RFQ_Attachments_-_Rathbun_Lake_20180130.pdf

8 R 07

Building Strong

Vegetation and Herbicide Management

Rathbun Appanoose County, Iowa

Request for Quote Attachments

January 8

Supplemental Bid Schedule

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Each

Vegetation and Herbicide Mgmt Services – Base Year FY 2018

The contractor shall furnish all labor, equipment, and materials to provide Vegetation and Herbicide Management Services for the Rathbun Lake Project as defined in the

Performance Work Statement (PWS) dated 01 January 2018.

FFP

Period of Performance: 1 April 2018 through 30 September 2018

FOB: Destination

TOTAL AMT

0001AA 1 Each

Camp Pads Area 3.2

The contractor shall performing Vegetation and Herbicide Management Services in accordance with the Performance Work Statement.

NET AMT

0001AB 1 Each

Rock Protected Damn Area 3.3

0001AC

1 Each

Rock Protected Damn Public use Area 3.4

0001AD 1 Each

Misc Rock Spot Treatment Area 3.5 accordance with the Performance Work Statement..

0001AE

Sewage Lagoon Area 3.6

0001AF

OPTION

Access Area 3.7.3 accordance with the Performance Work Statement. Option is dependent on growth.

0001AG

Archery Range Area 3.7.4

Vegetation and Herbicide Mgmt Services – Option Year FY 2019

Period of Performance: 1 April 2019 through 30 September 2019

0002AA 1 Each

0002AB 1 Each

0002AC

Rock Protected Damn Public use Area 3.4

0002AD 1 Each

0002AE

0002AF

0002AG

Vegetation and Herbicide Mgmt Services – Option Year FY 2020

Period of Performance: 1 April 202 through 30 September 2020

0003AA 1 Each

0003AB 1 Each

0003AC

Rock Protected Damn Public Use Area 3.4

0003AD 1 Each

0003AE

0003AF

0003AG

GRAND TOTAL BASE YEAR PLUS ALL OPTION YEARS

Performance Work Statement for

RATHBUN LAKE PROJECT HERBICIDE

CHEMICAL AND APPLICATION

01 January 2018

PART 1 GENERAL

1.1 SCOPE

The Contractor shall provide herbicide chemicals, application services, and all required supporting services per this contract at the Rathbun Lake Project, Iowa for the service period of 1 April 2018 through 31 March 2019 and the option years, if exercised by the Government. The Contractor is required to purchase and apply herbicide in accordance with these contract documents for weed control at camping pads; at the rock and aggregate areas associated with the dam; at rock protected areas and aggregate surfaced areas within public use areas, trails, parking areas, and general areas;

miscellaneous spot and complete treatment areas as designated; at designated sewage lagoon cells;

and in general, as identified with these contract documents. The Contractor shall be required to use only chemicals and equipment appropriate for the intended purpose in accordance with the manufacturer’s recommendations, in accordance with this contract, and as approved by the

Government. The Contractor shall be aware and address the specifics of this contract, the various types of terrain, and the access limitations for the required coverage areas when selecting chemicals and equipment. The awarded contract shall have a one year duration from the date of award (estimated to be 1 April 2018 through 31 March 2019). The two one-year renewal options, if exercised, are estimated to be 1 April 2019 through 31 March 2020, and 1 April 2020 through 31 March 2021.

1.2 DEFINITIONS

1.2.1 Contracting Officer’s Representative (COR): An individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions.

1.2.2 Quality Assurance Surveillance Plan (QASP): A document used by the Government for quality assurance surveillance. The document may contain sampling, evaluation guides, checklists, and the performance requirements summary (PRS).

1.2.3 Quality Control (QC): Contractor requirement and process to ensure the goods and services meet the contract requirements.

1.2.4 Quality Assurance (QA): Government process verifying the goods and services meet the contract requirements.

1.2.5 Acceptable Level of Performance: The metric required for the specified goods and services compliance with the contract.

1.2.6 Pre-emergence Herbicide: Pre-emergence herbicides are defined for application prior to weed seedlings emergence through the soil surface and for the purpose of eliminating the weeds prior to emergence.

1.2.7 Post-emergence Herbicide: Post-emergence herbicides are defined for application after the crop (at applicable locations) or weed seedlings have emerged through the soil surface.

1.2.8 Non-Selective Herbicide: Non-selective herbicides are defined for application to eliminate both broadleaf and grass weeds.

1.2.9 Burndown Herbicide: Burndown herbicide is a full spectrum herbicide that eliminates broadleaf and grass weeds and woody vegetation and in effect eliminating all growth within a coverage area.

1.2.10 Complete Coverage: Complete coverage is herbicide chemicals application over the entire defined coverage area regardless if there is plant or woody vegetation growth.

1.2.11 Spot Coverage: Spot coverage is herbicide chemical application to targeted plant and woody vegetation.

1.2.12 Herbicide/Chemical/Pesticide: The terms herbicide, chemical, and pesticide will be used interchangeably or in some instances in combination throughout the contract.

1.3 SUBMITTALS

1.3.1 General

The Contractor shall provide to the Government all submittals as required per this contract.

Required submittals within the following paragraphs are the minimum. When warranted by need to ensure the satisfactory performance of this contract, the Government may require additional submittals.

1.3.2 Plan of Operations

The Contractor shall submit a plan(s) of operations. The plan of operations may be all inclusive or may be multiple submittals by activity or by a group of activities. The plan shall be submitted a week in advance of the scheduled application. If the Government has comments, the Contractor shall meet with the Government prior to chemical application to resolve the comments. The plan of operations shall address, as a minimum, personnel qualifications, personnel protective equipment and attire, protection of the public, traffic control, required coordination with other agencies and businesses, an understanding of the terrain, access to spray areas, selection of chemicals, control of broadleaf and grass weeds and woody vegetation, compliance with chemical manufacturer’s directions, mixing and application rates, and warnings, protection of features from staining that are not intended for chemicals, protection of sod not intended to be sprayed, selection of equipment, minimizing traffic over the coverage area, and site and weather conditions pertinent to the chemical spray operations. Supporting documentation shall be included as part of the plan of operations that demonstrates compliance with this contract.

1.3.3 Contractor Proposed Chemicals

The Contractor shall submit proposed chemicals for each application. The submittal may be all inclusive or may be multiple submittals by activity or group of activities. The submittal shall be submitted a week in advance of the scheduled application. If the Government has comments, the

Contractor shall meet with the Government prior to chemical application to resolve the comments.

The submittal shall include, as a minimum, the activity, the proposed chemical for that activity, the chemical’s minimal performance per the manufacturer, the manufacturer’s chemical specifics that demonstrate meeting the contract requirements, and the application requirements.

1.3.4 Insurance

Prior to performing on-site work, the Contractor shall submit to the Government proof of insurance per the contract requirements. The proof of insurance shall be submitted at least 3 business days prior to performing onsite work. Proof of insurance shall be in the form of a copy of the signed insurance policy or a binder issued by the insurer.

1.3.5 Licensing

A copy of the Contractor’s commercial pesticide license and each applicator’s certification as a commercial pesticide applicator shall be submitted to the Government prior to the start of on-site work.

1.3.6 Chemical Labels

A copy of the label for each chemical being used as part of this contract shall be submitted to the

Government at least 3 business days prior to the start of on-site work.

1.3.7 Unacceptable Chemicals

Contractor signed documentation shall be submitted to the Government at least 3 business days prior to the start of on-site work stating Atrazine, Prometon, and Paraquat dichloride chemicals will not be used for the work identified within this contract. In addition, the signed documentation shall state only those chemicals approved by the Government will be used for the work identified within this contract.

1.3.8 OSHA Compliance

Contractor documentation shall be submitted to the Government at least 3 business days prior to the start of on-site work demonstrating compliance with OSHA Hazard Communication Standard

29 CFR 1910.1200 as follows:

(a) A hazardous material inventory of all materials used on the contract.

(b) Material Safety Data Sheets (MSDS) for all materials listed in the inventory.

(c) Identified process for ensuring all containers are properly labeled.

1.3.9 Work Schedules

Proposed work schedules shall be submitted to the Government as required by this contract for each activity.

1.3.10 Quality Control Plan

The plan shall be submitted to the Government as required by this contract.

1.4 Insurance

In accordance with FAR 52.228-5, the Contractor shall furnish proof of the required insurance.

APPLICABLE INSURANCE SCHEDULE

TYPE AMOUNT

Worker’s Compensation Coverage complying with applicable State Statute

Employer’s Liability Minimum amount of $100,000

Commercial General Liability Minimum amounts of $300,000 per occurrence

Commercial Automobile Liability Minimum limits of $100,000 per person, $300,000 per accident for bodily injury, and $10,000 per accident for property damage

NOTE: Coverage amounts listed above are minimums. If higher limits of coverage are required by state statute, the Contractor shall be responsible for obtaining such additional coverage.

Information regarding State requirements may be obtained by contacting: IOWA – Iowa

Insurance Division (515-281-5705)

1.5 SAFETY AND HEALTH REQUIREMENTS

1.5.1 General

In accordance with FAR 52.236-13(c), the Contractor shall comply with EM 385-1-1, Safety and

Health Requirements Manual (30 November 2014). The document is accessible at:

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM _385-1-1.pdf

1.5.2 Compliance

In order to provide safety controls for protection to the life and health of employees and other persons; for prevention of damage to property, materials, supplies, and equipment; and for avoidance of work interruptions in the performance of this contract, the Contractor shall comply with all pertinent provisions of the Federal, State, and local regulations, and shall take or cause to be taken such additional measures as the Contracting Officer may determine to be reasonable http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf and necessary for the purpose.

1.5.3 Protective Equipment and Attire

Contractor personnel shall use personal protective equipment and attire when required by regulation, by the chemical, or by the equipment type.

1.5.4 Chemical Preparation

Unless otherwise approved by the Government, mixing of chemicals shall be done at the work site. Filling tanks shall require the use of anti-siphoning devices.

1.5.5 Reporting

In the event of injury, property damage, equipment malfunction, or the observance of non-safe incidents, the Contractor shall immediately report the incidence to the Government.

1.6 PERSONNEL

1.6.1 Attire

All contractor personnel shall be fully clothed at all times while performing the contract services. A shirt, full length trousers, and shoes or boots shall be worn at all times. Clothing shall be kept clean and neat in appearance.

1.6.2 Interaction

Tact, diplomacy, and courtesy shall be exercised at all times.

1.6.3 Assigned Contact

In order to assure that the required services are performed in a professional manner and compliant with the contract, the Contractor shall designate in writing a contact from each crew responsible for ensuring and responding to work quality and performance. The assigned contact shall be qualified and have full authority to act for, and on behalf of, the Contractor as necessary to insure compliance with the work of this contract. The Contractor shall furnish the name, address, and telephone to the Government prior to beginning onsite work.

1.7 GOVERNMENT PROVIDED SERVICES, EQUIPMENT, AND SUPPLIES

1.7.1 Water Source

The Government will provide a source of water acceptable for mixing as required with the approved chemicals. The location of the water source is within the Rathbun Lake Project

Administration compound and is a secure facility. Access to the water source will be during regular workdays between the hours of 7:30 a.m. and 4:00 p.m.

1.7.2 Barricades

The Government will provide, setup, and remove barricades at the locations of access to the areas of the camping pads and the outlet works channel.

1.8 CONTRACTOR PROVIDED SERVICES, EQUIPMENT, AND SUPPLIES

1.8.1 General

The Contractor shall provide all herbicide chemicals, application services, and all required supporting services per this contract.

1.8.2 Signage

As required by this contract, industry practices, or regulation, the Contractor shall provide signs posting treated areas. Contractor shall remove signs once reentry interval has lapsed.

1.9 LEGAL COMPLIANCE

1.9.1 General

It shall be the responsibility of the contractor to comply with all Federal, State and Local laws, including, but not limited to, OSHA Hazard Communication Standard 29 CFR 1910.1200.

1.9.2 Specific

The Contractor’s applicators must have a Commercial Pesticide License and be Certified in categories 1A (Ag weed), 3T or 3OT (turf), and 6 (right-of-way).

1.10 POST-AWARD CONFERENCE

After award, but prior to commencement of work, the Contractor shall contact the Government to arrange a mutually agreeable time to meet for the purpose of discussing and developing a mutual understanding of the requirements and details of the work.

1.11 DOCUMENTS AND CORRESPONDENCE

1.11.1 Correspondence

After award, all documents and related correspondence must be addressed to the Government—

Contracting Officer or the Contracting Officer’s Representative (COR).

1.11.2 Pesticide Reporting

The Contractor (or authorized representative) shall submit copies of all "Pesticide Application

Record" sheets to the Government within two days after application of herbicides. Payment shall not be processed until receipt by the Government of the application sheets.

1.12 DAILY MEETINGS

Unless otherwise directed by the Government, the Contractor or representative shall meet with the authorized representative of the Government at the Project Office at the beginning of each day at a mutually agreed upon time to coordinate work planned for that day and schedule in compliance with the specifications and to arrange a satisfactory operating agreement.

1.13 QUALITY CONTROL AND QUALITY ASSURANCE

1.13.1 Quality Control Plan

The Contractor shall submit and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all work performed by the contractor must be maintained and made available for the duration of the contract.

1.13.2 Quality Assurance Surveillance Plan (QASP)

A QASP will be used during the performance of services to ensure that the services provided conform to contract requirements. A QASP template is provided with this solicitation. The

Government has the right to inspect all services called for by the contract. The Government shall perform inspections in a manner that shall not unduly delay the work.

1.13.3 Performance Requirements Summary (PRS).

The Government will use the following standards to determine Contractor performance and shall compare Contractor performance to the Acceptable Level of Performance:

Performance Requirements Summary (PRS)

PWS

Section

(Para)

Contract

Performance

Requirement

Standard

ALP (Acceptable Level of Performance)

Method of

Surveillance

All

Coordination

In accordance with the contract requirements.

Coordination of work with the Project office as required. 100%

100%

Inspection

1.5

Safety requirements.

Chooses appropriate chemical, personal protective equipment, and application method. 100%

Periodic

Section

(Para)

Contract

ALP (Acceptable Level of Performance)

Vegetation Control requirements.

As required by the contract.

100% inspection

1.13.4 Methods of Surveillance

The Government will provide quality assurance inspections of the application records, the contractor’s quality control plan, chemicals used, chemical labels, and equipment used to determine effectiveness of the contractor’s quality control plan.

1.13.5 Unsatisfactory Performance

In accordance with FAR 52.212-4, in the event of unsatisfactory performance of specified work, the Contractor may be directed to re-perform the areas of unsatisfactory services at no additional cost to the Government. Satisfactory services shall be determined by the acceptable level of performance designated with each item. Failure of the Contractor to perform the work as specified, or to re-perform work as directed, may result in withholding of payment for the portion(s) of the work not accomplished.

1.13.6 Sample

The Contractor shall, upon Government request, provide a one-pint sample of the chemical being applied, for testing of concentration and chemical analysis. Samples shall be obtained onsite, from the Contractor's sprayer tank or spray nozzle.

PART 2 PRODUCTS

2.1 GENERAL

Unless otherwise noted, the Contractor shall provide all materials, chemicals, and other items as necessary to comply with the requirements of this contract.

2.2 PROHIBITTED CHEMICALS

The Contractor shall not bring on site and shall not use Atrazine, Prometon, and Paraquat dichloride for the required services of this contract. The Contractor shall not bring on site and shall not use Government unapproved chemicals.

2.3 HERBICIDE CHEMICALS

Government approval is required for herbicide chemicals proposed by the Contractor for the services of this contract. Contractor shall supply and apply only Government approved herbicide chemicals. For each activity the Contractor shall submit the Contractor proposed herbicide chemicals and all supporting documentation to be subject to Government review and approval or rejection.

2.4 WATER FOR MIXING WITH CHEMICALS

Only potable water shall be used for mixing with the chemicals. The Government provided source of water is acceptable for the services within this contract. The Contractor may propose alternate sources and are subject to approval by the Government.

PART 3 EXECUTION

3.1 GENERAL

3.1.1 Plan Views

Attached plan views include an overall project map as well as select plan sheets identifying features subject to herbicide application. Red lines and outlines on the plan sheets indicate application coverage areas. Not all features listed and described within this contract are included on the plan sheets.

3.1.2 General Work Requirements

The contractor shall complete all work and apply all chemicals in a manner that does not cause general damage and protects all non-targeted areas and species from damage. The contractor shall be liable for all damage resulting from the misuse and application of chemicals not in accordance with applicable laws, regulations, the manufacturer’s instructions, and the requirements of this contract.

3.1.2 Coverage Areas

Identified area or length amounts subject to herbicide chemicals application are approximate and within a reasonable plus or minus of the stated amounts. The Contractor may perform field determinations of actual areas prior to chemical application. If there is a significant difference between the stated area and the field determined area, the area will either be adjusted in the field or a cost adjustment will be applied to the contract. The field method of determining the coverage area shall be approved by the Government prior to completing the field measurement.

3.1.3 Scheduling

Unless otherwise approved by the Government, chemical application shall be scheduled within the calendar limits identified within this contract. The Contractor shall plan, coordinate, schedule, and complete the chemical application at the earliest period within the calendar limits whereas the weather and site conditions are favorable for chemical application. This is necessary to avoid scheduled work towards the tail end of the available period not being completed because of unfavorable weather or unfavorable site conditions. Services rendered outside the specified calendar limits shall not be compensated unless specifically approved in writing by the

Government. Unless otherwise noted, herbicide application services shall be performed during the daylight hours between the hours of 7:30 a.m. and 9:00 p.m. The Contractor shall submit the proposed schedules or changes to the schedule to the Government in advance of the work and as required by this contract.

3.1.4 Field Objects

The Contractor shall be responsible for removing and returning the original locations, without damage, all removable objects within the coverage area, such as picnic tables, necessary to facilitate herbicide chemical application.

3.1.5 Performance Requirements

Application performance requirements generally shall be as identified by the chemical manufacturer. In the absence of the performance requirements provided by the chemical manufacturer, an acceptable level of performance shall be 95% kill of all intended broadleaf and grass weeds and woody vegetation within each coverage area. Regardless of the manufacturer’s performance requirements, spot coverage shall be 100% kill of all intended broadleaf and grass weeds and woody vegetation unless otherwise approved by the Government.

3.1.6 Equipment

Equipment problems shall not relieve the Contractor of the responsibility of performing the work as specified. It shall be the responsibility of the contractor to assure applicable, sufficient, and reliable equipment and as necessary, sufficient alternative sources of equipment to be fully compliant and perform the services of this contract.

3.1.7 Weather and Site Conditions

In the event weather conditions interrupt performance of scheduled services, the services shall be resumed as soon as conditions permit, and work completed within the allotted timeframe(s)

(as adjusted for weather delay).

3.2 CAMPING PADS

3.2.1 General

The aggregate surfacing at each of the 390 camping pads located within the Buck Creek Park, Bridge View Park, Island View Park, Island View Park (Group Camp), and the Prairie Ridge

Park shall be subject to a single complete coverage of herbicide chemicals application. The camping pads are identified on five of the attached plan view sheets. Each camping pad is identified with a letter and number combination, such as, “A1”, or a circle with letter designation, such as, “IV Grp”. Prior to herbicide chemical application, the Contractor shall participate with the Government in a site visit to identify each of the camping pads. Contractor shall remove leaves and/or debris from the camp pads prior to chemical applications.

3.2.2 Schedule

The Contractor shall schedule herbicide application for the camping pads between April 15th or the contract award date whichever is later and April 29th. The schedule shall be coordinated with the Government and shall allow a minimum of two business days advance notice to allow the

Government to direct the public to leave the area and/or erect barricades. Schedule changes shall require at least two business days advance notice to the Government. Bridge View Park and

Island View Park shall be sprayed in a timely manner allowing reentry time to lapse prior to 1-

May.

3.2.3 Signage

The Iowa Pesticide Act requires that urban areas treated with pesticides be posted with signs for

24 hours following application or longer if label reentry times exceed 24 hours. The Contractor shall sign the treated camping pads in the same manner. Contractor is responsible for the removal of all signage once the required reentry time period has lapsed.

3.2.4 Herbicide Chemicals

The Contractor shall use herbicide chemicals applicable to this application. The herbicide chemicals shall be selected to provide for pre-emergence and post-emergence non-selective complete burndown herbicide. The Contractor is required to apply a single complete coverage at each camping pad.

3.2.5 Performance

The minimal performance standards shall be per the chemical manufacturer’s recommendations and shall be included as part of the proposed herbicide chemical submittal.

3.3 ROCK PROTECTED DAM AREAS

3.3.1 General

The locations of rock and aggregate surfaces identified on the attached plan sheet and as identified within this contract shall be subject to an initial herbicide chemicals application that shall be complete coverage and a second herbicide chemicals application that shall be spot coverage. The coverage areas include the two emergency rock stockpiles, both dam embankments guardrails at the crest, the outlet channel rock, both dam embankments pressure relief well ditches and rock feeders, rock gutters throughout both dam embankments, and the rock covering the pervious drains. This item does not include the dam embankments’ upstream slope and face rock. Prior to each herbicide chemical application, the Contractor shall participate with the Government in a site visit to identify each coverage areas location and limits.

3.3.2 Schedule

The Contractor shall schedule the first herbicide chemical application between May 1st and May

15th and the second application between July 1st and July 15th. The overall schedule shall be coordinated with the Government at least one week in advance of each application. The outlet channel rock shall be scheduled for a Wednesday to allow the Government to erect and remove barricades the same week as the herbicide chemical application.

3.3.3 Emergency Rock Stockpiles

The rock and aggregate surfaces associated with the rock stockpiles outer surface and the perimeter staging areas shall be subject to both herbicide chemicals applications. There are two emergency rock stockpiles—the left abutment location and the right abutment location—as shown on the attached plan view. The footprint of the rock stockpiles covers a total of approximately 1.25 acres. Each rock stockpile and the perimeter out 15 feet from the edge of the stockpile shall be subject to herbicide chemicals applications. In addition there are approximately 2 acres of aggregate staging pads that shall be subject to herbicide chemicals applications. Coverage of the stockpiles shall provide extra emphasis to eliminating woody vegetation.

3.3.4 Dam Embankment Crest Guardrail

The rock and aggregate surfacing throughout the length of the Main Embankment Dam and the

Buck Creek Embankment Dam guardrail on both sides of the embankment crest shall be subject to both herbicide chemicals applications. The coverage area shall be from end to end of each guardrail run and from the pavement edge to 2 feet out from the guardrail post face furthest out from the pavement. There are approximately 20,800 feet of total length of guardrail.

3.3.5 Dam Outlet Channel Rock

The rock and aggregate surfaces within and adjacent to the dam outlet channel shall be subject to both herbicide chemicals applications. There are approximately 4 acres of rock and aggregate surfacing covering the sloping channel banks and the adjacent upper bank areas. Each application shall be scheduled for a Wednesday to allow the Government within the same week as the application to erect and dismantle barricades necessary to minimize the risk of public exposure to chemicals. The Contractor shall coordinate with the Rathbun Regional Water

Association (RRWA) as to the facility’s water intake structure and compliance with requirements associated with the water intake structure.

3.3.6 Pressure Relief Well Ditches

The rock and aggregate surfacing throughout the length of the pressure relief well ditches at the toe of the Main Embankment Dam and the Buck Creek Embankment Dam shall be subject to both herbicide chemicals applications. In addition to the ditches, throughout the lengths of the pressure relief well ditches, short rock feeders exist that the Contractor shall be required to apply herbicide chemicals. The pressure relief well ditching is approximately 3,100 feet in length.

Herbicide chemicals application within the ditch below the water level will not be conducted for the first application. Vegetation growing below the water level within the ditch will be subject to the second application consisting of spot coverage and will require the Contractor to address herbicide chemicals applications for below water growth and the associated vegetation.

3.3.7 Rock Gutters

The rock, aggregate surfaced, and armored gutters or ditches shall be subject to both herbicide chemicals applications. There are approximately 2 acres of rock and aggregate gutters between the toe road and the dam embankment crest for both dam embankments. In addition there is about a 0.5 acre of armored ditch downstream of the Main Embankment toe road and between the outlet structure and the Outlet Park access drive.

3.3.8 Rock Covering Pervious Drains

The rock and aggregate covering the dam embankments’ pervious drains are located approximately adjacent to the pressure relief well ditches and shall be subject to both herbicide chemicals applications. There are approximately 3.1 acres of rock covering the pervious drains.

3.3.9 Herbicide Chemicals

The Contractor shall use herbicide chemicals applicable to these applications as defined herein this contract. The herbicide chemicals for the first application shall be selected to provide for pre-emergence and post-emergence non-selective complete burndown herbicide. The first application shall require a single complete coverage of each defined area. The herbicide chemicals for the second application shall be selected to provide for post-emergence non-selective herbicide and shall address applications for both below and above water.

3.3.10 Performance

3.4 MISCELLANEOUS ROCK PROTECTED AREAS AND AGGREGATE SURFACING IN

PUBLIC USE AREAS

3.4.1 General

The locations of rock and aggregate surfaces identified on the attached plan sheets and as identified within this contract shall be subject to an initial herbicide chemicals application that shall be complete coverage and a second herbicide chemicals application that shall be spot coverage. The coverage areas include roadside rock, rock adjacent to roadways, aggregate surfaced drives, trail aggregate surfaces, parking area aggregate surfaces, rock adjacent to boat ramps, three group fire rings and eight benches. The work is located within the Buck Creek

Park, Bridge View Park, Island View Park, Island View Park West, Prairie Ridge Park, Dedication Site, North Shore Trail as well as eight access parking lots. Prior to each herbicide chemical application, the Contractor shall participate with the Government in a site visit to identify each coverage area’s location and limits.

3.4.2 Schedule

The Contractor shall schedule the first herbicide chemicals application between May 1st and May

15th and the second application between July 1st and July 15th. The schedule shall be coordinated with the Government at least one week in advance of each application.

3.4.3 Locations within the Parks

Locations within the Parks shall be subject to two applications between May 1st and May 15th and the second application between July 1st and July 15th. The coverage locations are indicated on the attached park plan sheets and as indicated herein to include roadside rock, rock adjacent to roadways, aggregate surfaced drives, trail aggregate surfaces, parking area aggregate surfaces, rock adjacent to boat ramps, three group fire rings and eight benches.

3.4.4 North Shore Trail and Trail Access Parking Areas

The North Shore Trail and Trail Access Parking Areas shall be subject to one herbicide chemicals application conducted between May 1st and May 15th or as directed by the government.

The trail system consists of approximately 8.1 miles of aggregate surfaced trail (roughly 9.6 acres), five parking areas (approximately 0.75 acre) and approximately eight pedestrian benches.

The aggregate surfacing limits of the trail, aggregate surfacing within the parking areas, and the immediate areas around all benches shall be subject to herbicide chemicals applications. The bench area shall be from the trail edge to two foot beyond the concrete pad and 4 foot on each side of the bench and/or the aggregate surfacing surrounding the bench. Several carsonite stake posts mark the trail systems mileage and shall have a 12 inch herbicide chemical application from the post surface outward and around the post regardless if there is currently aggregate surface about the post or not.

3.4.5 Herbicide Chemicals

this contract. The herbicide chemicals for the first application shall be selected to provide for per-emergence and post-emergence non-selective complete burndown herbicide. The first application shall require a single complete coverage of each defined area. The herbicide chemicals for the second application shall be selected to provide for a post-emergence non-selective herbicide.

3.4.6 Performance

3.5 MISCELLANEOUS SPOT TREATMENT AREAS

3.5.1 General

The locations of rock and aggregate surfaces identified on the attached plan sheet and as identified within this contract shall be subject to two herbicide chemicals applications that shall be spot coverage except as otherwise noted. The coverage areas include the administrative area, the storage yard, and the upstream slope and face of the Main Dam Embankment and Buck Creek

Dam Embankment. Prior to each herbicide chemical application, the Contractor shall participate with the Government in a site visit to identify each coverage area’s location and limits.

3.5.2 Schedule

The Contractor shall schedule the first herbicide chemicals application between June 1st and June

15th and the second application between August 1st and August 15th. The one time only complete coverage of the tower area and driveway to the west of the main administrative area shall be scheduled for herbicide chemicals application between May 1st and May 15th. Herbicides chemicals application shall be scheduled to occur on business days between the hours of 7:30 a.m. and 4:00 p.m.

3.5.3 Administrative Area

The administrative area shall be subject to two herbicide chemicals spot coverage applications.

All areas that are not mowed or do not have a permanent fixture in contact with the ground surface shall be subject to spot coverage applications and shall include aggregate surfaces and asphalt and concrete surfaces. The coverage area shall include the all areas within the secured fenced area, both driveways and adjacent parking areas outside of the secured fenced areas, six inches outside of the fence perimeters that are not subject to mowing, the driveway from the main compound to the radio tower fenced area, and the radio tower area. The Contractor shall be required to protect and not apply herbicide chemicals onto objects that are not intended for coverage. The Contractor shall restore those objects that are stained or colored during the herbicide chemicals application.

3.5.4 Administrative Area—Radio Tower and Driveway

The radio tower fenced area to the west of the main compound, the driveway from the main compound to the radio tower, and the six inches outside the fence perimeter shall be subject to a one time only pre-emergence and post-emergence non-selective complete burndown herbicide.

The driveway is approximately 12 feet wide and overall approximately 0.02 acre and the tower area is approximately 0.03 acre.

3.5.5 Storage Yard

The storage yard coverage area shall include aggregate surfaces from the access road to the storage yard and the storage yard throughout.

3.5.6 Dam Embankment Upstream Face and Slope

The upstream face and slope rock located at both the Main Embankment and the Buck Creek

Embankment shall be subject to two applications of spot coverage. There are approximately 30 acres of rock surface that shall be subject to spot coverage.

3.5.7 Herbicide

The Contractor shall use herbicide chemicals applicable to these applications ad defined herein this contract. The spot coverage areas shall be subject to a post-emergence non-selective herbicide. The complete coverage shall be subject to a pre-emergence and post-emergence non-selective complete burndown herbicide.

3.5.8 Performance

and shall be included as part of the proposed herbicide submittal.

3.6 SEWAGE LAGOON TREATMENTS

3.6.1 General

The content surfaces of three sewage lagoon cells shall be subject to a single complete coverage of herbicide chemicals application. There is one sewage lagoon cell at Prairie Ridge Park and two at the Bridge View Park. The three cells combined total approximately 1 acre. The lagoon cells are not called out on the attached plan sheets. The Contractor shall coordinate with the

Government for a site visit to field locate each lagoon cell.

3.6.2 Schedule

The Contractor shall schedule herbicide application for the three sewage lagoon cells during the month of June. The schedule shall be coordinated with the Government at least 1 week in advance of the chemical application and will be subject to Government approval. Schedule adjustments will be required in the event pumping to the irrigation fields is scheduled to be completed by the Government. Pumping to the irrigation fields by the Government, when required, shall occur prior to spraying the lagoon content surfaces with herbicide chemicals.

3.6.3 Herbicide Chemicals

The Contractor shall use herbicide chemicals applicable for this application. The herbicide chemical shall be selected to eliminate all aquatic plants within the sewage lagoon contents. The

Contractor is required to apply a single complete coverage.

3.6.4 Performance

3.7 MISCELLANEOUS ROCK AREAS AND AGGREGATE SURFACING DEPENDNT ON

VEGATATIONAL GROWTH AND AVALIBLE FUNDING

3.7.1 General

The locations of rock and aggregate surfaces identified on the attached plan sheets and as identified within this contract are dependent on the vegetation growth and available funding.

Areas may or may not get treated throughout the life of this contract. Should the

Government choose to have the areas treated, the areas shall be subject to one complete coverage herbicide chemicals application. The coverage areas include aggregate surfaced drives, aggregate surfaced parking area and aggregate surface trail. The work is located within 8 Access Parking

Lots and an Archery Range. Prior to each herbicide chemical application, the Contractor shall participate with the Government in a site visit to identify each coverage area’s location and limits.

3.7.2 Schedule

The Contractor shall schedule the herbicide chemicals application within 15 days of the

Governments notice to proceed. Herbicides chemicals application shall be scheduled to occur on business days between the hours of 7:30 a.m. and 4:00 p.m.

3.7.3 Access Parking Lots

The Access Parking Lot area shall be subject one herbicide chemicals application conducted within 15 days of the Governments notice to proceed or as directed by the Government. The aggregate and concrete surfaces located within the access parking lots include the access drive and parking area totaling approximately 1.3 acre identified in the attached Access Parking Lots plan sheet and as indicated herein.

3.7.4 Archery Range

The Archery Range area shall be subject to one herbicide chemicals application conducted within

15 days of the Governments notice to proceed or as directed by the Government. The aggregate and concrete surfaces located within the archery range to include the access drive, parking area and target access trails totaling approximately 0.4 acre identified in the attached Archery Range

Herbicide plan sheet and as indicated herein.

3.7.5 Herbicide Chemicals

this contract. The herbicide chemicals for the application shall be selected to provide for per-emergence and post-emergence non-selective complete burndown herbicide. The application shall require a single complete coverage of each defined area.

3.7.6 Performance

QASP TEMPLATE

QUALITY ASSURANCE SURVEILLANCE PLAN

Rathbun Lake Herbicide

Contract Number:

Contract Description: Herbicide Application

Contractor’s name:

1. PURPOSE.

This Quality Assurance Surveillance Plan (QASP) provides a systematic method to evaluate performance for the stated contract. This QASP explains the following:

What will be monitored.

How monitoring will take place.

Who will conduct the monitoring.

How monitoring efforts and results will be documented.

This QASP does not detail how the contractor accomplishes the work. Rather, the QASP is created with the premise that the contractor is responsible for management and quality control actions to meet the terms of the contract. It is the Government’s responsibility to be objective, fair, and consistent in evaluating performance. In addition, the QASP should recognize that unforeseen and uncontrollable situations may occur.

This QASP is a “living document” and the Government may review and revise it on a regular basis. However, the Government shall coordinate changes with the contractor. Updates shall ensure that the QASP remains a valid, useful, and enforceable document. Copies of the original QASP and revisions shall be provided to the contractor and Government officials implementing surveillance activities.

The following FAR clauses may apply depending on contract type:

52.246-4 Inspection of Services – Fixed-Price

2. GOVERNMENT ROLES AND RESPONSIBILITIES.

The following personnel shall oversee and coordinate surveillance activities.

a. Contracting Officer (KO) - The KO shall ensure performance of all necessary actions for effective contracting, ensure compliance with the contract terms, and shall safeguard the interests of the United States in the contractual relationship. The KO shall also assure that the contractor receives impartial, fair, and equitable treatment under this contract. The KO is ultimately responsible for the final determination of the adequacy of the contractor’s performance.

Assigned KO:

Organization or Agency: US Army Corps of Engineers-Kansas City District

Telephone: (816)-389-

Email:

b. Project Manager (PM) - The PM acts as an acquisition consultant and serves as liaison between the US Army Corps of Engineers, Kansas City District (CENWK) and the requesting program office, as well as liaison between the CENWK and the supporting contracting office.

Assigned PM: Phillip Brown

Telephone: (816)-389-3108

Email: Phillip.H.Brown@usace.army.mil

c. Contracting Officer’s Representative (COR) - The COR is responsible for technical administration of the contract and shall assure proper Government surveillance of the contractor’s performance. The COR shall keep a quality assurance file. At the conclusion of the contract or when requested by the KO, the COR shall provide documentation to the KO.

The COR is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. The contractor shall refer any changes they deem may affect contract price, terms, or conditions to the KO for action.

Assigned COR: John Pasa

Telephone: (816)-389-3117

Email: John.P.Pasa@usace.army.mil

3. CONTRACTOR REPRESENTATIVES:

The following employees of the contractor serve as the contractor’s Program Manager and Task

Manager for this contract. <Communication should occur with them during QASP development. It will help if they review the draft QASP and accept the final version.>

a. Program Manager – Phillip Brown

Telephone: 816-389-3108

Email: Phillip.H.Brown@usace.army.mil

b. Task Manager – Raymond Frana

Telephone: 816-389-3122

Email: Raymond.H.Frana#@usace.army.mil

4. PERFORMANCE STANDARDS.

Performance standards define desired services. The Government performs surveillance to determine if the contractor exceeds, meets or does not meet these standards.

mailto:Phillip.H.Brown@usace.army.mil mailto:John.P.Pasa@usace.army.mil mailto:Phillip.H.Brown@usace.army.mil mailto:Raymond.H.Frana#@usace.army.mil

The Performance Requirements Summary Matrix. The Government shall use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Level of Performance (ALP).

Section

(Para)

Contract

ALP (Acceptable

Level of

Performance)

Coordination requirements

Coordination of work with the Project office as required. 100%

100% Direct

Observation

1.5

Safety the requirements in

1.5.1-1.5.5

Chooses appropriate chemical, personal protective equipment, and application method. 100%

Periodic

Weed control requirements.

Complete to be consistent with the contract requirements/submittals

100% Direct

Observation

5. METHODS OF QA SURVEILLANCE.

Various methods exist to monitor performance. The COR shall use the surveillance methods listed below in the administration of this QASP.

Regardless of the surveillance method, the COR shall always contact the contractor's task manager or on-site representative when a defect is identified and inform the manager of the specifics of the problem. The COR, with assistance from the PM, shall be responsible for monitoring the contractor’s performance in meeting a specific performance standard/ALP.

a. DIRECT OBSERVATION. (Can be performed periodically or through 100% surveillance.) REF: PWS

b. PERIODIC INSPECTION. (Uses a comprehensive evaluation of selected outputs.

Inspections may be scheduled [Daily, Weekly, Monthly] or unscheduled, as required.)

REF: PWS

c. VALIDATED USER/CUSTOMER COMPLAINTS. (Relies on the user of the service to identify deficiencies. Complaints are then investigated and validated. Highly applicable to services provided in quantity and where quality is highly subjective.)

TBD

d. PROGRESS OR STATUS MEETINGS. (As needed/required) TBD

Surveillance results may be used as the basis for actions (to include payment deductions) against the contractor. In such cases, the Inspection of Services clause in the Contract becomes the basis for the KO’s actions.

6. RATINGS.

Metrics and methods are designed to determine if performance exceeds, meets, or does not meet a given standard and acceptable quality level. A rating scale shall be used to determine a positive, neutral, or negative outcome. The following ratings shall be used:

EXCEPTIONAL:

Performance significantly exceeds contract requirements to the Government’s benefit.

SATISFACTORY:

Performance meets contractual requirements.

UNSATISFACTORY:

Performance does not meet contractual requirements.

7. DOCUMENTING

PERFORMANCE.

a. ACCEPTABLE PERFORMANCE.

The Government shall document positive performance. A report template is attached. Any report may become a part of the supporting documentation for fixed fee payments, award fee payments, or other actions.

b. UNACCEPTABLE PERFORMANCE.

When unacceptable performance occurs, the COR shall inform the contractor. This will normally be in writing unless circumstances necessitate verbal communication. In any case the COR shall document the discussion and place it in the COR file.

When the COR determines formal written communication is required, the COR shall prepare a Contract Discrepancy Report (CDR), and present it to the contractor's task manager or on-site representative. A CDR template is attached to this QASP.

The Contractor shall acknowledge receipt of the CDR in writing. The CDR will specify if the contractor is required to prepare a corrective action plan to document how the contractor shall correct the unacceptable performance and avoid a recurrence. The CDR will also state how long after receipt the contractor has to present this corrective action plan to the COR. The

Government shall review the contractor's corrective action plan to determine acceptability.

Any CDRs may become a part of the supporting documentation for contract payment deductions, fixed fee deductions, award fee nonpayment, or other actions deemed necessary by the KO.

8. FREQUENCY OF

MEASUREMENT. a. Frequency of

Measurement.

During contract/order performance, the COR shall make periodic inspections as specified in the ALP column of the Performance Standards Summary Matrix, and shall analyze whether the negotiated frequency of inspection is appropriate for the work being performed.

b. Frequency of Performance Assessment Meetings.

The COR shall meet with the contractor as needed to assess performance and shall provide a written assessment.

Prepared by: Raymond Frana

C arls

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Corps of Engineers Administrative Building

COFFEY

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Centerville K:\projects\pogis\rathbunSDS\arcgismaps\rathbunwallmap2.mxd | g5epxkgp | 12/2/2011 | 8:29:59 AM

DAM EMBANKMENT

NORTH SHORE TRAIL

N

3.2 CAMPING PADS

3.3 ROCK PROTECTED DAM AREAS

3.4…