Tab D Attachment A Annex E PWS Solid Waste_Recycle_Bulk Waste (final).docx

Attachment A

Solid Waste Management

02/22/2023 (version 2) 03/07/2023 (version 3) 05/02/2023 (version 4) 05/31/2023 (final)

Annex E (CLS 403 Refuse Removal) to OPORD 18-011: IMCOM Enterprise Base Operations (BASOPS) Performance Work Statement (PWS) Templates (U)

Table of Contents

1.4 Outside Normal Duty Hours

5.0 Performance Requirement Summary (PRS)

1.0 General Information.

1.1 Overview

. Solid Waste Management is a comprehensive approach to managing non-hazardous solid waste that encompasses green procurement, waste prevention, and disposal programs. The Contractor, partnering with the installation, shall determine and utilize the most cost effective Recycle and Solid Waste Management services, emphasizing innovation and commercial best practices, to maximize diversion. The Contractor shall dispose of all commercial, industrial, and community activity waste in accordance with (IAW) all applicable Federal, State, and local laws and regulations. The waste shall be disposed of at a Subtitle “D” Municipal Solid Waste (MSW) landfill located in the State of Hawaii and approved and fully permitted by the Department of Environmental Management. The Contractor shall pay all applicable fees associated with disposal.

1.2 Deliverables. The Contractor shall compile historical data, prepare reports, and submit information as specified by the Deliverables as directed by the Contracting Officer’s Representative (COR).

1.3 Co-mingling Waste. The Contractor shall not co-mingle or transport MSW refuse with off-post generated MSW refuse. Solid waste and recyclables generated (excluding regulated medical or hazardous waste) shall be collected, transported, and disposed of at the direction of the COR.

1.4 Outside Normal Duty Hours. See Annex A para 2.1.3

2.0 Description of Services.

2.1 Scope. The Contractor shall determine the best disposal method for solid waste management to avoid picking up an empty dumpster or container. The disposal method shall be approved by the KO. The Contractor shall empty TE 2 refuse containers, compacters and roll-offs as listed in TE 3, 9, and 10. The contractor shall empty TE 1 and service orders as needed or stated in the service order. The Contractor shall remove all litter and waste on the ground within a ten (10) foot radius of the container. The Contractor shall perform services IAW approved schedules for pick-up and respond to calls for service when dumpsters reach full before scheduled pick-up. Recyclable items include, but are not limited to, the following:

a. Cardboard

b. Woody debris and wood pallets

c. Plastics

d. Paper

e. Aluminum/tin cans

f. Scrap metal (including brass from expended rounds)

g. Toner cartridges

h. Mattresses

i. Electronics

2.1.1 Ordnance. Under no circumstances shall the Contractor knowingly accept ammunition, explosives, or firearms. The Contractor shall immediately report all potentially explosive items or materials to the Provost Marshal’s Office and Explosive Ordnance Disposal.

2.1.2 Hazardous Materials. The Contractor shall not handle asbestos, human remains, or compact military food heaters. The Contractor shall not handle bio-medical (also known as “red bag”) or other hazardous materials. The Contractor shall report to the COR/ACOR any hazardous materials identified or discovered at the Collection Point.

2.1.3 Scavenging. The Contractor shall prohibit scavenging of materials from the Collection Point. The Contractor shall not salvage materials. The Contractor shall maintain the Collection Point to discourage the harboring, feeding, and breeding of disease vectors.

2.2 Schedules.

2.2.1 Recycle/Refuse Collection Schedule. The Contractor shall coordinate with the COR to develop a schedule that minimizes interference with Government business and submit the schedule to the KO for approval. The Contractor's schedule shall cover a 12month period. The Contractor shall submit the schedules not later than (NLT) ten (10) days prior to contract performance start date and every subsequent option period. The Contractor shall submit changes to the schedule to the KO NLT ten (10) working days prior to the proposed implementation date of any change. The Contractor shall not implement schedules or changes to the work schedule without prior written approval from the KO. The Contractor shall perform all work under the contract IAW the Contractor's schedules. All schedules shall be submitted to the KO for approval.

2.2.2 Specific Tasks Routes/Schedules Submittals. The Contractor shall submit a schedule organized in two (2) hour increments and by days of the week for vehicle routes and collection. The report shall be submitted for KO approval NLT ten (10) business days from the award date of the contract. The Contractor shall jointly monitor with the COR the fill capacities during the first thirty (30) days of performance and one (1) other time during each performance period. Proposed changes to the schedule or haul route shall be approved by the KO in writing prior to route changes.

2.3 Recycle Center Support. The Contractor shall operate the Recycle Support Center. The Contractor shall pick up recyclables generated on post. The Contractor shall also assist with the receipt, shipment preparation, and delivery of recyclable products to local vendors or entities on post, as directed by the COR.

2.3.1.2 Bulk Items. The Contractor shall collect and dispose of bulky items (e.g., shipping cartons, scrap lumber, discarded furniture, appliances, toys, wood pallets) placed at collection stations, curb side or outside a refuse container.

2.3.1.3 Hazardous Items. Items such as refrigerators, freezers, and window air conditioner units may contain chlorofluorocarbon (CFC). Items containing CFCs shall be picked up and properly disposed.

2.3.1.4 Scrap Metal Items. Scrap metal roll-offs will be inspected by the COR prior to transport. The Contractor shall obtain a stamped DD form 1348-1A, Issue Release/Receipt Document, from the vendor and submit the stamped form to the COR/ACOR.

2.3.1.5 Toner Cartridge Items. The Contractor shall palletize and shrink wrap all cartridges and electronics for shipment if collected by the Government for selling.

2.3.1.6 Yard Waste Items. N/A

2.3.1.7 Yard Waste Areas. N/A

2.3.1.8 Brass Deformer. N/A

2.4 Collection Containers.

2.4.1 Container Management. The Contractor shall place, combine, relocate, and remove all recycle/refuse containers and equipment in types and quantities, adequate to collect and deliver after receiving approval from the COR. Damages to property or grounds after placing containers shall be repaired by the Contractor at no cost to the Government.

2.4.2 Containers and Installation Access. The Contractor shall place recycle/refuse containers according to standoff distances at the POC direction. In addition, the recycle/refuse collection containers shall be positioned more than fifteen (15) yards from a food establishment’s entrance doors and adjacent entry way.

2.4.3 Containers in Field Training Areas. The Contractor shall provide recycle/refuse containers to support training on ranges. The COR will ensure all range and training area roads are accessible prior to collecting, disposing, or relocating containers.

2.4.4 HAZMAT in Containers. The Contractor shall notify the Directorate of Public Works (DPW) Environmental Division immediately after asbestos or other HAZMAT has been identified.

2.4.5 Container Approval. All recycle/refuse collection containers (e.g., bins, totes, or cages) shall be KO approved. Containers must be clearly marked to identify names, telephone numbers, and emergency telephone numbers.

2.4.6 Serviceable Containers. The Contractor shall maintain refuse containers in a serviceable condition. The containers are unserviceable if any one of the following conditions exist:

a. Container does not meet specifications

b. Container is not leak proof (storm water pollution prevention compliant)

c. Container is not enclosed (except for roll-off containers designed to be open)

d. Doors, lids or hardware are missing, damaged, not operational, or do not close in the manner in which they were designed to close

e. Over twenty-five percent (25%) of exposed surface is not a uniform color (painted if container is not molded or composite plastic)

f. Over ten percent (10%) of exposed surface is covered with rust

g. Container exterior is damaged (substantial dents, holes, excessive scratches, burrs, ragged edges that present the container in an undesirable appearance).

2.4.7 Container Lids. All containers shall be equipped with metal lids and locking latches. All solid waste container tops, lids, and doors shall be closed after emptying.

2.4.8 Evaluating Containers. The Contractor shall evaluate the condition of collection recycle/refuse containers on a quarterly basis and provide this information in a report to the COR. The report shall include container size, serial number, location, condition rating, number of times cleaned that quarter, number of times painted that quarter, the number of times repaired that quarter, number of dumpsters moved that quarter, total number of serviceable collection containers, and number of collection containers in need of repair.

2.4.9 Container Replacements. Deteriorated contractor provided solid waste containers shall be replaced or repaired by the Contractor at no cost to the Government. The Contractor shall replace containers within two (2) working days of receiving notification. The Contractor shall furnish replacement containers when containers are removed for cleaning, painting, maintenance, or repair.

2.4.10 Container Spillage. The Contractor shall pick up all spillage resulting from emptying of container and compacting of solid waste, recycle material, or grease in vehicles.

2.4.11 Complaints. Complaints regarding unsanitary conditions due to Contractor negligence shall be corrected by the Contractor within two (2) hours of notification.

2.4.12 Container Cleaning Schedule. The Contractor shall provide the COR with a recommended recycling/refuse collection container cleaning schedule NLT ten (10) calendar days after contract award. The Contractor shall only clean recycling/refuse dumpsters containing food waste, (e.g., containers at dining facilities, cafeterias, etc.) as needed. The Contractor shall provide to the COR with a list of refuse collection containers that have received cleaning service each month throughout the Period of Performance (POP). The Contractor shall provide a Monthly Refuse Container Cleaning Schedule that shall include days of service and driver, each container location, container type, cleaning time, and cleaning method. The Contractor shall clean and sanitize recycling/refuse containers as needed to ensure they are clean and odorless.

2.5 Collection Vehicles.

2.5.1 Vehicle Maintenance. Collection vehicles shall be maintained and serviced IAW the manufacturers’ recommendations. The Contractor shall ensure collection vehicles receive periodic safety checks and all irregularities shall be repaired before the vehicle is operated. The Contractor shall remove, all inoperable or unserviceable Contractor-furnished vehicles and equipment, off the installation. The Contractor shall not leave MSW in collection vehicles over twenty-four (24) hours. The collection vehicle operator shall immediately clean up all spills caused during the operation. All operators of Contractor-furnished vehicles shall be licensed by the State and operate IAW installation traffic regulations. The Contractor shall not leave vehicles unattended unless properly locked and secured.

2.5.2 Unserviceable Vehicles. The Contractor shall have serviceable vehicles to ensure completion of contract requirements in the event of breakdowns, repair, or other mechanical problems. Vehicles that are identified as unserviceable shall be repaired or replaced NLT seven (7) calendar days at no additional cost to the Government. The Contractor shall provide maintenance and repair service.

2.5.3 Scales. Collection equipment of the types used for the collection, storage, and transportation of MSW shall meet the standards established by the American National Standards Institute (as of the effective date(s) established in ANSI Z245.1, Safety Standards for Refuse Collection Equipment).

2.6 Special Events/Tasks.

2.6.1 Special Events Planning. The Contractor shall participate in the planning and coordinating of special events. Scheduled special events typically take place installation-wide.

2.6.2 Additional Services. The Contractor shall be required to provide an additional refuse collections or relocate refuse containers for special ceremonies, small construction projects, security, organizational events, unit moves, and to satisfy the Command. Relocations shall be accomplished, with the approval from the COR, not more than eight (8) working hours after the verbal request by phone. Major events requiring refuse and recycling support will be planned two (2) weeks in advance and the Contractor shall provide services necessary to support the event. The Contractor shall place recycling and refuse containers at the event or locations for the period of time specified by the COR.

2.6.2.1 The Contractor shall pick up and dispose of refuse containers within 24 hours of notification from the COR. The Contractor shall relocate refuse containers to a new service location within two (2) working days of notification by the COR and adjust collection/disposal schedule. The Contractor shall remove containers that are not-in-service to storage location identified by the COR.

2.6.3 Airfields. N/A

2.7 Other Events.

2.7.1 Storms and Natural Disasters. The Contractor shall provide additional collection containers or increase frequency of services to manage the temporary demand. The Contractor shall provide additional resources as needed to facilitate returning to full operational capacity.

2.7.2 Inclement Weather Planning. Upon notification of destructive weather by the COR to prevent damage to containers, the Contractor shall collect all containers and temporarily relocate them to positions adjacent to buildings or other immovable structures. The Contractor shall provide appropriate tie-downs. The Contractor shall return all refuse/recycle collection containers to normal positions when destructive weather conditions have diminished.

2.7.3 Inclement Weather Delay. If the Contractor determines unsafe weather conditions for continued operations, then the Contractor shall request approval from the KO to suspend services. The Contractor shall suspend collection and disposal operations because of inclement weather only after receiving approval from the KO. The Contractor shall resume operations with KO approval.

2.7.4 Unscheduled Clean-Ups. The Contractor shall remove materials on the ground at collection sites and clean-up unauthorized (illegal) dump sites. Examples may include abandoned property generated from unit moves or barracks clean-ups. The Contractor shall provide the appropriate containers and labor.

2.7.5 Examples of Scheduled and Unscheduled Requirements. Scheduled requirements include the following: military unit moves, barracks/dormitory clean-ups, Air Show, Armed Forces Day, military unit field exercises, Freedom Fest, Family Day, and Single Soldier Day, recovery operations due to natural causes or man-made causes, and military unit deployments. The Contractor shall provide collection containers to adequately manage the waste volume. Unscheduled events will be coordinated through the COR/. Upon notification, the Contractor shall provide the required services within five (5) working days.

2.7.6 Emergency Work. The KO may designate a work requirement as an emergency. The Contractor shall respond immediately to emergency work requests. The Contractor shall divert employees, if necessary, to respond to and accomplish emergency work. Emergency work would be necessary for the protection of life, health, or safety. Response time shall not exceed one (1) hour and work shall commence within two (2) hours upon notification. The Contractor shall continue working until the work is complete.

2.7.7 Installation Closures. The Contractor shall have a Project Manager, designated as emergency essential, to handle refuse collections during installation closures IAW to DFARS 237.76.

2.8 Reports.

2.8.1 Monthly Summary Report. The Contractor shall provide a monthly summary report of tonnage landfilled as MSW and materials recycled to include, but not limited to, the following: electronics, bulk metal, paper, cardboard, co-mingled recyclables, Freon, tires, and organics. The monthly summary report shall, at a minimum, identify the alternative waste streams, C&D, organics, stable waste, landfill/transfer station tipping fees, and percent MSW and recyclable.

2.8.2 Work Control, Records, and Reports Plan (WCRRP). N/A

2.8.3 Container Condition Report. The Contractor shall evaluate the condition of the collection containers on a monthly basis and provide this information in a quarterly report to the COR.

2.8.4 Weekly Skip Reports. The Contractor shall provide a Weekly Skip Report (WSR) to the COR listing containers that cannot be serviced because of blocked access, contamination, illegal material, etc. The Contractor shall contact the COR within (one) 1 hour after identifying the non-collected container. The Non-Collected Container Report shall contain the service date, truck or route number, driver's name, container location, time container was checked, why it could not be emptied, and comments (for notations such as a description and license number of blocking vehicle). Upon notification by the COR, the Contractor shall ensure collection of the refuse collection container NLT four (4) hours following notification.

2.8.5 Regulatory Agency Inspections. The Contractor shall submit a written report of any inspection visit by representative(s) of any regulatory agency and immediately notify the KO. This report shall include the representatives' names, titles, identification numbers, and agencies, reason(s) for the visit, and comments or findings. The Contractor shall submit a copy of all reports received as a result of these visits to the COR by the end of the next working day following receipt of the report. Any samples, reports, etc. shall be accompanied by a statement signed by the inspecting regulatory agency representative validating their authenticity.

2.8.6 Other Reports. The Contractor shall provide copies of other reports to the COR, such as those reports the Contractor develops to submit to State Regulators or to support the Contractor's work system, within one (1) working day of completion.

2.8.7 All Refuse collected from this contract shall not be commingled with other Government Agencies refuse or non-Government refuse. Monthly weigh-in documents for the Monthly Tonnage Report shall reflect only actual tonnage of Oahu refuse Contractor shall submit a monthly tonnage report to the COR with the actual refuse tonnage disposed and original tipping fee receipts along with monthly invoice.

3.0 Government-Furnished Material (GFM)/Property (GFP)/Equipment (GFE).

3.1 Collection Stations. The DPW has designated collection stations. The Contractor may relocate or combine pick-up stations only after receiving approval from the KO.

3.2 Container Inventory. The Contractor shall conduct an inventory of all Government-owned recycle/refuse dumpsters, roll-offs, litter cans, compactors, and tippers. The inventory shall include the container type, size, condition, routine maintenance, repair or replacement date, repair type, location, buildings servicing, and inventory number. The inventory shall be provided within thirty (30) days of the start of each contract year.

3.3 Container Upkeep. The Contractor shall provide routine maintenance, repairs, and replacement to Government-owned vertical compactors, horizontal compactors, vertical balers, horizontal balers, dumpsters, litter cans, shredders, tippers, roll off containers, and roll away cover assemblies. The Contractor shall coordinate with the COR all routine maintenance, repairs, and replacement. The Contractor shall furnish replacement containers when containers are removed for cleaning, painting, maintenance, or repair.

3.4 Serialized Containers. Collection containers provided by the Government will have a number stenciled or painted on them for serialization and identification purposes.

3.5 Cubic Yard Capacity. Proposed capacities of containers based on historical data or estimated workload are indicated by submitted reports. The Government reserves the right to change the cubic yard capacity at any of the collection sites, reduce or increase the frequency of a collection site, or change the number of collection sites as long as it does not increase the overall tonnage capacity requirement of the individual task order.

4.0 Work Capability Levels. N/A

5.0 Performance Requirement Summary (REFERENCE ANNEX A PARAGRAPH 4.0)