W912DR18R0021_AMD01_10.24.19.pdf.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53 243

The purpose of this amendment is to respond to Requests for Information and to identify changes in the follow ing Sections.

Section B - Bid Schedule Section C - Performance Work Statement Section G - Contract Administration Data Section J - Lists of Documents Section L - Instructions, Conditions, and Notices to Bidders Section M - Evaluation Factors for Aw ard

1. CONTRACT ID CODE PAGE OF PAGES

1 71

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 24-Oct-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912DR18R0021

X 9B. DATED (SEE ITEM 11)

23-Aug-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

24-Oct-2019

CODE

U.S ARMY CORPS OF ENGINEERS

2 HOPKINS PLACE 03-B-07

BALTIMORE MD 21201

W912DR 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

SF30 CONTINUATION PAGE

Government Provided Documents

Offerors who provided a Non-Disclosure Agreement (NDA) received Enclosures 1 – 11 listed in Section J. The NDA signed by all bidders will cover all additional references and documentation released with this amended solicitation. All new documentation should be considered For Official Use Only; no release to the public is allowed.

These Offerors should email the Contract Specialist, Brian L. Richardson (brian.l.richardson@usace.army.mil), by 11AM on 29 October 2019 in order to receive the DOD Safe site access code to retrieve Enclosures 12 – 25.

The Government provided documents will be available via DoD Safe site (https://safe.apps.mil/). The documents will be uploaded to the site and offerors will receive an email notification from the site with instructions on how to access and download the documents. All documents provided by the Government must be protected from distribution and destroyed after the proposal process. The documents will be available for 7 days.

Proposal Submissions

All proposals shall be submitted in accordance with SF33, Block 9. To receive a drop-off request, contact the Contract Specialist specified above on but not before 4 November 2019 and no later than 9AM local time on 8 November 2019.

In order for an outside user to create a drop-off, they must receive a drop-off request from an inside user. When the inside user generates a drop-off request for you, you will receive an email with a link to submit your drop-off.

Optionally, the recipient may provide you with a request code. In that case, click the Drop-off button on the SAFE home page and enter the Request code.

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 04-Nov-2019 11:00 AM to 08-Nov-2019 11:00 AM LOCAL

TIME.

https://safe.apps.mil/

SECTION B - SUPPLIES OR SERVICES AND PRICES

The following have been added by full text:

BID SCHEDULE

Base Tasks Contract Type Target Cost Price

3.2 PROJECT MANAGEMENT AND SUPPORT SERVICES

3.2.1- 3.2.6 PROJECT MANAGEMENT and WORK PLAN; (Excluding Travel)*** FFP $ - TRAVEL (including Per Diem)*** CR $ -

3.3 SITE PREPARATION FFP $ -

3.4 MOBILIZATION FFP $ -

3.7.1 INTERIM DEMOBILIZATION FFP $ -

3.7.2 FINAL DEMOBILIZATION FFP

3.8 PROJECT CLOSURE REPORTING FFP $ -

Option Tasks Contract Type Target Cost Target Fee**

Min Fee**

Max Fee**

Price*

3.5 BUILDING 372 DISPOSITION $ -

3.5.1 INFRASTRUCTURE UPGRADES CPIF

3.5.2 ASBESTOS ABATEMENT CPIF $ -

3.5.3 UNRESTRICTED AREA + HP MOD ROOM REMOVAL & DECON CPIF $ -

3.5.4 RESTRICTED AREA M&E REMOVAL & DECONTAMINATION CPIF

3.5.5 VESSEL CONTAINMENT (VC) M&E REMOVAL & DISPOSAL CPIF $ -

3.5.6 UNRESTRICTED + HP MOD DEMOLITION CPIF $ -

3.5.7 RESTRICTED AREA DEMOLITION CPIF $ -

3.5.8 VESSEL CONTAINMENT (VC) DEMOLITION CPIF $ -

3.5.9 SOIL REMEDIATION (UPPER SITE) CPIF $ -

3.5.10 UPPER SITE RESTORATION CPIF $ -

3.6 OTHER STRUCTURE DEMOLITION $ -

3.6.1 ENGINEERING (DEMO) CPIF $ -

3.6.2 BUILDING 350/399 (LIFT STATION) DEMOLITION CPIF $ -

3.6.3 INTAKE PIER DEMOLITION CPIF $ -

3.6.4 BUILDING 349 (WAREHOUSE) DEMOLITION CPIF $ -

3.6.5 LOWER SITE REMEDIATION CPIF $ -

Total Proposed Price (All FFP Tasks and CPIF Tasks) $ -

** Please insert one percentage fee rate *** Travel is a Cost Reimbursable item that includes all loadings (excluding Fee)

DECOMMISSIONING AND DISPOSAL ACTIVITIES FOR THE

SM-1 REACTOR FACILITY LOCATED AT FORT BELVOIR, VA

FINAL PERFORMANCE WORK STATEMENT – AMENDED

Amendments are noted in bold, italics

OCTOBER 22, 2019

AMENDED FINAL - Decommissioning and Disposal PWS for the

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DECOMMISSIONING AND DISPOSAL ACTIVITIES FOR THE

SM-1 REACTOR FACILITY LOCATED AT FORT BELVOIR, VA

PERFORMANCE WORK STATEMENT

1.0 INTRODUCTION

The Department of the Army (DA) is authorized to build and operate nuclear reactors under Section

91.b. of the Atomic Energy Act of 1954. Section 91.b authorizes DOD to procure and utilize special nuclear material in the interest of national defense and to acquire utilization facilities, i.e., reactors for military purposes. Section 110.b of the Atomic Energy Act excludes such utilization facilities acquired by DOD from any of the licensing requirements of the Atomic Energy Act. As part of the Army Reactor

Program, the United States Army Corps of Engineers (USACE) is responsible for nuclear reactor engineering and design, reactor construction, and decommissioning design and implementation.

2.0 GENERAL BACKGROUND

The SM-1 Deactivated Nuclear Power Plant is located on the western shore of the Potomac River within the boundaries of Fort Belvoir in Fairfax County, Virginia. It is approximately 17 miles south by southwest of the center of Washington D.C. Topographic and aerial maps showing the SM-1 site and surrounding areas are shown in Figure 1 (USGS 1983) and Figure 2 (GX 1994). These figures also show the area where the Sturgis (MH-1A) was berthed during decommissioning.

Figure 1: SM-1 and Surrounding Area Topographic Map (USGS)

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Figure 2: SM-1 and Surrounding Area Aerial Photo (GX, 1994)

The construction of SM-1 at Fort Belvoir was completed in 1957, and it achieved its first criticality in

April 1957. The SM-1 was a single-loop 10 megawatt-thermal (MWt) pressurized water reactor delivering a net 1,750 kilowatts of electrical power (KWe). It was the first nuclear power reactor to provide sustained electricity to a commercial power grid in the United States. The SM-1 Reactor operated from April 1957 to March 1973. Ft. Belvoir was home to the U.S. Army Engineer Reactors

Group (USAERG) and the SM-1 was used for training the multi-service crews that would operate the various plants in the Program. The reactor was stationary with a medium power range (between 1000 and 10,000 KWe).

Deactivation was performed on the SM-1 Reactor in 1973-1974 in accordance with the SM-1

Decommissioning and Conversion Plan as approved by the Army Reactor Systems Health and Safety

Review Committee (ARCHS). This consisted of removal of the nuclear fuel, minor decontamination, shipment of necessary radioactive waste, sealing the pressure vessel, and installing appropriate warning signs and monitoring devices.

After the completion of the facility deactivation and conversion, a third party radiological survey by the U. S. Army Environmental Hygiene Agency verified that known areas of radioactive contamination had been decontaminated to acceptable levels (based on the standards at the time of decommissioning) or were properly controlled. The Army Reactor Systems Health and Safety Review Committee

(ARCHS) approved SM-1 Post-Decommissioning Environmental Monitoring Plan has been initiated to provide on-going surveillance of the decommissioned facility.

Additionally, in October of 1996, the U. S. Army Center for Health Promotion and Preventive Medicine

(USACHPPM) took extensive surveys of the SM-1 and surrounding environment to determine the radiological status of the facility at that time.

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2.1 PRIOR STUDIES

The decommissioning strategy that was developed in the 1970's recommended that the deactivated reactors be placed into a safe storage mode that would allow the shorter-lived radionuclides to decay.

It was expected that delaying decommissioning would reduce radioactive waste volumes and worker exposures. However, preliminary studies indicated that the levels of contamination present within the reactor building would not be reduced by decay sufficiently to allow for release of the facilities without significant decontamination being performed. Additionally, concern regarding the increasing cost and decreasing availability of radioactive waste disposal led the Army Reactor Office (ARO) to recommend that an assessment be performed of the SM-1 reactor to allow for a more accurate decommissioning cost estimate to be developed which addresses projected changes in disposal options.

USACE developed a management plan for conducting an All Hazards Assessment (AHA), which contained provisions for four phases of work to be performed. Phase I included a Historical Records

Review and Disposal Alternatives Investigation. Phase II, included performing a characterization survey and developing a decommissioning cost estimate. Phases III deal with decommissioning planning, design, and execution. Phase IV is reactor permit termination. The AHA process supplies information to support the decommissioning study process outlined in Army Regulation 50-7. This process was performed by USACE, at the direction of the Army Reactor Office, to better define decommissioning activity costs.

Phase I - Review SM-1 historical design, operations, decommissioning, and surveillance related documents in order to prepare: Data Quality Objectives for a hazards assessment/characterization survey of the SM-1 Reactor Facility; initial waste classification of large components based on an activation analysis to estimate radionuclide concentrations; and identify those areas of the SM-1 site that are impacted by residual radioactive contamination and those that may contain other hazardous materials (to include areas where the MH-1A may have been impacted due to defueling and decontamination activities at Fort Belvoir).

Phase II - Conduct radiological and non-radiological sampling and analysis, hazards assessment, disposal alternatives evaluation, and cost estimates for the decommissioning and disposal of the SM-1.

Phase III - Develop detailed plans and execute the selected approach for hazards reduction, facility decommissioning, and waste disposal options.

Phase IV - Terminate the nuclear reactor decommissioning permit.

The results of the USACHPPM surveys and other historical records were utilized to prepare a Historical

Site Assessment (HSA) in 2005. Characterization surveys and the AHA were completed in 2010/2011 and reported in a 2013 Characterization Survey Report. Objectives of these activities were as follows:

Quantified the inventory and distribution of radionuclides present in impacted areas of the SM-

1 Reactor Facility as required for decommissioning alternative assessment and waste management planning.

Quantified the radiation fields and fixed/removable contamination from accessible surfaces, equipment and structures in impacted areas of the SM-1 Reactor Facility as required for decommissioning worker dose projections and waste management planning.

Confirmed the presence of hazardous or toxic substances that have the potential to significantly affect the decommissioning alternative assessment and waste management planning.

Completed an initial cost estimate to assist with planning purposes and funding requests associated with decommissioning.

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Supplemental collection of specific information to address data gaps identified by the Characterization

Survey Report review were completed and are presented as supplemental Technical Memorandums.

The Technical Memorandums for SM-1 will be included as appendices to the Decommissioning Plan.

Objectives for the planning efforts that will be completed by early 2020 include obtaining the necessary information to support the application for a decommissioning permit in accordance with Table 2-1 of

AR 50-7 Army Reactor Program. The following information is needed to support the permit application:

Approved environmental impact statement or environmental assessment.

Historical site assessment.

Coordination documents with State Historical Preservation Office.

Compliance agreements/consent decrees, and so forth, that involve other regulators and stakeholders in the decommissioning.

Proposed classification of areas for cleanup.

Any applicable agreements between responsible commander and garrison organizations to be in place during decommissioning.

Safety and health framework, identifying how personnel and radiation safety will be managed.

Waste management and disposal plan.

Final decommissioning plan.

2.2 OBJECTIVES

For the purposes of this Performance Work Statement (PWS) the scope of services include the following activities related to the decommissioning and disposal of the SM-1 Deactivated Nuclear

Power Plant. This includes byproduct materials produced as a result of SM-1 operations at locations where facility equipment or materials were utilized within Fort Belvoir, VA:

1) Prepare plans that will support the decommissioning of the SM-1 Reactor Facility in accordance with this PWS and the ARO Decommissioning Permit;

2) Decommission/dispose of materials in accordance with final plans, decommissioning permits, and relevant Federal and State requirements;

3) Perform and document the necessary post-decommissioning radiological surveys to demonstrate all affected areas of Fort Belvoir are suitable for unrestricted release; and

4) Adherence to U.S. Nuclear Regulatory Commission (NRC) and Army, as well as other relevant

Federal/State permits, standards, and guidance.

To assist in meeting the objectives of the PWS, the Government is providing the following documents:

Historical Site Assessment, SM-1 Reactor Facility, Fort Belvoir, Virginia; May 2005 (includes

SM-1 Reactor Vessel Activation Analysis as Appendix F) (Enclosure 1 and 2)

Gamma Walk-over Characterization Report, SM-1 Deactivated Nuclear Power Plant, Ft

Belvoir, VA; December 2009 (Enclosure 3)

Final (Rev 1) Characterization Survey Report for the All Hazards Analysis of the SM-1

Reactor Facility, Fort Belvoir, Virginia; Feb 2013 (Enclosure 4)

Phase II and Phase III – Cost Estimate to Support the Alternative Analysis for the All Hazards

Assessment of the SM-1 Reactor Facility at Fort Belvoir, April 2018.[Not for distribution, for purposes of this procurement only; this document is procurement sensitive.] (Enclosure 5

– five files total)

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Final SM-1 Decommissioning Plan for the SM-1 Reactor Facility, DATE TBD. (Enclosure 6)

All associated NEPA documentation (i.e., Environmental Assessment, FNSI, etc.) Draft

Environmental Assessment to be provided with solicitation. (Enclosure 7)

Phase I Archeological Report for SM-1 Reactor Facility, U.S. Garrison Fort Belvoir, Fairfax

County, VA, April 2016. (Enclosure 8)

TPP and meeting minutes (multiple TPPs). (Enclosure 9 – six files total)

Final Value Engineering (VE) Study Report for the SM-1 Deactivated Nuclear Reactor Site

(Enclosure 10)

Limited Set of as built drawings for SM-1 associated buildings, to include 3-D modeling

(Enclosure 11 – two files total)

Some of the Decommissioning Planning documents are still under development. The most current version of the documents are being provided with the Request for Proposal. Final versions will be provided as we progress with the solicitation, including the Decommissioning Permit.

The Government provided documents will be provided via DoD (Department of Defense) SAFE site https://safe.apps.mil/ or the ARL SAFE site https://safe.arl.army.mil/ approved file sharing site for

USACE. The documents will be loaded to the site and you will receive an email notification from the site with instructions on how to access and download the documents. The documents will only be available for 7 days from the date of the Request for Proposal. All bidders will need to sign a Non-

Disclosure Agreement prior to the release of any documents for bidding purposes. All documents provided by the Government must be protected from distribution and destroyed after the proposal process. (Please send the Contract Specialist email addresses for the points of contact to receive this information.)

The selected Contractor will execute the decommissioning and disposal activities in accordance with the selected alternative identified in the Environmental Assessment (EA) and in accordance with the

Decommissioning Permit and Decommissioning Plan.

3.0 WORK STATEMENT

The Contractor shall conduct all activities in compliance with applicable federal, state, and local laws, regulations, and guidance. The Contractor shall comply with the provisions of the basic contract, this

PWS, and other Government provided documentation.

The Government team will utilize Technical Direction (TD) letters to control the release of project funding for the duration of the contract. The Contractor will work with the Project Manager and COR to develop a draft of the TD letter and the Government will finalize the letter and authorize spending accordingly. Typically, the Government will authorize the funds needed to support the project efforts on a quarterly basis. This approach will be utilized by the team to ensure project funds are being properly executed.

The work breakdown structure (WBS) and Work Elements (WE) for this project is as follows:

WE 1 Project Management and Support Services https://safe.arl.army.mil/

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Project Management (PM for WE1 only)

Work Plan

WE 1A - Travel and Per Diem

WE 2 Site Preparation

Site Prep Engineering

Obtain Required Permits

Tree Removal

Prep/Mob Trailer/Office Area

Fence/Gate Modifications

Construction Waste Storage Pad

Establishment of Exterior Control Area Boundary and Radiation Control Points

Remove Exterior ASTs

Remove Exterior Electrical Equipment and Fence

Waste T&D for WE 2

WE 3 Mobilization

Personnel

Training

Equipment and Material

Services

WE 4 Bldg. 372 Disposition

Infrastructure Upgrades

Asbestos Abatement (including disposal)

Unrestricted Area and HP MOD Room Materials and Equipment (M&E) Removal and Decontamination

Restricted Area M&E Removal and Decontamination

VC M&E Removal and Disposal

Unrestricted & HP Mod Demolition

Restricted area demolition

Vapor Container (VC) Demolition

Upper Site Soil Remediation

Upper Site Restoration

WE 5 Other Structural Demolition

Demolition Engineering

Bldg. 350/399 Demolition

Intake pier demolition

Bldg. 349 demolition

Lower site remediation/restoration

WE 6 Demobilization

Demobilization Crew

Travel

Site office/equipment demobilization

Utilities demobilization

WE 7 Reporting

3.1 Project Constraints:

The following are government required project constraints:

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1) Decommissioning and reporting work must be completed by 30 September 2026.

2) Onsite work days are assumed to be Monday through Friday with a maximum of 10 hours per day. Work outside of the normal hours listed above may be authorized as needed to support specific project tasks. All work outside of the normal working hours and/or over 50 hours per week must be authorized by USACE at least 48 hours prior to the proposed additional hours.

3) Contractors will manage and utilize personnel dosimetry from the Army Dosimetry System

(Redstone Arsenal).

4) The Government intends to award the following Work Elements under the Base contract. All items/task/subtasks associated with the following WE are Firm Fixed Price or Cost

Reimbursable.

WE 1- Project Management and Work Plan Preparation (Section 3.2) – Firm Fixed Price

WE 1A Travel and Per Diem (Section 3.2) – Cost Reimbursable (no fee)

WE 2- Site Preparation (Section 3.3) – Firm Fixed Price

WE 3- Mobilization (Section 3.4) – Firm Fixed Price

WE 6 Demobilization (Section 3.7) – Firm Fixed Price

WE 7- Reporting (Section 3.8) – Firm Fixed Price

It is the intent of the Government to award the base contract plus CPIF subtask up to the funds available in FY20. Remaining CPIF WEs will be identified in the contract award as optional items to be exercised in the subsequent year of funding. As such, the Base contract may include some of the following subtasks from the following WE as Cost Plus Incentive Fee task items:

WE 4 subtasks – Cost Plus Incentive Fee:

Infrastructure Upgrades (Section 3.5.1)

Asbestos Abatement (including disposal) (Section 3.5.2)

Unrestricted Area and HP MOD Room M&E Removal and Decontamination (Section

3.5.3)

Restricted Area M&E Removal and Decontamination (Section 3.5.4)

Vessel Containment M&E Removal and Disposal (Section 3.5.5)

Unrestricted & HP MOD Demolition (Section 3.5.6)

Restricted Area Demolition (Section 3.5.7)

Vessel Containment Demolition (Section 3.5.8)

Soil Remediation Upper Site (Section 3.5.9)

Upper site restoration (Section 3.5.10)

WE 5 subtasks - Cost Plus Incentive Fee:

Engineering Demo (Section 3.6.1)

Building 350/399 (Lift Station) Demolition (Section 3.6.2)

Intake Pier Demolition (Section 3.6.3)

Building 349 (Warehouse) Demolition (Section 3.6.4)

Lower Site Remediation (Section 3.6.5)

3.2 Project Management and Support Services for Work Plan Development(WE 1) (Firm Fixed

Price):

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The Contractor shall provide project management support as necessary to perform the activities detailed in WE 1. It is assumed that this task will provide the overall project management and support services for the preparation of the work plans. The Contractor shall provide technical, public relations, and management support to meetings required to fulfill the objectives of this WE. The Contractor shall prepare minutes of the review conferences, conference calls, and meetings conducted for this WE. The minutes for each meeting shall be prepared and submitted by email to USACE, initially in draft form for review and comment, and shall be finalized based on review comments received. The final minutes shall be submitted by email to each meeting attendee.

As part of the management plans for the project, planning documents must address administrative procedures to be followed throughout the project (to include but not limited to the following: control of government property, documentation of communications, project controls [scheduling, invoicing, earned value management, change management, risk management], periodic status reporting/monthly reports, and other planning documents required to implement the project). Additionally, a SharePoint site must be established by the Contractor to allow for team collaboration, document sharing and as a file repository for the project files during the implementation of the project. The site must be accessible by DoD computers, must be password controlled, and have the ability to store all project data (no issues with files sizes, files with “For Official Use Only” information, files with “Personally Identifiable

Information” etc.).

For bidding purposes, please use the following assumptions:

3.2.1 Project Kick-Off Meeting

A kick-off meeting will be scheduled after award. The purpose of this meeting will be to answer questions and provide approach to the overall project and planned activities for SM-1. Assume one (1)

4-hour meeting with six (6) individuals from the contractor attending. Assume the meeting will be held in Baltimore, MD at the USACE District Office.

3.2.2 Progress/Review Conferences And Reports

Following receipt of review comments on a deliverable, the contractor shall prepare and distribute draft responses. A review conference will be held with USACE to discuss the comments and responses.

Based on the agreements reached during the review conferences, the contractor shall prepare and distribute a set of responses for the comments.

The contractor shall prepare and submit reports (format to be agreed upon after award) and monthly progress reports for the duration of the contract and submit to the Project Manager. The reports shall include details concerning the project management and fieldwork activities conducted, deliverables submitted, cost information/tracking, invoice status, communications initiated and received, and meetings attended. Additional information may be added by the parties after award and throughout implementation.

The contractor shall host at least one weekly overall project team progress meeting with USACE for the duration of the project. This will be done via conference call and/or on-site. The contractor will prepare the weekly agenda, with input from USACE, host the meeting and prepare all necessary minutes as described above. A management team meeting will also be implemented on a weekly basis as needed.

3.2.3 SharePoint Site

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The contractor shall set up and maintain a project SharePoint site for all team members to utilize. All meeting minutes, correspondence, invoicing, project deliverables, and so forth share be stored on the project SharePoint site. The site will be maintained throughout the duration of the project then provided to the Government at the end of the project.

3.2.4 Public Meeting

The contractor shall prepare for and assist USACE in hosting up to four public meetings with community members to discuss the SM-1 Decommissioning and Disposal project at or near Fort

Belvoir, VA. The contractor shall identify and contact community groups and advertising venues and shall secure a meeting location near the project location. The contractor shall assume a four hour meeting with four (4) professional staff in attendance at the meeting. The contractor shall also assist

USACE with preparation of presentation materials, to include the compilation of a fact sheet summarizing the implementation process for the decommissioning/disposal effort. For this public meetings, a transcript will be required. The contractor shall document the discussions of the meeting, and prepare a meeting transcript that will be submitted to the Project Manager. Draft transcript shall be submitted within ten days after the meeting, and shall be revised within seven (7) days after the receipt of comments from USACE- Baltimore.

3.2.5 Work Plans

The Contractor shall prepare all management plans for the project. Planning documents must address administrative procedures to be followed throughout the project (to include but not limited to the following: control of government property, documentation of communications, project controls

[scheduling, invoicing, earned value management, change management], periodic status reporting/monthly reports, and other planning documents required to implement the project). The

Contractor shall prepare all required work plans necessary to support decommissioning activities as described in the permit and this PWS. Work plans will be required by the Decommissioning Plan and/or Permit (additional plans may be required):

Decommissioning Work Plan (an overarching plan describing how specific engineering plans will be developed to support the implementation of specific tasks)

Quality Assurance Project Plan

Contractor Quality Control Plan

Accident Prevention Plan o Site Health and Safety Plan o Air Monitoring Plan o Radiation Protection Plan o Lead Compliance Plan o Asbestos Hazard Control Plan o Critical Lift Plans o Emergency Response Plan

Hazardous Material Work Plan o Hazardous Material Abatement Plan

Environmental Monitoring Plan

Material Categorization, Survey, and Release Plan

Final Status Survey Plan

Waste Management Plan (site-specific)

Waste Transportation and Disposal Plan

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3.2.6 Security Plan: The plan shall sufficiently describe security protocols which conform to USACE requirements. A physical security plan will be developed in accordance with AR-190-13 and the

Decommissioning Plan and the Decommissioning Permit. The minimum requirements of the security plan include:

Access and General Protection/Security Policy and Procedures. This standard language text is for contractor employees with an area of performance within an Army controlled installation, facility or area. Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of

Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force

Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

iWATCH and/or CorpsWatch Training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 15 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award and/or NLT 30 calendar days after the completion of training for new employees.

For Contracts that Require AT Awareness and OPSEC Training. All Contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training and Level I OPSEC

Awareness training (for contracts that require OPSEC Training per AR530-1 Operations

Security) within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable and annually thereafter. The

Contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the POC or to the contracting officer, if a POC is not assigned, within 5 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website:

http://jko.jten.mil. Level I OPSEC awareness training is available at the following website:

http://cdse.edu/catalog/elearning/GS130.html.

All Contractor personnel will be escorted in areas where they may be exposed to classified and/or sensitive materials. All contractor employees, including subcontractor employees who are not in possession of the appropriate security clearance, will be escorted in areas where they may be exposed to classified and/or sensitive materials. The contractor will coordinate with the

COR and/or the facility security office for access when required. (Use when security clearances are not required, i.e. facility repair or construction).

NCIC and terrorist threat data base screening required. All contractor employees, including subcontractor employees who are not in possession of a current Common Access

Card (CAC) will be vetted by the installation, facility local security office to determine fitness and eligibility for access IAW DTM 09-012, paragraph 2.b(4) to include but not limited to an

NCIC and Terrorist Database screening. The Contractor will ensure that the Government has http://jko.jten.mil/ http://cdse.edu/catalog/elearning/GS130.html

SM-1Reactor Facility Page 15 of 71 sufficient biographical information to conduct said screening including, but not limited to the person's name, date of birth, and social security number.

Pre-screen candidates using E-Verify Program. The Contractor must pre-screen Candidates using the E-verify Program (http://www.dhs.gov/E-Verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the

COR no later than 3 business days after the initial contract award.

Access to the 300 Area is strictly controlled. The contractor’s key personnel will be issued permanent badges to the 300 Area (pending security approval based on a background check).

The remainder of the project team and crew will be issued weekly temporary badges for access to the project site.

Security of site: The 300 Area security staff will monitor the site for security purposes throughout the duration of the contract. The security perimeter roads must be maintained for their roving patrols. The security perimeter roads will be impacted by some of the project work;

these impacts must be coordinated with the Government team and the 300 Area staff. The perimeter security fence must be maintained at all times. If short sections of fence must be removed to implement key features of work, the perimeter fencing must be reestablished at the close of business everyday so that the site is secured.

Parking: Site parking will be very limited. It is anticipated that the crew will need to park at the 300 Area Visitor’s Center or other designated location and then be shuttled to the site in passenger vans.

For bidding purposes for the WE listed below the contractor shall account for all project management (PM) requirements and cost as associated with each WE for the duration of the world element. In each work element below, additional PM requirements and costs should account for but are not limited to the following:

Safety and Health Program

Environmental Management Program

Quality Control Program

Operations

Updating Project Plans/Engineering

Project Controls/Administrative

WE 1A – Travel and Per diem (Cost Reimbursable)

All project related travel and per diem should be included with this WE. Travel and Per Diem will be a Cost Reimbursable CLIN. The contractor shall utilize methods to minimize project costs associated with travel (local trades/craft if possible, use/hire local staff, move staff vs. long term temporary duty, etc.). For any personnel on long term travel, the costs to the project shall not exceed 55% of the per diem rates authorized in the JTR. All travel assumptions to/from the site must be clearly outlined in the proposal costs, to include costs for personnel on long term travel to mobilize, demobilize and travel home throughout the project. The project will only allow the costs to travel home on a quarterly basis. Costs to travel home on a more frequent basis will not be applied to the project costs.

Calculate and present all travel associated with all work elements described in the PWS. A breakdown of the travel cost per WE should be provided for evaluation purposes. A cumulative total costs for travel shall be provided in the Price Schedule for WE 1A. Travel costs will be cost reimbursable. All travel costs will be billed under WE 1A.

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3.3 Site Preparation (WE 2) (Firm Fixed Price):

The Contractor shall implement the Site preparation work at Fort Belvoir, VA in accordance with the approved work plans, Decommissioning Plan (DP), Decommissioning Permit, and any Ft Belvoir permits necessary to complete activities. The Contractor shall provide all necessary equipment, personnel and engineering support in order to prepare the site for decommissioning and disposal operations. Government Furnished Equipment (GFE) will be provided to the contractor to support the project. All GFE provided will be managed by the contractor as part of equipment management program. Site preparation may include the travel of management and labor staff, project-specific training, and acquisition and delivery of required equipment for DP tasks. The decommissioning contractor management staff will establish a site office, laydown areas, and waste storage areas in a location acceptable to the USACE Project Manager.

3.3.1 Site Prep Engineering

The Contractor shall provide Task-level engineering and planning required for all Site Preparation work as part of the decommissioning and disposal operations.

3.3.2 Tree Removal

As part of the site preparation, brush and trees in the upper and lower portions of the site will need to be removed. The initial tree removal will be nonintrusive and all stumps will remain until the project soils are addressed. The tree removal requires additional permitting and therefore may not necessarily take place at the same time as other site preparation activities. Per Ft. Belvoir requirements, clearing of trees larger than 3 inches in diameter at breast height would take place between September 15 and April 15 in accordance with Ft Belvoir and U.S. FWS policy regarding critical bat habitat. Approximately 30 or more trees (up to 36-inches in diameter) will need to be removed. The Contractor shall conduct field surveys to identify specific trees that require removal.

The Contractor shall assume that all tree and brush debris is removed from the site and that tree removal will not generate low-level radioactive waste (LLRW). Contractor should be advised that the site is subject to soil saturation during periods of substantial precipitation. This should be taken into account for scheduling and planning purposes during site preparation and throughout implementation.

3.3.3 Prep Trailer/office area

The Contractor shall establish an area of about 50 feet by 50 feet to be used as the Prep Trailer/Office area for the duration of the project. This will require the Contractor to perform rough grading and site preparation for the placement of the temporary site office trailers. There is a small area outside of the fenced site area (adjacent to the entrance gate) that may be utilized for a small office area. There are utilities available for this area, to include, sewer, water, and electric.

3.3.4 Construct Waste Storage Pad

For bidding purposes, the Contractor shall assume the need to establish designated areas on the SM-1 reactor facility site in order to package and store industrial, radiological and hazardous waste. The

Contractor shall be responsible for the construction of an area up to 5,000 square foot concrete pad for storing waste containers. The waste storage area may be inside the SM-1 perimeter fence or may be located near Ponton Basin. If the pad is constructed near Ponton Basin, additional security may be required.

3.3.5 Establish Exterior Controlled Area Boundary and Radiological Control Points

A Support Zone will be proposed and established to serve as a clean equipment staging area and administrative area. The support zone can be moved as the project progresses through the

SM-1Reactor Facility Page 17 of 71 decommissioning. The Support Zone will include controlled access points/radiological control points into and from the Contamination Reduction Zone (CRZ). The CRZ is a buffer area between the

Support Zone and the Radiological Controlled Area (RCA) which will include active decontamination and radioactive M&E removals. The CRZ will include personnel decontamination areas, areas to don and doff PPE, and areas for personnel to ‘frisk’ prior to exiting the CRZ. The CRZ may be used for placement of temporary exhaust ventilation fans and high efficiency particulate air

(HEPA) filters and for staging trailers for the storage and donning of protection clothing.

3.3.6 Removal of Exterior ASTs

Site preparation will also include the removal of exterior interferences from around Building 372. The

Distilled Water Tank (TK-2) and Service Water Tank (TK-3) should be removed from the southwest side of Building 372. These items are not considered contaminated, the assumption should be confirmed, and the tanks treated as non-radiological waste.

3.3.7 Remove Exterior Electrical Equipment, other interferences

The removal of a few exterior interferences from around Building 372, including the electrical substation from the northwest corner of Building 372 is also included in the Site Preparation. These items are not considered contaminated and should be treated as non-radiological waste. These materials should be assessed to ensure there are no additional hazardous waste or toxic substance control act requirements for disposal.

3.3.8 Waste Transportation and Disposal (T&D) for WE 2

Waste generated from performing site preparation includes the two exterior tanks (TK-2 and TK-3) and the exterior substation equipment. These items are assumed to be free of radiological contamination

(confirmation radiological surveys should be implemented) and other hazardous materials and available for local non-radiological disposal or recycling. No additional waste/debris from tree removal is assumed as part of the site preparation Waste T&D. None of these site preparation items are considered contaminated and will be managed as clean waste; however, radiation surveys and other requirements to meet disposal/recycle facility criteria will be required.

3.4 MOBILIZATION (WE 3) (Firm Fixed Price):

Initial mobilization of decommissioning contractor personnel may include the project-specific training, and acquisition and delivery of required equipment for the Decommissioning Plan (DP) tasks. The decommissioning contractor management staff will establish a site office, laydown areas, and waste storage areas in a location acceptable to the USACE Project Manager as indicated in WE 2 above.

Each individual performing decommissioning work, oversight, or supervision must attend site specific training in accordance with approved procedures. Safety training will be provided by the decommissioning contractor’s safety and radiological professionals. Additionally, all workers must attend a safety and securities briefing provided by USACE personnel and, if applicable, site owner/contractor personnel, regarding site-specific items.

Mobilization also includes delivery and setup of the field trailers, de-energizing the existing reactor power system, and installing new temporary power services. The contractor shall provide USACE staff with 800 square feet of office space to support up to 6 USACE staff for the duration of the project. The USACE facilities shall include indoor restrooms, break area, and conference room.

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All facilities and services needed to implement the DP shall be in place prior to commencement of any

DP Tasks.

3.4.1 Personnel

The PWS assumes 15 to 20 on-site contractor personnel for the entire duration of decommissioning.

The PWS also assumes increases and/or decreases in on-site contractor personnel depending on current

DP tasks being executed.

3.4.2 Training

All personnel working on SM-1 conducting decommissioning activities are required to be trained in regard to the type and magnitude of the radiological, chemical, and physical hazards onsite. This training will be conducted by the decommissioning contractor personnel.

Project personnel who will work in radiological controlled areas are required to undergo Radiation

Worker Training. Contractor Radiation Worker Training should include the following topics at a minimum:

Radioactivity and radioactive decay.

Characteristics of ionizing radiation.

Manmade radiation sources.

Effects of exposure to radiation.

Risks associated with occupational radiation exposures.

Special considerations with respect to exposure of women of reproductive age.

Dose-equivalent limits.

Modes of exposure (internal and external).

Dose-equivalent determinations.

Basic protective measures (time, distance, and shielding).

Specific procedures for maintaining exposures ALARA.

Radiation survey instrumentation (calibration, use, and limitations).

Radiation monitoring programs and procedures.

Contamination control, including protective clothing, equipment, and workplace design.

Personnel decontamination.

Emergency procedures.

Warning signs, labels, and alarms.

Responsibilities of employees and management.

Contractor personnel may also be required to take additional site-specific training required by Fort

Belvoir as part of their Safety and Security requirements.

Additionally, a tailgate safety meeting will be conducted by the Site Safety and Health Officer or designee, at the beginning of each work shift, whenever significant changes in job scope are made, SM-1Reactor Facility Page 19 of 71 whenever significant changes in site conditions (physical or radiological) occur, or whenever new personnel arrive at the job site. Health and safety procedures and issues for the day, any unique hazards associated with an activity, and a review of any significant topics from previous activities will be presented at this meeting. The information discussed will be recorded, which will serve as confirmation that the information was presented to those persons whose signatures are on the form.

There will be at least one signed form for each work shift. Tailgate safety training forms will be incorporated into the decommissioning records. The Accident Prevention Plan (APP) shall describe the tailgate safety meetings and required documentation.

3.4.3 Equipment and Materials

The Contractor shall furnish all necessary equipment and materials necessary to execute the required

DP Tasks. This equipment would likely include a crane capable of the heavy lifts, skid loaders, forklifts, boom lifts, etc. USACE will require proof of appropriate training and certification for all equipment operators.

All equipment and supplies needed to complete the project should arrive at the site as needed. These materials generally will consist of office, health and safety, and health physics equipment and materials.

USACE currently has 5 - 20 foot conex containers with government property used to support the

MH-1A STURGIS Decommissioning Project. This equipment will be transferred to the Contractor, inventoried, and tracked/maintained as government equipment. Attachment 1 is the list of government equipment. Additionally, there is a waste container that will be utilized by the

Contractor and will be maintained as government equipment.

3.4.4 Services

The Contractor shall be responsible for working with Ft. Belvoir and USACE in order to provide needed services to the site for the duration of the project. These will include existing or temporary facilities allowing for office space, laboratory, break room, rest room, and equipment storage for the decommissioning contractor. Additional space will be needed for USACE oversight personnel as outline above.

Electrical service, internet, and phone connections will be installed in the office and laboratory locations as needed. Other facilities may only require electricity connections for work completion.

Water hook-ups may be needed for restrooms, depending on the proposed facilities.

Mobilization also includes delivery and setup of the field trailers, de-energizing the existing reactor power system, and installing new temporary power services. Utilities are available to the Contractor for the site needs.