W912CM25R0001 Conform 17Jan25.pdf

SEE ADDENDUM

(No Collect Calls)

W912CM25R0001 17-Dec-2024

b. TELEPHONE NUMBER

+49 (0)611143546 6750

8. OFFER DUE DATE/LOCAL TIME

12:00 PM 31 Jan 2025

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912CM9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

CHRISTOPHER M. WESTER

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

0012024276

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

RCO WIESBADEN

KO DIRECTORATE OF CONTRACTING

KONRAD-ADENAUER-RING 39, BLDG. 5301

65187 WIESBADEN

GERMANY

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W582RS 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

W6E9 USAG WIESBADEN

W6E9 USAG WIESBADEN

MAINZ KASTEL STORAGE

BUILDING 4004

55252 MAINZ KASTEL

GERMANY

TEL: 049-6372-8423728 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$45,000,000

NAICS:

236118

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF127

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912CM25R0001

Section SF 30 - BLOCK 14 CONTINUATION PAGE

QUESTIONS ANSWERS 17JAN2025

Questions and Answers Between Occupancy Maintenance (BOM) FY24

17 January 2025

Q1: Attachment I Historical Workload Date is labelled as “AFH” and does not appear to be AFH data because it maps exactly to the “UPH” part of the pricing sheets rather than the AFH pricing sheets.

- Will the Government provide the “AFH” historical work load data as referenced?

- Would the Government consider reconciling both pricing sheet quantities to the historical workload data?

- Where there is no historical workload data but there is a pricing sheet requirement, would the Government consider providing plug numbers for both AFH and UPH?

Government Response to Q1: The Historical Workload data has been updated to reflect both AFH and UPH information. The Historical Workload data has also been removed from the PWS and is now a standalone document.

The PWS has been updated to reflect this change and the Historical Workload data is now available to download as a separate document.

QUESTIONS ANSWERS 10JAN2025

Questions and Answers Between Occupancy Maintenance (BOM) FY24

10 January 2025

Q1: Due to the short time allowed to respond to the subject solicitation, the level of complexity needed to prepare the required Technical Proposal and the current challenges related to the period of the year, such as: holiday-related postal service delays, public administration office closures, the unavailability to obtain timely estimates and agreements from subcontractors affecting the preparation of pricing, Letter of Commitments and certifications) and the difficulty in finding available Government POC to fill out Past Performance Questionnaires; we are kindly requesting to extend the due date of the Proposal to February, 17 2025. This will allow to ensure a timely submission of all required documents and to provide the Government with the most advantageous and complete proposal.

Government Response to Q1: The Solicitation has been extended to 31 January 2025. The RFP has been amended to reflect this change.

Q2: Ref. parag.5. INSTRUCTIONS FOR WRITTEN SUBMITTALS: Offeror-provided Past Performance Summary. “Attachment 4 – Past Performance Questionnaire” – Completed and submitted by customers of the offeror to the Government directly. page 113 of solicitation: Attachment 4 enclosed to solicitation document is not a PP Questionnaire, can the government please provide PPQ Template as soon as possible in order to allow for a timely submission?

Government Response to Q2: Ref. parag.5. INSTRUCTIONS FOR WRITTEN SUBMITTALS: Offeror-provided Past Performance Summary. “Attachment 4 – Past Performance Questionnaire” is an incorrect reference.

Attachment 4 is actually Sketch Creatview. The Government inadvertly ommitted the Past Performance Questionnaire. The Past Performance Questionnaire has been provided as Attachment 10. The RFP has been amended to reflect this change.

Q3: Given that some responsible COR’s may not be available, can contractors submit CPARS records in lieu of Past Performance Questionnaires (PPQ’s) to satisfy Factor II - Past Performance?

Government Response to Q3: The Government evaluation team has access to all CPARS records and uses them as part of the Past Performance Evaluation, as such, CPARS records should not be submitted by Offerors.

Q4: The solicitation states that the Government shall receive no more than five (5) Past Performance Questionnaires but does not specify the number of projects required. Additionally, there is no clear mention of the minimum or maximum number of contract performance examples required for "Element 4 – Experience." Could the Government clarify these requirements to ensure compliance?

Government Response to Q4: For Factor 2 Past Performance, typically the Past Performance Questionnaire relates to an individual project with a customer. It is possible to have numerous projects with one customer. It is up to the contractor to determine which project best illustrates the recency, relevancy, and quality of performance with the solicited requirement.

For Factor 1 Element 4 – Experience, there is no minimum or maximum number of contract performance examples that can be used as long as the Technical Volume falls within the page limitation.

Q5: Proposals are currently due no later than 12:00 PM 17 Jan 2025. Since most Germany companies do not work between Christmas and January 6th, will the Government please extend the deadline for submission?

Government Response to Q5: The Solicitation has been extended to 31 January 2025. The RFP has been amended to reflect this change.

Q6: RFP instructions for Past Performance require the Offeror to”…coordinate with its existing and/or former customer to submit no more than five (5) Past Performance Questionnaires (Attachment 4). The Past Performance Questionnaire must be completed and submitted by customers of the offeror that will provide information about the quality of the offerors past performance.” Will the Government accept completed CPARs in lieu of PPQs for any Past Performance cited?

Government Response to Q6: The Government evaluation team has access to all CPARS records as part of Past Performance Evaluation, as such, CPARS records should not be submitted. Past Performance Questionnaires are either supplemental to a contract with an existing CPARS record or in lieu of a CPARS record for an action that may not require or be exempt from CPARS reporting.

Q7: Can the Government confirm 11x17 pages are acceptable? If so, can the Government specify if these pages count as 1-page or 2-pages?

Government Response to Q7: The use of 11” x 17” pages are unacceptable. Offerors are required to use the page size of 8.5” x 11” stated in the RFP.

Q8: Can the Government confirm Meister certification required in L.5.4, Element 3, Staffing Approach are excluded from the page count?

Government Response to Q8: The Meister certifications are exempt from the page limitation. The RFP has been amended to include the exemption language.

Q9: The government template appears to be mis-numbered in the AFH Ordering Periods and cross references the wrong sections of the PWS for rows 71-203, will the Government please check, correct as appropriate, and re-issue the pricing template?

Government Response to Q9: As a result of this question, the Price Book has been updated via RFP Amendment 0001.

Q10: The government template appears to be mis-numbered in the UPH Ordering Periods and cross references the wrong sections of the PWS for rows 35-123, 251, 267-279, and 331, will the Government please check, correct as appropriate, and re-issue the pricing template?

Government Response to Q10: As a result of this question, the Price Book has been updated via RFP Amendment 0001.

Q11: The government template appears to be mis-numbered in the Rain Gutter Ordering Periods and cross references the wrong sections of the PWS, will the Government please check, correct as appropriate, and re-issue the pricing template?

Government Response to Q11: As a result of this question, the Price Book has been updated via RFP Amendment 0001.

Q12: Will the Government please provide examples of installed intercom set so that the material cost of the units can be properly estimated?

Government Response to Q12: We use intercom sets from the company Siedle as well as Rotto. An example of the intercom from Siedle is the on the picture below. Reference PWS Section 5.2.7.28 ‘Door Buzzer and Intercom Set’ for intercom requirements.

Q13: Will the Government please clarify whether or not the KALU 1.8W E27 SMD Birne, WW and 94 LED Spot E27, 120cm lights that are listed in the BOM Price Book Blank are required since there is no reference to them being installed in PWS Section 5.2.7.37 or elsewhere?

Government Response to Q13: The PWS Section 5.2.7.37 lists an EXAMPLE of assorted types and sizes currently installed. We do not list all lights. The contractor is required to, per PWS Section 5.2.7.37 , “Replace lights with energy efficient LED, ballast and light covers to match existing.”

Q14: Will the Government please clarify what it wants quoted for pricing in the BOM Price Book Blank for Routine Maintenance since the BOM Price Book Blank refers to a subsection of Routine Maintenance and not the Routine Maintenance PWS section itself?

Government Response to Q14: Routine Maintenance in accordance with PWS 5.2.5 for the 3 different housing sizes should be priced out for the services rendered under PWS 5.2.4.1.2.

Q15: If the BOM Price Book Blank is meant to refer to PWS Section 5.2.5, would the Government please provide a description of the services to be estimated for that section since Section 5.2.5 appears to be a summary list section of differently sized quarters that the rest of the subsection services apply to rather than a specific service requirement?

Government Response to Q15: Routine Maintenance in accordance with PWS 5.2.5 for the 3 different housing sizes should be priced out for the services rendered under PWS 5.2.4.1.2.

Q16: The PWS requires the contractor to “determine the appropriate amount [to charge for damages] and annotate on the document. This document will be brought to the Housing Division for disposition.” The PWS, specifies no timeline for submitting the damage estimate to the Housing division, but the “inspection report” must be submitted the day of inspection, which will often be insufficient time for the estimate depending on the type of damage. Can the PWS be modified to include a timeline of three days for submission of the estimate in a document to Housing?

Government Response to Q16: The charges for damages are based from the Price Book which will be a Firm Fixed Price (FFP) and not an estimate. Due to this, a same day of inspection submission is possible.

Q17: The RFP requires that the Contractor submit a project management plan that includes “planning for all tasks from pre-assignment through assignment inspection.” However, the PWS does not include a “pre-assignment” inspection. Can the Government clarify the “pre-assignment” inspection and provide its definition?

Government Response to Q17: There is no pre-assignment inspection. It was meant as an example of general work planning prior to assignment. Element 1 has been revised to address this question via RFP Amendment 0001.

Q18: Can the Government confirm the incumbent contractor currently has staffed the Meisters required under the existing contract?

Master Electro (Elektrotechniker-Meister) Master Carpenter – Parquet Flooring (Parkettleger Meister) Master Carpenter (Schreiner-Meister) Master Painter (Malermeister)

Government Response to Q18: Yes, the incumbent contractor currently has staffed all of the Meisters required under the existing contract (which is the same as the four referenced in this question).

Q19: PWS states seven work packages. However, there are six WPs shown (a - f). Can the Government confirm the number of WPs?

Government Response to Q19: There are six Work Packages. Section 5.2.4.1.1 of the PWS has been revised to reflect this information via RFP Amendment 0001.

Section SF 1449 - CONTINUATION SHEET

CONTRACT MINIMUM/MAXIMUM QUANTITY AND CONTRACT VALUE

The minimum quantity and contract value for all orders issued against this contract shall not be less than the minimum quantity and contract value stated in the following table. The maximum quantity and contract value for all orders issued against this contract shall not exceed the maximum quantity and contract value stated in the following table.

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

EUR1.00 EUR18,000,000.00

CLIN DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND CLIN ORDER VALUE

The minimum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not exceed the maximum quantity and order value stated in the following table.

CLIN

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

EUR

IDC NOTE

MINIMUM/MAXIMUM AMOUNTS NOTE: The guaranteed minimum under this contract is EUR 25,000.00. The guaranteed minimum is applicable to the entire contract period.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 5 Job Army Family Housing (AFH)

FFP

BOM AT ARMY FAMILY HOUSING (AFH) FFP The Contractor shall provide non-personal services for Between Occupancy Maintenance (BOM) and repair of vacant quarters at Army Family Housing (AFH). Services shall include inspections, cleaning, preparation for painting, interior painting, floor repair, limited grounds maintenance and replacement of defective housing items within the USAG Wiesbaden, Germany footprint in accordance with the Performance Work Statement (PWS) and Exhibit 4 Price Book.

FOB: Destination

PURCHASE REQUEST NUMBER: 0012024276

PSC CD: Z1FA

NET AMT

0002 5 Job Unaccompanied Personnel Housing (UPH)

FFP

BOM AT UNACCOMPANIED PERS. HOUSING (UPH) FFP The Contractor shall provide non-personal services for Between Occupancy Maintenance (BOM) and repair of vacant quarters at Unaccompanied Personnel Housing (UPH).

Services shall include inspections, cleaning, preparation for painting, minor interior painting, floor repair, limited grounds maintenance and replacement of defective housing items within the USAG Wiesbaden, Germany footprint in accordance with the performance work statement (PWS) and Exhibit 4 Price Book.

FOB: Destination

0003 5 Job Raingutter

FFP

CLEANING RAIN GUTTERS FFP The Contractor shall provide non-personal services for the cleaning of rain gutters within the USAG Wiesbaden, Germany footprint in accordance with the performance work statement (PWS) and Exhibit 4 Price Book.

FOB: Destination

ORDERING PERIOD INFORMATION

PERIOD FOR PLACING ORDERS AND ORDER PERFORMANCE PERIOD.

a. The ordering period for this contract is a total of 60 months from date of contract award unless this ordering period is extended by the Government. Consequently, orders may be issued from date of award of this contract through 60 months or later if the contract's ordering period is extended.

Ordering Period 1: 21 February 2025 – 20 February 2026 Ordering Period 2: 21 February 2026 – 20 February 2027 Ordering Period 3: 21 February 2027 – 20 February 2028 Ordering Period 4: 21 February 2028 – 20 February 2029 Ordering Period 5: 21 February 2029 – 20 February 2030

b. Each order shall delineate the specific period of performance and / or delivery schedules, along with any Phase in/out Periods. Orders may be modified by the Government to increase or decrease the quantity of services or supplies to be furnished. Orders issued during the contract's ordering period may provide for performance or delivery after the contract's ordering period has expired. However, the term of any order including all options or modifications may not exceed 12 months after expiration of the contract's ordering period.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 21-FEB-2025 TO

20-FEB-2030

N/A W6E9 USAG WIESBADEN

W6E9 USAG WIESBADEN

MAINZ KASTEL STORAGE

BUILDING 4004

55252 MAINZ KASTEL

GERMANY

049-6372-8423728 FOB: Destination

W582RS

0002 POP 21-FEB-2025 TO

20-FEB-2030

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 21-FEB-2025 TO

20-FEB-2030

N/A (SAME AS PREVIOUS LOCATION)

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Between Occupancy Maintenance (BOM) 17 Jan 2025

Part 1 General Information

1. General: This is a non-personal service(s) contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: This is a non-personal services contract to provide Between Occupancy Maintenance (BOM) for Army Family Housing (AFH) and Unaccompanied Personnel Housing (UPH), including inspections, cleaning, preparation for painting, interior painting, floor repair, limited grounds maintenance and replacement of defective housing items within various areas of the US Army Garrison (USAG) Wiesbaden, Germany footprint. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.2 Background: Housing Division / Directorate of Public Works DPW USAG Wiesbaden must ensure that all vacant quarters (AFH and UPH) within USAG Wiesbaden are kept operational to prevent damages and uninhabitable quarters.

1.3 Scope: The Contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the entire work as defined in this PWS.

BOM services include preventive maintenance and repair, inspections, cleaning, preparation for painting, interior painting, floor repair, limited grounds maintenance and replacement of defective housing items. The Contractor shall accomplish all work in accordance with (IAW) Part 5 of this PWS except for those items specified as Government furnished property and services. All work is identified by authorized, Quality Assurance Evaluator (QAE) and ordered through calls placed by the COR, Operations & Maintenance Division (OMD) DPW USAG Wiesbaden.

The Contractor shall perform to the standards in this contract.

1.4 Objectives: The contractor shall accomplish preventive maintenance and repair, inspections, cleaning, preparation for painting, interior painting, floor repair, limited grounds maintenance and replacement of defective housing items.

1.5 General Information

1.5.1 Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract.

The Contractor’s Proposed QCP shall be submitted to the Contracting Officer (KO) through the Contracting Officer’s Representative (COR) for review within ten (10) work days after date of contract award (Deliverable A001 – Quality Control Plan).

The Government will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within five (5) work days. If the Government has provided comments, the Contractor shall then have five (5) work days to submit a Final QCP. After receipt of the Final QCP, the Contractor may receive the Contracting Officer’s acceptance in writing. Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the Contracting Officer no later than thirty (30) days prior to the anticipated change and before implementation by the Contractor. The timeline noted above will apply for review and acceptance for proposed changes. At a minimum, the QCP must include and answer the following to be acceptable:

a. A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team.

b. How will the Contractor monitor work to ensure that performance complies with all deliverables (etc.

timelines, deadlines, and goals)?

c. How will the Contractor monitor work to ensure that performance complies with all specifications and requirements of the contract, including clauses?

d. How will the Contractor ensure all keys issued will remain controlled items (Paragraph 1.7 Key Control)?

e. How will the Contractor inventory and track maintenance of all Government Provided Equipment / Materials?

f. How will the Contractor identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future?

g. How will the Contractor file and save all Quality Control related documents for the life of the contract plus 5 years?

1.5.1.1 An Analysis of Quality Control and Timeliness of Submittals (i.e. deliverables) shall be provided to the COR within fifteen (15) calendar days upon completion of each option period or Task Order (Deliverable A002 – Quality Control Report).

1.5.1.2 The Contractor shall inform the COR of issues or potential issues that might affect the performance within two (2) working hours of identifying those issues. Verbal reports shall be followed up by written reports within two

(2) work days. (Deliverable A003 – Issue Report).

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.) deadlines fall on a holiday, the closest work day prior to the holiday will apply as the deadline for submittal.

1.5.3.1 U.S. Holidays: Work shall not be performed on U.S. holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. When a U.S holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in January Presidents Day 3rd Monday in February Memorial Day last Monday in May Juneteenth National Independence Day June 19th Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.5.3.2 Host Nation Holidays: Work shall not be performed on local Host Nation holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer.

New Year’s Day January 1st Good Friday Varies Easter Monday Varies Labor Day May 1st Ascension Day Varies Whit Monday Varies Corpus Christ Varies Day of German Unity October 3rd 1st Christmas December 25th 2nd Christmas December 26th

1.5.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.

1.5.4.1 Government Facility Office Hours: The Government facility office hours are 0730 to 1630, Monday through Friday except U.S. Holidays identified in paragraph 1.5.3.1 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.5.4.2 Government Facility Operating Hours: The Government facility operating hours occur between the hours of 0730 to 1630, Monday through Friday. The Government facility is closed for operations during the recognized U.S. Holidays identified in paragraph 1.5.3.1 above. The Government facility may close due to local or national emergencies, administrative closings, or similar Government directed facility closings and will be communicated by the Contracting Officer to the Contractor.

1.5.4.3 Contractor Support Hours: The Contractor shall provide support between the hours of 0730 to 1630, Monday through Friday except host nation holidays and US holidays. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5.4.3.1 Contractor Work Plan: The Contractor shall prepare and maintain a Work Plan. The plan, as a minimum, shall identify regularly scheduled work (to include location, work to be completed, timeline, etc.). The Contractor’s proposed Work Plan shall be submitted to the Contracting Officer via the COR for review within fifteen (15) work days after date of contract award (Deliverable A004 – Contractor Work Plan). The Government will review and either accept or return their comments to the Contractor within ten (10) work days. The Contractor shall then have five (5) work days to submit a Final Work Plan. Any proposed change to the accepted Final Work Plan is required to be resubmitted via the COR for review and acceptance by the Contracting Officer at a minimum thirty (30) days prior to implementation. The timeline noted above shall apply for review and acceptance for proposed changes.

1.5.5 Training Holidays: USAREUR has historically granted military personnel training holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half days or day on day off schedules). Training holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday. However, announced training holidays or exodus of military personnel may provide the Contractor with an opportunity for unrestricted access to facilities and areas. The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

1.5.6 Place of Performance: The work to be performed under this contract will be performed within the USAG Wiesbaden, Germany footprint (Aukamm, Clay Kaserne, Crestview, Hainerberg and Newman Village)

1.6 Security Requirements: The following information is provided on security related matters.

1.6.1 Security Program: RESERVED

1.6.2 Personnel Security Clearance Requirements: RESERVED

1.6.3 Installation Access: Access to U.S. installations and controlled areas is limited to personnel who meet security criteria and are authorized by Host Nation law to work in that country. Failure to submit required information/data and obtain required documentation or clearances in accordance with Army in Europe (AE) Regulation 190-16 (AE Reg 190-16) Installation Access Control or AE Regulation 604-1 for Germany specific contracts, will be grounds for denying access to U.S. installations and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements. Should anything in this paragraph conflict with AE Reg 190-16 or AE Regulation 604-1, the regulation takes precedent.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

The Contractor shall return installation passes to the issuing IACS office when the contract is completed or when a Contractor employee no longer requires access.

AE Reg 190-16 (and AE 190-16-G German translation) can be found on the following website: AE Reg 190-16:

https://media.defense.gov/2017/Apr/27/2001921546/-1/-1/0/AER190-16.pdf AE Reg 190-16-G: https://media.defense.gov/2017/Apr/27/2001921547/-1/-1/0/AER190-16-G.pdf

1.6.3.1 In addition, the Contractor shall provide the Contracting Officer, via the COR, an Initial Installation Pass Log within five (5) work days after contract award (Deliverable A005 – Installation Pass Log). The log must at a minimum contain the following information: Name, Title, Company, Expiration date of Pass. The log shall be updated as employees are added or removed. The Updated Installation Pass Log shall be current and available at any time upon request by the Government and submitted to the COR within five (5) days after any changes to the log (Deliverable A005 – Installation Pass Log).

1.6.3.2 The Contractor shall collect the installation access passes the same day employment of an individual has expired or has been terminated and shall return them to the issuing office within ten (10) work days (Deliverable A005 – Installation Pass Log).

1.6.3.3 Upon termination or cancellation of this contract, the Contractor shall collect all outstanding installation access passes and return them to the issuing office within ten (10) work days (Deliverable A005– Installation Pass Log).

1.6.3.4 Common Access Cards (CAC): RESERVED

1.6.4 Background Checks: Army in Europe (AE) Regulation 604-1 provides guidance pertaining to background checks for U.S. and Host Nation Contractors.

1.6.4.1 U.S. Citizen: Contractors that work with or teach youth under the age of 18 years are subject to local and stateside background checks. The Requiring Activity Manager will determine the extent of background checks required. The Contractor employee may begin performance of the contract after receiving a favorable local background check. The Contractor agrees to replace the employee should results of the stateside background check, if required, be unfavorable as determined by the Requiring Activity Manager. The Contractor’s replacement of the employee with the unfavorable background check shall be within a timeframe provided by the Requiring Activity Manager. The Contractor shall also replace employees whose background check, during their tenure of employment, renders them with an unfavorable local or stateside background check, as determined by the Requiring Activity Manager. The Contractor shall forward a copy to the Contracting Officer via the COR and the Requiring Activity Manager of each favorable background check within ten (10) work days of receipt by the Contractor, identifying such with the appropriate contract number (Deliverable A006 – Background Check US). The Contractor shall forward a copy to the Contracting Officer via the COR and the Requiring Activity Manager of each unfavorable background check within ten (10) work days of receipt by the Contractor, identifying such with the appropriate contract number (Deliverable A006 – Background Check US). When the Government awards a non-personal services contract directly to an individual, the failure of the individual to provide a favorable background check would be grounds for termination.

1.6.4.2 Local Nationals and Third Country Nationals: Local national and third country national Contractors that work with or teach youths under the age of 18 years are subject to background checks as determined by the Requiring Activity Manager. As a minimum prior to beginning performance, Contractors employing local national and third country nationals shall furnish the Contracting Officer via the COR and the Requiring Activity Manager a Polizeiliches Fuehrungszeugnis, issued within the previous four months, no later than thirty (30) days after contract award (Deliverable A007 – Background Check German). Forwarding correspondence from the Contractors shall identify the associated contract number. The Requiring Activity Manager will determine the favorability of the Polizeiliche Fuehrungszeugnis and notify the Contractor. The Contractor shall forward a copy of unfavorable Polizeiliche Fuehrungszeugnis to the Contracting Officer via the COR and the Requiring Activity Manager within five (5) work days of receipt, identifying such with the appropriate contract number. Local nationals and third country nationals agree to the same employee termination provisions as stated for U.S. Citizens (see paragraph

1.6.4.1 above, in particular, same requirements to replace the employee (and within timeframe noted) when results of background check are unfavorable).

1.6.5 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured IAW the Army Physical Security Program (AR 190-13).

1.6.6 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel.

1.7 Key Control: The Contractor shall establish and implement methods of making sure all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Contractor’s Security Plan (Deliverable A008 – Security Plan) and the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any incidents of lost or duplicate keys to the Contracting Officer. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from payment due to the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the payment due to the Contractor. The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Quality Control Plan.

1.8 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the Government.

1.8.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.9 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work.

The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.10 Key Personnel: The following personnel are considered key personnel by the Government: Contract Manager and Alternate Contract Manager. The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The name of this person and an Alternate Contract Manager, who shall act for the Contractor when the Contract Manager is absent, along with a Curriculum Vitae (CV) for each of these individuals, shall be provided in writing to the Contracting Officer no later than five (5) days after contract award (Deliverable A009 – Key Personnel). The Contract Manager and Alternate Contract Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contract Manager or Alternate Contract Manager shall be available between 0730 to 1630, Monday through Friday except Federal holidays or when the Government facility is closed for administrative reason. Qualifications for all key personnel are listed below:

a. Contract Manager and Alternate Contract Manager: The Contractor shall provide a Contract Manager, along with an alternate, who shall be responsible for the performance of the work.

b. Quality Control Manager: The Contractor shall providea Quality Control Manager who shall be responsible for the quality of the work performed. The Quality Control Manager must demonstrate a minimum of five (5) years’ experience within the past ten (10), working as a Quality Control Manager.

c. Special Qualifications: Contractor must be ISO 9001 certified, and the Contractor shall furnish a sufficient number of personnel to perform the required services. All contractor personnel must be qualified and experienced in the skills and responsibilities of the position to which they are assigned.

All applicable professional and occupational standards as recognized by the industry and/or required by law, will apply. Personnel performing work under this contract shall remain employees of the Contractor and not the U.S. Government. The Contractor shall provide employees (at least qualified as a Master / Meister) in the following categories:

Master Electrician (Elektrotechniker-Meister). The Master Electricians and a VEFK

(Verantwortliche Elektro Fachkraft) are the responsible persons for the professional performance of all electric work by them or their subordinates. They supervise, control, and monitor all electrical work. The Master Electrician shall have a minimum of two years’ experience in electricity.

Master Carpenter /parquet floorer (Parkettleger-Meister). The Master Carpenter / parquet laying is the responsible person for the professional performance of all flooring work by himself or his subordinates. He supervises, controls, and monitors all flooring work. The Master Carpenter / parquet floorer shall have a minimum of two years’ experience in carpeting.

Master Carpenter (Schreiner-Meister). The Master Carpenter is the responsible person for the professional performance of carpentry work.

Master Painter (Malermeister). The Master painter is the responsible person for the professional performance of all paint jobs by himself or his subordinates. He supervises, controls, and monitors all paint work. The Master Painter shall have a minimum of two years’ experience in painting.

Gebaeudereinigung (Gebaeudereinigungmeister). The Master Gebaeudereiniger is the responsible person for the professional performance of all cleaning jobs by himself or his subordinates. He supervises, controls, and monitors all cleaning work. The Gebaeudereinigung shall have a minimum of two years’ experience in cleaning. Contractor shall have a minimum of 6 personnel available to clean units.

When the Contractor changes one of the master positions during contract performance for any reason, the Contractor shall inform the COR in writing and submit a copy of the Master Electro (respectively Master Carpenter and Master Painter) certificate to the Government for approval (Deliverable A010 – Special Qualifications).

1.11 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties must identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.11.1 Contractor workspace (staging site, on-site office, desk or work area, etc.) shall contain a sign signifying the space is occupied by Contractor employee(s) to ensure that Government employees and the public know that they are not Government employees. The proposed sign shall be submitted to the Contracting Officer via the COR for review and acceptance ten (10) work days after contract award (Deliverable A011 – Workspace Sign). Workspace sign location shall be coordinated with the COR. Contractor employees shall identify themselves by name and company affiliation when answering the telephone, presenting briefings, conducting or attending meetings, and seminars. All Contractor correspondence (written, facsimile, and email display) shall include their company name.

Requirements for Contractor vehicles is addressed under Part 4 paragraph 4.4.

1.11.2 Contractor Identification Badges: Contractor personnel shall be easily identifiable through the display of badges IAW Contractor Identification (AE Reg. 27-715). (For services at Child, Youth, and School Services where children are present, recommend personnel wear identification when children are present.)

1.12 Contractor Travel: The Contractor has to travel between the different sites within the USAG Wiesbaden for performing all required maintenance tasks to its own expense with no additional cost to the government. The different sites where maintenance tasks are required are listed in paragraph 1.5.6 in this contract.

1.13 Other Direct Costs (ODCs): RESERVED

1.14 Data Rights: RESERVED

1.15 Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others. The Contractor and Contractor personnel, shall not divulge or release data or information developed, or obtained under performance of this PWS, except to authorized Government personnel or upon written approval of the Contracting Officer. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

1.16 Protection of Government and Contract Information: Per Public Use Notice of Limitations stated by Defense imagery Management operations Center and contained at www.dimoc.mil/resources/limitations/ , the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools to include its company website.

1.17 Non-Disclosure Statements: RESERVED

1.18 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5.

The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI.