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Technical Exhibit 3 (TE 3) Deliverables
| Identifier |
| Name |
| Description |
| Format |
| Frequency/Distribution |
| A001 |
| Transition Plan |
| Will have a sixty (60) business day transition period (thirty (30) calendar days if the Contractor is the incumbent) that will be implemented by the Contractor and shall state Contractor key personnel on board. The Contractor shall provide sufficient experienced personnel during the phase-in and phase-out period to ensure that the services are maintained at the required level of proficiency. |
| Word, Excel or PDF |
| Submit to the KO/COR within ten (10) business days after contract award |
| A002 |
| Quality Control Plan |
| Quality Control is the responsibility of the Contractor. The Contractor shall provide a Quality Control Plan. |
| Word, Excel or PDF |
| Submit to KO for acceptance within thirty (30) calendar days after the contract is awarded. The Contractor shall submit any proposed changes in the QCP to the KO for written approval five (5) working days prior to implementation. |
| A003 |
| Safety Plan |
| Contractor shall develop and implement a safety program for its employees. |
| Word, Excel or PDF |
| Submit to the KO for review and approval within ten (10) days of commencement of work. Revisions shall be submitted five (5) calendar days prior to the effective date of change. |
| A004 |
| Spill Plan |
| The Contractor shall submit a Spill Plan to the KO for approval within thirty (30) days of contract award IAW Spill Prevention Control and Countermeasure Plan. |
| Word, Excel or PDF |
| Submit a Spill Plan to KO for approval within thirty (30) days of contract award. |
| A005 |
| Contingency Plans |
| The Contractor shall establish procedures and identify responsible personnel to provide the services with no interruption in the event of a labor dispute. The Contractor shall establish procedures, identify personnel, document essential PWS disaster services, and identify the means of maintaining essential PWS services during disasters. |
| Word, Excel or PDF |
| Disaster Contingency Plan: submit within thirty (30) days of contract award. Labor Dispute Contingency Plan: submit NLT contract start date. Updates: submit to the KO at least thirty (30) days prior to the proposed effective date. |
| A006 |
| OPSEC SOP/Plan |
| The contractor shall implement OPSEC measures as ordered by the commander. This plan will include a process to identify critical information, where it is located, who is responsible for it, how to protect it and why it needs to be protected. |
| Word, Excel or PDF |
| Submit OPSEC SOP/Plan to the COR within 90 calendar days of contract award, to be reviewed and approved by the Government OPSEC Officer. |
| A007 |
| Warranty Program |
| The Contractor shall establish and maintain a Warranty Program to warrant all equipment, parts, components, where the manufacturers provide a warranty and shall be exercised for the duration of this contract. |
| Word, Excel or PDF |
| The Contractor shall provide the COR/ACOR with a copy of the warranty and manual for all equipment in an excel sheet format for any new parts/equipment. |
| A008 |
| Preventive Maintenance Schedule |
| The Contractor shall develop and maintain a semiannual rolling Preventive Maintenance (PM) schedule for equipment listed in TE 1. The schedule shall identify all required quarterly, semiannual, annual, and other manufacturer-required PM activities in accordance with manufacturer recommendations. |
| Word, Excel or PDF |
| Contractor shall submit the PM schedule in MS Word or MS Excel to the COR for approval within ten (10) working days before the start of service. Revisions and updates shall be submitted as needed due to operational changes. |
| A009 |
| Preventive Maintenance Report |
| The Contractor shall prepare and submit one consolidated written PM Service Report to the COR after completion of each scheduled PM cycle. The report shall include date, facility/building number, equipment, manufacturer, model number, serial number, technician name, date/time completed, deficiencies identified, actions taken, and status (Operational/Inoperative). |
| Word, Excel or PDF |
| Submit a consolidated written PM report to the COR within five (5) working days after completion of each scheduled PM cycle. |
| A010 |
| Work Order Request/Repair & Cost Estimate |
Repair quotes (TE 2) shall be firm-fixed-price, all-in, and shall include labor as a firm-fixed-price lump sum for the complete repair, materials, parts, equipment, shipping, taxes, and any subcontractor cost. Hourly labor rates are not a contract line item. Quotes shall include location, description of the problem, scope of work, cost estimate, and estimated time to complete / projected completion date.
| Word, Excel or PDF |
| PM-identified deficiencies (PWS 8.8): submit complete TE 2 to the COR within two (2) business days. Unscheduled assessments (PWS 8.11): acknowledge within one (1) business day, perform on-site assessment within two (2) business days, and submit complete TE 2 within five (5) business days of the assessment. Do not commence parts-required repair until a written firm-fixed-price task order is issued. |
| A011 |
| Purchase Parts Receipts |
| The Contractor shall provide a copy of purchase receipts for all parts used. Itemized listing of all parts, materials, and equipment used in the repair. Receipts are backup for price analysis; they are not the invoice basis. |
| Word, Excel or PDF |
| Provide a copy of purchase receipts for all parts used and submit with the monthly invoice to the COR NLT the 5th business day of the month. |
| A012 |
| Equipment Inventory List (TE 1) |
| Equipment Inventory List in spreadsheet format. Includes all required data specified in TE 1. Contractor shall maintain TE 1 as a current and accurate record and provide the updated list to the COR immediately upon any revision. |
| Word, Excel or PDF |
| Initial verification/update within sixty (60) calendar days from the start of the contract. Provide the updated inventory list to the COR immediately upon any revisions. |
| A013 |
| Invoice |
| Invoice supporting documentation. All invoices shall include supporting documents (PM schedule, work order, Work Order Request/Repair & Cost Estimate (TE 2), receipts, and any other necessary documents). Invoice only for work completed. |
| Word, Excel or PDF |
| Invoice monthly NLT the 5th business day of each month. Provide COR with invoice and all required supporting deliverables upon completion of work. |
