RFQ_Attachments_-_Melvern_Lake_20180127.pdf

8 R 07

Building Strong

Vegetation and Herbicide Management

Melvern Melvern, Kansas

Request for Quote Attachments

January 8

Supplemental Bid Schedule

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Each

Vegetation and Herbicide Mgmt Services – Base Year FY 2018

The contractor shall furnish all labor, equipment, and materials to provide Vegetation and Herbicide Management Services for the Melvern Lake Project, Melvern, Kansas as defined in the Performance Work Statement (PWS) dated 01 January 2018.

FFP

Period of Performance: 1 April 2018 through 30 September 2018

FOB: Destination

TOTAL AMT

0001AA 6 Months

Total Vegetative Control - Parks

The contractor shall performing Vegetation and Herbicide Management Services in accordance with the Performance Work Statement.

NET AMT

0001AB 6 Months

Total Vegetative Control - Dam & Access

The Contractor shall provide herbicide application services in accordance with the

Performance Work Statement

0001AC

100 Hour

Herbicide Application

The Contractor shall provide equipment and labor for chemical application to unwanted woody vegetation and broadleaves in accordance with the Performance

Work Statement.

0002 Each

OPTION

Vegetation and Herbicide Mgmt Services – Option Year FY 2019

Period of Performance: 1 April 2019 through 30 September 2019

0002AA 6 Months

Performance Work Statement.

0002AB 6 Months

0002AC

100 Hours

0003 Each

Vegetation and Herbicide Mgmt Services – Option Year FY 2020

Period of Performance: 1 April 2020 through 30 September 2020

0003AA 6 Months

0003AB 6 Months

0003AC

100 Hours

GRAND TOTAL BASE PLUS ALL OPTION YEARS

Herbicide Application Services

MELVERN LAKE PROJECT

MELVERN KANSAS

01 JANUARY 2018

C.1 General Information

C.1.1 Background Melvern Lake is a flood control reservoir in Kansas, with a storage capacity of 363,000 acre-feet (an acre-foot = 325,000 gal.). Recreational development is extensive. Six parks and access areas, managed by or leased from the U.S. Army Corps of Engineers, are conveniently located around the reservoir. Park areas at Melvern Lake offer a wide variety of recreation facilities including boat launching ramps, campgrounds, a full service marina, picnic areas, sand swimming beaches, and a visitor center. Many routine maintenance items are contracted to the private sector. Mowing, refuse collection, and facility cleanup are just a few of the activities that are performed by private contractors for the Corps.

C.1.1.1 Scope of Work: The contractor shall provide herbicide application services to areas at various locations at Melvern Lake as defined in this performance work statement (PWS). The

Contractor shall comply with all Federal, state, and local laws, ordinances, statutes and regulations pertaining to the provided services.

C1.1.2 SITE VISITS: It is highly recommended that a site visit be made prior to submitting a bid. To schedule a site visit, contact the Melvern Project Office at (785) 549-3318.

C.1.2 Contractor Personnel

C.1.2.1 Contractor Employees. The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the contracting officer as a potential threat to the health, safety, security, general well being, or operation mission of the installation and its population.

C.1.2.2 Contractor personnel shall present a clean appearance and be easily recognized as contractor employees.

C.1.2.3 While on duty, the contractor’s employees shall utilize proper safety equipment to include eye protection, hearing protection, head protection (to include hard hat when appropriate) and proper foot wear which is defined as work boots (sandals or open shoes are prohibited).

C.1.2.4 The contractor shall make sure that employees have valid driver licenses before starting work under this contract.

C.1.2.5 All Contractor personnel shall be fully clothed at all times while performing these services. “Fully clothed” shall be deemed to mean that a shirt (or T-shirt), trousers and shoes shall be worn at all times, except that this requirement shall not be construed to replace or eliminate the necessity for the wearing of appropriate protective clothing. Clothing shall be clean and neat in appearance.

C.1.2.6 Contractor personnel shall utilize tact, diplomacy and courtesy at all times during contact with the public.

C.1.3. Post-Award Conference: After award, but prior to commencement of work, the

Contractor shall contact the Contracting Officer Representative (COR) to arrange a mutually agreeable time to meet at the Project Office for the purpose of discussing and developing a mutual understanding of the requirements and details of the work.

C.1.4. DOCUMENTS AND CORRESPONDENCE: After award, all documents and related correspondence shall be addressed to the COR at the Project Office.

C.1.5 Quality Assurance

C.1.5.1 The Contractor shall submit, in writing, for approval of the COR at the project, a detailed plan of operation to include equipment and personnel.

C.1.5.2 Quality Assurance Surveillance Plan. A Quality Assurance Surveillance Plan (QASP) will be used during the life of the contract to ensure that the Contractor is performing the services required by this PWS in an acceptable manner. The Government reserves the right to alter or change the Plan at its own discretion. The Government develops the QASP and the

Project Office administers the Plan through Quality Assurance Evaluators (QAE)s.

C.1.5.3 If it becomes apparent to the Government during the Contractor's performance that the required services may not be completed within the time frames required herein, the Contracting

Officer may require the Contractor to submit a written plan demonstrating how the Contractor will meet the schedule. Such direction will be issued to insure that required services will be completed within the time frames specified.

C.1.6 Quality Control

C.1.6.1 The Contractor shall designate, in writing, a member of each work crew who shall serve as the contact for matters involving quality and performance or non-performance of the required work assigned to that crew. The designated employee(s) shall be qualified with full authority to act for, and on behalf of, the Contractor as necessary to ensure that the work described herein is performed in accordance with these specifications. The Contractor shall furnish the above written designation to the COR at the project no later than the first day of work. The designation shall include the name(s), address(es), and telephone number(s) of the responsible individuals(s).

The COR reserves the right to disapprove any individual whom he considers to be incompetent to perform the work required. Such disapproval will be given to the Contractor by written notice, and the COR's decision shall represent a final decision.

C.1.6.2 The Contractor shall furnish to the COR, a telephone number attended during normal business hours (7:30 a.m. – 4:00 p.m. C.S.T.) to which calls concerning performance or other contractual matters can be placed. For the purpose of time and date, a message will be deemed delivered to the Contractor, at such time as it is delivered to the number provided by the

Contractor.

C.1.6.3 The contractor is responsible for any damage done to project features or facilities and will be required to repair or replace them to the satisfaction of the government.

C.1.7 In the event of unsatisfactory performance of specified work, the Contractor may be requested to re-perform the unsatisfactory services at no additional cost to the Government.

Failure of the Contractor to perform the work will result in withholding of payment for the portion(s) of the work not accomplished. Amounts to be withheld for work not performed or not performed to standard will be determined by prorating the amount of services satisfactorily performed against the amount of services required.

C.1.8 The Government reserves the right to cause the specified unsatisfactory work to be performed by a third party or Government personnel. The cost incurred thereby will be levied against the Contractor. Any time Government personnel are used because of Contractor's nonperformance, the cost levied against the Contractor will include all direct costs associated with the performance of the specified. Such inefficiencies are determined as the direct cost to the Government for substitution of the Government personnel removed from their normal duties computed on an hourly basis at the applicable wage rate. Government personnel will be used only when time is of the essence and the interests of the Government would not be served by securing a third party to perform the specified work.

C.1.9 LOST ARTICLES, VANDALISM, FACILITIES MALFUNCTION: To assist the visiting public in reclaiming lost articles, all property left by visitors and found during operations shall be turned in daily to the project office where it may be claimed by the owner. Any evidence of vandalism and instances where facilities are not operating properly or are in need of repair shall be reported to Project personnel.

C.1.10 The Contractor or his designated employee(s) shall meet with the COR at the Project

Office before beginning work, to coordinate his work schedule in compliance with the specifications and to arrange a satisfactory operating agreement.

C.1.11 PERIOD OF REQUIRED SERVICES: Services shall be performed in accordance with the following schedule, between the hours of 7 a.m. and 8 p.m. for the service period of 1 April through 30 September.

C.1.11.1 Work will not be permitted on Saturdays, Sundays, or Holidays, and shall not begin prior to 7 a.m., nor continue after 8 p.m., unless this restriction is specifically waived in writing by the Contracting Officer or his authorized representative.

C.1.11.2 All work shall be accomplished within the timeframes specified above. Services rendered outside the time periods specified will not be compensated unless specifically approved in writing by the Contracting Officer or his authorized representative.

C.1.11.3 In the event adverse weather or ground conditions occur during scheduled services that would create unsafe working conditions or result in damage to vegetation or turf, the Contractor shall cease operations and contact project personnel. Work affected by adverse conditions shall be stopped, restarted, or rescheduled as directed by the Contracting Officer or his authorized representative. Rescheduled work shall be accomplished at a mutually agreed upon time, to the extent possible.

C1.11.5 This is a flood control project. Occasional retention of floodwaters may inundate portions of the public use areas, other areas, or access roads thereto, being serviced by this contract. In the event that inundation materially affects the scope of work, the Contractor will be requested to submit a pricing proposal covering the unserviceable or affected portion of his work in order that an equitable adjustment to contract price can be negotiated and an adjustment made in accordance with the appropriate contract clause entitled "Changes." Payment for services not performed as a result of conditions stated above will be initially withheld until execution of an equitable adjustment can be made by contract modification.

C.1.12 General Safety requirements: In order to provide safety controls for protection to the life and health of employees and other persons; for the prevention of damage to property, materials, supplies, and equipment; and for the avoidance of work interruptions in the performance of this contract, the contractor shall comply with all pertinent provisions of Federal, state, and local regulations and shall take or cause to be taken such additional measures as the Contracting

Officer may determine to be reasonable and necessary for the purpose.

C.1.12.1 Contractor vehicles shall be equipped with 4-way flashers and turn signals in operating condition. Flashers shall be activated when vehicles are parked on, or traveling slowly along roadways.

C.1.12.2 Any injury, property damage, equipment malfunction or safety hazard observed by the

Contractor shall be immediately reported to Project personnel.

C.1.13 INSURANCE: The Contractor shall provide and maintain during the entire performance of this contract, at minimum amounts of insurance required in the below. Before commencing work under this contract, the Contractor shall submit proof of insurance to the Contracting

Officer.

C.1.13.1 The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the government's interest shall not be effective (1) for such period as the laws of the State in which this contract is to be performed prescribe, or (2) until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer.

C.1.13.2 The Contractor shall insert the substance of this clause in subcontracts under this contract that required work on a Government installation and shall require subcontractors to provide and maintain the insurance required in the Schedule or elsewhere in the contract. The

Contractor shall maintain a copy of all subcontractors proofs of required insurance, and shall make copies available to the Contracting Officer upon request.

THE FOLLOWING SCHEDULE OF INSURANCE IS APPLICABLE

TYPE AMOUNT

Worker's Compensation Coverage complying with applicable State Statute

Employer's Liability Minimum amount of $100,000

Commercial General Liability Minimum amounts of $500,000 per occurrence

Commercial Automobile Liability Minimum limits of $200,000 per person, $300,000 per accident for bodily injury, and $20,000 per accident for property damage

NOTE: Coverage required above are minimums. If higher limits of coverage are required by state statute, the Contractor shall be responsible for obtaining such addition coverage. Information regarding

State requirements may be obtained by contracting:

KANSAS: Insurance Commissioner, Toll Free, 1-800-432-2484

C.1.14 LOST ARTICLES, VANDALISM, FACILITIES MALFUNCTION: To assist the visiting public in reclaiming lost articles, all property left by visitors and found during service shall be turned in daily to the project office where it may be claimed by the owner. Any evidence of vandalism and instances where facilities are not operating properly or are in need of repair shall be reported to Project personnel.

C.1.15 ANTITERRORISM/OPERATION SECURITY REQUIREMENTS:

All contractor and all associated sub‐contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or

Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection

Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

All contractor and all associated sub‐contractors employees will receive a CORPS Watch information paper (provided by the authorized government representative) and provide a written acknowledgement to the COR, no later than 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract.

The Contractor must pre‐screen candidates using the E‐verify Program (http://www.dhs.gov/E‐ Verify) website to meet the established employment eligibility requirements. The vendor must ensure that the candidate has two valid forms of government issued identification to ensure the correct information is entered into the E‐verify system. An initial list of verified/eligible http://www.dhs.gov/E‐Verify http://www.dhs.gov/E‐Verify candidates must be provided to the COR no later than 3 business days after the initial contract award.

Per the E-Verify Website the following exemptions apply:

Employers whose contracts are exempt from the E-Verify federal contractor rule are not required to enroll in E-Verify. A contract is considered exempt if any one of the following applies: (1) It is for fewer than 120 days. (2) It is valued at less than $150,000, the simplified acquisition threshold (Source: http://www.uscis.gov/e-verify/federal-contractors/exemptions-and-exceptions).

All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

C.2 Definitions and Acronyms: The following definitions and descriptions apply wherever the word, phrase, or acronym is used in this performance work statement.

Contracting Officer's Representative (COR) means an individual designated and authorized in writing by the contracting officer to perform specific technical or administrative functions.

Fully-Clothed: Deemed to mean that a sleeved shirt (or T-shirt), trousers, and shoes shall be worn at all times: except that this requirement shall not be construed to replace or eliminate the necessity for the wearing of appropriate personal protective equipment as may be required for the application of various chemicals.

Performance-Based Contract: (FAR 2.101) Structuring all aspects of an acquisition around the purpose of the work to be performed with the contract requirements set forth in clear, specific, and objective terms with measurable outcomes as opposed to either the manner by which the work is to be performed or broad and imprecise.

Performance Requirements Summary (PRS): The PRS shows contract requirements, the component requirements related to each contract requirement, the price of each work requirement as a percentage of the associated contract requirement (Fixed Price Contracts), the standard of performance, and the acceptable quality level (AQL) for each work requirement.

Quality Assurance Surveillance Plan (QASP): An organized written document used by

Government for quality assurance surveillance. Document contains sampling/ evaluation guides, checklists, and the performance requirements summary (PRS).

Quality Control (QC): A method used by the Contractor to control the quality of goods and services provided.

http://www.uscis.gov/e-verify/federal-contractors/exemptions-and-exceptions http://www.uscis.gov/e-verify/federal-contractors/exemptions-and-exceptions

Quality Assurance (QA): A method used by the Government to provide some measure of control over the quality of purchased goods and services received.

"Service contract" means a contract that directly engages the time and effort of a contractor whose primary purpose is to perform an identifiable task rather than to furnish an end item of supply. A service contract may cover services performed by either professional or nonprofessional personnel whether on an individual or organizational basis. Some of the areas in which service contracts are found include the following:

(a) Maintenance, overhaul, repair, servicing, rehabilitation, salvage, modernization, or modification of supplies, systems, or equipment.

(b) Routine recurring maintenance of real property.

(c) Housekeeping and base services.

(d) Operation of Government-owned equipment facilities, and systems.

"Shall" means the imperative. A task that must be complied with or performed.

C.3 Government-Furnished Supplies and Facilities:

C.3.1 The Government may designate an area for the temporary overnight storage of equipment.

All equipment must be stored off government property when not in use in the performance of the contract unless approved by the COR.

C.3.2 Maps of the areas to be sprayed.

C.4 Contractor furnished Supplies and Equipment: The Contractor shall furnish all equipment and supplies necessary to perform these requirements not identified in section C.3 of this PWS as Government-Furnished supplies or facilities and as specifically identified in this section. All contractor-furnished equipment and supplies must be approved by the COR prior to initial use.

C.4.1 The Contractor shall furnish all manpower, equipment, fuel, tools, and supplies necessary to accomplish the services specified herein.

C.4.4 All equipment shall be approved by the Project Manager prior to initial use.

C.4.5 NOTE: Equipment breakdown shall not relieve the Contractor of the responsibility of performing the work as specified. It shall be the responsibility of the Contractor to assure that he has, or can obtain on short notice, sufficient backup equipment to continue the services as specified without interruption in the event of mechanical failure of his primary equipment.

C.5 Specific Tasks: The following work shall be accomplished:

C.5.1 Apply herbicide to all areas listed under Herbicide Application sites. In most cases, the result should be a clean, vegetation free area. Some areas involve the control of certain species

(ie woody vegetation). In those areas, it will be the Contractor’s responsibility to insure that only the target species are killed.

C.5.2 The Contractor will be responsible for selecting the appropriate chemical to be used based on site location, proximity to the public, environmental concerns, target species and best commercial practices. Information will be provided to the government regarding the chemical(s) to be used prior to application. The COR must approve all chemicals that will be used during this contract. The contractor will provide MSDS sheets (Material Safety Data Sheets) and product labels for all chemicals used on government property. Biodegradable dye will be used as a marker to insure even applications.

C.5.3 The Contractor will guarantee at least a 99% vegetation free control 100% of the time of all serviced areas during the growing season (April through September). Should the level of control fall below 99%, the contractor will be responsible for the re-treatment of the subject area(s) to achieve the desired result at no additional cost to the government. In order to maintain this level of vegetation control, the contractor will be required to make at least one Quality

Control visit each month to insure that the desired results are being achieved. Payment will not be made until this level of control is accomplished.

C.5.4 The contractors monthly herbicide treatment will be conducted between the 1st and 15th of each month. The monthly Quality Control visit will be conducted between the 15th and 30th of each month. The monthly Quality Control visit can occur no less than 7 days from the date of the initial monthly treatment.

C.5.5 All contractor personnel applying herbicide shall be appropriately trained and licensed.

Copies of all licenses and certifications will be provided to the government prior to the start of work. Appropriate insurance will also be in place and documentation provided prior to the start of work.

C.5.6 The serviced areas will present a neat, even kill of all target species. Spray patterns will provide an even and uniform edge along treated areas.

C.5.7 Work will not be done on days when the wind exceeds 10 mph in developed areas (15 mph in undeveloped areas) or when wet weather could effect the application.

C.5.8 The government will provide water for tank filling. The Contractor will provide hoses and backflow-preventers. Clean-out of chemical tanks and disposal of chemical containers will not be done on government property. The Contractor will have spill kits available on all vehicles used on government property adequate to the type and quantity of chemical on the vehicle.

Contractor employees will be trained in the use of these kits and are expected to aggressively implement their use in the event of a spill.

C.5.9 The Contractor will be responsible for any damage to non-target species.

C.5.10 The Contractor will complete a herbicide application report form (furnished by the government) after each chemical application whether initial or follow-up. Payment will not be made until the completed forms are provided.

C.5.11 The use of aerial spraying will not be permitted in any of the areas serviced under this contract.

C.5.12 Performance Requirements Summary Matrix: The Performance Requirements (C.5.1 through C.5.11) in the Performance Work Statement includes performance standards. The Government shall use these standards to determine contractor performance and shall compare contractor performance to the

Acceptable Quality Level (AQL).

Performance requirements Summary (PRS)

PWS

Section (Para)

Contract Performance Requirement

Performance Standard

ALP (Acceptable Level of

Performance)

Method of Surveillance

C.9, C.9.1, Vegetation Control In accordance with the requirements in C.9, C.9.1

99% vegetation free control on services areas

Random Sampling

C.1.7 Required Submittals In accordance with C.1.7

100% delivery Required Submittal

C.6 Payment

All invoices should be submitted promptly upon completion of work.

Invoices are to be sent to:

Melvern Project Office

U.S. Army Corps of Engineers

31051 Melvern Lake Parkway

Melvern, Kansas 66510

C.7 Applicable Publications and Forms

C.7.1 MAP: Information on Melvern Lake can be found on the Internet at http://www.nwk.usace.army.mil

C.8 Online version of the Engineer Safety Manual (EM) 385-1 may be found at http://www.uace.army.mil

C.9 TOTAL VEGETATION CONTROL (INANIMATE OBJECTS):

(1) Riprapped areas along both sides of the outlet channel, from the stilling basin downstream for a distance of approximately 270 feet (total of approximately 540 lin. ft.).

(2) Riprap portion of seven (7) rock-lined ditches in the Outlet area

(3) 2-foot area under the guardrails on the access road, leading into the North loop (C loop) of the Outlet area and spot spraying of riprap along both sides of the same road.

(4) Nature trails with dirt, gravel or wood chip paths.

Outlet (behind North loop)

Outlet gravel trail adjacent to paved trail

Outlet gravel trail adjacent to fishing pond

Coeur D' Alene trail (between the picnic areas) http://www.nwk.usace.army.mil/ http://www.uace.army.mil/

Coeur D' Alene trail (east of the camp area)

Turkey Point gravel trail

Arrow Rock trail (between the camp area and the park entrance)

(5) Adjacent to parking curbs and continuous concrete curbs in parking lots, maneuver areas and at dump stations at the following:

Area Parking Lots

(a) Outlet

(b) Coeur D'Alene

(c) Arrow Rock

(d) Turkey Point

(e) Sundance

(f) Admin. Area

(6) Playgrounds

(b) Coeur D'Alene

(c) Arrow Rock

(d) Turkey Point

(7)*Riprapped areas surrounding five boat ramps located in the following areas:

(b) Coeur D'Alene

(c) Arrow Rock

(8) 1/2 foot band area around all entrance signs, grills, fire rings, camp pad markers and miscellaneous objects.

(9) Riprap adjacent to roadway in Turkey Point

(10) Rock-lined culvert ends in the Turkey Point Area.

(a) Day use area

(b) Along the campground entrance road across from the fee collector's site.

(11) Gravel drainage areas around four (4) water fountains in the areas listed below:

(a) Outlet (ballfield and shelter area)

(b) Coeur D'Alene (picnic area)

(c) Overlook (playground)

(12) 1-foot wide band under the ballfield fences located in the Outlet Area and a 1/2-foot wide band around the support posts for the benches at the same ballfield

(13) Gravel surfaced camp pads, camp pad utility hookups, driveways, parking areas, adjacent to structures and sidewalk cracks as listed below:

(a) Camp pads

Sundance gravel pads

Arrow Rock gravel pads

Turkey Point gravel pads

(b) Gravel surfaced parking areas

Turkey Point

Boyer Area

Outlet tent camping area parking lot

Outlet custodian parking area

Turkey Point Custodian parking area

Coeur d’ Alene Custodian parking area

(c) Park Attendant and Park Custodian Contractor driveways

Outlet

Coeur D'Alene

Arrow Rock

(d) 1/2-foot wide band adjacent to foundation, around vault toilets:

Outlet

Coeur D'Alene

Arrow Rock

Sundance

(e) 1/2-foot wide band adjacent to the Foundation around the project office, around shower latrines, comfort stations, and spot spraying to eliminate vegetation growing in sidewalk cracks and joints at the following locations:

Outlet 9

Coeur D'Alene 3

Arrow Rock 3

Turkey Point 4

Administration Area 2

(f) 1/2-foot wide band adjacent to the foundation around Park Attendant and Custodian Contractors storage sheds.

Outlet 2

Coeur D'Alene 2

Arrow Rock 1

Turkey Point 2

(14) Chip and seal and utility hookups and gravel areas adjacent to asphalt camp pads.

Outlet Park chip and seal and asphalt pads

Coeur d' Alene Park chip and seal pads

Arrow Rock Park chip and seal pads

Turkey Point Park chip and seal pads

(15) Riprapped area adjacent to the parking curbs at the Boyer Park parking area. Shall include rocklined drainage ditches and riprap adjacent to the water for 100’ north and south of parking lot.

(16) Rock-lined ditch adjacent to the service road along the toe of the dam

(17) Gravel parking lot with curbs located north of Alpine Cemetery.

(18) Riprapped area between the water's edge and the top of the dam, between left and right abutments, on the upstream side of the dam.

(19) Outlet area swinging bridge trail to eliminate vegetation from cracks and joints.

(20) Beach sand

(b) Coeur D'Alene

(21) Breakwaters

Coeur D'Alene Beach (1)

Marina breakwaters (2)

(22) Spraying of dirt pile south of the Outlet beach.

(23) 2-foot wide area under the guardrails of the dam, Sundance causeway, and Sundance roadway.

(24) Storage areas including a 1- foot wide band (adjacent to the foundation slab) around the "Cook

Building" and spot spray in and around all items and material lots that would otherwise require extensive trimming.

(a) Storage area across from two (2) volunteer sites near the administration building.

(b) Cook building and storage area below the dam.

(25) Vegetation in sidewalk cracks and road cracks in the public use areas and the administration area.The road cracks are both transverse and longitudinal and can be located anywhere on the road surface.

(a) Outlet

(b) Coeur D'Alene

(c) Arrow Rock

(d) Turkey Point

(f) Administration Area

(26) 1-foot wide band under the fences around five (5) lagoons.

(a) Administration Area

(b) Coeur D'Alene

(c) Arrow Rock

(e) Outlet Park

(27) 2-foot wide band under the maintenance compound fence. Also spot spraying of an area approximately 152' X 200' inside the compound fence.

(28) Loading approaches at two emergency rock stockpiles and a 10-foot wide band of rock on the perimeter of the stockpiles near the spillway and across from the government residences. The access road to the spillway stockpile shall also be sprayed.

(29) Gravel storage areas, (one in each of the following areas):

(a) Outlet Park (adjacent to the Cook bld.)

(northeast of the Cook bld.)

(b) Arrow Rock Park (west side of the road near the entrance).

(c) Turkey Point Park (north of the day use area).

(d) Sundance Park (south of the road)

(e) Coeur d’ Alene Park (across from park attendant site adjacent to trail)

(30) Downstream toe drain.

(31) Gravel road shoulders to include a 5-foot wide band from the road's edge to the roadside shoulder of the ditch in each of the following areas:

(a) From the north end of the dam to the intersection of highway 278.

(b) From the south end of the dam to the project office intersection.

(c) From the state highway's end of maintenance sign, west of the 75 highway exit to the marina entrance road.

(d) From the gate at the stilling basin to the point where the road intersects the north end of the dam

(32)* Shoreline area between mowed area and the waters edge adjacent to campsites at Coeur d' Alene and Arrow Rock Parks. (NOTE): The size of these areas change with lake level fluctuation.

(33) *Jetty surface located on the East side of the Marsh of the Swans.

(34) Rock-lined ditch located approximately 100' south of the Outlet Park attendant site.

(35) 1-foot wide band under the fence around the minnow pond located south of the Outlet beach.

(36) *The riprap bench area adjacent to the right abutment and the riprap along both outlet ponds and the minnow pond. The application shall include spraying the cattails along the west and north side of the swimming pond.

(37) 1-foot wide band around the trunks of trees and shrubs located within mowed portions of the areas listed below.

NOTE: Extreme care shall be taken to avoid contact of the herbicide solution, spray, drift, or mist with foliage or green bark of trunk, branches, suckers, fruit, or other parts of trees or shrubs. Contact chemicals with other than matured brown bark can result in serious damage to trees and shrubs.

(1) Outlet 930 Trees and shrubs (includes 50 trees in hay lease areas)

(2) C.D.A. 318 Trees and shrubs

(3) Admin. 355 Trees and shrubs

(4) A. R. 209 Trees and shrubs

(5) T. P. 556 Trees and shrubs

(6) Sundance 135 Trees and shrubs

(7) All Parks 35 Pine and cedar trees (will be designated at the time of performance.)

*Highlighted areas are considered Aquatic/Sensitive areas and may require special treatment/chemicals due to their proximity to water or potential for public contact.

* * Preemergent herbicide will not be allowed on culverts.

C.9.1 LABOR FOR HERBICIDE APPLICATION TO CONTROL UNWANTED OR WOODY

VEGETATON AND BROADLEAVES: Hourly rate for operator, UTV with spray unit (60 gallon capacity) to apply chemical for the treatment of woody and broadleaf vegetation including but not limited to vetch, smartweed, sericea lespedeza, poison ivy and brush. The estimated hours of work required per year is100 hours.

QUALITY ASSURANCE SURVEILLANCE PLAN

Melvern Lake Vegetative Management

Contract Number: TBD

Contract Description: Vegetative Management Services

Contractor’s name: TBD (hereafter referred to as the contractor).

1. PURPOSE.

This Quality Assurance Surveillance Plan (QASP) provides a systematic method to evaluate performance for the stated contract. This QASP explains the following:

What will be monitored.

How monitoring will take place.

Who will conduct the monitoring.

How monitoring efforts and results will be documented.

This QASP does not detail how the contractor accomplishes the work. Rather, the QASP is created with the premise that the contractor is responsible for management and quality control actions to meet the terms of the contract. It is the Government’s responsibility to be objective, fair, and consistent in evaluating performance. In addition, the

QASP should recognize that unforeseen and uncontrollable situations may occur.

This QASP is a “living document” and the Government may review and revise it on a regular basis. However, the

Government shall coordinate changes with the contractor. Updates shall ensure that the QASP remains a valid, useful, and enforceable document. Copies of the original QASP and revisions shall be provided to the contractor and Government officials implementing surveillance activities.

The following FAR clauses may apply depending on contract type:

52.246-4 Inspection of Services – Fixed-Price

2. GOVERNMENT ROLES AND RESPONSIBILITIES.

The following personnel shall oversee and coordinate surveillance activities.

a. Contracting Officer (KO) - The KO shall ensure performance of all necessary actions for effective contracting, ensure compliance with the contract terms, and shall safeguard the interests of the United States in the contractual relationship. The KO shall also assure that the contractor receives impartial, fair, and equitable treatment under this contract. The KO is ultimately responsible for the final determination of the adequacy of the contractor’s performance.

Assigned KO: David M. Best

Organization or Agency: US Army Corps of Engineers-Kansas City District

Telephone: (816)-389-3404

Email: david.m.best@usace.army.mil

b. Project Manager (PM) - The PM acts as an acquisition consultant and serves as liaison between the US Army

Corps of Engineers, Kansas City District (CENWK) and the requesting program office, as well as liaison between the CENWK and the supporting contracting office.

Assigned PM: Terry Osborn

Telephone: (816)-389-3458

Email: terry.l.osborn@usace.army.mil mailto:david.m.best@usace.army.mil mailto:terry.l.osborn@usace.army.mil

c. Contracting Officer’s Representative (COR) - The COR is responsible for technical administration of the contract and shall assure proper Government surveillance of the contractor’s performance. The COR shall keep a quality assurance file. At the conclusion of the contract or when requested by the KO, the COR shall provide documentation to the KO. The COR is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. The contractor shall refer any changes they deem may affect contract price, terms, or conditions to the KO for action.

Assigned PM: Terry Osborn

Telephone: (816)-389-3458

Email: terry.l.osborn@usace.army.mil

3. CONTRACTOR REPRESENTATIVES:

The following employees of the contractor serve as the contractor’s Program Manager and Task Manager for this contract. <Communication should occur with them during QASP development. It will help if they review the draft

QASP and accept the final version.>

a. Program Manager - <upon award, enter name>

Telephone: <enter number>

Email: <enter address>

b. Task Manager - <upon award, enter name>

Telephone: <enter number>

Email: <enter address>

4. PERFORMANCE STANDARDS.

Performance standards define desired services. The Government performs surveillance to determine if the contractor exceeds, meets or does not meet these standards. REF: C.10, (Performance Requirements Summary.)

5. METHODS OF QA SURVEILLANCE.

Various methods exist to monitor performance. The COR shall use the surveillance methods listed below in the administration of this QASP.

Regardless of the surveillance method, the COR shall always contact the contractor's task manager or on-site representative when a defect is identified and inform the manager of the specifics of the problem. The COR, with assistance from the PM, shall be responsible for monitoring the contractor’s performance in meeting a specific performance standard/AQL.

a. DIRECT OBSERVATION. (Can be performed periodically or through 100% surveillance.)

REF: C.1.6.3, C.1.12, C.5

b. PERIODIC INSPECTION. (Uses a comprehensive evaluation of selected outputs. Inspections may be scheduled

[Daily, Weekly, Monthly] or unscheduled, as required.)

REF: C.1.6.3

mailto:terry.l.osborn@usace.army.mil

c. VALIDATED USER/CUSTOMER COMPLAINTS. (Relies on the user of the service to identify deficiencies.

Complaints are then investigated and validated. Highly applicable to services provided in quantity and where quality is highly subjective.)

REF: C.5

d. PROGRESS OR STATUS MEETINGS. (As needed/required)

REF: C.1.5 and C.1.6.3

Surveillance results may be used as the basis for actions (to include payment deductions) against the contractor. In such cases, the Inspection of Services clause in the Contract becomes the basis for the KO’s actions.

6. RATINGS.

Metrics and methods are designed to determine if performance exceeds, meets, or does not meet a given standard and acceptable quality level. A rating scale shall be used to determine a positive, neutral, or negative outcome. The following ratings shall be used:

EXCEPTIONAL:

Performance significantly exceeds contract requirements to the

Government’s benefit.

SATISFACTORY: Performance meets contractual requirements.

UNSATISFACTORY: Performance does not meet contractual requirements.

7. DOCUMENTING PERFORMANCE.

a. ACCEPTABLE PERFORMANCE.

The Government shall document positive performance. A report template is attached. Any report may become a part of the supporting documentation for fixed fee payments, award fee payments, or other actions.

b. UNACCEPTABLE PERFORMANCE.

When unacceptable performance occurs, the COR shall inform the contractor. This will normally be in writing unless circumstances necessitate verbal communication. In any case the COR shall document the discussion and place it in the COR file.

When the COR determines formal written communication is required, the COR shall prepare a Contract

Discrepancy Report (CDR), and present it to the contractor's task manager or on-site representative. A CDR template is attached to this QASP.

The contractor shall acknowledge receipt of the CDR in writing. The CDR will specify if the contractor is required to prepare a corrective action plan to document how the contractor shall correct the unacceptable performance and avoid a recurrence. The CDR will also state how long after receipt the contractor has to present this corrective action plan to the COR. The Government shall review the contractor's corrective action plan to determine acceptability.

Any CDRs may become a part of the supporting documentation for contract payment deductions, fixed fee deductions, award fee nonpayment, or other actions deemed necessary by the KO.

8. FREQUENCY OF MEASUREMENT.

a. Frequency of Measurement.

During contract/order performance, the COR shall make periodic inspections as specified in the AQL column of the

Performance Standards Summary Matrix, and shall analyze whether the negotiated frequency of inspection is appropriate for the work being performed.

b. Frequency of Performance Assessment Meetings.

The COR shall meet with the contractor as needed to assess performance and shall provide a written assessment.

Prepared by:

Contract Specialist

PERFORMANCE REPORT

1. CONTRACT NUMBER: <insert number>

2. Prepared by:

3. Date and time of observation:

4. Observation:

<Examples of items to include in a report are:

- Method of surveillance.

- How frequently you conducted surveillance.

- Surveillance results.

- Number of observations.>

Signature – Contracting Officer’s Representative Date

CONTRACT DISCREPANCY REPORT (CDR)

1. Contract Number: TBD

2. TO: (Contractor Task Manager or on-site representative) <insert name>

3. FROM:

4. Date and time observed discrepancy:

5. DISCREPANCY OR PROBLEM:

<Describe in detail. Identify any attachments.>

5. Corrective action plan:

A written corrective action plan < is / is not > required.

< If a written corrective action plan is required include the following. > The written Corrective Action Plan will be provided to the undersigned not later than < # days after receipt of this

CDR. >

Signature – Contracting Officer’s Representative Date

Received by:

Signature - Contractor Task Manager or on-site representative Date

SITE VISIT

VEGETATION AND HERBICIDE MANAGEMENT SERVICES

MELVERN LAKE PROJECT

KANSAS CITY DISTRICT

U.S. ARMY CORPS OF ENGINEERS

Site visits may be arranged during normal duty hours by contacting:

POC:

Name: Terry Osborn

Email Address: Terry.L.Osborn@usace.army.mil

Telephone: (816) 389-3458

Address: Melvern Lake Project Office

U.S. Army Corps of Engineers

31051 Melvern Lake Parkway

Melvern, Kansas 66510 mailto:Terry.L.Osborn@usace.army.mil

WD 15-5339 (Rev.-5) was first posted on www.wdol.gov on 01/16/2018

REGISTER OF WAGE DETERMINATIONS UNDER | U.S. DEPARTMENT OF LABOR

THE SERVICE CONTRACT ACT | EMPLOYMENT STANDARDS ADMINISTRATION

By direction of the Secretary of Labor | WAGE AND HOUR DIVISION

| WASHINGTON D.C. 20210

| Wage Determination No.: 2015-5339

Daniel W. Simms Division of | Revision No.: 5

Director Wage Determinations| Date Of Revision: 01/10/2018

Note: Under Executive Order (EO) 13658, an hourly minimum wage of $10.35 for calendar year 2018 applies to all contracts subject to the Service Contract

Act for which the contract is awarded (and any solicitation was issued) on or after January 1, 2015. If this contract is covered by the EO, the contractor must pay all workers in any classification listed on this wage determination at least $10.35 per hour (or the applicable wage rate listed on this wage determination, if it is higher) for all hours spent performing on the contract in calendar year 2018. The EO minimum wage rate will be adjusted annually.

Additional information on contractor requirements and worker protections under the EO is available at www.dol.gov/whd/govcontracts

State: Kansas

Area: Kansas Counties of Jackson, Jefferson, Osage, Shawnee, Wabaunsee

**Fringe Benefits Required Follow the Occupational Listing**

OCCUPATION CODE - TITLE FOOTNOTE RATE

01000 - Administrative Support And Clerical Occupations

01011 - Accounting Clerk I 12.69

01012 - Accounting Clerk II 14.24

01013 - Accounting Clerk III 15.93

01020 - Administrative Assistant 19.09

01035 - Court Reporter 16.76

01041 - Customer Service Representative I 12.10

01042 - Customer Service Representative II 13.61

01043 - Customer Service Representative III 14.85

01051 - Data Entry Operator I 12.05

01052 - Data Entry Operator II 13.15

01060 - Dispatcher, Motor Vehicle 16.42

01070 - Document Preparation Clerk 13.77

01090 - Duplicating Machine Operator 13.77

01111 - General Clerk I 12.56

01112 - General Clerk II 13.70

01113 - General Clerk III 15.38

01120 - Housing Referral Assistant 18.36

01141 - Messenger Courier 11.98

01191 - Order Clerk I 14.19

01192 - Order Clerk II 15.64

01261 - Personnel Assistant (Employment) I 15.46

01262 - Personnel Assistant (Employment) II 17.30

01263 - Personnel Assistant (Employment) III 19.28

01270 - Production Control Clerk 25.62

01290 - Rental Clerk 13.12

01300 - Scheduler, Maintenance 14.72

01311 - Secretary I 14.72

01312 - Secretary II 16.47

01313 - Secretary III 18.36

01320 - Service Order Dispatcher 13.40

01410 - Supply Technician 19.09

01420 - Survey Worker 15.29

01460 - Switchboard Operator/Receptionist 12.85

01531 - Travel Clerk I 12.96

01532 - Travel Clerk II 14.00

01533 - Travel Clerk III 15.03

01611 - Word Processor I 13.35

01612 - Word Processor II 14.98

01613 - Word Processor III 16.76

05000 - Automotive Service Occupations

05005 - Automobile Body Repairer, Fiberglass 22.68

05010 - Automotive Electrician 17.36

05040 - Automotive Glass Installer 16.62

05070 - Automotive Worker 16.62

05110 - Mobile Equipment Servicer 15.23

05130 - Motor Equipment Metal Mechanic 18.03

05160 - Motor Equipment Metal Worker 16.62

05190 - Motor Vehicle Mechanic 18.03

05220 - Motor Vehicle Mechanic Helper 14.59

05250 - Motor Vehicle Upholstery Worker 15.96

05280 - Motor Vehicle Wrecker 16.62

05310 - Painter, Automotive 17.36

05340 - Radiator Repair Specialist 16.62

05370 - Tire Repairer 12.95

05400 - Transmission Repair Specialist 18.03

07000 - Food Preparation And Service Occupations

07010 - Baker 12.42

07041 - Cook I 11.33

07042 - Cook II 12.90

07070 - Dishwasher 8.92

07130 - Food Service Worker 9.16

07210 - Meat Cutter 15.20

07260 - Waiter/Waitress 9.07

09000 - Furniture Maintenance And Repair Occupations

09010 - Electrostatic Spray Painter 18.00

09040 - Furniture Handler 12.56

09080 - Furniture Refinisher 18.00

09090 - Furniture Refinisher Helper 13.93

09110 - Furniture Repairer, Minor 16.07

09130 - Upholsterer 18.00

11000 - General Services And Support Occupations

11030 - Cleaner, Vehicles 11.45

11060 - Elevator Operator 11.29

11090 - Gardener 14.89

11122 - Housekeeping Aide 11.29

11150 - Janitor 11.29

11210 - Laborer, Grounds Maintenance 11.67

11240 - Maid or Houseman 9.11

11260 - Pruner 10.60

11270 - Tractor Operator 13.87

11330 - Trail Maintenance Worker 11.67

11360 - Window Cleaner 12.43

12000 - Health Occupations

12010 - Ambulance Driver 14.82

12011 - Breath Alcohol Technician 17.93

12012 - Certified Occupational Therapist Assistant 26.52

12015 - Certified Physical Therapist Assistant 25.38

12020 - Dental Assistant 15.59

12025 - Dental Hygienist 34.41

12030 - EKG Technician 28.05

12035 - Electroneurodiagnostic Technologist 28.05

12040 - Emergency Medical Technician 14.82

12071 - Licensed Practical Nurse I 16.56

12072 - Licensed Practical Nurse II 18.53

12073 - Licensed Practical Nurse III 20.65

12100 - Medical Assistant 13.76

12130 - Medical Laboratory Technician 16.71

12160 - Medical Record Clerk 15.74

12190 - Medical Record Technician 17.61

12195 - Medical Transcriptionist 16.56

12210 - Nuclear Medicine Technologist 40.71

12221 - Nursing Assistant I 10.67

12222 - Nursing Assistant II 12.00

12223 - Nursing Assistant III 13.09

12224 - Nursing Assistant IV 14.69

12235 - Optical Dispenser 14.27

12236 - Optical Technician 14.24

12250 - Pharmacy Technician 14.75

12280 - Phlebotomist 14.41

12305 - Radiologic Technologist 25.56

12311 - Registered Nurse I 23.49

12312 - Registered Nurse II 28.73

12313 - Registered Nurse II, Specialist 28.73

12314 - Registered Nurse III 34.76

12315 - Registered Nurse III, Anesthetist 34.76

12316 - Registered Nurse IV 41.67

12317 - Scheduler (Drug and Alcohol Testing) 22.28

12320 - Substance Abuse Treatment Counselor 19.05

13000 - Information And Arts Occupations

13011 - Exhibits Specialist I 18.03

13012 - Exhibits Specialist II 22.33

13013 - Exhibits Specialist III 27.34

13041 - Illustrator I 18.03

13042 - Illustrator II 22.33

13043 - Illustrator III 27.34

13047 - Librarian 24.76

13050 - Library Aide/Clerk 11.99

13054 - Library Information Technology Systems 22.33

Administrator

13058 - Library Technician 17.89

13061 - Media Specialist I 16.12

13062 - Media Specialist II 18.03

13063 - Media Specialist III 20.11

13071 - Photographer I 15.91

13072 - Photographer II 17.80

13073 - Photographer III 22.04

13074 - Photographer IV 26.96

13075 - Photographer V 32.63

13090 - Technical Order Library Clerk 15.81

13110 - Video Teleconference Technician 15.91

14000 - Information Technology Occupations

14041 - Computer Operator I 15.01

14042 - Computer Operator II 16.86

14043 - Computer Operator III 18.71

14044 - Computer Operator IV 20.79

14045 - Computer Operator V 23.03

14071 - Computer Programmer I (see 1) 22.89

14072 - Computer Programmer II (see 1)

14073 - Computer Programmer III (see 1)

14074 - Computer Programmer IV (see 1)

14101 - Computer Systems Analyst I (see 1)

14102 - Computer Systems Analyst II (see 1)

14103 - Computer Systems Analyst III (see 1)

14150 - Peripheral Equipment Operator 15.01

14160 - Personal Computer Support Technician 20.79

14170 - System Support Specialist 23.15

15000 - Instructional Occupations

15010 - Aircrew Training Devices Instructor (Non-Rated) 27.18

15020 - Aircrew Training Devices Instructor (Rated) 32.87

15030 - Air Crew Training Devices Instructor (Pilot) 39.03

15050 - Computer Based Training Specialist / Instructor 27.18

15060 - Educational Technologist 26.40

15070 - Flight Instructor (Pilot) 39.03

150…