W912CM25R0001 0001.pdf

0012024276

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this Amendment is to provide answ ers to the questions submitted from industry.

The Proposal submission deadline is also extended to 31 January 2025 1200 Central European Time.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 82

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 10-Jan-2025

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W912CM25R0001

X 9B. DATED (SEE ITEM 11)

17-Dec-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

10-Jan-2025

CODE

RCO WIESBADEN

KO DIRECTORATE OF CONTRACTING

KONRAD-ADENAUER-RING 39, BLDG. 5301

65187 WIESBADEN

GERMANY

W912CM 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912CM25R0001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTIONS ANSWERS 10JAN2025

Questions and Answers Between Occupancy Maintenance (BOM) FY24

10 January 2025

Q1: Due to the short time allowed to respond to the subject solicitation, the level of complexity needed to prepare the required Technical Proposal and the current challenges related to the period of the year, such as: holiday-related postal service delays, public administration office closures, the unavailability to obtain timely estimates and agreements from subcontractors affecting the preparation of pricing, Letter of Commitments and certifications) and the difficulty in finding available Government POC to fill out Past Performance Questionnaires; we are kindly requesting to extend the due date of the Proposal to February, 17 2025. This will allow to ensure a timely submission of all required documents and to provide the Government with the most advantageous and complete proposal.

Government Response to Q1: The Solicitation has been extended to 31 January 2025. The RFP has been amended to reflect this change.

Q2: Ref. parag.5. INSTRUCTIONS FOR WRITTEN SUBMITTALS: Offeror-provided Past Performance Summary. “Attachment 4 – Past Performance Questionnaire” – Completed and submitted by customers of the offeror to the Government directly. page 113 of solicitation: Attachment 4 enclosed to solicitation document is not a PP Questionnaire, can the government please provide PPQ Template as soon as possible in order to allow for a timely submission?

Government Response to Q2: Ref. parag.5. INSTRUCTIONS FOR WRITTEN SUBMITTALS: Offeror-provided Past Performance Summary. “Attachment 4 – Past Performance Questionnaire” is an incorrect reference.

Attachment 4 is actually Sketch Creatview. The Government inadvertly ommitted the Past Performance Questionnaire. The Past Performance Questionnaire has been provided as Attachment 10. The RFP has been amended to reflect this change.

Q3: Given that some responsible COR’s may not be available, can contractors submit CPARS records in lieu of Past Performance Questionnaires (PPQ’s) to satisfy Factor II - Past Performance?

Government Response to Q3: The Government evaluation team has access to all CPARS records and uses them as part of the Past Performance Evaluation, as such, CPARS records should not be submitted by Offerors.

Q4: The solicitation states that the Government shall receive no more than five (5) Past Performance Questionnaires but does not specify the number of projects required. Additionally, there is no clear mention of the minimum or maximum number of contract performance examples required for "Element 4 – Experience." Could the Government clarify these requirements to ensure compliance?

Government Response to Q4: For Factor 2 Past Performance, typically the Past Performance Questionnaire relates to an individual project with a customer. It is possible to have numerous projects with one customer. It is up to the contractor to determine which project best illustrates the recency, relevancy, and quality of performance with the solicited requirement.

For Factor 1 Element 4 – Experience, there is no minimum or maximum number of contract performance examples that can be used as long as the Technical Volume falls within the page limitation.

Q5: Proposals are currently due no later than 12:00 PM 17 Jan 2025. Since most Germany companies do not work between Christmas and January 6th, will the Government please extend the deadline for submission?

Government Response to Q5: The Solicitation has been extended to 31 January 2025. The RFP has been amended to reflect this change.

Q6: RFP instructions for Past Performance require the Offeror to”…coordinate with its existing and/or former customer to submit no more than five (5) Past Performance Questionnaires (Attachment 4). The Past Performance Questionnaire must be completed and submitted by customers of the offeror that will provide information about the quality of the offerors past performance.” Will the Government accept completed CPARs in lieu of PPQs for any Past Performance cited?

Government Response to Q6: The Government evaluation team has access to all CPARS records as part of Past Performance Evaluation, as such, CPARS records should not be submitted. Past Performance Questionnaires are either supplemental to a contract with an existing CPARS record or in lieu of a CPARS record for an action that may not require or be exempt from CPARS reporting.

Q7: Can the Government confirm 11x17 pages are acceptable? If so, can the Government specify if these pages count as 1-page or 2-pages?

Government Response to Q7: The use of 11” x 17” pages are unacceptable. Offerors are required to use the page size of 8.5” x 11” stated in the RFP.

Q8: Can the Government confirm Meister certification required in L.5.4, Element 3, Staffing Approach are excluded from the page count?

Government Response to Q8: The Meister certifications are exempt from the page limitation. The RFP has been amended to include the exemption language.

Q9: The government template appears to be mis-numbered in the AFH Ordering Periods and cross references the wrong sections of the PWS for rows 71-203, will the Government please check, correct as appropriate, and re-issue the pricing template?

Government Response to Q9: As a result of this question, the Price Book has been updated via RFP Amendment 0001.

Q10: The government template appears to be mis-numbered in the UPH Ordering Periods and cross references the wrong sections of the PWS for rows 35-123, 251, 267-279, and 331, will the Government please check, correct as appropriate, and re-issue the pricing template?

Government Response to Q10: As a result of this question, the Price Book has been updated via RFP Amendment 0001.

Q11: The government template appears to be mis-numbered in the Rain Gutter Ordering Periods and cross references the wrong sections of the PWS, will the Government please check, correct as appropriate, and re-issue the pricing template?

Government Response to Q11: As a result of this question, the Price Book has been updated via RFP Amendment 0001.

Q12: Will the Government please provide examples of installed intercom set so that the material cost of the units can be properly estimated?

Government Response to Q12: We use intercom sets from the company Siedle as well as Rotto. An example of the intercom from Siedle is the on the picture below. Reference PWS Section 5.2.7.28 ‘Door Buzzer and Intercom Set’ for intercom requirements.

Q13: Will the Government please clarify whether or not the KALU 1.8W E27 SMD Birne, WW and 94 LED Spot E27, 120cm lights that are listed in the BOM Price Book Blank are required since there is no reference to them being installed in PWS Section 5.2.7.37 or elsewhere?

Government Response to Q13: The PWS Section 5.2.7.37 lists an EXAMPLE of assorted types and sizes currently installed. We do not list all lights. The contractor is required to, per PWS Section 5.2.7.37 , “Replace lights with energy efficient LED, ballast and light covers to match existing.”

Q14: Will the Government please clarify what it wants quoted for pricing in the BOM Price Book Blank for Routine Maintenance since the BOM Price Book Blank refers to a subsection of Routine Maintenance and not the Routine Maintenance PWS section itself?

Government Response to Q14: Routine Maintenance in accordance with PWS 5.2.5 for the 3 different housing sizes should be priced out for the services rendered under PWS 5.2.4.1.2.

Q15: If the BOM Price Book Blank is meant to refer to PWS Section 5.2.5, would the Government please provide a description of the services to be estimated for that section since Section 5.2.5 appears to be a summary list section of differently sized quarters that the rest of the subsection services apply to rather than a specific service requirement?

Government Response to Q15: Routine Maintenance in accordance with PWS 5.2.5 for the 3 different housing sizes should be priced out for the services rendered under PWS 5.2.4.1.2.

Q16: The PWS requires the contractor to “determine the appropriate amount [to charge for damages] and annotate on the document. This document will be brought to the Housing Division for disposition.” The PWS, specifies no timeline for submitting the damage estimate to the Housing division, but the “inspection report” must be submitted the day of inspection, which will often be insufficient time for the estimate depending on the type of damage. Can the PWS be modified to include a timeline of three days for submission of the estimate in a document to Housing?

Government Response to Q16: The charges for damages are based from the Price Book which will be a Firm Fixed Price (FFP) and not an estimate. Due to this, a same day of inspection submission is possible.

Q17: The RFP requires that the Contractor submit a project management plan that includes “planning for all tasks from pre-assignment through assignment inspection.” However, the PWS does not include a “pre-assignment” inspection. Can the Government clarify the “pre-assignment” inspection and provide its definition?

Government Response to Q17: There is no pre-assignment inspection. It was meant as an example of general work planning prior to assignment. Element 1 has been revised to address this question via RFP Amendment 0001.

Q18: Can the Government confirm the incumbent contractor currently has staffed the Meisters required under the existing contract?

Master Electro (Elektrotechniker-Meister) Master Carpenter – Parquet Flooring (Parkettleger Meister) Master Carpenter (Schreiner-Meister) Master Painter (Malermeister)

Government Response to Q18: Yes, the incumbent contractor currently has staffed all of the Meisters required under the existing contract (which is the same as the four referenced in this question).

Q19: PWS states seven work packages. However, there are six WPs shown (a - f). Can the Government confirm the number of WPs?

Government Response to Q19: There are six Work Packages. Section 5.2.4.1.1 of the PWS has been revised to reflect this information via RFP Amendment 0001.

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 17-Jan-2025 12:00 PM to 31-Jan-2025 12:00 PM.

The following have been added by full text:

252.232-7007 LIMITATION OF GOVERNMENT'S OBLIGATION (APR 2014)

TO BE COMPLETED AT TASK ORDER ISSUANCE IF REQUIRED

(a) Contract line item(s) is/are incrementally funded. For this/these item(s), the sum of $---- of the total price is presently available for payment and allotted to this contract. An allotment schedule is set forth in paragraph (j) of this clause.

(b) For items(s) identified in paragraph (a) of this clause, the Contractor agrees to perform up to the point at which the total amount payable by the Government, including reimbursement in the event of termination of those item(s) for the Government's convenience, approximates the total amount currently allotted to the contract. The Contractor is not authorized to continue work on those item(s) beyond that point. The Government will not be obligated in any event to reimburse the Contractor in excess of the amount allotted to the contract for those item(s) regardless of anything to the contrary in the clause entitled "TERMINATION FOR THE CONVENIENCE OF THE GOVERNMENT." As used in this clause, the total amount payable by the Government in the event of termination of applicable contract line item(s) for convenience includes costs, profit and estimated termination settlement costs for those item(s).

(c) Notwithstanding the dates specified in the allotment schedule in paragraph (j) of this clause, the Contractor will notify the Contracting Officer in writing at least ninety days prior to the date when, in the Contractor's best judgment, the work will reach the point at which the total amount payable by the Government, including any cost for termination for convenience, will approximate 85 percent of the total amount then allotted to the contract for performance of the applicable item(s). The notification will state (1) the estimated date when that point will be reached and (2) an estimate of additional funding, if any, needed to continue performance of applicable line items up to the next scheduled date for allotment of funds identified in paragraph (j) of this clause, or to a mutually agreed upon substitute date. The notification will also advise the Contracting Officer of the estimated amount of additional funds that will be required for the timely performance of the item(s) funded pursuant to this clause, for subsequent period as may be specified in the allotment schedule in paragraph (j) of this clause, or otherwise agreed to by the parties. If after such notification additional funds are not allotted by the date identified in the Contractor's notification, or by an agreed substitute date, the Contracting Officer will terminate any item(s) for which additional funds have not been allotted, pursuant to the clause of this contract entitled "TERMINATION FOR THE

CONVENIENCE OF THE GOVERNMENT".

(d) When additional funds are allotted for continued performance of the contract line item(s) identified in paragraph

(a) of this clause, the parties will agree as to the period of contract performance which will be covered by the funds.

The provisions of paragraph (b) through (d) of this clause will apply in like manner to the additional allotted funds and agreed substitute date, and the contract will be modified accordingly.

(e) If, solely by reason of failure of the Government to allot additional funds, by the dates indicated below, in amounts sufficient for timely performance of the contract line item(s) identified in paragraph (a) of this clause, the Contractor incurs additional costs or is delayed in the performance of the work under this contract and if additional funds are allotted, an equitable adjustment will be made in the price or prices (including appropriate target, billing, and ceiling prices where applicable) of the item(s), or in the time of delivery, or both. Failure to agree to any such equitable adjustment hereunder will be a dispute concerning a question of fact within the meaning of the clause entitled "disputes."

(f) The Government may at any time prior to termination allot additional funds for the performance of the contract line item(s) identified in paragraph (a) of this clause.

(g) The termination provisions of this clause do not limit the rights of the Government under the clause entitled "DEFAULT." The provisions of this clause are limited to work and allotment of funds for the contract line item(s) set forth in paragraph (a) of this clause. This clause no longer applies once the contract is fully funded except with regard to the rights or obligations of the parties concerning equitable adjustments negotiated under paragraphs (d) or

(e) of this clause.

(h) Nothing in this clause affects the right of the Government to this contract pursuant to the clause of this contract entitled "TERMINATION FOR CONVENIENCE OF THE GOVERNMENT."

(i) Nothing in this clause shall be construed as authorization of voluntary services whose acceptance is otherwise prohibited under 31 U.S.C. 1342.

(j) The parties contemplate that the Government will allot funds to this contract in accordance with the following schedule:

On execution of contract $--

(month) (day), (year) $----

(month) (day), (year) $----

(month) (day), (year) $----

(End of clause)

The following have been modified:

ADDENDUM TO FAR 52.212-1

FAR 52.212-1 is hereby amended to reflect the changes shown below as to the specific paragraph being revised.

Para (a) North American Industry Classification System (NAICS) code and small business size standard does not apply to this solicitation.

Para (b) Submission of Proposals and Para. (f) Late Submissions, Modifications, Revisions, and Withdrawals of

Proposals are hereby revised to include:

1. Proposals shall be received no later than the date and time in Block 8 on page 1 of the Standard Form 1449. The time for submission of proposals is Central European Time (CET), Wiesbaden, Germany local time Proposals received after this date and time are "late" and may not be considered for award. It is the offeror's responsibility to ensure proposals are received timely.

2. Offeror shall submit offers via email only. Submission shall be emailed to all of the following email addresses:

Christopher Wester, Contract Specialist, at Christopher.M.Wester.civ@army.mil Chris Paitson, Contracting Officer at John.C.Paitson.civ@army.mil RCOW Email Bid Box at usarmy.rheinland-pfalz.409-contr-spt-bde.mbx.rco-wie-bids@army.mil

Subject of e-mail shall be “Submission of Proposal W912CM25R0001”. Proposals that are sent in multiple emails shall be numbered to include the total number of emails sent.

NOTE: The size restriction for attachments to emails on the US Government server is 8 MB. If email, including attachments, exceeds 8 MB, offers shall be submitted via multiple emails with a clear identification: e.g., "Email 1 of 2”, "Email 2 of 2”, etc.

Failure to submit offer to ALL email addresses above may result in an offer NOT being considered for award. Faxed and mailed offers are not authorized and may be rejected.

Para (d) Product Samples. This paragraph does not apply.

Para (h) Multiple Award. This is amended as to state that only one (1) award will be made from this solicitation.

3. Questions shall be submitted to all email addresses above. Subject of email shall be “Questions W912CM25R0001”. The Government requests that you submit questions as soon as possible, but no later 10:00 AM, 10 work days prior to closing of the solicitation. Questions received after this date and time, may not be answered by the Government. Questions shall annotate a reference to the specific part of the solicitation (for example, page number and paragraph number) to which they pertain. Answers to questions will be posted to the System for Award Management website at https://www.sam.gov/ under the solicitation number. It is the Offeror's responsibility to monitor the web site for posting of amendments, answers to questions, and other instructions, if any.

4. Data previously submitted, if any, will not be used in the evaluation of your response to this solicitation.

Previously submitted data shall not, therefore, be included in your proposal "by reference."

5. INSTRUCTIONS FOR WRITTEN SUBMITTALS:

5.1 It is the Government’s intention to award without discussions per FAR 52.212-1(g). Offeror is cautioned to examine this solicitation in its entirety and to ensure that their proposal contains all necessary information, provides all required documentation, and is complete in all respects. The Offeror’s initial offer should contain the Offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to clarify proposals or conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all proposals if such action is in the public interest; accept other than the lowest proposal; and waive informalities and minor irregularities in proposals received.

5.2 Detailed proposal Instructions: This paragraph provides detailed instructions for preparing the offer.

Proposal Format and Content: This solicitation utilizes streamlined acquisition procedures. Proposals will be evaluated by the Government based on the evaluation criteria stated in FAR 52.212-2 of this solicitation.

5.2.1 Format. The submission shall be clearly indexed and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each original volume shall be appropriately numbered and identified by the complete company name, date and solicitation number in the header or footer. Page size shall be 8.5 x 11 inches. Pages shall be single-spaced. Except for the reproduced sections of the solicitation document, the text size shall be no less than 10 points. Use 1-inch margins on all sides of each page. Pages shall be numbered sequentially by volume. Page limitations apply in accordance with Table 1 below.

Table 1

Volume Title Page Limitation

I 1. “SF 1449: SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL

PRODUCTS AND COMMCERCIAL SERVICES” shall be completed and signed by an official authorized to bind the Offeror. Acknowledge ALL Amendments, if any.

2. All required Representations and Certifications to include:

a. Completed FAR 52.204-24 “Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment”. (NOV 2021)

b. Completed FAR 52.212-3 Alternate I “Offeror Representations and Certifications – Commercial Products and Commercial Services – Alternate I”

(FEB 2024)

c. Complete FAR 52.229-11 “Tax on Certain Foreign Procurements—Notice and Representation.” (JUN 2020)

d. DFARS 252.229-7001 Alternate I, “Tax Relief – Alternate I” (APR 2020)

e. Internal Revenue Services (IRS) Form W14

N/A

II Factor I - Technical

a. Element 1: Management Approach

b. Element 2: Supply Management Plan

c. Element 3: Staffing Plan

d. Element 4: Experience

e. Element 5: Sample Scenario

Maximum total 50 pages Cover pages, Certifications and indexes are not included in the page count.

III Factor II - Past Performance

Offeror-provided Past Performance Summary.

“Attachment 10 – Past Performance Questionnaire” – Completed and submitted by customers of the offeror to the Government directly.

Maximum total 25 pages.

Attachment 10 submissions are not included in the page count.

IV Factor III – Price Completed “Attachment 5 - Price Book”

No Page Limit

Para (c) Period for acceptance of offers, is hereby revised as follows: "The Offeror agrees to hold the prices in its proposal firm for 90 calendar days from the date specified for receipt of offers."

Para (d) Product Samples. This paragraph does not apply.

5.2.2 Content Requirements: All information shall be confined to the appropriate volume. The Government may not consider information found in other volumes when evaluating each volume. Offeror shall confine submissions to essential matters, sufficient to define the proposal and provide adequate basis for evaluation. Offeror is responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of their proposal.

Proprietary information shall be clearly marked.

5.2.3 Compliance with all the Submission Requirements: Incomplete submission, including those that failed to provide required material information, may be excluded from further evaluation. The Government may also determine a proposal unacceptable if the offeror takes any exceptions to the terms and conditions of the Request for Proposal (RFP) or imposes conditions.

5.3 VOLUME I – OFFER AND REPRESENTATIONS AND CERTIFICATIONS:

5.3.1 An authorized official of the firm shall complete the SF 1449 in blocks 12, 17a, 30a, 30b and 30c.

5.3.2 The offeror shall complete FAR 52.212-3 ALT I Offeror Representations and Certifications – Commercial Items (FEB 2024). Offerors registered in SAM need only complete paragraph b of the above clause, if applicable.

5.3.3 Acknowledgment of all Amendments to the solicitation (if any amendments are issued).

5.3.4 The offeror shall complete FAR 52.204-24 “Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment”. (NOV 2021)

5.3.5 The offeror shall complete FAR 52.229-11 “Tax on Certain Foreign Procurements—Notice and Representation.” (JUN 2020)

5.3.6 The offeror shall complete DFARS 252.229-7001 Alternate I, “Tax Relief – Alternate I” (APR 2020)

5.3.7 The offeror shall complete Internal Revenue Services (IRS) Form W14

5.3.8 The completion and submission to the Government of the below items will constitute the offer. The proposal shall communicate the Offeror’s unconditional assent to the terms and conditions in this solicitation, including any attachments and documents incorporated by reference. The Offeror’s failure or refusal to assent to any of the terms and conditions of this solicitation or the Offeror’s imposition of additional conditions or any material omission in its proposal may constitute a deficiency which will make the proposal unacceptable to the Government.

5.3.9 Any deficiency in an offer will render the offer unacceptable. The Government reserves the right to permit Offeror to revise their proposal if the Government thinks it is in its interest to do so.

5.3.10 NOTE on IRS Form W-14: Offeror shall complete “Attachment 8 - W14” Certificate of Foreign Contracting Party Receiving Federal Procurement Payments. See instructions at “Attachment 9 - W14 – Instructions” IRS Instructions. In accordance with an Agreement between the US Government, and governments of the countries, listed below, this provision is to be completed, as otherwise the US Government will deduct 2% Federal excise tax from every invoice. Therefore, IRS Form W-14 must also be submitted with each invoice.

Under current guidelines, the following qualified income tax treaties cover all nationals of the treaty country and exempt all such nationals from the tax imposed by section 5000C.

Note: the offeror is responsible for determining applicable exemptions. For further information see https://www.irs.gov/government-entities/excise-tax-on-specified-federal-foreign-procurement-payments

Austria Iceland Slovak Republic Bangladesh Italy Slovenia Belgium Jamaica South Africa Bulgaria Japan Spain Canada Latvia Sri Lanka

Czech Republic Lithuania Sweden Denmark Luxembourg Switzerland Estonia Malta Turkey Finland Mexico United Kingdom Germany Netherlands Venezuela Hungary Portugal

If the Offeror is claiming an exemption, the “Attachment 8 - W14” shall be completed with a statement in Part IV which states: "The corporation organized in [INSERT COUNTRY] with which the United States has a qualified income tax treaty that covers all nationals.”

5.4 VOLUME II – FACTOR I - TECHNICAL

5.4.1 The technical volume shall not exceed 50 pages single-spaced. Cover pages and indexes are not included in the page count. The PWS describes the services that will be acquired through this solicitation.

5.4.2 The technical volume shall consist of:

Element 1 – Management Approach: The offeror shall demonstrate a comprehensive understanding of the scope and complexity of this requirement as described in the PWS and attachments by submitting their project management plan for overall contract management, general work planning, such well pre-assignment tasks, through assignment inspection with emphasis on painting, flooring, and cleaning work. The Offeror shall provide a minimum of three (3) years of management experience in service and construction work. The Project Management plan shall detail chain of correspondence, responsibilities, quality control mechanisms and processes for managing surge requirements during peak season. The offeror shall provide an overview of anticipated work to be performed with their in-house personnel and work to be performed by subcontractors. If the offeror intends to use subcontractors, the offeror shall submit a subcontracting plan shall include the offeror’s approach for using subcontractors for any of the required tasks of the PWS. Outline a step-by-step process including timelines, including planning phase, detailed tasks, milestones, and responsible parties in your staffing plan to ensure a smooth management approach throughout the project lifecycle. If the offeror does not intend to subcontract any work, they shall provide a statement that all work will be performed as the prime and no subcontractor will be required.

Element 2 – Supply Chain Management Plan: The offeror shall submit a supply chain management plan that documents their approach to supply chain management regarding delivery chains, storage capacity, as well as planned measures to mitigate supply shortages and delivery chain interruptions.

Element 3 – Staffing Approach: The offeror shall provide a staffing plan which demonstrates their ability to meet the requirements set forth in the PWS, and provided workload history, with a breakout detailing differences during peak season (from April to October), to include an organizational chart depicting assigned personnel structure. List the major work elements to be self-performed by the offeror’s in-house workforce. Additionally, the Subcontractor Management shall substantiate the working relationship and previous experience with the subcontractors listed, and any mitigation measures in the event of a subcontractor failing to perform.

The offeror shall demonstrate the ability to provide certified personnel by submitting the below listed certifications.

For the listed certifications below, the offer shall clearly identify whether the individual is currently in-house personnel or subcontractor personnel.

Offeror shall submit a confirmation that for the below listed trades a certified master (Maister) will be assigned and responsible for proper completion of all respective work. Additionally, the Offeror shall submit a current valid certificate for each trade listed below and denote if it is a Prime Offeror employee or Subcontractor employee:

1) Current certificate of qualification as a Master (Meister) in the category of Electrical master technician (Elektrotechniker-Meister) for one (1) employee.

2) Current certificate of qualification as a Master Carpenter for working on parquet flooring (Parkettlegermeister) for one (1) employee.

3) Current certificate of qualification as a Master Carpenter (Schreinermeister) for one (1) employee.

4) Current certificate of qualification as a Master Painter (Malermeister) for one (1) employee.

5) Current certificate of qualification as a Master Cleaner (Gebaeudereinigermeister) for one (1) employee.

Element 4 – Experience: The offeror shall submit documentation demonstrating their experience, in the past three

(3) years, as it relates to their capacity for timely completion of multiple assignments described in the PWS. The offeror shall document their experience in performing multiple assignments simultaneously and responding to surge requirements. Specifically the offeror shall address historical problems encountered, strategies employed to overcome challenges, responses to changes and increases in requirements, and specify the eventual outcomes and if any delays occurred.

Element 5 – Sample Scenario: The offeror shall submit a sample execution plan for the following hypothetical order placement for a ten-day period:

Day one: an order of 8 WP1’s (Work Package), and 3 WP2’s.

Day two: an order of 12 WP3’s, and 7 WP2’s.

Day three: an order of 9 WP1’s, 8 WP6’s, and 2 WP4’s.

Day four: an order of 5 WP3’, 8 WP1’, and painting of a house of 320 SM.

Day five: an order of 2 WP4’s, 3 WP6’s and 2 WP5’s.

Day six: an order of 9 WP2’s, 12 WP1’s and 5 WP5’s.

Day seven: an order of 16 WP1’s, and 7 WP2s’.

Day eight: an order of 14 WP1’s, 2 WP5’s, and 3 WP6’s.

Day nine: an order of 19 WP1’s, and 3 WP3’s.

Day ten: an order of 15 WP1’s, 7 WP3’s, and cleaning of 3 general quarters houses.

The execution plan shall break down applicable timelines to identify contractor personnel’s responsibility to start with day one, through day ten. Major work elements to be self-performed by the offeror’s in-house workforce, to be performed by each key subcontractor shall be listed. Develop a work breakdown structure by outlining a step-by-step process timeline, create a detailed project schedule depicting which team is going in first to start with the project, and how information will be shared among in-house and subcontractors. The contractor shall provide a tracking system to monitor progress of work and project schedule. The contractor shall provide a staffing plan of how many employees are employed to finish the project in case any employees are out sick or on leave.

Outline a step-by-step process timeline, including planning phase, detailed tasks, milestones, and responsible parties in your staffing plan to ensure a smooth management approach throughout the project lifecycle.

5.5 VOLUME III – FACTOR II - PAST PERFORMANCE

5.5.1 Past Performance Summary: In accordance with the page limitations set forth in Table 1, Offerors shall provide a summary of the past performance references they are providing and explain what aspects of those Contracts they deem relevant and to what specific Work Order Group of the proposed effort they relate. The Offeror shall also describe the roles of the Offeror or if it was a subcontractor. Offerors shall describe quantifiable metrics used for efficiencies including cost, schedule and/or performance.

For any contracts that the Offeror did not meet or is not meeting the original schedule or technical performance requirements, provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence. Offerors shall list each time the delivery schedule was revised and provide an explanation of why the revision was necessary. All Requests for Deviation and Requests for Waiver shall be addressed with respect to causes and corrective actions. Offerors shall identify which, if any, of the contracts listed were terminated and the type and reasons for the termination.

5.5.2 The Offeror shall coordinate with its existing and/or former customer to submit no more than five (5) Past Performance Questionnaires (Attachment 10). The Past Performance Questionnaire must be completed and submitted by customers of the offeror that will provide information about the quality of the offerors past performance. The questionnaires will be used to evaluate past performance. Contracts referenced in the Past Performance Questionnaires must be recent and relevant to be evaluated for acceptability. Recent is defined as currently in performance or completed within three (3) years (retroactively from the issue date of the solicitation).

Relevance is identified by similarity to work contemplated under this Solicitation with respect to complexity, length of performance, scope, type of work, and value.

The Government will determine relevance by using the data provided in the responses from the questionnaires.

Offerors are cautioned that in conducting the past performance assessment, the Government will use data provided in the Offeror’s proposal and data obtained from other sources such as:

(a) Government’s knowledge of previous contractor performance;

(b) Customer surveys and reference information sheets;

(c) The Government wide Contractor Performance Assessment Reporting System (CPARS); or

(d) Any other basis that the contracting officer determines to be reasonable.

The Government may reject a proposal if it is found that any information that has a negative impact on the Offeror’s past performance record has been deleted, misrepresented, or withheld.

5.5.2.1 Past Performance Questionnaire: No more than five (5) ”Past Performance Questionnaires” (Attachment 10) must be completed and submitted to the Government by organizations for which the Contractor has performed similar services in the past. Offerors shall ensure that they comply with the instructions provided in Attachment 10 as Past Performance Questionnaires submitted directly by the offeror will not be considered. Failure to have past performance questionnaires submitted may result in the offerors past performance being rated no higher than neutral.

5.5.2.2 The Offeror shall only complete page 1 of the Questionnaire letter, and email, or otherwise provide, the questionnaire to the contracting activity’s or commercial firm’s point of contact or technical representative, responsible for the contract. The referenced contracting activity or commercial firm shall be instructed to complete the questionnaire and email the entire questionnaire (4 pages) to the Government no later than the proposal due date of the RFP. Questionnaire shall be emailed to:

1. Christopher Wester, Contract Specialist: christopher.m.wester.civ@army.mil

2. Chris Paitson, Contracting Officer at John.C.Paitson.civ@army.mil

3. RCO-W Email Bid Box at usarmy.rheinland-pfalz.409-contr-spt-bde.mbx.rco-wie-bids@army.mil

Subject of e-mail shall be “Past Performance Questionnaire W912CM25R0001”.

Once the Past Performance Questionnaires are completed by customers of the offeror, the information contained therein shall be considered sensitive and will not be released to the Offeror.

NOTE: Proprietary information shall be marked as such.

5.6. VOLUME IV – FACTOR III - PRICE

IDIQ Price Instruction: Offeror shall complete the yellow fields in “Attachment 5 - Price Book” for all pricing periods. Each pricing period in Attachment 5 is representative of the estimated quantities of work associated with each PWS subsection. The successful Offeror will be contractually bound to all proposed unit prices and rates.

Task Order Price Instructions: The Offeror’s completed yellow fields in “Attachment 5 - Price Book” for the Phase In Pricing Tab and Price Book Year 1 Tab in Attachment 5 will be used to establish the initial task order. If awarded the initial task order, the successful Offeror will be contractually bound to all proposed prices and rates in the Phase in Pricing Tab and Price Book Year 1.

Offerors must ensure there are no rounding errors to the nearest cent. Do not alter or tailor the spreadsheets or change any formulas. Do not lock the excel worksheets nor submit in pdf format. It is not the Government’s intent to change any entries, but to assist in calculations.

This requirement is Subject to the Availability of Funds. See FAR clause 52.232-18 for additional information.

5.7 FACTOR IV - SUPPLIER PERFORMANCE RISK FACTOR

The Government will consider Risk in accordance with the provision at 252.204-7024, Notice on the Use of the Supplier Performance Risk System. The Government will consider Supplier Risk as described in the provision. The Government will NOT consider Item Risk or Price Risk as described in provision. For purposes of this Risk assessment, the Government will only consider information contained in the Supplier Performance Risk System (SPRS). Any questions or concerns the offeror has concerning its SPRS risk assessments should be addressed as described in paragraph (d) of the provision.

Army Contract Writing System (ACWS) Transition Information for Offerors

a. The Army Contracting Enterprise (ACE) is in the process of deploying new solicitation and contract writing software to Army contracting offices worldwide. Known as the Army Contract Writing System (ACWS), this modern software suite will soon replace most existing Army contract writing systems, including the system used to create and release this Solicitation.

b. During this transition period, Offerors are hereby advised:

1. The Contracting Office may use any combination of contract writing systems to create and release documents related to this solicitation (e.g. solicitation amendments and awards, if any). Due to this:

i. This solicitation may contain different offer submission instructions than other solicitations released by the same Contracting Office (e.g. requiring offer submission via the PIEE Solicitation Module vs. e-mail). Offerors should review all offer submission instructions contained in the solicitation documents and direct any questions or concerns to the Contract Specialist or Contracting Officer.

ii. If the Contracting Office switches contract writing systems prior to award, documents you receive from the Contracting Officer or view on SAM.gov or other forums may appear noticeably different than the initial solicitation or previous solicitations or awards from the same Contracting Office. This is normal and expected.

iii. A change between contract writing systems may cause important information concerning solicitation response (amendments) or accepted terms (awards) to take on different formatting or appear in different parts of later documents issued. Offerors shall review all documents carefully to locate this important information and direct any questions or concerns to the Contract Specialist or Contracting Officer.

2. The Government does not intend to use the transition between contract writing systems to effect any changes to solicitation or award terms and conditions without accompanying document narratives explicitly stating such changes are deliberate and desired. While the Contract Specialist and Contracting Officer will take care to minimize or eliminate any inadvertent changes when adapting to the new contract writing software, you, as the Offeror, may still be the first to spot such errors. Therefore, Offerors shall:

i. Notify the Contracting Officer immediately if any observed changes, removals, or additions affect your award eligibility, violate or alter existing quote/proposal terms, or could affect Contract performance post-award.

ii. Take special care to ensure all fill-in Clauses are populated and remain populated across documents received from the Contracting Office throughout the Solicitation and Award process.

iii. Contact the Contracting Officer listed on the first page of the solicitation or solicitation amendment for guidance if you notice or suspect any inadvertent change has occurred between document issuances.

3. The Contracting Officer will correct problems affecting award documents (if any) via bilateral modification, at no cost to the Contractor. Any such modification will reconcile the award with the latest version of this solicitation reflecting deliberate action by the Contracting Officer (e.g. the first issuance if no amendments, or the latest amendment with accompanying narratives), inclusive of any documented pre-award negotiations or accepted supplemental offer terms.

4. In the unlikely event a network disruption, contract writing system error, or financial system error threatens timely award of the requirement set forth in this solicitation, the Contracting Officer:

i. May elect to use alternative mechanisms to obligate funds and allow work or deliveries to legally begin to the benefit of, and with legal protection for, both parties.

ii. Will incorporate the latest version of this Solicitation into such mechanisms to serve as a framework for contract execution until any such system problems are resolved.

iii. Will ensure any action taken does not conflict with the stated offer evaluation and award methodology of this requirement.

iv. Will issue a complete, properly-formatted award accurately reflecting this requirement and all applicable terms and conditions once systems return to normal.

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Between Occupancy Maintenance (BOM) 3 Dec 2024

Part 1 General Information

1. General: This is a non-personal service(s) contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: This is a non-personal services contract to provide Between Occupancy Maintenance (BOM) for Army Family Housing (AFH) and Unaccompanied Personnel Housing (UPH), including inspections, cleaning, preparation for painting, interior painting, floor repair, limited grounds maintenance and replacement of defective housing items within various areas of the US Army Garrison (USAG) Wiesbaden, Germany footprint. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.2 Background: Housing Division / Directorate of Public Works DPW USAG Wiesbaden must ensure that all vacant quarters (AFH and UPH) within USAG Wiesbaden are kept operational to prevent damages and uninhabitable quarters.

1.3 Scope: The Contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the entire work as defined in this PWS.

BOM services include preventive maintenance and repair, inspections, cleaning, preparation for painting, interior painting, floor repair, limited grounds maintenance and replacement of defective housing items. The Contractor shall accomplish all work in accordance with (IAW) Part 5 of this PWS except for those items specified as Government furnished property and services. All work is identified by authorized, Quality Assurance Evaluator (QAE) and ordered through calls placed by the COR, Operations & Maintenance Division (OMD) DPW USAG Wiesbaden.

The Contractor shall perform to the standards in this contract.

1.4 Objectives: The contractor shall accomplish preventive maintenance and repair, inspections, cleaning, preparation for painting, interior painting, floor repair, limited grounds maintenance and replacement of defective housing items.

1.5 General Information

1.5.1 Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract.

The Contractor’s Proposed QCP shall be submitted to the Contracting Officer (KO) through the Contracting Officer’s Representative (COR) for review within ten (10) work days after date of contract award (Deliverable A001 – Quality Control Plan).

The Government will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within five (5) work days. If the Government has provided comments, the Contractor shall then have five (5) work days to submit a Final QCP. After receipt of the Final QCP, the Contractor may receive the Contracting Officer’s acceptance in writing. Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the Contracting Officer no later than thirty (30) days prior to the anticipated change and before implementation by the Contractor. The timeline noted above will apply for review and acceptance for proposed changes. At a minimum, the QCP must include and answer the following to be acceptable:

a. A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team.

b. How will the Contractor…