FY25 HAHDFPF- One on One Session Instructions (Final).pdf

ONE on ONE SESSION INSTRUCTIONS:

Procurement Integrity

Procurement Integrity is maintained throughout the acquisition, including these early engagements. We protect correspondence and information that you decide to share with USACE.

We anticipate information exchanges to continue throughout the acquisition. Under the Procurement Integrity Act, the exchanges become formal when we move into the solicitation phase.

USACE is in listening mode. If proprietary or confidential information is shared, please identify it so we can take steps to appropriately manage and protect the information. Our Project Delivery Team will use your shared knowledge and information to help us with acquisition planning.

*Everything that has been provided to you thus far is in draft form and is subject to change.

The one-on-one sessions will take place at Federal Center South Campus USACE- Seattle District, 4735 East Marginal Way South, BLDG 1202, Seattle, WA 98134 the week of 5 February 2024. The KTR will receive notification, via email, of their date and time slot as soon as possible after receipt of the session request or no later than 30 January 2024.

In the one-on-one session, the Prime Contractor (KTR) will be given the opportunity to elaborate on their responses to the written questions. Government-KTR interactions, during and after the one-on-one session, shall be at the discretion of the contracting officer and limited to communications that allow for reasonable interpretation of the responses to the Government Questions for Industry. Prime contractors will have 2 hours to discuss submissions on the Government Questions to Industry. All materials and equipment to support the one-on-one session must be furnished by the KTR.

One (1) copy of the one-on-one session materials will be provided to the Government one day prior to the one-on-one session date. If an electronic media such as PowerPoint is used for the one-on-one session, an electronic copy shall be furnished to the Government. Please submit your materials, via email, to gregory.a.cook@usace.army.mil, jeannette.k.patton@usace.army.mil, and sarah.m.kivela@usace.army.mil.

The Government will make available the use of a projection screen and table space for four (4) KTR Representatives for the one-on-one session.

The Government intends to have the one-on-one sessions be made in person. However, the one-on-one sessions may be changed to occurring virtually and KTR’s will be notified if this occurs.

Participants are subject to security screening. Provide the name(s) of all participants with your interest in participation. Please bring Government issued identification and ensure arrival at least 30 minutes prior to your appointment.

Note that due to security restrictions, foreign nationals will not be allowed because there is not enough time to complete the required security screening.

The Contracting Officer will record the one-on-one session via audio or video. The KTR may not tape or record their own one-on-one session. The one-on-one session is not for discussions and the information exchange will be limited to the responses to the Government Questions for Industry. Formal discussions will take place, if the Government determines they are necessary, during the solicitation phase.