W912CN-24-R-0007 Amendment 0001 Solicitation SF30.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

12/21/2023 Amendment 0001: The purpose of this ammendment is to -

1. Extend the closing date to January 02, 2024

2. Provide answ ers to contractor questions as an attachment to the solicitation by attaching Attachment Q&A 33 and Attachment Refuse Q&A.

3. All other terms and conditions remain the same.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 16

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 21-Dec-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W912CN24R0007

X 9B. DATED (SEE ITEM 11)

01-Dec-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

21-Dec-2023

CODE

413 CSB

413TH CSB, RCO-HAWAII,

742 SANTOS DUMONT AVENUE

BLDG 108, 3RD FLOOR (WAAF)

SCHOFIELD BARRACKS HI 96857-5026

W912CN 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912CN24R0007

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 31-Dec-2023 09:00 AM to 02-Jan-2024 09:00 AM.

The following have been modified:

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition--

(1) Is set aside for small business and has a value above the simplified acquisition threshold;

(2) Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(3) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of Federal specifications, standards, and product descriptions can be downloaded from the ASSIST website at https://assist.dla.mil.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained from the address in paragraph (i)(1)(i) of this provision.

(2) Most unclassified Defense specifications and standards may be downloaded from the ASSIST website at https://assist.dla.mil.

(3) Defense documents not available from the ASSIST website may be requested from the Defense Standardization Program Office by--

(i) Using the ASSIST feedback module (https://assist.dla.mil/feedback); or

(ii) Contacting the Defense Standardization Program Office by telephone at 571-767-6688 or email at assisthelp@dla.mil.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) Reserved.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

ADDENDUM TO FAR CLAUSE 52.212-1 INSTRUCTIONS TO OFFERORS--

COMMERCIAL ITEMS

GENERAL INSTRUCTIONS.

1. The Request for Proposal (RFP) and evaluation of proposals will be conducted in accordance with FAR 12 – Acquisition of Commercial Products and Commercial Services and FAR 15 Contracting by Negotiation. Offerors will be evaluated using the criteria set forth in the Addendum to FAR 52.212-2. Non-compliance with the RFP may cause a proposal to not be considered for award.

2. The submission of documentation specified below will constitute the offeror’s acceptance of the terms and conditions of the RFP, concurrence with the Performance Work Statement (PWS), and contract type.

3. It is the Government’s intent to award without discussions. Offerors are encouraged to present their best terms from a price and other factors standpoint. However, in accordance with FAR 52.212-1, the Government reserves the right to conduct discussions should it become necessary.

4. All referenced documents for this solicitation are available on the Contract Opportunities portal of the SAM website at https://www.sam.gov. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

5. Minimum Proposal Acceptance Period. FAR 52.212-1(c) is amended to 120 calendar days minimum acceptance period. By submittal of a proposal, the Contractor agrees to hold the prices in its proposal firm for 120 calendar days.

C. PROPOSAL SUBMISSION INSTRUCTIONS.

1. Proposals shall be submitted electronically via email and via the PIEE Solicitation module at https://piee.eb.mil/. Proposals shall be marked “SOURCE SELECTION INFORMATION –

SEE FAR 2.101 AND 3.104” “PROCUREMENT SENSITIVE”.

a. Email Submission: Offerors shall email proposals to the Government points of contact: shirl.m.rivera.civ@army.mil and jacob.c.kamelamela.civ@army.mil. Please include the solicitation number (W912CN24R0007) in the subject line of all emails. Offerors are to ensure that they reach out to Ms. Shirl Rivera or Mr. Jacob Kamelamela to ensure that a complete offer has been received. The Government will not reach out to the contractor to confirm complete proposal submittal. NO HARDCOPY PROPOSALS OR FAXED

SUBMISSIONS SHALL BE ACCEPTED.

b. PIEE Solicitation Module Submission: The PIEE Solicitation Module is a vendor portal for solicitations within the PIEE platform to automate and secure the process for capturing solicitations, attachments, and responses from industry. The Solicitation Module allows vendors to retrieve and respond to solicitations and communicate directly with Solicitation Managers in a secure environment. Offerors shall submit a request for the Proposal Manager role. All Offerors can view solicitations in the Solicitation Module by selecting “SOLICITATION SEARCH” in the Award section or “Solicitation Search” under the SUPPORT section at the bottom of the website. The SAM.gov site will reference back to this module. Training resources are provided below (there are additional resources available online as well).

Vendor Access Instructions and Account Support Contact Information:

https://www.acq.osd.mil/asda/dpc/ce/cap/docs/piee/PIEE_Solicitation_Module_Vend or_Access_Instructions.pdf

Proposal Manager Instructions in the Solicitation Module:

https://pieetraining.eb.mil/wbt/sol/Proposal_Manager.pdf

All PIEE Solicitation Module Web Based Training:

https://pieetraining.eb.mil/wbt/xhtml/wbt/sol/index.xhtml.

Overview of the PIEE Solicitation Module https://dodprocurementtoolbox.com/cms/sites/default/files/resources/2021- 08/Soliciation%20Module%20Training_FINAL.pdf.

The Government strongly recommends that offerors familiarize themselves with the system, both for retrieving information and to enable them to submit their offers in a timely manner.

The offeror shall establish a Proposal Manager account in sufficient time to access documents and submit offers within the RFP’s submission deadline. The offer closing date and time is identified in Block 8 on the Standard Form (SF) 1449. Do not use the PIEE Solicitation Module to submit classified information. Offerors are strongly encouraged to plan accordingly, submit proposals well in advance of the designated submission deadline, and ensure affirmative receipt of proposals. After successfully adding the Offer, a success message of the submission will be displayed in the Solicitation module and the offer display will collapse. The “message of submission”, a red lined box, will be your confirmation and should state something like: “The offer was submitted on 2023-09-22 10:51:07 AM Eastern Daylight Time (2023-09-22 15:51:07 UTC) by Proposal Manager. Please print this page and maintain for your records.” The Solicitation Module automatically tracks the date and time of all submissions. Proposals not received by the designated submission deadline will be regarded as “late” and will not be considered (see FAR 15.208 for further information regarding late proposals).

Offerors are cautioned that individual document size limitations for the PIEE “Solicitations” module are 1.9 GB per file; however, there is no maximum total size or quantity limit associated with the collective documents.

2. IAW 52.212-1(f)(1), offerors are responsible for submitting proposals, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation, (Contracting Officer and Contracting Specialist emails listed above) by the local time specified in Block 8 of the SF 1449 in the solicitation. Offerors are cautioned to strictly comply with all instructions within this solicitation to ensure submission of a complete proposal. Failure to furnish a complete proposal at the time of proposal submission may result in an unacceptable proposal that the Government eliminates from consideration for award. The Government will not accept any changes to offerors’ proposals after the closing date of this RFP. Proposal, as the term is used here, means ALL volumes and/or parts of the RFP. Offerors are hereby notified that the Government will not reimburse costs incurred for proposal preparation.

D. SOLICITATION QUESTIONS AND COMMENTS.

1. Site Visit

A Site Visit will be held on 11December2023 at 0830 HST. It will be a two (2) part site visit starting on the North locations (Schofield) in the morning and then the South locations (Fort Shafter) to follow. Meeting place will be designated at Wheeler AAF in the parking lot between BLDG 104 and 108.

Sites visited will consist of:

Schofield Barracks: BLDG 884, 774 (TE #12) Schofield Motor Pool BLDG: 1700 (TE #12) Schofield Peterson Child Development Center (TE #12) Fort Shafter: Barracks BLDG 517 (TE #14)

The purpose of a site visit is to provide clarity on any questions that may arise for this requirement. All interested Offerors are required to register confirming attendance no later than 8December2023 at 0830 HST. Interested Offerors shall contact to shirl.m.rivera.civ@army.mil and monica.l.napoleon.civ@army.mil for registration.

Please provide attendees names and a POC contact information. Attendees that are not registered may not be permitted or provided the locations to participate in the site visit. All costs associated with attendance are at the expense of the Offeror.

Due to security reasons, photography and filming of any type are prohibited. Interested firms are requested to limit attendance to two (2) representatives. The Government cannot guarantee that technical personnel will be available at any other time.

Attendance constitutes agreement to release the Government of liabilities due to any accidents or injury occurring during the site visit. Any discussions, remarks, and explanations that may be made by any Government representative during the site visit will not change the terms and conditions of the solicitation and the technical specifications unless the solicitation is amended in writing.

Access to Army Installations: All vehicle operators must obtain visitor pass prior scheduled site visit, prepare to provide a valid driver’s license, social security number, vehicle registration, certificate of insurance and current safety inspection to the security guard prior to entry to the installation. Offerors should anticipate a delay in entering the installation and allow sufficient time when attending a site visit.

Visitor passes may be obtained at:

Lyman Gate Lyman Road, Schofield Barracks, Wahiawa, HI 96787 Point Of Contact: Shirl Rivera, PH: (808) 787-8818 or Monica Napoleon, PH: (808) 787- 8856.

Questions regarding this solicitation shall be submitted in writing via e-mail to the Contract Specialist at shirl.m.rivera.civ@army.mil and monica.l.napoleon.civ@army.mil within four (4) calendar days after site visit that is to be scheduled on 11 December 2023.

The Government reserves the right to not respond to questions concerning this solicitation received after the date and time specified for receipt of questions. A summary of questions received and Government responses will be provided by amendment and posted to the FBO website.

2. Any questions regarding this RFP should be forwarded in writing via e-mail to the to Contract Specialist, Ms. Shirl Rivera: shirl.m.rivera.civ@army.mil and Contracting Officer, Mr. Jacob Kamelamela: jacob.c.kamelamela.civ@army.mil by Dec 15, 2023 @0900 HST.

Hawaii Standard Time and must include RFP# W912CN-24-R-0007. A summary of questions received and Government responses will be provided via amendment and posted to the SAM.gov website. The Government reserves the right to not respond to questions concerning this RFP received after the date and time specified for receipt of questions.

3. Any questions submitted will need to identify the pertinent document (Performance Work Statement (PWS), RFP Attachment, RFP Technical Exhibit, etc.) and include the applicable page number, paragraph number and/or reference with each question. Questions regarding specific verbiage or content in the RFP package shall include excerpts or examples from the subject matter to ensure the question is clearly conveyed.

E. PROPOSAL PREPARATION INSTRUCTIONS

1. Proposals shall consist of four (4) volumes: RFP General Documents, Technical, Capability, Past Performance and Price. Electronic copies of all four (4) volumes shall be provided in accordance with the proposal submission insctructions. Failure to follow the below proposal preparation instructions may cause your proposal to be deemed unacceptable by the Government.

Volume Title Format Page Limit I RFP General Documents

TAB A: Cover Letter TAB B: SF1449 and SF30 (signed/dated) TAB C: Representation and Certifications TAB D: Responsibility Determination Narrative (1 page)

MS Word or Adobe PDF

None

II Technical Capability (Non-Price Factors) TAB A: Subfactor 1 – Management Approach & Staffing Plan TAB B: Subfactor 2 - Methodology TAB C: Subfactor 3 - Vehicles & Equipment

MS Word or Adobe PDF

30 (front and back)

III Past Performance TAB A: Past Performance Questionaires

MS Word or Adobe PDF

15 (front and back)

IV Price TAB A: Pricing Schedule (SF 1449)

MS Word, Excel, or Adobe PDF

None

2. Page Limitations. The proposal shall not exceed the page limits stated in the table above.

If the page limits are exceeded, the pages in excess of the limit will not be considered for evaluation. When both sides of a sheet display printed material, it shall be counted as two pages. All pages of each volume shall be appropriately numbered and identified by the complete company name, date and RFP number in the header and/or footer. In the event the Contractor creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages. If discussions become necessary, page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the Offerors.

Page limit includes all appendices, charts, graphs, diagrams, tables, photographs, drawings, etc. Page limit does not include covers for volumes, tables of contents, glossary of abbreviations and acronyms, indices, title pages, cross reference indices, and section dividers/tables if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. Pages marked “This page intentionally left blank” will not be counted.

3. Page Formating. A page shall be an 8 ½” X 11” digital format. Arial or Times New Roman 12-point font size for all text, and a minimum of one inch margin on all four sides.

4. Indexing. The submission shall be clearly indexed and logically assembled with a Table of Contents for each volume. Each volume shall be clearly identified and shall begin at the top of a page.

5. Glossary of Abbreviations and Acronyms. Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each.

F. VOLUME I – RFP GENERAL DOCUMENTS.

Volume I shall contain the accurate, fully completed, and signed original of all proposal documents requiring signatures of the offeror. An authorized official of the firm shall sign the offer and all certifications requiring original signature. Failure to follow the below Contract Proposal preparation instructions may cause your proposal to be deemed unacceptable by the Government. Volume I shall be organized as follows and contain the identified information.

1. TAB A: Cover Letter.

a. Offerors shall submit a cover letter, on company letterhead, signed by an officer of the company, stating the authorized representative(s) (along with title, telephone number and other contact information such as e-mail) who can obligate your company contractually, negotiate, sign the proposal, and sign other contract actions.

b. The letter shall reference the RFP Number (W912CN-24-R-0007).

c. The letter shall acknowledge that the offeror agrees to hold the prices in its offer firm for 120 days from the date specified for receipt of offers.

d. The letter shall state the Offeror’s DUNS number, CAGE Code, Tax-ID number, and address.

e. The letter shall identify and explain any exceptions or deviations the Offeror takes with the RFP. Additionally, any assumptions used in the proposal preparation must be identified.

2. TAB B: Standard Form (SF) 1449 Solicitation/Contract/Order for Commercial Items.

Offerors shall complete the following blocks on the SF 1449:

a. 12 – Discount Terms

b. 17a – Offeror Name, Address, CAGE Code, and Telephone Number

c. 17b – If applicable

d. 30a – Signature of authorized company official

e. 30b – Printed name and title of signer

f. 30c – Date signed

Standard Form (SF) 30, Amendment of Solicitation/Modification of Contract . Offerors shall acknowledge all amendments to the solicitation by completing the following blocks on the SF 30 for every amendment issued. Only the front page of the SF30 needs to be submitted with the proposal:

a. 8 – Offeror Name, Address and CAGE Code

b. 15a – Printed name and title of signer

c. 15b – Signature of authorized company official

d. 15c – Date signed

3. TAB C: Completed FAR Clause 52.212-3 Offeror Representation and Certifications – Commercial Items (if not entered into System for Award Management (SAM).

Representations and Certifications.

a. The RFP provides the following fill-in representations and certifications:

• 52.204-24, “Representation Regarding Certain Telecommunications and Video

Surveillance Services or Equipment”

• 52.204-26, “Covered Telecommunications Equipment or Services –

Representation”

b. These representations and certifications shall be completed in the System for Award Management (SAM) database to the maximum extent practicable. If the representations and certifications are completed in SAM, the Offeror need only state so in its proposal, and does not need to submit the representation and/or certification with the proposal.

c. If any representation or certification cannot be completed in SAM, fill in the provision provided in the RFP and submit with the proposal.

4. TAB D: Responsibility Determination Narrative. For purposes of conducting responsibility determination, submit a 1-page narrative addressing the following. The responsibility determination will only be conducted on the apparent successful contractor.

a. Adequacy of financial resources to perform the contract, or the ability to obtain them;

b. Ability to comply with the required or proposed delivery or performance schedule, taking into consideration all existing commercial and governmental business commitments;

c. Adequacy of the company/firm’s performance record. Provide at least two (2) references (name, telephone no, email address, a brief description of project/contract completed).

d. Description of how the company/firm maintains integrity and business ethics.

e. Adequacy of the company/firm’s organization, experience, and technical skills, or the ability to obtain them (including, as appropriate, such elements as quality assurance measures and safety programs applicable to materials to be delivered and services to be performed by the prospective contractor and subcontractors).

f. Adequacy of the necessary vehicles and equipment, or ability to obtain them.

G. VOLUME II – TECHNICAL CAPABILITY (NON-PRICE FACTORS)

Volume II shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims in the Offeror’s proposal. Legibility, clarity and coherence are critical. Responses will be evaluated as detailed in the Addendum to FAR Clause 52.212-2, Evaluation- Commercial Products and Commercial Services . Offerors should address, as specifically as possible, the actual methodology used for accomplishing the PWS requirements. Proposals should not simply rephrase or restate the Government's requirements, but rather should provide convincing rationale to address how the Offeror intends to meet these requirements. Statements that the Offeror understands, can, or will comply with the PWS (including referenced publications, technical data, etc.); statements paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will raise questions regarding an Offeror’s technical ability to perform the services contained herein and may be grounds to eliminate the proposal from further consideration for contract award. Offerors should assume that the Government has no prior knowledge of their experience, and that it will base its evaluation on the information presented in the Offeror’s proposal. Volume II shall be organized as follows and contain the identified information.

1. TAB A: Subfactor 1 - Management Approach & Staffing Plan. That Offeror shall submit a Management Approach & Staffing Plan that specifically defines and details the offeror’s capabilities to successfully manage, perform, and execute the Government’s requirements.

The offer shall provide an organizational structure (including an organizational chart) that aligns with the offeror’s technical approach. Provide functional descriptions, responsibilities, and authorities of key management and supervisory positions necessary to ensure successful contract performance.The staffing plan shall demonstrate how the vendor will provide for effective scheduling and control of work to optimize responsiveness, timeliness and effectiveness of solid waste and recyclable material collection services, and efficient operation of the Convenience Center.

2. TAB B: Subfactor 2 – Methodology. The offeror shall submit narratives, supplemented with schedules, diagrams, charts, etc. as required/desired to present an analysis of the Government’s work requirements as the offeror understands them and procedures the offeror will employ to accomplish them. The narrative shall clearly demonstrate the offeror has a comprehensive knowledge and understanding of the requirement. The vendor shall briefly describe their technical daily operations approach to provide recyclable material collection services for regularly scheduled and nonscheduled (based on customer request), work requirement at the Convenience Center at Schofield Barracks, and transporting the materials for disposition as required. The narrative shall address each functional area described in the PWS. The vendor should not simply regurgitate the information in the PWS, instead the vendor should provide their plan/method to accomplish the collection services in PWS.

3. TAB C: Subfactor 3 - Vehicles & Equipment. The offeror shall provide descriptions of vehicles and equipment required to ensure successful contract performance.

H. VOLUME III - PAST PERFORMANCE

1. TAB A: Past Performance. Offerors shall provide past performance information for no more than five (5) of the most relevant contracts performed for Federal agencies, state/local governments and/or commercial customers within the last three (3) years from the issue date of this RFP. Relevant contracts are defined as contracts which are similar in scope and magnitude of effort and complexities as required by this RFP. In this context, “Offeror” refers to the proposed prime contractor and all proposed major subcontractors. A major ubcontractor is defined as one who would be providing critical services or products or whose subcontract is for more than 20% of the total proposed price.For a major subcontractor’s performance risk to be evaluated, the Offeror shall submit the written consent of its key subcontractors to allow disclosure of the key subcontractor’s past performance information to the Offeror. This factor shall be organized into the following sections:

a. Section 1a – Government Contract Descriptions. This section shall include the following information in the following format:

i. Contractor place of performance, CAGE Code and DUNS Number. If the work was performed as asubcontractor, also provide the name of the prime contractor and Point of Contact (POC) within the prime contractor organization (name, and current address, email address, and telephone and fax numbers).

ii. Government contracting activity name, Contracting Officer's name, email, telephone and fax numbers.

iii. Government’s technical representative/COR, and current email address, telephone and fax numbers.

iv. Government contract administration activity and the Contracting Officer's name, and current email address, telephone and fax numbers.

v. Contract Number and, in the case of Indefinite Delivery type contracts, GSA contracts, and Blanket Purchase Agreements, include Delivery/Task Order Numbers also.

vi. Contract Type (specific type such as Fixed-Price (FP), Cost Reimbursement (CR), Time & Materials (T&M), etc.) In the case of Indefinite Delivery contracts, indicate specific type (Requirements, Definite Quantity, and Indefinite Quantity) and secondary contract type (FP, CR, T&M, etc.).

vii. Awarded price/cost.

viii. Final or projected final price/cost.

ix. Original delivery schedule, including dates of start and completion of work.

x. Final, or projected final, delivery schedule, including dates of start and completion of work.

b. Section 1b – Non-Government Contract Descriptions. This section shall include the following information in the following format:

i. Contractor place of performance. If the work was performed as a subcontractor, also provide the name of the prime contractor and Point of Contact (POC) within the prime contractor organization (name, and current address, email address, and telephone and fax numbers).

ii. Contract references including current title, email address, telephone and fax numbers.

iii. Contract Number and, in the case of Indefinite Delivery type contracts and Blanket Purchase Agreements, include Delivery Order Numbers also.

iv. Contract Type (specific type such as Fixed-Price (FP), Cost Reimbursement (CR), Time & Materials (T&M), etc.) In the case of Indefinite Delivery contracts, indicate specific type (Requirements, Definite Quantity, and Indefinite Quantity) and secondary contract type (FP, CR, T&M, etc.).

v. Awarded price/cost.

vi. Final or projected final price/cost.

vii. Original delivery schedule, including dates of start and completion of work.

viii. Final, or projected final, delivery schedule, including dates of start and completion of work.

c. Section 2 – Past Performance Evaluation Questionnaire (PPEQ). For all contracts identified in Sections 1a and 1b above, the Past Performance Questionnaires (PPEQ) must be completed and submitted.

i. The Offeror shall complete Part I of the PPEQ and e-mail the questionnaire to the POC responsible for the past/current contract. The POCs shall be requested to complete Part II of the questionnaire and e-mail the entire questionnaire to the Contract Specialist and Contracting Officer on or before the closing date of the RFP. POCs shall be instructed to email completed PPEQs to Ms. Shirl Rivera, shirl.m.rivera.civ@army.mil and Mr. Jacob Kamelamela, jacob.c.kamelamela.civ@army.mil. The title of the email should read “W912CN-24-R-0007, PPEQ, Offeror’s name.”

ii. The Offeror shall also e-mail the Contract Specialist and Contracting Officer a listing of all POCs who were sent a questionnaire. The title of the e-mail should read “W912CN-24-R-0007, PPEQ List, Offeror’s name”. The government must receive this list on or before the closing date of the RFP.

The POC list shall be submitted in an Excel spreadsheet and shall include the following fields: Company Name; Contract Number; Government/Non- Government Customer; Customer POC Name, Title; Telephone Number; e-mail Address; Date e-mailed to POC (month/day).

I. VOLUME IV – PRICE

1. TAB A: Pricing Schedule (SF 1449). Offeror’s price proposal shall include completed/signed pages 3 through 40 as well as a separate detailed unit price derivation narrative. The pricing portion of the proposal shall include a narrative in sufficient detail explaining how the unit prices were derived, to include, but not be limited to, labor involvement, equipment utilized and materials expended. The Offeror shall complete the Contract Line Item Number (CLIN) schedule as follows:

a. Fill in the unit price and extended price for each CLIN. In the event of a mathematical discrepancy between the unit price and extended price, the unit price will govern.

b. Submit prices out to a maximum of two decimal points. If prices are proposed to more than two decimal points, the Government will round down the number to two decimal points.

c. The proposed price shall include all personnel, supplies, services, management, overhead, and other direct costs, G&A, and profit to fulfill the contractual requirements of the PWS and any Technical Exhibits/Attachments.

d. CLIN prices cannot be left blank. If the Offeror does not intend to charge for a specific CLIN, indicate such by entering “NSP” (not separately priced) in the extended price of the CLIN.

e. The offerors shall calculate the total overall price.

2. The Government will evaluate its option to extend services in accordance with FAR Clause 52.217-8 as detailed in the Addendum to FAR 52.212-2 in this RFP. Offerors shall not propose pricing for this six-month extension.

3. Questions regarding this solicitation shall be submitted in writing via e-mail to the Contract Specialist at shirl.m.rivera.civ@army.mil and monica.l.napoleon.civ@army.mil within four (4) calendar days after site visit that is to be scheduled on 11 December 2023 at 0830 hours at Wheeler AAF in the parking lot between BLDG 104 and 108.

Sites visited will consist of:

Schofield Barracks: BLDG 884, 774 (TE #12) Schofield Motor Pool BLDG: 1700 (TE #12) Schofield Peterson Child Development Center (TE #12) Fort Shafter: Barracks BLDG 517 (TE #14)

The Government reserves the right to not respond to questions concerning this solicitation received after the date and time specified for receipt of questions. A summary of questions received and Government responses will be provided by amendment and posted to the FBO website.

(End of Summary of Changes)