W912DR18R0021_AMD02_10.29.19.pdf

W912DR18R0021

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to extend the proposal due date and to identify changes in Section J and Section L.

1. CONTRACT ID CODE PAGE OF PAGES

1 23

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 29-Oct-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912DR18R0021

X 9B. DATED (SEE ITEM 11)

23-Aug-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

29-Oct-2019

CODE

U.S ARMY CORPS OF ENGINEERS

2 HOPKINS PLACE 03-B-07

BALTIMORE MD 21201

W912DR 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been modified:

SF30 CONTINUATION PAGE

Government Provided Documents

Offerors who provided a Non-Disclosure Agreement (NDA) received Enclosures 1 – 11 listed in Section J. The NDA signed by all bidders will cover all additional references and documentation released with this amended solicitation. All new documentation should be considered For Official Use Only; no release to the public is allowed.

These Offerors should email the Contract Specialist, Brian L. Richardson (brian.l.richardson@usace.army.mil), by 11AM on 1 November 2019 in order to receive the DOD Safe site access code to retrieve Enclosures 12 – 27.

The Government provided documents will be available via DoD Safe site (https://safe.apps.mil/). The documents will be uploaded to the site and offerors will receive an email notification from the site with instructions on how to access and download the documents. All documents provided by the Government must be protected from distribution and destroyed after the proposal process. The documents will be available for 7 days.

Note: Offerors who requested Enclosures 12-25 will automatically receive an access code to retrieve Enclosures 26 and 27. If you did not receive an email notification by 5PM on 29 October 2019, contact the Contract Specialist specified above no later than 1 November 2019.

Proposal Submissions

All proposals shall be submitted in accordance with SF33, Block 9. To receive a drop-off request, contact the Contract Specialist specified above on but not before 4 November 2019 and no later than 9AM local time on 12 November 2019.

In order for an outside user to create a drop-off, they must receive a drop-off request from an inside user. When the inside user generates a drop-off request for you, you will receive an email with a link to submit your drop-off.

Optionally, the recipient may provide you with a request code. In that case, click the Drop-off button on the SAFE home page and enter the Request code.

Informational Text

The Past Performance Questionnaire (PPQ) in Section L was deleted from the solicitation. Offerors should complete the revised PPQ provided as Attachment 4 with this amendment. Per the solicitation, Offerors should submit the PPQ(s) with their proposals.

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 08-Nov-2019 11:00 AM to 12-Nov-2019 11:00 AM LOCAL

TIME.

https://safe.apps.mil/

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The following have been modified:

LIST OF ATTACHMENTS

Attachment 1: Matrix Template Attachment 2: Small Business Participation Plan (SBPP) Proposal Format Attachment 3: Bid Schedule Attachment 4: Revised Past Performance Questionnaire (Form PPQ-0) Attachment 5: USACE CPIF Model

Government Provided Information:

Enclosure 1: Historical Site Assessment, SM-1 Reactor Facility, Fort Belvoir, Virginia; May 2005 Enclosure 2: SM-1 Reactor Vessel Activation Analysis and Preliminary Characterization Report, Appendix F of the Historical Site Assessment Enclosure 3: Gamma Walk-over Characterization Report, SM-1 Deactivated Nuclear Power Plant, Ft Belvoir, VA; December 2009 Enclosure 4: Final (Rev 1) Characterization Survey Report for the All Hazards Analysis of the SM-1 Reactor

Facility, Fort Belvoir, Virginia; Feb 2013 Enclosure 5: Phase II and Phase III – Cost Estimate to Support the Alternative Analysis for the All Hazards

Assessment of the SM-1 Reactor Facility at Fort Belvoir, April 2018.[Not for distribution, for purposes of this procurement only; this document is procurement sensitive.]

Enclosure 6: Final SM-1 Decommissioning Plan for the SM-1 Reactor Facility, DATE TBD.

Enclosure 7: All associated NEPA documentation (i.e., Environmental Assessment, FNSI, etc.) Draft

Environmental Assesssment to be provided with solicitation.

Enclosure 8: Phase I Archeological Report for SM-1 Reactor Facility, U.S. Garrison Fort Belvoir, Fairfax

County, VA, April 2016.

Enclosure 9: TPP and meeting minutes (multiple TPPs).

Enclosure 10: Final Value Engineering (VE) Study Report for the SM-1 Deactivated Nuclear Reactor Site Enclosure 11: Limited Set of as built drawings for SM-1 associated buildings, to include 3-D modeling Enclosure 12: EU Assessment with Attachment Final FOUO 12-9-16 Enclosure 13: SM-1 Engineering Tech Memo Final FOUO Enclosure 14: Geotech Evaluation Tech Memo Final FOUO 3-26-18 Enclosure 15: Lead Soil Sampling Tech Memo with Attachments Final 5-7-19 Enclosure 16: PST IP1 Components Container Enclosure 17: Pu Assessment Final 12-9-16 Enclosure 18: Rad Swipe Sampling Tech Memo with Attachments Draft 8-2-17 Enclosure 19: Secondary Systems Analysis with Attachments Final 6-20-16 Enclosure 20: SM-1 Army Power Package Reactor Design FOUO Enclosure 21: SM-1 Design Construction and Operation Report FOUO Enclosure 22: SM-1 Restricted Area Photo Walkthrough FOUO Enclosure 23: SM-1 DOPAA to Client 6-19-19 Enclosure 24: Sturgis Government Property Revised Expend and Non Expend Final 7-22-19 ( 2 Files) Enclosure 25: Waste Transportation Assessment FOUO 12-11-18 Enclosure 26: SM-1 Waste Management Plan Draft Final FOUO Enclosure 27: SM-1 Utility Drawings to USACE

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

A. PROPOSAL SUBMISSION (Section L)

This is a competitive acquisition for the award of a hybrid Firm-Fixed Price (FFP), Cost Reimbursable (CR) and Cost Plus Incentive Fee (CPIF) contract for the decommissioning and demolition of the SM-1 Deactivated Nuclear Reactor at Fort Belvoir, VA. A contract will be awarded to the Offeror whose proposal represents the best value to the Government. This determination will be made based on a comparative assessment of proposals against all source selection criteria in the solicitation. The evaluation factors applicable to this procurement are:

FACTOR 1: Overall Project Approach FACTOR 2: Corporate Experience/Past Performance FACTOR 3: Small Business Participation FACTOR 4: Cost/Price

The Overall Technical Approach factor is more important than Corporate Experience/Past Performance. Corporate Experience/Past Performance is more important than Small Business Participation. The Cost/Price factor is significantly less important than all non-cost/price factors combined, i.e., ALL NON-PRICED FACTORS

COMBINED ARE SIGNIFICANTLY MORE IMPORTANT THAN COST/PRICE.

1. PROPOSAL SUBMISSION REQUIREMENTS

a. The proposal shall consist of five (5) volumes (illustrated below). Each volume shall be submitted electronically via the DoD (Department of Defense) SAFE site: https://safe.apps.mil/. Any portion of the proposal that is changed (as a result of discussions and/or proposal revisions) should be annotated and dated. Each volume shall be submitted electronically as a separate file utilizing the naming convention indicated in paragraph 2.b. below. Individual volume files may be zipped using WinZip as described in paragraph 2.b. below.

b. Each paragraph should be single spaced, and shall be separated by at least one blank line. A standard, 12-point minimum font size applies. Times New Roman fonts are required. Tables and illustrations may use a reduced font size no less than 8- point and may be produced in landscape mode. A page is considered one single sided 8.5” by 11” unless otherwise noted.

c. The following volumes of material shall be submitted:

Volume Title Digital Copies

Maximum Pages

I Overall Project Approach* 1 40

II Corporate Experience/Past Performance 1 20

III Small Business Participation 1 No page limit

IV Cost/Price 1 No page limit

V Solicitation, Offer and Award Documents 1 No page limit

NOTE: Pages that exceed the required page limitations noted above will not be evaluated. Additional pages over the maximum allowed will be removed or not read and will not be evaluated by the Government.

* Manpower charts, JV and/or teaming agreements, subcontractor arrangements, letters of commitment, key personnel resumes and schedules are excluded from the page count.

2. PROPOSAL FILES

a. Format. The submission shall be clearly indexed and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered (i.e. page x of x) and identified by the complete company name, date and Request for Proposal (RFP) number in the header and/or footer.

A Table of Contents should be created using the Table of Content feature in MS Word. Files shall use the following page setup parameters:

Margins – Top, Bottom, Left, Right – 1” Gutter – 0” From Edge – Header, Footer 0.5” Page Size, Width – 8.5” Page Size, Height – 11” The following additional restrictions apply:

b. File Packaging. All of the proposal files may be compressed (zipped) into one file entitled proposal_Offeror Name_Solicitation Number.zip using WinZip version 6.2 or later, or as separate uploads. Files shall be in read-only format, using PDF files. Files should be created in Word or Excel and saved accordingly, then also as Adobe files.

Only Adobe files shall be submitted for Word files. Excel files must be submitted in both formats – Excel and Adobe.

All price breakdown information to aide in the cost/price evaluation shall be submitted in Microsoft Office Excel Read/Write format; all calculation formulas must be accessible by the USACE team during evaluations. USACE utilizes Microsoft Office 2013. Ensure all files are compatible and viewable in Microsoft Office 2013 format. Self-extracting exe files are not acceptable.

c. Content Requirement. All information shall be confined to the appropriate file. The Offeror shall confine submissions to essential matters, sufficient to define the proposal in a concise manner, to permit a complete and accurate evaluation of each proposal. Proprietary information shall be clearly marked.

All narratives must contain sufficient detail to demonstrate technical capability. The narratives must address RFP submission requirements as detailed herein. The following shall be included in the submission for each Factor identified above.

1) VOLUME I – FACTOR 1 Overall Project Approach. The Offeror shall submit a narrative that demonstrates the Offeror’s basic understanding of the RFP requirements and approach taken to address the unique complexities, challenges, opportunities, and constraints inherent to this project. The narrative shall address the following two areas as part of the overall project approach. These two areas will not be rated separately, but will be evaluated as a part of the overall project approach.

a) Decommissioning Management Team: Offerors shall provide resumes for the Offeror’s proposed Decommissioning Management Team, to include subcontractor or other team members, which demonstrate the qualifications necessary for this project. This shall include the documentation and identification of Decommissioning Management Positions as defined in the Decommissioning Plan (outlined in Section 8.4.1 – 8.4.7 of the Decommissioning Plan). Provide experience/resumes which demonstrate compliance with Decommissioning Management Team requirements as defined in the Decommissioning Plan and EM 385-1-1 with regard to minimum education and experience for all personnel. Present an associated staffing plan that outlines how the personnel will interact and provide leadership for the Offeror’s team. All personnel must be employed by the prime Offeror, partnering firms and/or major subcontractors. Identify the retention plan to ensure key personnel are available for the duration of the project. Resumes shall be limited to two (2) pages. Resumes longer than two (2) pages will only have the first two pages evaluated. (Resumes are not considered in the page count for Factor 1, Volume I).

Decommissioning Management Personnel Required:

1. Project Manager

2. Quality Control Manager

3. Site Safety and Health Manager

4. Site Safety and Health Officer

5. Radiation Safety Officer

6. Site Manager

7. Quality Control System Manager

8. Waste Transportation and Disposal Coordinator

The field team can be determined after award. The field team does not need to be submitted with the proposal.

Additionally, resumes shall describe individual experience on specific projects that are similar to the project in this RFP. Include the following information:

• Project name, location, beginning and completion date, and final contract cost.

• The individual’s role on the project in enough detail to demonstrate level of involvement.

• Provide a brief project description to demonstrate the project is similar to the criteria in Factor 2.

Offeror to provide a matrix to include all key disciplines submitted using the attached template in Attachment 1.

Indicate if the person filling the key discipline worked on any of the projects submitted in Factor 2, as well as their role and the duration of their role. Ensure that the information provided in the matrix is supported by key discipline resumes, technical narrative, or other supporting documentation contained within the Offerors submission.

b) Project Approach: Offerors shall provide a narrative that outlines their proposed approach to execution to include:

• Overall Corporate Management & Structure

• Decommissioning Approach and Narrative

• Demolition Approach and Narrative

• Transportation and Disposal Integration Approach and Narrative

• Scheduling Approach and Narrative

Overall Corporate Management & Structure: Describe the overall corporate management structure of the Offeror’s team. If the Offeror is made up of more than one firm, describe the business relationship(s), the authorities of the team members, and the delegation of authorities, if any, within the team to include partnering firms and subcontractors.

Provide a narrative description of the roles and responsibilities of the key personnel (name/title/firm) identified in paragraph 1. a) above and include an organizational chart depicting the hierarchical structure of the team members responsible for project execution.

Offerors shall provide an outline of how the effort required by the RFP will be assigned for performance within the Offeror’s corporate entity and among the proposed teaming partners or subcontractors. The information provided for the prime Offeror and each proposed teaming partner or major subcontractor must include the entire company name, company address, CAGE Code, DUNS Number and type of work to be performed by citing the applicable Government PWS subparagraph number. This includes all teaming partners or subcontractors who will be providing critical services or whose subcontract is for more than 10% of the total proposed cost/price.

Include teaming agreements and subcontractor arrangements, plus written consent of teaming partners or major subcontractors to allow the disclosure of their subcontractor’s past performance information to the Offeror. In addition, letters of commitment shall be included for all major subcontractors. The agreement(s)/commitment(s) shall:

1. Identify the legal name(s) and cage code(s) of all entities.

2. Describe the nature of each entity’s relationship (partnership, joint venture, prime/sub or mentor/protégé) and their role on this project as a part of their proposal. The Offeror will be expected to maintain that arrangement during performance of any contract awarded to that Offeror under this RFP. Details of the arrangement must be included for the Government to review.

3. The estimated percentage of work to be completed by each member submitted for the RFP.

Teaming agreements, subcontractor arrangements, written consent of teaming partners or major subcontractors, and letters of commitment will NOT be included in the page count for Factor 1, Volume I.

At a minimum, Offerors shall describe their approach for the following key components of the management of the project:

• Occupational Safety, to include radiological health and safety

• Quality control, to include document control

• Earned Value Management and Project Cost/Schedule Controls

• Risk Management/mitigation approach to project implementation to include seeking regulatory involvement and concurrence as well as reporting

• Project controls and change management

• Approach to project communication and reporting

Narrative should discuss the strength and expertise of the team proposed to include the expertise the identified key personnel bring to the project and how the overall corporate structure will achieve project execution success.

Furthermore, the Offeror should explain in their proposal any associated management controls to assure there is a separation maintained between fixed and cost CLINS to prevent cost mischarging.

Decommissioning Approach and Narrative: The Offeror shall describe its approach to the decommissioning process including which team members will be engaged in decommissioning. The narrative shall state why the Offeror’s team is uniquely qualified to undertake this project. The narrative must describe the team’s approach to implementing an integrated team with the government plus how the Offeror will work with external stakeholders. The narrative should describe the decommissioning sequences and technologies being proposed to implement the decommissioning efforts, to include innovative technologies, if proposed.

Demolition Approach and Narrative: The Offeror shall describe its approach to the demolition phase of this project and organizational structure. The narrative shall include the roles and responsibilities of key and/or specialty subcontractors. The narrative must state why the Offeror’s demolition team is uniquely qualified to undertake this project. The narrative must also include the Offeror’s approach to working within a constrained site while maintaining while maintaining a safe work environment.

Transportation and Disposal Approach and Narrative: The Offeror shall describe its approach to the Transportation and Disposal throughout the project. Include in the narrative the Offeror’s approach to effectively coordinate work between subcontractors to minimize conflicts. The most likely transportation route goes waste through a limited section of base housing so the Offeror must discuss how to minimize risk and appropriately assist the Government with community outreach and communication.

Scheduling Approach and Narrative: The Offeror shall provide a narrative description of how it plans to schedule activities in order to execute this project. The Offeror must describe and discuss its plan to sequence and manage key activities such as permitting, procurement, decommissioning and demolition, and project close-out.

The Offeror shall include an activity-based schedule which outlines the WBS activities down to WBS Level 3, identifies deliverables and milestones defined at the appropriate detail level, and is logically sequenced to support and manage completion of the performance objectives for the work to be performed as indicated in your Project Approach.

The Schedule should be submitted as a .pdf document formatted to fit 11 x 17 paper. The Schedule will not be included in the page limit for Factor 1.

2) VOLUME II – FACTOR 2 CORPORATE EXPERIENCE/PAST PERFORMANCE. Submit five (5) example projects demonstrating recent, relevant experience of the Prime Offeror’s team.

Each of the five (5) projects submitted must meet the following criteria to be evaluated:

a) Projects must be greater than $40M in total project costs.

b) Projects must have been completed within the last 10 years from the date the Solicitation is issued; or for ongoing projects, 75% of the major remediation/decommissioning milestones must be completed by the date the Solicitation is issued.

Each project must also demonstrate at least one of the following minimum requirements:

1. An example of performance by the Offeror as a Prime Contractor.

2. Experience with nuclear reactor decommissioning

3. Experience with radioactive waste remediation.

4. Experience executing a project in accordance with Army reactor program requirements, Nuclear Regulatory

Commission requirements or Department of Energy requirements.

5. Experience executing a cost-type contract

If example project demonstrates one or more of the following, it may be viewed as a strength:

a) Experience between the Prime and any named key subcontractors.

b) Experience executing within a constrained physical environment (e.g., close proximity to active facilities;

limited laydown areas; challenging transportation requirements.

Multiple Award Task Order Contracts (MATOCs) or any other type of task-order contracts that provide for the issuance of task orders for the performance of tasks will not be considered projects for the purposes of this evaluation.

Only an individual task orders issued and completed as stated above under will be evaluated as projects.

Project descriptions that do not clearly describe Offeror’s or team member’s experience, scope of the project or periods of project performance will not be considered.

Provide the following information for each project:

• Project Title

• Location

• Contract Number/Task Order Number

• Contract Type (specific type such as Fixed-Price (FP), Cost Reimbursement (CR), Time & Material (T&M), etc.).

• Role of Offeror: Indicate type and percentage of work performed by the Offeror or Offeror’s team member.

• Total Dollar Amount: Indicate nature of the work – investigation, feasibility study, design, decommissioning, remediation, etc., and amount of that work

• Project Start and Completion Dates: Project must be complete or substantially complete. If an Offeror presents a project that is substantially complete (more than 75%), the proposal must include an explanation of why that project should be considered.

• Brief Description of Project: Address how the project experience is relevant to the decommissioning and demolition that is similar in size and scope described in this RFP’s Performance Work Statement. Indicate radioactive waste remediation activities, nuclear reactor decommissioning activities, regulatory environment in which the work was executed, how the objectives were achieved, and how the effort is relevant to the requirements of this RFP.

• Customer Primary Point of Contact: Name, relationship to project, agency/firm, phone number, and e-mail address. The Government may contact and interview project references. Reference information will not be revealed to other parties.

• Procuring Activity Point of Contact: Name, relationship to project, agency/firm, phone number, and e-mail address. The Government may contact and interview project references. Reference information will not be revealed to other parties.

An Offeror that relies upon the experience and performance history of a member, members or affiliates of a proposed contractor team arrangement must provide a teaming agreement or commitment (in the case of any affiliates) signed by all parties (reference paragraph 1b above).

In the case of affiliates, past performance of an Offeror’s “affiliate,” as that term is defined in FAR 2.101, will be evaluated (as described within this section) if the Offeror demonstrates a firm commitment that the affiliate will participate meaningfully (e.g., roles, responsibilities, etc.) in the performance of the contract. This commitment, nature of each entity’s relationship and meaningful participation shall be described in a document signed by authorized representatives of both the Offeror and its affiliate. If a teaming agreement or commitment is not provided, the projects and experience of any team members outside of the Prime Offeror will not be considered.

The contractor team agreement/commitment shall be provided at the beginning of the Offeror’s technical proposal, prior to Factor 1, and will not be included in the overall page count.

The following are to be used in determining the status of the Offeror’s team for the evaluation of project submissions:

1. In the case of contractor team arrangements involving a Prime Contractor and Subcontractor(s), where the Prime Contractor submits the proposal in response to this RFP, the Prime Contractor is considered the “Prime Offeror”.

2. In the case of joint ventures, the “Prime Offeror” experience is limited to entities with signed agreements.

3. In the case of mentor/protégé relationships, the relationship must be established by the two Offerors and approved by the chosen Government Agency prior to proposal submission. The “Prime Offeror” experience is limited to entities with signed agreements. The approved mentor/protégé document from the Government Agency must be submitted along with the teaming agreement.

4. In the case of additional projects submitted by subcontractors, the subcontractor must submit the final cost of their portion of the project along with total project cost and all other required information.

5. In the case of Offerors that are large, multi-function firms (consisting of subsidiaries), experience must only be submitted by the segment of the firm (e.g., division, group, and unit) that is submitting a proposal in response to this RFP.

6. In the case of affiliates, Past performance of an Offeror's "affiliate," as that term is defined in FAR 2.101, will be evaluated (as described within this section) if the Offeror demonstrates a firm commitment that the affiliate will participate meaningfully in the performance of the contract. This commitment and meaningful participation shall be described in a document signed by authorized representatives of both the Offeror and its affiliate.

If a teaming agreement or commitment is not provided, the projects of any team members outside of the Prime Offeror will not be considered. If the Joint Venture/Mentor Protégé is a Small and Large Business, the Small Business will be evaluated as the Prime Offeror.

For all contracts identified above, submit a copy of the official CPARS evaluation. For projects that do not have a CPARS evaluation, a Past Performance Questionnaire (PPQ) must be completed and submitted. Additionally, Offerors shall provide a list of POC’s who were sent a questionnaire with their proposal submission. The POC List shall be submitted in Word for Windows Table Format to include the following fields: Solicitation Number;

Company Name; Contract Number; Government Agency; POC Last Name, First Name; POC Title; POC Telephone Number; POC E-mail Address; and Date E-Mail to POC (month/day). The PPQ is provided as Attachment 4.

3) VOLUME III – FACTOR 3 SMALL BUSINESS PARTICIPATION. All Offerors (both large and small businesses) regardless of size status shall address their planned small business usage for this requirement and will be evaluated on the level of proposed participation of U.S. small businesses in the performance of this acquisition (as small business prime Offerors or small business subcontractors) relative to the objectives, requirements and goals established herein.

Large business contractors may achieve the small business participation goals through subcontracting to small businesses. Small business contractors may achieve small business participation goals through their own performance/participation as a prime and also through a joint venture, teaming arrangement, and subcontracting to other small businesses in order to achieve the small business participation goals.

The Offeror shall articulate within their Small Business Participation Plan (SBPP) how they intend to meet the small business objectives and participation goals. Nothing precludes an Offeror from further demonstrating their extent of commitment to use small businesses beyond what has been required by the subject solicitation as articulated below.

Offerors are encouraged to submit proof of awards, accolades, etc., received for their current and/or past support of small businesses. Examples include clear pictures of award(s) received, successful Small Business Administration Surveillance Review findings, CPARS ratings that address small business utilization, testimonials, etc. Discuss and submit proof of any specific outreach efforts performed in support of this requirement (e.g. holding internal or external meetings with potential small business subcontractors, ads, any conference attendance or host) that demonstrate the Offerors’ effort to identify small business subcontractors specifically in support of this requirement (e.g. roster, attendance sheet, etc.), and proof of any other pertinent information that demonstrates the Offerors’ current and/or past efforts to support small businesses.

Material submitted in support of this factor shall be organized sequentially under applicable tabs and all pages must be numbered to facilitate evaluation. The Small Business Evaluation Board (SBEB) will not look to obtain information in support of an Offeror’s SBPP proposal from other binders/binders or within the Subcontracting Plan (when applicable). The SBPP (IAW DFARS PGI 215.304) and the subcontracting plan (IAW DFARS PGI 219.705-

4) are two distinct separate documents with different elements and should not be combined for submission. Offerors shall utilize the SBPP Proposal Format for submissions found at Attachment 2. Offerors submitting SBPP for this project should limit submissions to data essential for the evaluation of plans.

The SBPP proposal shall address the following:

a) Describe what types of commitments if any are in place for this specific acquisition either – small business prime, written contract, verbal, enforceable, non-enforceable, joint ventures, mentor-protégé, teaming agreements, partnership letters of commitment(s), etc.). Provide documentation regarding commitments to small business for this effort. Copies of such agreements should be provided as part of your small business participation plan and will not count against the page limitation for this binder.

Note: Enforceable commitments are: (1) with a small business, (2) identification of socioeconomic type of the small business and the services/supplies to be provided e.g. ABC Company, a WOSB, will provide commissioning, (3) specific to the subject requirement by indicating the solicitation number, and (4) include legible signature blocks and signatures from BOTH parties acknowledging the business relationship. SB firms identified within an enforceable commitment must also be listed within section (d) of the SBPP Proposal Format.

b) Identification of the complexity and variety of the work small firms are to perform;

Offerors must identify a variety of supplies/services to be performed by small businesses that are considered complex/meaningful elements of the requirement. Use section (d) of the SBPP Proposal Format to identify such suppliers.

c) Identify the extent of participation of small business prime Offerors and small business subcontractors in terms of the percentage of the value of the total acquisition (not the percentage of subcontracted dollars).

Offerors shall provide both the percentage and total dollars to be performed by small businesses and each subcategory (based on the value of the total acquisition). Use section (c) of the SBPP Proposal Format.

Note: IAW the Army Source Selection Supplement (AS3), the SBEB will verify the total proposed price (not individual cost elements), and any subcontracting information with the Cost/Price team to ensure the dollar amounts are consistent with what is being proposed in the SBPP.

The extent to which the offeror meets or exceeds the goals. These goals are a percentage of the value of the total acquisition. The goals for this procurement are as follows:

Small Business (SB) {20%} of the total contract value Small Disadvantaged Business (SDB) {best effort %} of the total contract value Woman-Owned Small Business (WOSB) {best effort %} of the total contract value Historically Underutilized Business Zone (HUBZone)

{best effort %} of the total contract value

Veteran-Owned Small Business (VOSB) {best effort %} of the total contract value Service-Disabled Veteran-Owned Small Business (SDVOSB)

{best effort %} of the total contract value

Historically Black Colleges and Universities & Minority Institutions (HBCU/MI)*

{0%} of the total contract value

Outside of the 20% SB participation goal, the remaining socioeconomic SB participation goals (SDB, HUBZone, WOSB, VOSB and/or SDVOSB) shall be proposed by Offerors using their best effort. The Government does not recognize a proposed zero percent as a goal, with the exception of the HBCU/MI socioeconomic category because it is an aspirational goal. However, if an Offeror is unable to meet the SB participation goal or proposes a zero percent goal for ANY of the remaining socioeconomic categories (except for HBCU/MI), the Offeror must provide a detailed explanation as to why the participation goal(s) cannot be met. The Offeror must also provide the actions that were taken prior to the submission of proposals to increase the participation goals for any of the socioeconomic categories the Offeror was not able to propose a positive goal.

Offerors shall use the SB goal categories chart provided in the SBPP Proposal format template. The Government will evaluate to determine which Offeror(s) propose the best value in terms of SBP goals.

d) The past performance of the Offerors in complying with requirements of the clauses at FAR 52.219-8, Utilization of Small Business, and 52.219-9, Small Business Subcontracting Plan. Note: Compliance of FAR 52.219-8 applies to ALL Offerors to include small businesses.

All Offerors shall submit information substantiating their past performance in complying with FAR Clause 52.219-8, “Utilization of Small Business,” maximizing opportunities for U.S. small business subcontractors. Use section (f) of the SBPP Proposal format to address such. The extent to which the Offeror complied with FAR 52.219-8, Small Business Utilization may be evaluated based on one and/or a combination of the following:

Reporting of small business performance in CPARS.

History of prompt payments to small businesses subcontractors.

Small business participation/utilization reporting.

Documentation from customers local, state or federal agencies that demonstrates use/support of small businesses and/or provide information that substantiates the use of small businesses.

Documentation demonstrating total small business contract completion by the small business prime Offeror and/or subcontracting to other small businesses.

Offerors with no prior contracts containing FAR Clause 52.219-8 must state so.

Offerors shall also provide a statement indicating whether any negative information has been reported in the past six years concerning the Offerors’ past compliance with FAR 52.219-8. If any such negative information has been reported, the Offeror may submit explanations or comments responding to such negative information. Offerors with no prior contracts containing FAR 52.219-8 shall certify the same.

e) Describe the extent to which the Offeror complied with FAR 52.219-9, Small Business Subcontracting Plan. Note:

Compliance of FAR 52.219-9 will only be evaluated against large businesses (doesn’t apply to small business prime Offerors). Submission may include the following:

Offerors may submit a minimum of 2, but not more than 4, Individual Subcontracting Reports (ISRs). Each ISR submitted must (1) contain the contract number for referencing purposes (2) be accompanied with a brief description of the requirement that discusses the services/supplies provided, (3) include an explanation for not meeting subcontracting goals and/or what actions will be taken to increase participation in any of the subcontracting goals the Offeror was unable to meet. The SBEB must be able to determine which ISR, customer letter of commendation, etc., goes with each project description.

Reporting of small business performance in CPARS Letters of commendation from local, state or federal customers about the Offerors’ use and/or support of small businesses Correspondence from small business subcontractors that acknowledge support SBA Compliance Reviews, Defense Contract Management Agency Small Business Subcontracting Program Reviews, etc., Offerors with no prior contracts containing FAR Clause 52.219-9 must state so Offerors who never held a Federal contract as a large business must state so.

In addition to the above, the Government may review any other sources that may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System, electronic Subcontracting Reporting System (eSRS), etc.

Subcontracting Plan Requirements for Other than U.S. Small Businesses (Large Businesses) ONLY:

Small Business Subcontracting Plan is required (IAW FAR Clause 52.219-9). Large business prime Offerors shall include their subcontracting plan under a separately labeled tab within Volume III, SBPP or proposal.

Separate from a SBPP or proposal, other than U.S. Small Business Offerors must also submit a subcontracting plan meeting the requirements of DFARS PGI 219.704-5. Subcontracting Plans shall reflect and be consistent with the commitments offered in the SBPP proposal. The dollars should correlate directly to the percentage of subcontracted dollars in the Small Business Subcontracting Plan. If an Offeror specifically identifies small business subcontractors to support the subject requirement within its SBP plan those small businesses shall be listed in any subcontracting plan submitted pursuant to DFARS PGI 219.704-5.

Example: The value of the total acquisition is $100,000,000 and the SB participation goal is 20%. If a large business proposed the 20% SB participation goal, the SB participation dollar amount will be $20,000,000 and the SB dollars under the subcontracting plan "have to be" $20,000,000. If a firm plans on subcontracting out the entire project to small businesses, the SB participation goal and Subcontracting Plan percentage would be 100%. For subcontracting plan purposes (that is based on total dollars planned to be subcontracted), if the firm was going to subcontract out $60,000,000 (to both large and small businesses) and had a SB participation goal of 20% ($20,000,000), the planned subcontracting percentage goal for small business would be 33.33%. The associated subcontract percentage could be anything and is based on the planned subcontracting dollars to both small and large businesses. The subcontracting goal percentages may be equal or higher and will ultimately differ from SBP goals.

The Small Business Subcontracting Plan is not a requirement for evaluation in source selection, but rather a requirement for award to an Other than Small Business Only. The apparently successful Offeror's Small Business Subcontracting Plan shall be assessed IAW DFARS PGI 219.705-5 and must be determined as “acceptable” by the Contracting Officer prior to award. A Subcontracting Plan deemed as “unacceptable” may preclude an Offeror from being eligible for contract award. Although submission of a subcontracting plan is required, subcontracting plans will only be evaluated for the Offeror(s) deemed to be the apparent successful offeror prior to award.

4) VOLUME IV – Cost/Price. This is a hybrid FFP and CPIF services contract. Offerors shall propose on all line items in bid schedule provided as Attachment 3.

The volume shall be organized into the following sections and following the naming conventions as specified.

Additional details as to the information required to be submitted for each section follows.

Volume IV Title File Names A. Summary Cost Proposal Summary.xls B. Sanitized Summary Cost Proposal Sanitized.xls C. Pricing Methodology Prmeth.doc or .pdf D. Basis of Estimate BOE.doc, .pdf, or .xls E. Supporting Supportdocs.doc, .pdf, or .xls

This volume shall consist of all information, required to support proposed costs and prices. The Government anticipated competition thus, certified cost and pricing data are not currently required; however, the Government reserves the right to request such data prior to award. The information submitted in this volume shall comply with FAR 15.408, Table 15-2, and the requirements set forth below. There are no page limitations for this volume.

For proposal preparation purposes only, the approximate date for initiation of contract performance is June 2020.

The Offeror shall submit a complete breakdown of costs by major subcontractor. A major subcontractor is defined as a member of the Offeror’s overall team who is expected to perform ten percent (10%) or more of the proposed effort.

Failure to comply with the RFP requirements for Cost/Price information may result in the inability of the Government to calculate a Probable Cost which will reduce or eliminate the Offeror’s chance of being selected for award. (Probable Cost is defined in Section 5 under Factor 4). Offerors shall ensure that the information presented in this volume is consistent and correlates with the information contained in the other proposal volumes. Also, the Offeror shall ensure that the information submitted in this volume is consistent with and fully supports the amounts set forth in the SF33 and continuation sheets.

a) Summary cost proposal (Summary.xls). The Summary workbook shall consist of the following worksheets (as detailed below):

i. Summary

(1) The Offeror shall submit a Microsoft Excel file (workbook) that includes a summary worksheet (single tab within the workbook) providing the summary of total cost/price for the sixty (60) month performance period.

Worksheets shall show and include all calculations and formulas.

(2) Each FFP line item shall have a worksheet that shows the overall price for that item.

(3) Each Cost line item shall have a worksheet detailed by cost element (see cost element worksheet sample below). Instructions for Cost Elements are identified in the following subparagraphs of this section.

ii. Cost Element worksheet for each Cost Line Item one (1) per Cost Line Item

(1) Each worksheet shall have a summary by cost element. A sample worksheet is provided for the Cost Line items. (see worksheet sample below). Instructions for cost elements are identified in the following subparagraphs of this section.

(2) For all CONUS locations, specify any labor categories proposed that qualify under the Department of Labor (DOL) Service Contract Act (SCA) as “SCA Non-Exempt” and are thus subject to an overtime premium (CONUS) for hours worked in excess of forty (40) hours per week. For any such labor categories, the Offeror must indicate the overtime labor premium to be applied for all hours in excess of forty (40) per week. (Note:

Overtime Labor Premium is the per hour difference between the contract hourly labor rate for the labor category as proposed, and the added cost per hour that will be charged to Government for all hours worked above forty

(40) per week, for any employee in an “SCA Non- Exempt” labor category).

iii. Labor Rate worksheet shall list all applicable labor categories and provide the base (without indirect labor loadings) labor rate per Offeror’s Fiscal Year. The proposed labor rate should reflect the overtime rate for each applicable labor category.

iv. Indirect Rate worksheet shall list all applicable indirect rates proposed as well as the fee rates proposed for the Cost line items.

v. Materials and handling worksheet - The Offeror’s cost proposal shall include a list of all materials, quantities and unit prices.

vi. ODC worksheet - Offerors shall provide a consolidated list of Other Direct Costs (exclusive of Government Furnished Equipment and Travel) for all CPIF line items.

vii. Travel worksheet - The Offeror’s cost proposal shall include a list of all required travel to include the labor category, destinations and all rates. Fixed Fee/Profit is not allowable for Travel costs on this effort. Travel CLIN is cost reimbursable only, no incentive fee is applicable.

(SEE NEXT PAGE FOR COST ELEMENT WORKSHEET SAMPLE)

Labor CPIF Line Item Worksheet Sample Similar worksheets should be provided for Materials and ODCs

Offeror CPIF Line Item DD MON YYYY- DD MON YYYY Hours/Base Rate Dollars Direct Labor Labor Category 1 Hours Rate from Labor

Rate Worksheet Formula (Hours * Rate) (Hours * OT Rate)

A

Labor Category 2 Hours Rate from Labor Rate Worksheet

Formula (Hours * Rate) (Hours * OT Rate)

B

Labor Category 3 Hours Rate from Labor Rate Worksheet

Formula (Hours * Rate) (Hours * OT Rate)

C

Subtotal Direct Labor Sum Sum D=A+B+C Fringe- if applicable Formula Base

(=D) Rate from Indirect Rate Worksheet

Formula (Base * Rate) E

Total Direct labor Sum F=D+E

Labor Overhead Formula Base (=F)

Rate from Indirect Rate Worksheet

Formula (Base *Rate) G

Subtotal Labor Sum H=F+G Subcontractor/Interdivisional Entities (S/IE)

S/IE 1 From S/IE Cost proposal for applicable CLIN

K

S/IE 2 From S/IE Cost proposal for applicable CLIN

L

S/IE 3 From S/IE Cost proposal for applicable CLIN

M

Total (S/IE) Sum N=K+L=M

Subcontractor Handling Formula Base (=N)

Rate from Indirect Rate Worksheet

Formula (Base * Rate) O

G&A Formula Base (=O+N+H)

Rate from Indirect Rate Worksheet

Formula (Base * Rate) P

Total Cost Input (TCI) Sum Q=P+O+N+H

Fee Formula Base (=Q)

Rate from Indirect Rate Worksheet

Formula (Base * Rate) R

Cost of Money (COM) DL COM Formula Base

(D) Rate from Indirect Rate Worksheet

Formula (Base * Rate) S

G&A COM Formula Base (=O+N+H)

Rate from Indirect Rate Worksheet

Formula (Base * Rate) T

Total COM Sum U=S+T Total Proposed Sum V=Q+R+U

viii. Instructions for Cost Elements:

(1) Direct Labor

Provide a listing of each proposed Direct Labor category with its labor rate, corresponding amount of hours, and extended cost by Offeror Fiscal Year. The three column details (base/rate/dollars) (as included in the above sample) shall be proposed per Offeror Fiscal Year. The applicable labor rate shall link to the “Labor Rate” worksheet within the Summary excel file.

The “Labor Rate” worksheet shall list all applicable Labor Categories and provide the base labor rate per Offeror Fiscal Year. Specify the Offeror’s fiscal year in the price methodology section.

Offeror and any subcontractor(s) shall be responsible for ensuring compliance with the Service Contract Act (SCA) for all applicable labor categories. If Offerors believe that labor categories are subject to the SCA, they shall identify such labor categories as “SCA Labor” on their proposal. Offeror shall also disclose the state and county in which the proposed SCA labor categories will be performing its effort, the Wage Determination Schedule used for its proposed SCA labor rates, and the Occupation Code and Title for each proposed SCA labor category. If Offeror proposes SCA labor categories, then the provision at FAR 52.222-17 “No displacement of Qualified Workers” shall be applicable.

(2) Indirect Costs. The proposed indirect cost rates shall be listed in the “Indirect Rate” worksheet within the…