

C on tra ct ed P os iti on

T o ta l

1 USACE Lead Engineer Assistant (LEA) 1 2 USACE Project Engineer Assistant Sr 1 3 USACE Engineer Tech Asst Sr (Civil, Mech, Elec) 4 USACE Engineer Tech Asst Mid (Civil, Mech, Elec) 1 5 USACE Program Manager Sr 1 6 USACE Program Manager Mid 1 7 USACE Quality Assurance Rep Sr 7 8 USACE Quality Assurance Rep Mid 5 9 USACE Quality Assurance Rep Jr 3

10 USACE Cost Estimator 1 11 USACE Safety Officer 1 12 USACE Administrative Officer 13 USACE Translator/Interpreter 1 14 USACE Real Estate Specialist 15 USACE Scheduler 1 16 USACE Administrative Assistant 1 17 USACE Auditor if the work year is defined as 2,496 hours, then one worker occupying a paid full time job all year would constitute one FTE.

The Contractor is responsible for ensuring that all positions are covered adequately. All positions theater-wide must be filled continually with no gaps in staffing, to include personnel availability during holidays and leave, as needed and directed by USACE. It is the responsibility of the Contractor to ensure there are adequate backfill personnel available to ensure work coverage at all times, in coordination with the assigned USG Supervisor and/or COR. The USG has the unilateral right to release employees for holidays and other leave periods.

3.4 Time Clarification:

3.4.1 Travel to and from work: Ordinary home-to-work travel by Contractor employees – that is, travel involved in reporting to work at the start of the day and returning home at the end of the day – does not count as time worked. However, once the employee has reported to work for the day, time spent traveling from one project site to another as part of their duties, shall be reported as time worked. See also paragraph 9.0, Travel and Transportation.

3.4.2 Over-Time (OT) Hours: All OT (hours worked beyond 48 hours per week) must be pre-approved in writing. The USACE supervisor and a USACE manager will be the approver and reviewer of OT requests. If a contract employee is required to work more than 48 hours in any calendar week, Saturday through Thursday, OT compensation shall be provided at a rate 1.50 times the normal rate. Working on Fridays or official KSA Holidays does not automatically grant the employee hours at the OT rate.

3.4.3 OT hours shall be logged on the Contractor employee’s monthly timesheets and verified by the contractor and USG.

3.5 Holiday Leave:

3.5.1 The following annual Holidays shall be observed:

Start of Ramadan (Awal Ramadan) - One (1) Day of Holiday Eid al Fitr (End of Ramadan) – Three (3) Days of Holiday Eid-al-Adha (Feast of Sacrifice) - Three (3) Days of Holiday Arafat Day – One (1) Day of Holiday Saudi National Day – One (1) Day of Holiday (every year on September 23) The Prophet’s Birthday (Mawleed al-Nabi) - One (1) Day of Holiday

This holiday calendar serves the purpose of notifying the Contractor when services should not be needed due to scheduled holiday office and site closures. The Government does not pay for contractor employee Holiday Leave.

3.5.2 With advanced approval from the USACE supervisor, Contractors working on a Holiday shall be compensated at the rate of 1.5 times the normal rate.

3.6 Personal Leave:

3.6.1 At no time is leave to impact the operations of the USACE office/project to which the Contractor personnel are assigned. It is the responsibility of the Contractor to ensure for personnel on leave that there are adequate backfill positions supplied to ensure work coverage at all times, in coordination with the assigned USG Supervisor and/or COR.

4.0 WORK REQUIREMENT

4.1 The Contractor, as delineated in the contract and in accordance with the PWS, shall provide qualified Saudi engineering and technical support personnel to perform duties as described in the corresponding position description in geographically disbursed work sites both inside and outside the confines of U.S. and KSA military installations in the KSA Area of Operations.

4.2 The Contractor shall maintain the capability to increase and decrease manpower staffing to meet changes to the USACE project workload as directed by the Contracting Officer.

4.3 Attachment 7. (POSITION DUTY DESCRIPTIONS): Outlines the qualifications and primary responsibilities of personnel performing the contract services.

4.4 The Contractor’s personnel shall be responsible for ensuring that they have the means to travel on a day-to-day basis to the place of employment. Place of employment is defined as the USACE District Office or project site to which the individual is required to report. USACE will not provide transportation for Contractor employees.

4.5 While the preference is for the Contractor to make every effort to minimize travel costs by hiring personnel within the local commuting area (within 75 km one-way) of each position advertised for employment, some project requirements may be remotely located. Depending on the position(s) required and the location of the project, if the skilled resources are not available in the local commuting area of a project location where daily back-and-forth travel is not feasible, the Contractor shall ensure that life support (billeting and meals) are provided for the employee(s) as established and addressed by the needs of individual Task Order.

5.0 CONTRACTOR PHASE-IN/PHASE-OUT RESPONSIBILITIES:

Phase In shall include all activities and associated costs for transportation of Contractor's personnel, equipment, and operating supplies to KSA; establishment of offices, buildings, and other necessary general facilities for the Contractor's operations. The Phase-In Plan will include any mobilization required and details how the Contractor will perform reception, staging, onward movement, and integration (RSOI) of deploying personnel, equipment, and material into KSA. It will also include a plan for the Contractor’s efforts to recruit, hire, and deploy employees, and obtain all required licensing, perumits and clearances for personnel necessary to meet the requirements of this contract. Phase Out shall include all activities and costs for transportation of personnel, equipment, and supplies no longer required on the contract; including the disassembly, removal of offices, buildings, and other facilities assembled in KSA specifically for this contract.

5.1 Phase In

5.1.1 The Contractor shall provide a proposed Phase-In Plan to the Contracting Officer, as part of the

Contractor’s proposal submission, which clearly delineates how the Contractor plans to mobilize and deploy personnel, equipment, and material within KSA or into ports of debarkation for KSA.

5.1.2 The period between contract award and contract start will constitute the phase-in period. This phase-in period shall be no more than sixty (60 days). NOTE: Contract Full performance shall start on day 61.

During the phase-in period, the Contractor shall prepare to assume full responsibility for all areas of operation in accordance with the terms and conditions of this contract. The Contractor shall take all actions necessary for a smooth transition of the contracted operations.

5.1.3 The successful Contractor shall submit its final Phase-In Plan within ten (10) days after contract award, for approval and acceptance, to the Contracting Officer. At a minimum, the Phase-In Plan shall include the following items:

5.1.3.1 Phase-in milestone activity schedule,

5.1.3.2 Establish the appropriate management office and subordinate office workspace(s);

5.1.3.3 Process for ensuring appropriate Contractor-furnished equipment, materials and supplies are on-site at the end of the phase-in period.

5.1.3.4 Where applicable, the Contractor shall ensure that Contractor personnel have all required documentation (i.e., Passports, Visa, etc.), based on the category of employee, to work in KSA.

5.2 Phase Out

5.2.1 Full phase out of Contractors, including sub-Contractor(s) at all tiers in KSA is critical to responsible drawdown. The prime Contractor is required to submit a draft Phase Out Plan to the Contracting Officer within 60 days of award. A final Phase-Out Plan is required to be submitted to the Contracting Officer not later than one hundred twenty (120) days prior to the end of contract performance period, or when requested by the Contracting Officer. The Phase Out plan shall address, as a minimum, the following:

5.2.1.1 Phase-Out milestone activity schedule

5.2.1.2 Comprehensive procedures for phasing out Contractor performance to the level prescribed and within the time allowed under the terms of this contract. The Contractor shall provide its procedures for the return of all badging and sanitizing or destruction of hard drives used in computers.

5.2.1.3 The Contractor shall describe in detail its plan to close-out Contractor’s personnel, including sub-Contractor(s) employees at all tiers, at the end of the contract performance period and release the personnel from the Synchronized Pre-deployment and Operational Tracker (SPOT) database.

5.2.1.4 The Contractor shall describe in detail its plan for the timely and responsible exit from

KSA. The prime Contractor shall be responsible and accountable to ensure their sub-Contractor(s) at all tiers comply with its plan and procedures for departure from KSA at the end of the contract performance period.

5.2.1.5 Contract Phase-Out shall be completed no later than sixty (60) days from the date of the end of the contract period of performance. t. Contract start is defined as the first date of full contract performance.

6.0 DELIVERY OF SERVICES

6.1 The Contractor shall provide all services to support all Task Orders within sixty (60) days of award. Any deviations from this schedule require approval by the Contracting Officer.

6.2 The Contractor shall execute staffing increases or decreases within fourteen (14) thirty (30) days of the Contracting Officer’s request.

7.0 RECRUITMENT, PROMOTION, AND RETENTION OF PERSONNEL

The Contractor shall provide a Recruitment, Promotion, and Retention plan that includes the following:

7.1 The Contractor is the source of personnel; as such, the Contractor shall include with the plan, the process detailing the recruiting, hiring, staffing, and personnel backfill procedures. The Recruitment, Promotion, and Retention Plan shall be provided to the Contracting Officer, for review and acceptance, no later than fifteen (15) days after contract award. The Recruitment, Promotion, and Retention Plan shall, as a minimum, include:

7.1.1 Organization chart which clearly establishes lines of communication and authority (organization chart is a graphical picture of the organization and reporting relationships).

7.1.2 Staff Acquisition: The methodologies the Contractor shall use in their hiring process.

7.1.3 Staff Assignment: Staffing structure which clearly allocates manpower to appropriate project section

(a detailed breakdown of the actual staff to be assigned to the project role).

7.1.4 Staff Training: The Contractor’s detailed approach to maintain staff at the level of skill required for successful performance on this contract.

7.1.5 Staff Tracking: The Contractor shall describe their procedures used to manage staff on the contract.

The Contractor shall address tracking losses, gains, and absences to preclude a gap in service or a denial of service caused by vacant positions.

7.1.6 Staff Transition: The Contractor shall detail their staff replacement process to prevent a gap in service or a denial of service.

7.1.7 Staff Promotion: The Contractor shall detail their staff promotion process and procedures to develop and promote employees who demonstrate potential for advancement and promotion as permitted by vacancies within each Task Order’s staffing requirements. The Contractor shall submit all promotable employees’ requests to the COR for review before promotion is granted to the employee. USACE reserves the right to approve proposed promotions as well as make recommendations for promotion to a higher grade, provided there is a vacancy on the manning document.

7.2 The Contractor shall submit all potential employment candidate resumes through the CORs for USG review and acceptance before an offer of employment is extended to the candidate. Additionally, USACE personnel may be present and serve as a consultant to conduct face-to-face interviews with potential hires. The USG will only accept or reject a candidate based on the qualifications for the position or if the USG knows of adverse past performance.

The USG review is not an approval to hire; it is a review to ensure the minimum qualifications for each position are met.

7.3 The Contractor is responsible for a plan to backfill Contractor personnel ensuring that there is no lapse in the services provided by required positions. The Contractor shall use this plan to ensure the specified number/type of personnel and equipment are available and ready to perform assigned work during the times specified in the base contract and subsequent Task Order’s. The backfill plan shall ensure scheduled absence replacements are managed with no decrement to performed services, and that unscheduled/unforeseen absences are handled promptly and efficiently to lessen any decrement to performed services.

7.4 Work environment and physical demands:

7.4.1 The characteristics described below are representative of those encountered while performing the essential functions of these positions. Conditions may vary at each project location, but the conditions listed below shall generally apply.

7.4.1.1 While performing assigned services, the Contractor’s employee shall frequently be required to stand, walk, sit, reach with hands and arms, climb or balance, stoop or kneel, talk and hear, and use fingers and hands to feel objects, tools, or controls.

7.4.1.2 Must occasionally lift and/or move up to 25 pounds.

7.4.1.3 Specific vision abilities required include close vision, distance vision, depth perceptions, normal color vision, and the ability to adjust focus.

7.4.1.4 As workload dictates, the job may require working weekdays, weeknights, weekends, and/or holidays.

7.4.1.5 The job shall generally be performed at a construction job site or field office.

7.5 Minimum Personnel Employment Prerequisites/Restrictions: Each potential Contractor candidate shall meet the prerequisites/attributes listed below:

Prerequisite/ Attribute Minimum Standards Affiliations As a minimum, Contractor personnel shall not be affiliated with associations, elements, groups, organizations, and/or programs that seek to undermine the legitimacy and initiatives of the KSA or the U.S. Government.

Medical The Contractor shall apply and comply with contract requirements regarding medical fitness.

Addiction/Dependence Contractor personnel shall not be afflicted with habitual drunkenness or addicted and dependent on narcotics as evidenced by a recognized drug/alcohol testing procedure.

Convictions 1. Contractor personnel shall not have been convicted of any misdemeanor during the five (5) year period preceding the date of this contract that would negatively impact the reputation or question the integrity of the contracted services unless approved in advance in writing by the contracting officer.

2. No individual convicted of a felony crime will be employed under this contract.

Note: These prerequisites apply to the prime Contractor and its sub-Contractors at all tiers.

7.6 Contractor Personnel Language Proficiency Requirements: When required by position, the Contractor shall employ only persons able to speak, read, write and understand English to interact with clients and other government personnel, and/or where English is used or essential to provide product or record data, information, or service.

7.6.1 The TOEIC (Test of English for International Communication) proficiency scores are used as guidelines only for assisting Contractors in staffing positions requiring the use of English. They should not be considered definitive.

7.6.2 Contractors are not required to use TOEIC; however an equivalent English proficiency testing program may be approved by the Contracting Officer to benchmark groups of individuals within the organization and ensure that contract requirements are satisfied.

7.6.3 Contractors shall provide written certification citing the level of proficiency for positions requiring use of the English language to the Contracting Officer and retain a copy of certification in each individual’s training record. The following table represents the levels of proficiency requirements:

TOEIC Level Description Level Designation 900-990

Managers who can represent the company unaccompanied and with final authority in negotiating agreements and contracts with native English-speaking partner organizations.

800-850 Managers who can represent the company unaccompanied with native English-speaking partner organizations.

700-750 Personnel must be able to speak and write English and Host Nation language correctly and fluently. They must be able to communicate effectively and compose correspondence and other written communications about the work for which they are responsible.

Typically, these individuals actively participate in meetings with partner organizations using English.

600-650 Personnel must speak and write English and Host Nation language well enough to communicate on complex matters. Typically, these individuals may be Called upon to give a short, prepared speech and/or to take the minutes of the meeting.

500-550 Personnel must speak and read English and Host Nation Language sufficiently to understand simple oral and written work assignments and to express themselves in matters pertaining to their work.

7.7 Termination of Personnel: Any violations of safety, security, theft, falsification of official reports/documents, and/or unexcused absences in excess of seven (7) days, and/or poor performance are all grounds for immediate termination. The Contractor has full authority to terminate the employment of their personnel. Before an employee may be terminated, USACE will concur with the termination. Additionally, USACE reserves the right to recommend a termination.

8.0 EMPLOYEE TRAINING

8.1 For USACE-provided training, the Contractor personnel will be paid normal wages while participating in the training.

8.1.1 USACE will determine training topics, duration, frequency, and develop a methodology for keeping records on the training that was conducted.

8.1.2 USACE-provided training will include processes and procedures necessary to perform the job, for example: USACE Standard Operation Procedures to include; quality assurance; USACE safety specifics from EM- 385-1-1; how to write an acceptable daily quality assurance report; USACE project management fundamentals; and ethics.

8.2 A candidate is expected to possess the trade skills, training, and qualifications for the required area of discipline (civil, structural, electrical, etc.).

8.3 The contractor will provide broad-based training in more managerial and administrative tasks (Managerial:

communication skills, interpersonal skills, and time management; Administrative: timesheet preparation, payroll procedures, and any contractor organizational specific orientation and indoctrination).

9.0 TRAVEL AND TRANSPORTATION

9.1 Contractor employees shall be responsible for providing their means and mode of transportation to and from their residence to their place of employment. Travel to-and-from home to work is not part of the duty day and the cost will not be allowed or attributed to this contract or any issued Task Order.

9.2 Time spent traveling from one project site to another by the Contractors employee is part of the employee’s duty day and the cost may be paid under this contract or any issued Task Order. Payment will be provided for expenses as indicated in paragraph 10, below.

9.3 As addressed in the Work Requirement paragraph, section 4.0, the Contractor shall establish a daily rate for billeting and meals, by region identified below, to support travel and other life support needs. Reference att

KSA Regions:

Region 1: Makkah Region 2: Riyadh Region 3: Ash Sharqiyah (Eastern Region) Region 4: Asir Region 5: Jizan Region 6: Al Madinah Region 7: Al Qasim Region 8: Tabuk Region 9: Ha’il Region 10: Najran Region 11: Al Jawf

Region 12: Al Bahah Region 13: Al-Hudud Ash-Shamaliyan (Northern Borders)

9.4 The established daily rate will be included in the contractor’s proposal and shall capture any annual increases or updates. These daily rates shall only apply to Local National Employees (LNEs) and OCNs and once negotiated, will be incorporated into each Task Order. Travel must be authorized or requested by the USACE Supervisor and approved by the COR and Contracting Officer. A form will be provided as an Attachment upon award of this contract.

9.5 Contractor employees driving without proper insurance will be considered as self-insured and shall be responsible for all and any damages that may occur while in a travel status.

9.6 International Travel: In general, costs associated with international travel are not supported by this contract and therefore will not be paid by the Government. There are a few instances where, given proximity to other nation borders and the route available to reach a site, international travel may be required. For Contractor personnel working in these areas, the Contractor is required to secure passports, visas, and other necessary supporting documents to allow exit from and return entry into KSA. Prior approval is required from the COR and Contracting Officer before Contractor personnel may conduct travel that requires the crossing of international borders. The mileage payment referenced in paragraph 10.1 applies here.

10.0 CONTRACTOR EXPENSES

10.1 Expenses incurred by personnel provided under this contract for awarded Task Orders are only paid if approved by the COR as necessary to fulfill the duties of their position.

10.1.1 Lodging, Mileage, and Incidental Expenses: These items will be paid on a flat-rate. Documentation shall be provided upon submission of all invoices. The flat-rate shall be established at time of award based on the Contractor’s accepted proposal. There will be no adjustments to the flat-rate during the term of this contract unless authorized in writing in advance by the Contracting Officer. Refer to paragraphs 9.3 and 9.4 for clarification and implementation of daily regional rates. The established regional rates shall not exceed the maximim daily per diem permitted by the Joint Travel Regulation (JTR) for the Department of State for foreign overseas locations. Reference https://aoprals.state.gov/web920/per_diem_action.asp?MenuHide=1&CountryCode=1169.

10.1.2 A contract line item will be included for travel as a Government-provided figure that will capture the invoiced costs of airfare, hotel lodging, meals, and incidental expenses. A separate line item will be provided for mileage reimbursement at .57 cents per mile. As with the flat rate, there will be no adjustments to the mileage rate during the term of this contract unless authorized in writing in advance by the Contracting Officer. Based on project requirements, the contractor shall make every effort to hire within the local commuting area, as defined in paragraph

7.3. Costs submitted for travel that were not approved in advance will be rejected.

10.1.2 For intermittent trips, lodging and meals are authorized if an overnight trip is required. A flat rate to be proposed by the Contractor, to include lodging and meals, is authorized. See Attachment 3, Flat Rate by Region, to be completed with proposal submission.

10.2 No other expenses shall be incurred by the personnel supporting USACE unless approved in advance by the Contracting Officer.

11.0 SECURITY AND FACILITY ACCESS

11.1 The Contractor will be responsible for obtaining all permits, licenses, rights of entry, and approvals from all local Government authorities (KSA & US) as necessary for the performance of this contract.

11.2 The Contractor shall be responsible for coordinating security vetting, including collecting the prospective employee’s biographical data on the appropriate USG or coalition force forms required by the entity which performs the security vetting function, and escorting the candidates to the vetting venue. The appropriate Government intelligence or other agency or its designee will be responsible for conducting the background investigation and screening to vet the employees.

11.2.1 The contractor shall follow its established vetting procedures identified in its Security SOP

(reference paragraph 12 below). If an LN is identified as a security risk at any time, their employment shall be immediately terminated.

11.3 The Contractor is responsible for acquiring badges for its employees. The local USACE office will be responsible for providing sponsorship where needed for the badges, and may assist with coordination and support to acquire access badges at installations and forward operating bases only when required by the installation regulations.

11.4 As part of the coordination responsibilities, the Contractor shall also be responsible for tracking and transmitting final proof of vetting provided by the Government investigatory agency to the Contracting Officer for all new employees hired.

11.5 Security Notification: Should a Contractor employee be arrested or fail to pass any screening/vetting process, the Contractor shall immediately notify the COR and the Contracting Officer.

11.6 Antiterrorism/Force Protection: All non-local contracting personnel will comply with theater clearance requirements and allow the combatant commander to exercise oversight to ensure the contractor’s compliance with combatant commander and subordinate task force commander policies and directives. See also DFARS clause 252.225-7043, Antiterrorism/Force Protection for Defense Contractors Outside the US.

12.0 CONTRACTOR’S STANDARD OPERATING PROCEDURES (SOP) OR PLANS:

12.1 The Contractor shall address each of the following procedures individually and submit the procedures to the Contracting Officer:

12.1.1 Security SOP which includes screening and vetting procedures, and abduction/ capture of employees within fifteen (15) calendar days after contract award for Government review and acceptance.

12.1.2 Safety Plan in accordance with EM 385-1-1, dated 30 Nov 14; “Safety and Health Requirements

Manual”, all Divisions and District regulations, SOPs, and supervisory instructions within fifteen (15) calendar days after contract award for Government review and acceptance.

12.1.3 Payroll procedures and payroll delivery schedule within fifteen (15) calendar days after contract award for Government review and acceptance. These procedures shall demonstrate a means to track labor expenses and associated hours charged to projects or assigned accounting codes.

13.0 REPORTING

13.1 The following reports shall be provided to the USACE PCO, CS, COR, and PgM:

13.1.1 Manning Tables by individual office. The Contractor shall coordinate the report format with the USACE PCO, CS, and CORs and submit the format for Government review and acceptance. Manning tables shall also capture what equipment was issued to each of Contractor’s personnel, and when. The Manning table shall be submitted weekly.

13.2 Contractor shall perform annual performance assessments for all employees assigned to this contract and make them available to the PCO upon request.

13.3 Contractor shall provide minutes from each meeting to include virtual meetings, to the CS, COR, and PM.

14.0 REQUIRED EQUIPMENT

14.1 Contractor furnished equipment:

14.1.1 The Contractor shall provide to all personnel, equipment, computer support, photographic equipment, and software necessary to fulfill the requirements of this contract. At each location, the Contractor will be responsible for providing the equipment deemed necessary for the performance of their assigned duties to the employees providing support to USACE under this contract. The Contractor shall verify with the local USACE office prior to supply of equipment that the equipment is suitable to support the mission needs (for example, adequate capacity, operating capability, storage, etc.). All equipment is expected to be in new/like new, serviceable condition upon initial issue. The Contractor shall replace damaged/ unserviceable, lost, or stolen equipment within ten (10) days of notification of malfunction or loss. All equipment shall be delivered to the USACE office or project site.

14.1.2 Technical personnel are required to possess:

14.1.2.1 Computer equipment (desktop CPU, or laptop) with:

14.1.2.1.1 MS Windows version 10

14.1.2.1.2 MS Office 2019 software (Word, Excel, Outlook, PowerPoint)

14.1.2.1.3 Anti-Virus software (McAfee, Norton, or equal)

14.1.2.1.4 Contractor provided e-mail service with adequate security protocols to transmit reports and photographs up to 10Mb files. Each Contractor employee shall have an individual Company email account to send files. Personal email accounts e.g. Yahoo, Gmail, Outlook, etc. will not be used for official correspondence.

14.1.2.1.5 Printer or printer access

14.1.2.1.6 Internet service (i.e. broadband internet service, ISP) with the ability to transfer up to

10Mb files.

14.1.2.1.6 Laptops shall have wireless capabilities as well as access to a broadband internet service provider.

14.1.2.1.7 Laptops will have a minimum of 4GB of memory, 500GB hard drive

14.1.3 Safety Officer, QAR, PE, and Lead Engineer shall also possess

14.1.3.1 Digital camera with GPS

14.1.3.2 Global Positioning System (Garmin, Magellan, or equivalent) with current maps.

14.1.3.2 Cell phone with a service provider.

14.1.3.2.1 In remote areas where cell phone coverage is inadequate, the Contractor shall provide a satellite phone.

14.1.4 Required personal protective equipment (PPE) such as but not limited to the items listed below for the minimal work related PPE required on construction sites. Employees that will be exposed to any type of environment other than typical general construction that has a particular type of PPE covered by EM 385-1-1 will be provided the appropriate level of protection listed in Chapter 5 of that regulation.

14.1.4.1 PPE - Head Protection (White, no markings)

14.1.4.1.1 All protective headgear shall meet the requirements of ANSI Z89.1.

14.1.4.1.2 All persons working in or visiting hard hat areas shall be provided with and required to wear

Type I or Type II, Class G (General – not to exceed 2,200 volts) or Class E (Electrical-not to exceed 20,000 volts) headgear as appropriate. The selection of the type of hardhat shall be ad on the activity and identified in the Activity Hazard Analysis (AHA). For emergency response operations and other activities with greater need for side impact protection, Type II head protection is required.

14.1.4.2 PPE - Hearing

14.1.4.2.1 Hearing protection devices shall provide for the attenuation of noise to acceptable levels

(i.e., 85 dBA for continuous (steady-state) noise). If necessary to hear audible warnings, hearing protection devices should not attenuate hearing levels below an individual’s hearing threshold.

14.1.4.2.2 Dual hearing protection (earplugs and a second method such as ear muffs worn concurrently), shall be based on the attenuation of the specific hearing protection. Generally, double hearing protection should be used whenever employees are exposed to continuous noise greater than 115 dBA.

14.1.4.3 PPE - Eye protection

14.1.4.3.1 Eye protection shall meet the requirements of ANSI/American Society of Safety Engineers

(ASSE) Z87.1, and bear a legible and permanent "Z87" logo to indicate compliance with the ANSI standard.

14.1.4.3.2 When eye protection is required by this regulation, persons whose vision requires the use of corrective lenses, whether via the use of contact lenses or eyeglasses, shall be protected by one of the following:

• Prescription safety glasses providing optical correction and equivalent protection;

• Protective glasses with side shields designed to fit over corrective lenses without disturbing the adjustment of the glasses;

• Goggles that can be worn over corrective lenses without disturbing the adjustment of the glasses, or

• Goggles that incorporate corrective lenses mounted behind the protective lenses.

14.1.4.4 PPE - Protective Footwear

14.1.4.4.1 Personnel shall, as a minimum, wear safety-toed boots meeting ASTM Standard F2413 while working on construction sites.

14.1.4.4.2 Footwear protecting against impact and compressive forces, conduction hazards, electrical hazards, and sole puncture shall comply with the applicable requirements of ASTM F2413. Footwear protecting against impact and compression hazards shall be rated as I/75 and C/75.

14.1.4.5 PPE - High-visibility Apparel

14.1.4.5.1 High-visibility apparel meeting, at minimum, ANSI/ISEA 107-2020, Performance Class 3 requirements, shall be worn by workers.

14.1.4.5.2 The apparel background material color shall be either fluorescent yellow-green, fluorescent orange-red, or fluorescent red (see ANSI/ISEA 107-2020). When choosing color, optimization of color conspicuity between the wearer and work environment shall be considered.

14.1.4.6 PPE - Hand Protection

14.1.4.6.1 All employees will be issued the appropriate hand protection when exposed to hazards such as skin absorption of harmful substances, severe cuts or lacerations, severe abrasions, punctures, chemical burns, thermal burns, harmful temperature extremes, high hand vibration, and sharp objects.

14.1.4.6.2 Employees shall be issued at a minimum, leather gloves that protect against sparks, moderate heat, blows, chips, and rough objects.

15.0 LIFE SUPPORT

The Contractor shall be responsible for providing all life support under the required Task Orders as established. Life support includes an enclosed mobile unit at the construction site or close to a USACE office site in instances where daily back and forth commuting from the employee’s home to work is…