W912CN 23-R-0002 HI MATOC RFI Responses.pdf

HAWAII MATOC RENEWAL W912CN23R0002

UPDATED: 13 September 2023

Request for Information Responses For HI MATOC RENEWAL

1. I am interested in submitting a proposal for this solicitation. I am a Certified Woman-

Owned Small Business that intends to partner (Joint Venture) with my sub. My sub is a certified construction company that holds an active construction license. Given these conditions, does this solicitation require that I, as the Prime, also hold an active construction license.

a. Answer: Please refer to the Proposal Submission Requirements section of the SF 1442, and the section specifically on Joint Ventures. The SF 1442 explains how your proposal will be evaluated and what criteria we are looking at.

2. Can the government confirm if there will be a site visit scheduled for the seed project at

PTA? We did not see one in the documents provided.

a. Answer: It is not a seed project; it is a SAMPLE project. No site visit will be held for solicitation W912CN-23-R-0002.

3. Is a formal site visit set up for this MATOC? If not, can one be requested?

a. Answer: As stated page 1 of SF 1442 box 10, this requirement is an indefinite delivery, indefinite quantity type contract for work required on a “as need” basis.

After award of the base contract, requests for task order proposals will be issued with a possibility for a site visit and subsequent task orders will be awarded when/if a specific need arises (see SF 1442 Item 6. Task Order activities for details and item 6.2 Site Visit Review IAW FAR clause 52.236-27).

4. Can the government provide a list of contractors currently in this MATOC, if one exists?

a. Answer: Recommend a search in FPDS using current contract solicitation number

“W912CN- 18-R-0012”.

5. Can the bidder utilize CPARS and/or previously filled out past performance questionnaires (PPQs) for their Past Performance?

a. Answer: Yes; however, must meet submission criteria (page limitations, format, etc.) detailed SF 1442 and will be evaluated similarly to PPQs.

6. Can the bidder have the same personnel fill multiple roles? (e.g. project manager and estimator are covered under one position)

a. Answer: SF 1442-5. Approvals Responsibilities, Staff Qualifications; indicates the roles that cannot be dual hatted.

UPDATED: 13 September 2023

7. Are key personnel such as Project Manager and Superintendent required to have a degree or will experience suffice?

a. Answer: SF 1442-5. Approvals Responsibilities, Staff Qualifications; indicates the roles that require degrees.

8. Will the government consider accepting CPARS in lieu of Past Performance

Questionnaires?

a. Answer: Yes; however, must meet submission criteria (page limitations, format, etc.) detailed SF 1442 and will be evaluated similarly to PPQs.

9. The education requirements for the staffing seem excessive for this type of contract. It will only drive the pricing higher for the overall contract. Would the government consider eliminating the education requirements yet still maintaining the experience levels? If engineering or architecture is required, it would be more economical for the government to have them as subcontractors instead of the management team.

a. Answer: Government will not consider eliminating education requirements stated within SF 1442.

10. What has been the historical volume of this MATOC?

a. Answer: Recommend a search in FPDS using current contract solicitation number “W912CN- 18-R-0012” and also refer SF 1442 Box 10 for estimated value of contract.

11. Who are the incumbents for the MATOC?

a. Answer: Recommend a search in FPDS using current contract solicitation number

“W912CN- 18-R-0012”.

12. Would this contract assist in the Lahaina rebuilding efforts?

a. Answer: As stated page 1 of SF 1442 box 10, this requirement is an indefinite delivery, indefinite quantity type contract for work required on a “as need” basis and specific projects have not been identified. After award of the base contract, requests for task order proposals will be issued as a specific need arises within the state of Hawaii in support of U.S. Army Garrison or other potential Department of Defense efforts.

13. If an Offeror has a Job Order Contract with multiple task orders, can the offeror submit the individual task orders within the contract or would the overall JOC count as one past performance project?

a. Answer: That is at the discretion of offeror to either list the overall JOC performance as 1 past performance OR highlight selective JOC task orders. Each selected Task Order will count as its past performance, example, if 5 Task Orders selected then that is 5 past performance.

UPDATED: 13 September 2023

14. The requirements of 252.204-7020 for flow down to subcontractors substantially limits being able to utilize a great deal of small business subcontractors. Does the government realize that it will have upward pressure on pricing for this MATOC if the clause is required?

a. Answer: Government acquisitions are regulated by Defense Federal Acquisition Regulation and referenced clause is prescribed per DFARS 204.7304.

Prescriptions may change as a result of adverse impacts however such changes are dictated by the same regulatory body that implements prescription and the applications of change may vary.

15. What is the minimum and maximum for each Past Performance projects?

a. Answer: See SF 1442; 4. Proposal content for maximum of pages and b. Volume II: Factor II – Past Performance for reference to minimum.

16. For Volumes I, II, and III, please confirm the binder cover/cover page, cover letter, table of contents, and page dividers don't count toward any page limits.

a. Answer: Page limits are in reference to the content in response to the evaluation factors. Organizational and directional pages such as table of contents & cover pages will not be counted toward the page count however shall be a reasonable amount.

17. The SF 1442, Section 13 B, states that an offer guarantee is required for this proposal.

We need clarification on why a bid guarantee is due for a "sample" project. Normally, we provide a surety letter for cases like this because the Surety will not issue bid guarantees for sample/prototypical projects.

a. Answer: See SF 1442 clause 52.228-1 for details of bid guarantee as it states requirement for bid guarantee for proposal of solicitation. Sample project is a component of the proposal not the entire proposal.

18. Under item 6. PIEE Solicitation Module - it states a proposal can be uploaded via DODSAFE if there are issues with PIEE. Can we submit our proposal via DOD SAFE because of issues that we have had in the past? If yes, when can we request a DOD SAFE link?

a. Answer: PIEE will be the primary form of submission unless the government directs another form of submission can be utilized.

19. In Sub-factor (A) Key Personnel Qualifications and Experience - are resumes restricted to a number of pages?

a. Answer: See SF 1442; 4. Proposal content for maximum of pages for each sections (resume inclusive).

Dahilig, Mark R CIV USARMY 413 CONTR SPT BDE (USA) Maybe we’ll just have legal take a look at this one just to be sure.

Wilson, Brian C CPT USARMY 413 CONTR SPT BDE (USA) No legal objection to this answer.

UPDATED: 13 September 2023

20. In Sub-factor (C) Sample Project Task Order Response - what software is preferred for submitting a schedule?

a. Answer: Submission of schedule shall be in accordance with submission requirements in response to SF 1442.

21. In Volume II: Factor II – Past Performance - what is the dollar threshold for each provided project reference? Does the government have a minimum and maximum construction value established for these reference projects?

a. Answer: See SF 1442; 4. Proposal content for maximum of pages and b. Volume II: Factor II – Past Performance for reference to minimum.

22. In Volume II: Factor II – Past Performance - do any project references provided need to be design-build?

a. Answer: See SF 1442; 4. Proposal content for maximum of pages and b. Volume II: Factor II – Past Performance for details.

23. In Volume II: Factor II – Past Performance, on page 11 of 156, the 2nd paragraph under Past Performance Information states that in the first sentence, "There is no minimum number of references required;" however, the last sentence states "the offeror shall submit no more than five (5) references." We need the Government to clarify how many project references must be submitted for this proposal section.

a. Answer: It is the offeror’s discretion as to amount of references to provide that will be sufficient to meet the criteria of evaluation factor however, it cannot exceed 5 references.

24. In Volume II: Factor II – Past Performance, it states projects must be within the past three

(3) years. Will the government consider changing it to five (5) years since most federal projects are awarded with a period of performance of around 360 days?

a. Answer: Government believes projects completed beyond 3 years does not meet the of “recency” criteria.

25. If the offeror is a Joint Venture that was established between two entities approved under the SBA Mentor protege program - can one JV partner provide all of the projects since they have extensive past performance for DOD in Hawaii? Asking since the SBA change [Nov 2020] defined when reviewing proposals or bids, the government is now required to consider the work done by the joint venture protégé and mentor in the aggregate. No longer does each joint partner firm have to demonstrate independent experience. Now, the collective experience, past performance, and capabilities, as well as business systems and certifications of both the mentor and the protégé, will be reviewed to determine if the JV team meets specific solicitation requirements.

a. Answer: Please refer to the Proposal Submission Requirements section of the SF 1442, and the section specifically on Joint Ventures. The SF 1442 explains how your proposal will be evaluated and what criteria we are looking at.

UPDATED: 13 September 2023

26. Will it look less favorable during the proposal review if one JV partner provides all the project references?

a. Answer: This is offeror’s discretion as to how they best can satisfy requirements of criteria.

27. What is the average task order dollar threshold the government anticipates being awarded under this MATOC?

a. Answer: As stated page 1 of SF 1442 box 10, this requirement is an indefinite delivery, indefinite quantity type contract for work required on a “as need” basis and currently specific needs have not been identified to determine the quantity and dollar amount of task orders. refer SF 1442 Box 10 for estimated value of contract.

28. Can the offeror use prior completed Past Performance Questionnaires (PPQs) if they are similar to or exceed the information requested in Attachment 4?

a. Answer: PPQs must be in accordance with formatting and criteria outlined in SF 1442.

29. How many pages is Attachment 3 restricted to for each project reference?

a. See SF 1442; 4. Proposal content for maximum of page limitations for relative volume.

30. What volume and section is the executed copy of the joint venture agreement required to be submitted in?

a. Answer: Factor III and will be excluded from the page limitations of section.

31. Do we need to provide the approval letter if the offeror is approved in the SBA's Mentor- Protege Program? If yes, what volume and section is it included in?

a. Answer: Not Required.

32. Basis for Award says that the Government intends to award multiple contracts to a minimum of four (4) women-owned small businesses registered in SAM. Does the Government have a maximum number of awardees it plans to award an IDIQ MATOC to?

a. Answer: No.

33. In Volume III: Sub-factor C: The offeror’s proposal submissions addressing the Sample Project Task Order Response will be evaluated based on these minimum requirements:

Sample Project Schedule, Submittal Register, Subcontractor Management integration, and Work Plan (narrative). Is there a page limit to the Subcontractor Management integration, and Work Plan (narrative)?

a. Answer: See SF 1442; 4. Proposal content for maximum of pages.

UPDATED: 13 September 2023

34. Is the ENG Form 4288R - Submittal Register to be used for the Sample Project, and if yes, can the Government upload the form to the PIEE site?

a. Answer: Per SF 1442, SECTION 00 13 00, 3.2 SUBMITTAL REGISTER; this will be submitted as necessary at preconstruction conference.

35. Are there restrictions to the type of FONT/FONT Size/Margins to be used for the proposal?

a. Answer: SF 1442 Section II, item 4 modified to read 12 pt. Times New Roman and Normal Margins (1” all around) format requirement.

36. For Sub-Factor B – Organization Approach in Multi-Project/Multi-Discipline Management, is there a page limitation?

a. Answer: See SF 1442; 4. Proposal content for maximum of pages.

37. Will there be design-build task orders anticipated under this MATOC?

a. Answer: No.

38. Is submission of completed CPARS (interim and/or final) for past performance projects (in progress or completed within the last 3 years) acceptable for a proposal under the subject solicitation?

a. Answer: Yes; however, must meet submission criteria (page limitations, format, etc.) detailed SF 1442 and will be evaluated simarily to PPQs.

39. Are Solicitation Attachments 3 and 4 required regardless of the existence of completed CPARS for in progress and/or completed projects within the last 3 years?

a. Answer: As stated in SF 1442 b. Volume II: Factor II – Past Performance/ document format, “Past performance information shall be presented in the following format similar to Attachment 3, Past Performance Information (PPI)”.

CPARs may be used as PPQ (attachment 4) however must meet submission criteria (page limitations, format, etc.) detailed SF 1442.

40. For Volumes I and II, please confirm that the cover page, table of contents, and index/tab pages do not count against the applicable page limit for each volume.

a. Answer: Page limits are in reference to the content in response to the evaluation factors. Organizational and directional pages such as table of contents & cover pages will not be counted toward the page count however shall be a reasonable amount.

41. Volume I, Factor I, Subfactor (A): Key Personnel qualifications and Experience. Please confirm that key personnel from key subcontractors or future employees for whom a letter of commitment is provided will be accepted.

UPDATED: 13 September 2023

a. Answer: FAR 52.219-14 detail limitations on subcontracting and FAR 52.207-6 regarding Teaming Arrangements or Joint Ventures. Letter of Commitment is for the person fulfilling the positions; either currently employed by the offeror or not employed by the offeror.

42. Volume II, Factor II, Past Performance. As noted in the solicitation, past performance examples can include information from “critical subcontractors or teaming subcontractor”. Please advise if signed teaming agreements or letters of commitments are required in order for the experience to be evaluated? If yes, please advise where in the proposal volume they should be included and if those pages will be included in the volume’s page count. If they are included in the page count, please increase the number of pages that can be submitted for Volume II from 20 pages to 30 pages. Teaming agreements can be several pages in length.

a. Answer: Joint Venture and Teaming Agreements can be submitted in Volume I and will not be counted to page limits.

43. Volume II, Factor II, Past Performance Questionnaire. Please confirm whether offeror will be allowed to submit Past Performance Questionnaires previously submitted by references on offeror’s behalf in support of recent proposals in order to meet this factor.

Given the time of year in the federal fiscal cycle it can be very challenging to get new PPQ’s completed.

a. Answer: PPQs must be in accordance with formatting and criteria outlined in SF 1442.

44. Please confirm whether or not the Sample Project will be awarded as a Task Order under this contract.

a. Answer: Confirming sample project will not be awarded under this contract.

45. Will it be acceptable for offerors to submit CPARS ratings instead of Attachment 4 – Past Performance Relevancy Questionnaires?

a. Answer: Yes; however, must meet submission criteria (page limitations, format, etc.) detailed SF 1442 and will be evaluated similarly to PPQs.

46. Will the sample project be awarded?

a. Answer: No.

47. Are the proposals required to have cover pages, table of contents, divider pages, etc.?

a. Answer: Not required however should conform to formatting detailed in SF 1442

4. Proposal Content and Format.

48. Do the maximum number of pages include the cover pages, table of contents, divider pages, etc.?

a. Answer: Page limits are in reference to the content in response to the evaluation factors. Organizational and directional pages such as table of contents & cover pages will not be counted toward the page count however shall be a reasonable amount.

UPDATED: 13 September 2023

49. Page 7 of 156 Volume II – Factor II – Past Performance (maximum 20 pages total for Volume II) Key Submittals: Past Performance Information and Past Performance Questionnaire Solicitation states that the Past Performance Questionnaire must be forwarded to the reference for completion and submission directly to the Contract Specialist. Since the PPQ will not be included in the Contractor’s submission, is the maximum 20 pages in reference to the Past Performance Information (attachment 3) only? With the stated max five (5) references, on average 4 page PPI limit for each reference? Is this the intent?

a. Answer: Volume II – Factor II – Past Performance (maximum 20 pages total for Volume II) Key Submittals will be changed to maximum of 30 pages for the entire volume inclusive of PPI and PPQ. For PPQ offeror is responsible to dictate page limits to each reference.

50. Page 7 of 156 Volume III – Factor III – Price Sub-factor A – Detailed Price Proposal for Sample Project Task Order (To Include Rates) (Maximum 8 pages total for Sub-factor A)It appears that this section is to include attachments 1, 2a, and 2b. Please confirm this is correct. Please confirm the page numbering does not apply to this section of attachments. Attachment 1 is an excel spreadsheet (2 tabs/2 pages) attachment 2a is a word spreadsheet (2 pages) attachment 2b is an excel spreadsheet (8 tabs/8 pages minimum) Subfactor A also is to include proposed rates for future task orders and a written narrative of how rates relate to task orders. Is this where the 8 page maximum is intended?Are we supposed to complete the rates in CLINS 0001 – 4002 (page 23-29)?If so, is this supposed to be included in Sub-Factor A? If so, please confirm that this does not count toward the 8 page max.

a. Answer: Attachments 2a, and 2b. is in reference to sample project. Attachment 1 is for proposed base year and option year rates which should match rates entered in CLINS 0001-4002 and sample project rates. Per SF 1442, C. Factors and Sub-factors to be evaluated, Factor III- Price; rates are included as sub-factor A. Excel spreadsheets submitted will not count towards page limits however tabs should not be excessive. Rates entered on CLINS 0001-4002 will not count toward page limitations.

51. Page 7 of 156 Para e. Digital Files.‘Each proposal volume shall be in a single searchable file, with copy/paste capability. ‘Is this not applicable to Vol III since this volume consists of pdf, word, and excel files/attachments. We are unable to combine these different file types into a single file without converting it to pdf. Page 12 of 156 Volume III: Factor III – Price Instructions state “the offeror shall submit their detailed price proposal in Excel format electronically” “The cost/price volume shall be submitted in Microsoft Excel format with formulas in intact” Is the intent to have a single file for Vol III to include SF1442, reps & certs, bid bond, and the proposed rates for future task orders? And separate files for - attachment 1 (excel), attachment 2a (word), attachment 2b (excel) in the native format as they have been provided to us?

a. Answer: For Volume III there can be 2 different formats of submission; excel ( attachment 1 and 2b) and pdf. There should be only 1 pdf document within this volume with all required submittals and format details within SF 1442.

UPDATED: 13 September 2023

52. Please confirm the official contract/project title: Multiple Award Task Order Contract (MATOC)? Multiple Award Task Order Contract (MATOC) for Hawaii? Or something else?

a. Answer: Multiple Award Task Order Contract for Hawaii (MATOC-HI).

53. Attachment 2a: What is the intent of this form? Is this intended for the sample project?

This appears to be a summary sheet for the sample project. However, attachment 2b has a summary sheet tab already. So is this duplicative?

a. Answer: Attachment 2a and 2b are required.

54. Attachment 2a Are we supposed to only fill in the blanks and keep the pre-filled (mat, labor, equipment) numbers as is?

a. Answer: Information below note is an example on how to complete attachment.

Sheet should match summary sheet on Attachment 2b.

55. Attachment 2b Cost Estimate Summary Sheet Labor Tab Column I: Total (E) + (H).

However, (E) is in $ and (H) is in MH. Intended to be (E)*(H)? Payroll Tax: These values are stated but not linked into the calculation for labor burden and the formula for total labor cost. Are they intended to be there for informational purposes? Or should it be added to the total labor rates for each line? The labor burden needs to be factored in somehow. Are we allowed to adjust the formulas?

a. Answer: Formulas may be altered as necessary however must remain readable and conform to other format requirements stated in SF 1442.

56. If we have a CPARS for a reference project, do we still need to solicit the PPQ references? If the CPARS is allowed, do we include in the proposal submission? Please confirm CPARS/PPQ will not count toward the page limitation.

a. Answer: CPARs may be submitted in place of PPQ; however, must meet submission criteria (page limitations of Volume II, format, etc.) detailed SF 1442 and will be evaluated similarly to PPQs.

57. Will there be a requirement to have a local office established once awarded a seat on the

MATOC even if the contractor has not won a task order?

a. Answer: There is no requirement for a local office.

58. Will there be a requirement for design team identification or resumes for Work Plan type task orders?

a. Answer: Required submittals for each task order will be identified during the task order activities.

59. With the government's fiscal year end fast approaching, many qualified Offerors are busy assisting customers to meet deadlines. Would the government consider a 2-week proposal due date extension on this solicitation?

a. Answer: No.

UPDATED: 13 September 2023

60. Volume II - Factor II Past Performance, page 7 of 156 says "maximum 20 pages total for

Volume II). The past performance questionnaires are 4 pages each (4 pages per PPQ x 5 projects equals 20 pages) plus the past performance information sheets. Please confirm the past performance questionnaires and/or CPAR evaluations are excluded from the 20 page limit for Volume II.

a. Answer: Key Submittals will be changed to maximum of 30 pages for the entire volume inclusive of PPI and PPQ/CPARS.

61. Are CPARS acceptable in lieu of Past Performance Questionnaires (PPQ)?

a. Answer: CPARs may be submitted in place of PPQ; however, must meet submission criteria (page limitations of Volume II, format, etc.) detailed SF 1442 and will be evaluated summarily to PPQs.

62. Are we allowed to use PPQs we have submitted on previous proposals?

a. Answer: Yes; however, must meet submission criteria (page limitations of

Volume II, format, etc.) detailed SF 1442 which requires reference to send the

PPQ.

63. Section II, Part A, Item 5 states that the Project/Task Order Superintendent has to either have a 2-yr college degree or be a licensed journeyman, in addition to years of experience. There are many very good superintendents that don’t have either a 2-yr college degree or are a licensed journeyman, but do have the years of experience required to do great work. We request that the requirement for the Project/Task Order Superintendent to have a 2-yr college degree or licensed journeyman be waived/deleted.

a. Answer: Requirement remains.

64. Section II, Part A, Item 5 states that the Quality Control Manager has to either have a 2-yr college degree or be a licensed journeyman, in addition to years of experience. There are many very good superintendents that don’t have either a 2-yr college degree or are a licensed journeyman, but do have the years of experience required to do great work. We request that the requirement for the Quality Control Manager to have a 2-yr college degree or licensed journeyman be waived/deleted.

a. Answer: Requirement remains.

65. Please confirm that the contractor’s personnel can serve multiple roles/functions on the sample project and on future task orders.

a. Answer: SF 1442-5. Approvals Responsibilities, Staff Qualifications; indicates the roles that cannot be dual hatted. With exception to restrictions referenced in SF 1442, personnel can serve their role on multiple task orders.

66. Will there be a pre-proposal conference to review the RFP and the Contracting Officer’s expectations regarding the requirements of the contractor’s proposals?

a. Answer: No.

67. Will there be a site visit for the sample project? This is critical in order to determine project logistics, solicit subcontractors and suppliers, take site photos and put together a competitive price.

UPDATED: 13 September 2023

68. If there won’t be a formal pre-proposal conference and/or site visit, will contractor’s be permitted to visit the sample project site on the Big Island at Pohakuloa Training Area on their own? Since Volume III Price is equal to Volume I and II combined, it is imperative that there is a site visit or that we are allowed to conduct our own site visit.

a. Answer: No

69. If we are permitted to visit the sample project site, we would request an additional timeframe to turn-in RFIs based on the findings of the site visit, and an extension to the proposal due date depending on when said site visit is conducted.

a. Answer: No

70. What is the performance period in calendar days for the sample project?

a. Answer: 180 Calendar days.

71. What is the magnitude, or estimated price range, for the sample project?

a. Answer: $500,000-$1,000,000

72. SOW Laundry Repair Demolition – The SOW says no as-builts are available, but without doing a site visit and not having as-built information we won’t be able to properly price out the demolition items. We need to know dimensions, depths and thicknesses of items called out for demolition.

a. Additional available information is provided. Provide pricing from information provided.

73. SOW Laundry Repair Demolition – Please provide photographs for the items that are called out for demolition.

a. Photos (RFI Attachment 1). available are provided.

74. SOW Laundry Repair Installation – What is the height of the new wall partition?

a. See As-builts (RFI Attachment 2).

75. SOW Laundry Repair Installation – What repairs are required for the drywall? This could be as simple as patching small holes, or as complicated as replacing sections of drywall with new. There is no way to know without a site visit and/or pictures.

a. See photos(RFI Attachment 1)..

76. SOW Laundry Repair Installation – What is the current condition of the existing paint on the exterior of the Quonset hut in order to determine what type of prep work will be required to paint?

a. See photos (RFI Attachment 1). Condition of Bldg 282 is similar to adjacent building.

77. SOW Laundry Repair Installation – What is the height of the Quonset hut so that an overall square footage of painting can be determined.

a. See As-built (RFI Attachment 2).

78. SOW Laundry Repair Installation – Please provide details/information regarding the reinforcing steel size and spacing for the new concrete stairs.

a. Contractor to determine to meet requirements.

79. SOW Laundry Repair Installation – Please provide the thickness of subbase course and base course, as well as the concrete, at the new concrete stairs.

a. Contractor to determine to meet requirements.

80. SOW Laundry Repair Installation – What is the compressive strength of the concrete for the new wash pad/drywell and the new concrete stairs?

UPDATED: 13 September 2023

a. 3000psi.

81. SOW Laundry Repair Installation – Please provide a trench detail and pipe profile for the new 6” ABS pipe with COTG. What is the invert elevation of the tie-in at the existing cesspool?

a. See trench detail (RFI Attachment 3)for non traffic area. Outlet of lint trap is at a depth of 3 feet. Pipe follows 2% slope to meet cesspool.

82. SOW Laundry Repair Installation – Please provide a trench detail for the new 1-3/4” buried waterline.

a. See trench detail (RFI Attachment 3) for non traffic area.

83. SOW Laundry Repair Installation – What is the invert elevation/depth of the existing 1-

1/2” pipe that the new 1-1/4” waterline is tying in to?

a. Depth of 3 feet.

84. SOW Laundry Repair Installation – For the waterline tie in, will DPW shut down the water during normal working hours in order to cut in a tee and install a new shut-off valve?

a. Yes

85. SOW Laundry Repair Installation – Where will we be required to reduce the size of the pipe from the 1-1/2” tie in point to the 1-1/4” pipe?

a. 1 foot from the 1-½" line.

86. SOW Laundry Repair Installation – Are there any specifications, model numbers, catalog cut sheets of the new RPBP and WM?

a. No, contractor would provide submittal.

87. SOW Laundry Repair Installation – Are there any electrical specifications for the new materials called out on the electrical plan?

a. Requirements listed in notes.

88. SOW Laundry Repair Installation – Please provide a specification, model number, catalog cut sheet of the new stainless steel lint trap.

a. All information is provided in SOW.

89. SOW Laundry Repair Installation – If there are no specifications, model numbers, catalog cut sheets for the new stainless steel lint trap, please provide details on specifically how to custom fabricate this item.

a. Contractor to provide lint trap based on information provided.

90. SOW Laundry Repair Installation – What are the dimensions, reinforcing steel size & spacing, concrete compressive strength, and subgrade requirements for the new concrete at the lint trap?

a. Contractor to provide based on information provided.

91. SOW Install Grease Trap – What is the invert elevation/depth of the inlet and outlet piping for the new grease trap?

a. Provided in SOW.

92. SOW Install Grease Trap – Please provide any existing information regarding the existing grease trap to be demolished, i.e. size, type of material construction, etc.

a. Existing grease trap is concrete.

93. SOW Install Grease Trap – Please provide a trench detail and pipe profile for the new 4” sewer lines.

UPDATED: 13 September 2023

a. See trench detail (RFI Attachment 3) for non traffic area. Pipe follows 2% slope to meet cesspool.

94. SOW – There are no BMPs shown in the SOW. Will erosion control measures such as a construction entrance, filter socks, drain inlet filters be required at the jobsite?

a. Contractor would be required to install BMPs in accordance with DPW’s Best Management Practice of Storm Water Compliance.

95. SOW – Is there any geotechnical information and/or boring logs to show the type of soil that will be excavated for the underground work?

a. No

96. SOW – Will the existing excavated material be allowed to backfill trenches/excavations, or will imported soil be required? Without any geotechnical information/boring logs, this can’t be determined.

a. Imported soil is required.

97. SOW – What, if any, QC testing is required?

a. Concrete testing

98. SOW – Since the SOW drawings are not to scale, please provide the distances for all underground pipes that are called out for demolition and new installation.

a. Estimate based on the information provided.

99. SOW – Is lodging available on base at PTA for contractors, or will contractors working on PTA be responsible for their own lodging off-base?

a. Lodging off-base

100. Please confirm if the government will be responsible in the removal of all existing furnishings prior to commencement of work.

a. Yes

101. When is the anticipated start date of construction? This is to consider possible material escalation.

a. Answer: November 1, 2023.

102. Please confirm if prices for both buildings (Laundry Repair and Grease Trap

Installation) are going to be presented in two separate cost breakdown spreadsheet or if it is going to be combined in one.

a. Answer: Combine in one.

103. Please confirm if the government have a preferred manufacturer for the electrical gears.

a. Answer: No

104. Please confirm if the Asbestos Survey is going to be done by the government or if an allowance can be included on the gc's direct cost.

a. No asbestos in this project.

105. Can the government provide the construction magnitude that was established for the sample project?

a. $500,000-$1,000,000

106. Can the government confirm which site location of the 15 listed in the RFP is to be used for the sample project?

a. Pohakuloa Training Area (PTA) , Big Island of Hawaii.

107. How detailed is the ENG 4288 required to be for the sample project?

UPDATED: 13 September 2023

a. Submittals on form ENG 4288 is not required for the sample project as this will not be an awarded task order.

108. How detailed is a schedule needed for the sample project? Does the government have a fictious date to use as a start date for a schedule?

a. Answer: Schedule should indicate major milestones for work that a gant chart schedule may include. Sample Award date to use for scheduling is November 1, 2023.

109. Was this project awarded and completed prior to COVID 19 pandemic?

a. Answer: Yes

110. Are forms 1, 2a and 2b need to be submitted separately as part of the proposal submission since they are in WORD and Excel formats?

a. Answer: Attachments 2a, and 2b. is in reference to sample project. Attachment 1 is for proposed base year and option year rates which should match rates entered in CLINS 0001-4002 and sample project rates. For Volume III there can be 2 different formats of submission; excel (attachment 1 and 2b) and pdf. There should be only 1 pdf document within this volume with all required submittals and format details within SF 1442.

111. Are we to disregard the pricing/numbers listed in Forms 1, 2a and 2b and input our own based on the pricing we have determined for the sample project?

a. Answer: yes

112. Do we need to include a copy of our SBA third party approved woman owned certificate from WEBC? If yes, what volume and section would it need to be included in?

a. Answer: Yes, in Volume III as it’s a certification and will not count for page limitations.

113. In Sub-Factor A: it states: The Government will evaluate offeror’s proposed Organizational Chart(s). Please confirm how many organizational charts need to be submitted for the proposal.

a. Answer: That is at the offerror discretion as to how many they need to provide to satisfy criteria stipulated in SF 1442.

114. Can the organizational chart for the proposal be created using 11x17 paper since the government is requesting that we show an org chart covering 5 active projects being completed concurrently at one time?

a. Answer: Yes, however shall conform to other format requirements.

115. The 5 active projects identified in the org chart - do they need to be the same as the projects provided for past performance?

a. Answer: Not required and at the offeror discretion.

116. For the proposal due date, we are assuming that the 10:00 due time is based on Hawaii time. Please confirm.

a. Answer: Confirming Hawaii standard time.

UPDATED: 13 September 2023

117. Will the government consider extending the proposal due date to 20 October 2023 since many small businesses are working on proposals that must be submitted to various governmental agencies for the end of the fiscal year, 9/30/2023?

RFI Attachment 1 - PTA Pictures

RFI Attachment 2 - As Builts

RFI Attachment 3 - Trench Detail