26RA02 Att. 3 Solicitation Q&A Amend 4.xlsx
XLSX spreadsheet 38 KB Posted
- Attached to
- Apiay Base Operations Support Services
- Solicitation number
- W912CL26RA002
About this file
This file is a Pre-Proposal Inquiry (PPI) Log and Questions & Answers document for solicitation W912CL26RA002, a recompete of incumbent contract W912CL21C0001 for Base Operations Support Services at Apiay Air Base near Villavicencio, Colombia. The solicitation closing date was extended to May 28, 2026, at 2:00 PM Central Daylight Time. The contract is a recompete of existing base operations services and involves non-personal services including facility and equipment repair and maintenance, grounds maintenance, housekeeping and janitorial services, administrative support, property accountability, cargo movement, and billeting facility management. The contract structure includes a six-month base period followed by four one-year option periods, with pricing organized under Cost-Plus-a-Fee (CPAF) CLINs for labor (CLIN X001), capped cost reimbursement CLINs for utilities and internet (CLINs X002), contractor-acquired property for materials and equipment (CLINs X003 and X004), and renovation funding (CLINs X005).
The Q&A log documents 83 inquiries from prospective offerors submitted between April 23 and May 26, 2026, addressing critical clarifications on contract requirements. Key responses clarify that the Technical Proposal page count was increased to 45 pages; utilities are provided by the Colombian Air Force (COLAF) and reimbursed under ODC CLINs with no indirect costs authorized; the Site Manager must be a U.S. Citizen living on base in an unaccompanied area without family accommodations; contractor personnel do not require escorts; Property Management Plans may be submitted as separate documents excluded from page count; past performance references must fall within a three-year recency window; and various staffing, facility, property management, and operational performance standards were clarified. Four amendments were issued during the question period, updating the Performance Requirement Summary table, PWS sections addressing indirect costs, standard operating hours flexibility, and facility information. The Government confirmed it will not grant economic price adjustment clauses despite Colombian labor law volatility, will not waive U.S. Citizen clearance requirements, and maintains no cost impact expectations from potential FPCON escalations.
View the file
Other files
Show all 18
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
PPI Log
| # | Date | Company Name | Document; Section; Page; Paragraph | Question | Government Response | Change RFP | ||
| (Y/N) | Amend # | |||||||
| 1 | 23-Apr-26 | N/A | Is there any incumbent/recompete or this is a brand-new project? If yes, could you please provide us with their award number | This is a recompete. The incumbent contract is W912CL21C0001 | N | 1 | ||
| 2 | 28-Apr-26 | 26RA02 Att. 2 Addenda to 52.212, Instructions to Offerors, Page 1, Paragraph 1 | Could you please consider granting a seven (7) day extension to the proposal submission deadline? | Solicitation closing has been extended to 2:00 PM Central Daylight Time on 26 May 2026 to provide at least 30 days from solicitaiton issuance date. | Y | |||
| SF1449/SF30 | 1 | |||||||
| 3 | 28-Apr-26 | 26RA02 Att. 2 Addenda to 52.212, Instructions to Offerors, Page 1, Paragraph 3 | Could you please consider granting a seven (7) day extension to the deadline for submitting questions related to this solicitation? | Solicitation question deadline has been extended to 2:00 PM Central Daylight Time on 18 May 2026. | Y | |||
| SF1449/SF30 | 1 | |||||||
| 4 | 30-Apr-26 | Attachment 2 - Addendum to FAR 52.212-1, Instructions to Offerors, Page 1 | Will the Government please confirm that all Title Pages, Table of Contents, and Acronyms/Glossary are excluded from page count? | Confirmed. Title Pages, Table of Contents, and Acronyms/Glossary are excluded from page count | N | 1 | ||
| 5 | 30-Apr-26 | Attachment 2 - Addendum to FAR 52.212-1, Instructions to Offerors, Page 1 | Will the Government please confirm we should submit a Cover Letter? If yes, should it be submitted as a separate file, and what content is required? | There is no requirement for a separate Cover Letter, though one may be submitted. | N | 1 | ||
| 6 | 30-Apr-26 | Attachment 2 - Addendum to FAR 52.212-1, Submission of Offers, Section 5.1, Page 1 | Will the Government please provide instructions regarding the Price Proposal's required content and submission format (e.g., PDF, Excel)? | Price proposal requirements are identified in Attachment 2, Addendum to 52.212-1, section 5.1. There is no required format. Calculations / other than certified cost or pricing data to support fair and reasonable pricing may be required per Attachment 2, Addendum to 52.212-2, section 4. | N | 1 | ||
| 7 | 30-Apr-26 | Attachment 2 - Addendum to FAR 52.212-1, Instructions to Offerors, Section 5.1, Page 1, CLINs 0002, 0003, 0004, 0006, 1002, 2002, 3002, 4002, 1003, 2003, 3003, 4003, 1004, 2004, 3004, and 4004, 1006, 2006, 3006, 4006 | Will the Government please clarify the purpose of the Government fill-in CLIN values, specifically whether these amounts represent a ceiling for reimbursement of allowable ODC costs, or whether they are administrative estimates that do not limit reimbursement provided costs are supported by receipts? | The Government Fill-in CLIN values are Government estimates that will be input as Not To Exceed (NTE) or ceiling amounts in the contract. However, the contract may be modified to increase the NTE CLIN value if renovation or unanticipated ODC costs (i.e. utility billing) require additional funding. | N | 1 | ||
| 8 | 30-Apr-26 | SF1449, Continuation of Supplies or Services and Prices/Costs, Pages 2-10, CLINs 0002, 0006, 1002, 1006, 2002, 2006, 3002, 3006, 4002, 4006 | The CLIN language states “Firm Fixed Price” but requires “reimbursement per receipts” and includes fixed Government fill-in values. Will the Government please clarify whether these CLINs are intended to be Firm Fixed Price or capped cost reimbursement CLINs where allowable ODCs are reimbursed based on receipts up to the stated Government fill-in values? | Capped cost reimbursement CLINs where allowable ODCs are reimbursed based on receipts. | N | 1 | ||
| 9 | 30-Apr-26 | SF1449, Continuation of Supplies or Services and Prices/Costs, Pages 2-10, CLINs 0002, 1002, 2002, 3002, 4002 | Will the Government please clarify why indirect costs (i.e., G&A) are not authorized for these CLINs when the other reimbursable cost CLINs permit indirect costs not to exceed 20%? | ODC CLINs X002 are specifically for pass through costs of Utilities and Internet. Contractor Acquired Property, to include consumable materials, repair parts, and equipment, are separate CLINs. PWS 1.6.14 revised. | Y | |||
| PWS 1.6.14 | 1 | |||||||
| 10 | 30-Apr-26 | SF1449, Continuation of Supplies or Services and Prices/Costs, Pages 2-10, CLINs 0002, 1002, 2002, 3002, 4002 | The CLIN language states that indirect costs (e.g., G&A) are not authorized. Will the Government please clarify whether this restriction applies only to costs billed under the receipt-based ODC CLINs (i.e., no indirect costs applied to reimbursed amounts up to the Government fill-in values), or whether it also prohibits inclusion of indirect costs such as G&A within the overall Firm Fixed Price for these CLINs? | See previous two answers above and changes to Attachment 1, PWS 1.6.14. Indirect costs are not authorized for addition to receipt-based ODC for the services in CLINs X002. | Y | |||
| PWS 1.6.14 | 1 | |||||||
| 11 | 30-Apr-26 | SF1449, Page 1; and SF1449, Solicitation Provisions, Pages 54-56 | Will the Government please confirm that the completed Representations and Certifications, SF1449, and SF30s (if applicable) should be included in the Price Proposal? | FAR 52.212-3 Representations and Certifications are no longer required to be submitted with the proposal in accordance with RFO part 12. The completed SF1449 and SF30s can be included in the Price Proposal. | N | 1 | ||
| 12 | 30-Apr-26 | Attachment 2 - Addendum to FAR 52.212-1, Instructions to Offerors, Page 1 | Given the requirements for a comprehensive Techncial Proposal consisting of a Management Plan, Staffing Plan, and Property Management Plan, will the Government please increase the page count for the Technical Proposal to 45 pages? | Yes. | Y | |||
| Att. 2, Addendum to 52.212-2 | 1 | |||||||
| 13 | 30-Apr-26 | SF1449, Attachment 2 - Addendum to FAR 52.212-1, Instructions to Offerors, Page 1 | Given the requirements for a comprehensive Techncial Proposal consisting of a Management Plan, Staffing Plan, and Property Management Plan in addition to the Past Performance Proposal, the May 13th site survey, question submission deadline of May 14th, and Memorial Day Holiday on May 25th, would the Government please extend the proposal due date 6 business days to May 29th to allow offerors adequate time to adjust their proposals to the Government's answers to the last set of questions and information gathered at the site visit? | Question deadline extended to May 18th and solicitaiton closing extended to May 26th. Solicitation closing may be extended again if questions received by the May 18th cutoff are not answered by May 20th. | Y | |||
| SF1449/SF30 | 1 | |||||||
| 14 | 5-May-26 | Attachment 2 - Addendum to FAR 52.212-1, Instructions to Offerors | Section 6.3.3 of Attachment 2 requires offerors to "submit a Property Management Plan (PMP) with [their] proposal." | |||||
| Would the Government please confirm that this PMP should be submitted as a separate document excluded from page count? If instead, the PMP is required to be part of the Technical Proposal, would the Government confirm that it is excluded from page count given the fact that Attachment 2 Section 1.3 requires it to address all outcomes in FAR Clause 52.524-1 (f)(1) which will take substantial page count. | Yes, the Property Management Plan can be submitted as a separate document excluded from the page count | N | 1 | |||||
| 15 | 5-May-26 | Addendum; Section 7 Past Performance | Would the Government consider past performance references that are slightly outside the 3-year recency window, if they are highly relevant in scope, complexity, and performance? | No. The Past Performance Proposal and Evaluation of Past Performance in Attachment 2, Addenda to 52.212 clearly identify 3 years. | N | 2 | ||
| 16 | 5-May-26 | PWS; Section 1.5 Place of Performance | Will additional details regarding current site conditions or existing infrastructure be provided during or after the site visit to support proposal development? We are primarily seeking additional details on the current condition and configuration of facilities and infrastructure at the site, including available utilities, existing equipment, and any baseline information that would support staffing, resource planning, and cost estimation. | Facility configuration is shown in Technical Exhibits B and D. Utilities are provided through the Base and invoiced to the Contractor with reimbursement under ODC CLIN X002. Estimated Workload Data is provided in Technical Exhibit A. | N | 2 | ||
| 17 | 6-May-26 | PWS; Section 1.6.21.2.1 | Regarding the requirement for proof of authorization to operate in Colombia, can the Government clarify whether this requirement must be met by the prime contractor or if it may be satisfied at the team level (e.g., through a subcontractor)? | The requirement must be met by the prime contractor, not a subcontractor. | N | 2 | ||
| 18 | 7-May-26 | 26RA02 Att. 1 PWS Apiay BOS FY26 Amend 1 | BACKGROUND: | |||||
| 1. | The Performance Requirement Summary (PRS) table on pages 36–39 of Attachment 1 PWS contains several inconsistencies with the corresponding AQLs in PWS Sections 5.2–5.13. |
QUESTION:
| Would the Government please revise the PRS table to align with the corresponding PWS requirements and reference only valid PWS sections to ensure offerors can accurately address the correct quality standards? | The PRS table will be reviewed to correct inconsistencies with the PWS. The revised PWS will be provided in a future amendment to the solicitation | Y | ||
| Attachment 1 PRS | 4 | |||
| 19 | 7-May-26 | 26RA02 Att. 2 Addenda to 52.212 Amend 1 | BACKGROUND: |
Paragraph 5.3 requires "All offers shall be submitted in English." Given that most of the certifications, registries, and training documents issued in Colombia are in the native language (Spanish), this turns into a significant cost in translation fees.
QUESTION:
| Would the Government please clarify if the these documents can be provided in their original form, or if they too must be provided in English? | Official Certifications and other 3rd party generated documents used as attachments / supplements to the Technical Proposal - Management Plan and Staffing Plan can be in the native language. The Management Plan, Staffing Plan, Property Management Plan shall be in English. Attachments generated by the Offeror and their proposed personnel (i.e. resume) shall also be in English. | N | 3 | |||||
| 20 | 10-May-26 | Att 2 Addenda 52.212, Section 7 PP Proposal | Will the government allow the submission of completed CPARS assessments in lieu of questionnaires? | Yes. The Offeror must submit a Past Performance Proposal and can identify completed CPARS assessments. The Addendum to 52.212-2 in Attachment 2 includes Evaluation of Past Performance, which states in paragraph 3(b) the Government may consider information in the offeror's proposal and information obtained from other sources such as CPARS. Therefore the Government may also consider CPARS assessments that are not submitted in the Past Performance Proposal. | N | 3 | ||
| 21 | 10-May-26 | PWS Attc. 1 - PRS 2; PWS 5.2.2.1, Page 21 | How will the government measure performance for emergency work orders which require specialized subcontractor or procurement of parts / materials which exceed an 8 hour window? Does the government maintain a critical parts inventory for plumbing, electrical, HVAC, vehicle system level equipment? Examples might include coils, motors, nonstandard valves, varieties of pipes, pumps, etc. | The emergency aspect of the work order shall be resolved within 8 hours. In the situation described, the emergency aspect may be to reassign / relocate personnel and shut off the water / electrical to the facility. Then the root cause repair is completed as a normal work order. | N | 3 | ||
| 22 | 10-May-26 | PWS 1.6.4, Page 3 | Can the Government clarify whether services required outside standard hours (0800–1700) will be treated as surge requirements or separately compensated? | There is no established surge CLIN for compensation outisde the standard hours. PWS 1.6.4 as been updated to provide flexibility in determining "standard hours." | Y | |||
| PWS 1.6.4 | 3 | |||||||
| 23 | 10-May-26 | Technical Exhibit A | Are the staffing levels provided in Technical Exhibit A intended as Government estimates only, or reflect current staffing models to meet performance standards? | The Technical Exhibit A Estimate has been updated to reflect recent staffing with occupancy at 35-40 personnel per day, with some reduction due to changes in PWS 5.4.1 standards. | Y |
Tech Exh A
| PWS 5.4.1.1 STD (a) | 3 | ||||||
| 24 | 10-May-26 | PWS 1.6.10, Page 6 | Will the Government consider waivers or substitutions (e.g., TCN/LN with equivalent experience) for key personnel where U.S. cleared personnel are not locally available? | No. Key personnel with a requirement to be U.S. Citizens can not be substituted by TCN/LN personnel. | N | 3 | |
| 25 | 10-May-26 | PWS 1.6.7, Page 3 | Can the Government clarify whether escort requirements will be continuously available without impacting contractor productivity, or if delays will be considered excusable? | PWS 1.6.7.3 has been updated to Reserved. The Contractor personnel do not require escorts. | Y | ||
| PWS 1.6.7.3 | 3 | ||||||
| 26 | 10-May-26 | PWS 1.6.7.1, Page 3 | In the event of FPCON escalation restricting services, will the Contractor be entitled to equitable adjustment for schedule and cost impacts? | The Government is not aware of any cost impact due to potential FPCON escalation, so there is no expectation of equitable adjustment. Schedule delays would be coordinated with the COR. | N | 3 | |
| 27 | 10-May-26 | PWS 1.6.7.4, Page 3 | Does the DD Form 254 need to be completed and submitted with the proposal? | No | N | 3 | |
| 28 | 10-May-26 | PWS 1.6.18, Page 8 | Can the Government confirm whether incumbent support and turnover data will be provided, and whether 15 days is sufficient for full operational readiness? | Incumbent contract closeout will include an updated GFP list and turnover of records. The awarded contractor is encouraged to coordinate immediately upon award, as 15 days is the expected minimum transition time | N | 3 | |
| 29 | 10-May-26 | PWS 1.6.18, Page 8 | Does the 15 day Phase-In period overlap with the incumbent contractor's last 15 days of their contract in order to appropriately transfer knowledge? | Yes, that is the intent. The incumbent contract ends on 29 July 2026. PWS 1.5 has been updated to add the 15-day period. | Y | ||
| PWS 1.5 | 3 | ||||||
| 30 | 10-May-26 | PWS 1.6.14/ 3.3, Page 7 and Page 16 | Sections 1.6.14 and 3.3 appear to indicate that utilities (water, sewage, electricity, internet, etc.) are both Government-provided and reimbursed through the ODC CLIN. |
Can the Government clarify whether utilities are:
(a) provided directly at no cost to the Contractor, or
(b) to be procured and paid by the Contractor and reimbursed under the ODC CLIN?
Additionally, if utilities are reimbursable, can the Government confirm that all associated costs required to procure, manage, and maintain these services (e.g., administrative handling, vendor coordination, service fees, and fluctuations in consumption) are allowable and recoverable under the contract? Utilities other than internet are provided by COLAF. COLAF invoices the BOS Contractor. PWS 1.6.14 establishes that utilities invoices are paid by the Contractor and the Contractor is reimbursed under the ODC CLIN X002. Internet is provided under BOS Contractor subcontract through Novatel. As described in PWS 1.6.14, no indirect costs are authorized.
| PWS 3.3 establishes that the Government ultimately pays for the utilities, and therefore the utilities are provided by the Government. The Contractor is not responsible for procuring their own internet at Apiay. | N | 3 | ||
| 31 | 10-May-26 | PWS 1.6.4 - 5.2 - 5.5, Page 3 | Section 1.6.4 defines standard operating hours as 0800–1700, Monday–Friday, while other sections (e.g., daily SITREP reporting, emergency repairs, and mission support activities) require performance outside these hours, including weekends and holidays. |
Can the Government clarify whether services required outside standard operating hours are considered:
(a) included within the firm-fixed-price baseline staffing, or
(b) surge/after-hours requirements that will be separately compensated or subject to equitable adjustment?
Additionally, can the Government confirm whether after-hours response requirements will be limited to on-call support rather than continuous manning? Services required outside standing operating hours are considered included within the firm-fixed-price baseline staffing.
| After hours response requirements are associated with the Site Manager / Alternate Site Manager who is required to live on site IAW PWS 3.2.1. PWS 1.6.4 has been updated to reflect on-call Site Manager availability on weekends. | Y | ||||
| PWS 1.6.4 | 3 | ||||
| 32 | 10-May-26 | PWS 3.2.1, Page 16 | This states that all US Citizen personnel are required to live on base and will be provided a fully furnished room. For purposes of recruitment, most Site Managers would move to this location with a family and would have local knowledge and understanding. Are family accomodations being provided? If not, are you requiring Site Managers to live separately from their family? Can the requirement of the Site Manager to live on base be deleted as this increases costs and limits recruitment abilities? | Are family accomodations being provided? No. |
Are you requiring Site Managers to live separately from their family? See previous answer and PWS 3.2.1 "Apiay is an unaccompanied area..."
| Can the requirement of the Site Manager to live on base be deleted…? No | N | 3 | |||||
| 33 | 10-May-26 | PWS 3.2.1, Page 16 | If the U.S. Citizen Site Manager is required to live on base, is the government paying for per diem for food and incidentals under a reimbursable CLIN (i.e. Travel) or can this requirement be eliminated if they are allowed to live off base? If required, how will the contractor bill for this as per diem is subject to economic adjustments. | All costs associated with the U.S. Citizen Site Manager should be included in CLIN X001. | N | 3 | |
| 34 | 10-May-26 | PWS 3.2/3.3 - 5.9.1.1c, Page 16 and Page 28 | Section 3.2 states that the Government will provide facilities, while Section 5.9.1.1(c) requires the Contractor to arrange, monitor, and pay for utility services associated with those facilities. |
Can the Government clarify the intended division of responsibility between Government-furnished facilities and Contractor-operated services, specifically whether the Contractor’s role is limited to coordination and administration, or includes full financial and operational responsibility for utilities?
| Additionally, can the Government confirm that any facility-related utility consumption driven by Government operations or occupancy will be treated as Government-controlled and fully reimbursable without performance risk to the Contractor? | Utilty responsibilities are clarified in the response to question 30. Potential performance risk to the Contractor exists if the Contractor does not pay COLAF or Novatel timely, risking availability of utilities to the camp. This is identified at PWS 5.9.1.1 STD (c) and added as PRS #10. | Y | |||||
| PRS #10 | 3 | ||||||
| 35 | 10-May-26 | PWS 3.4, Page 16 | Will the Government provide a validated baseline condition report of all GFP, and will deficiencies identified post-award be excluded from Contractor responsibility? | GFP items are in usable condition. Deficiencies shall be addressed through the COR and PA/PLCO in accordance with PWS 3.4.1 regarding decisions to repair, replace, or dispose of GFP. | N | 3 | |
| 36 | 10-May-26 | PWS 3.5, Page 16 | Section 3.5 defines materials to include consumables such as cleaning supplies; however, the PWS does not clearly identify responsibility for durable housekeeping equipment (e.g., vacuums, mops, brooms, cleaning carts, and similar tools required to perform services under Section 5.4). |
Can the Government clarify whether these items are:
(a) Government Furnished Property (GFP),
(b) reimbursable under a CAP or ODC CLIN, or
| (c) required to be provided by the Contractor as part of the firm-fixed-price effort? | The listed equipment are tools for contractor use in the performance of contract duties, and therefore considered GFP. | N | 3 | ||
| 37 | 10-May-26 | PWS 3.5 / 3.6, Pages 16-17 | Sections 3.5 and 3.6 require Government property to be physically separated from Contractor-owned materials; however, many operational areas (e.g., billeting rooms, maintenance areas, and shared-use facilities) appear to involve integrated use of equipment and materials. |
| Can the Government clarify whether this requirement is intended to mean administrative/accountability separation (e.g., inventory tracking and documentation) rather than strict physical segregation in all operational environments? | The intent is administrative / accountability separation, not physical segregation. | N | 3 | |||||
| 38 | 10-May-26 | PWS 4.5.1.4, Page 20 | Over the past couple of years, Colombian labor laws have been favorably increasing the amount of wages and salaries and other benefits to local nationals. Will the government allow for equitable price adjustments in accordance with changes to Colombian labor laws? | No. This solicitation is not issued as Fixed Price with Economic Price Adjustment. | N | 3 | ||
| 39 | 10-May-26 | PWS 4.5.1.4, Page 20 | Section 4.5.1.4 requires compliance with Colombian labor laws while also stating that the Contractor will make a “good faith attempt” to provide reasonable wages to maintain workforce stability. |
| Can the Government clarify that compliance with Colombian labor law and statutory wage requirements constitutes full compliance, and that the “good faith” language is not intended to impose additional subjective or evaluative standards beyond legal requirements? | Compliance with Colombian labor law and staturoty wage requirements constitutes full compliance. | N | 3 | |||||
| 40 | 10-May-26 | PWS 5.1, Page 21 | Can the government provide workload history for any part of the prior contract term, ideally within the last 18-24 months for all applicable work types (PMs, CMs, Priority WOs, Emergency WOs, DMOs | PMs are in accordance with manufacturer recommendations. Records will be available during the 15 day transition period. There have been few (less than 5) emergency work orders in the last 18 months. | N | 3 | ||
| 41 | 10-May-26 | PWS 5.4.1.1, Page 23 | This requirement of cleaning every 3 days when billeting is occupied may be sufficient at reduced levels of occupancy and with only three (3) Housekeepers. How will the government handle surge requirements when occupancy could be maxed out overnight due to various, quick turn DoD operations? | Technical Exhibit A is an Estimate based on previous and incumbent contract staffing and changes in the PWS. The Estimated Workload Data is not intended to limit the Contractor's staffing plan to only three (3) Housekeepers.It is the Contractor's responsibility to staff to meet performance requirements. New Technical Exhibit G provides recent historical occupancy, though past occupancy is no indication of future occupancy rates. | Y | |||
| Tech Exhibit G | 3 | |||||||
| 42 | 10-May-26 | PWS 5.6, Pages 24-27 | Can the Government clarify that the Contractor is not financially liable for loss/damage of Government property except in cases of proven negligence? | The Contractor is not expected to by financially liable for loss/damage of Government Property except for cases of negligence. Excessive occurrences of loss/damage may be addressed in CPARS / option exercise determinations. | N | 3 | ||
| 43 | 10-May-26 | PWS 5.6.1.1, Page 25 | What is the current Property Management System being used to ensure integration or continuity of accountability of services? | The Contractor is required to comply with the Property Management System submitted in accordance with PWS 5.6.1.1 STD (a). The GFP module in PIEE is the Government system for Property Management. | N | 3 | ||
| 44 | 10-May-26 | PWS 5.11, Page 28 | What is the average fuel consumption and delivery cycle by week, month and year for past 3 years | There has been no aviation fuel consumption since August 2025, as the current occupants do not have aviation assets. This data is not readily available, but would be included in records provided during the 15-day transition period | N | 3 | ||
| 45 | 10-May-26 | PWS 5.11, Page 28 | Can the Government clarify that the Contractor is not liable for fuel quality issues originating from host nation storage or supply systems? | The Contractor is not liable for fuel quality issues due to host nation storage, but it is the Contractor's responsibility, through the Fuel Manager, to adequately inspect the fuel prior to filling. | N | 3 | ||
| 46 | 10-May-26 | PWS 5.11, Page 28 | Section 5.11 assigns the Contractor responsibility for fuel quality surveillance and accountability, while fuel storage, infrastructure, and dispensing are controlled by the host nation (COLAF) and/or third parties. |
| Can the Government clarify that the Contractor’s responsibility is limited to inspection, testing, and reporting, and that the Contractor will not be held liable for fuel quality deficiencies originating from host nation systems, storage, or supply chain factors outside of Contractor control? | See previous response. | N | 3 | |||||
| 47 | 11-May-26 | Att 2 Addenda 52.212, Section 5.1 | CLINs 1004, 2004, 3004, and 4004 fill in amounts are $130,000. This appears to be inconsistent with CLIN 0004. Can the government clarify if the $130,000 amount is the correct amount or should it be $60,000? | The additional amount in option year CLINs is to fund PWS 5.2.2.3 Renovations. The amount of $130,000 is correct.. | N | 3 | ||
| 48 | 13-May-26 | PWS, 1.6.7.4 & 4.5, Page 3 / 19 | Due to the fact the the Site Manager is required to maintain a Secret Clearance, an FCL for the prime company must be required in order to hold the personnel's clearance. Can the government clarify that a Secret FCL is required in order to bid? | An FCL is not required to bid. The company must be able to complete the FCL process after obtaining the contract. | N | 3 | ||
| 49 | 13-May-26 | PWS, 1.6.7.9 Page 5 | There was no showing of the key control process/storage during the site visit. Can the government clarify if there is a key control system (i.e. automated system) currently being utilized or is the key control system currently managed manually (i.e. paperwork)? | The key control process is managed manually. The Contractor is responsible for establishing their own system. | N | 3 | ||
| 50 | 13-May-26 | PWS, 1.6.21, Page 10 | Currently the processes to do a Colombian National Check takes a month and RSO vetting takes four months. Will the government direct the RSO and allow a labor pool of qualified applicants to be developed, vetted, and possibly badged to serve as floaters/temporary personnel for filling temporary vacancies and or permanent vacancies in any one labor category position? | The Government will not direct the RSO. The Requiring Activity has no objection to the labor pool concept as long as it complies with any and all applicable Colombian Laws and COLAF Security policies. | N | 3 | ||
| 51 | 13-May-26 | PWS, 5.2.1, Page 21 | During the site visit a question was asked about a painting program as most of the billeting trailers outside of the newly renovated billeting were in need of painting. The PWS does not mention a single word about painting, but the response at the site visit assumed that this was required under general preventive maintenance. However, preventive maintenance is limited to plumbing, electrical, and structural. Can the government please clarify its position on painting and any requirements for a painting plan? Please clarify if painting is required and that paint will be supplied by the government? | "Trailers shall be painted with mold-resistant paint as needed to prevent mold build-up." was added to PWS 5.2.1.1. Paint would be Contractor Acquired Property - Materials, reimbursed under CLIN X004. | Y | |||
| PWS 5.2.1.1 | 3 | |||||||
| 52 | 13-May-26 | PWS, 5.2.2.2, Page 22 | During the site visit it was noted that there is major groundwork/renovations being conducted in the Upper 40 billeting area and the bunker. Can the government confirm that these projects will be completed prior to the contract end under the oversight of the incumbent contractor? | Yes, the Upper 40 bunker renovation will be completed prior to the incumbent contract end. | N | 3 | ||
| 53 | 13-May-26 | PWS, 5.2.3, Page 22 | Can the government provide the average number of Emergency Repairs that have occurred annually? | Emergency Repairs occur on average around once per year. | N | 3 | ||
| 54 | 13-May-26 | PWS, 5.11, Page 28 | How many times a week or month is diesel fuel required to be purchased locally for the 55 gallon drums used for GFP? | The frequency varies depending on use, and historical information is not a guarantee of future requirements. However, fuel is typically purchased on a biweekly / monthly basis. | N | 3 | ||
| 55 | 13-May-26 | PWS, 5.13.1.1, Page 31 | The government states to provide quarterly fumigation of all buildings and grounds for vector control. Can the government clarify specifically what pests we are required to control as fumigation is generic and could be for mosquitos? | PWS 5.13.1.1 STD (h): Pest Control has been updated. Also review the Publications starting at 6.1.22 for DODM 4150.07-M.DoD Pest Management Training and Certification Program | Y | |||
| PWS 5.13.1.1 STD (h) | 3 | |||||||
| 56 | 13-May-26 | PWS, 5.13.1.1, Page 31 | Also it was noted on the site visit that protected bees may return in the Hangar 1 area and would require specialized care if they return. Can the government confirm this would be an extra cost that could be billed with G&A with COR approval outside of embedded pest control as it is above and beyond general pest control? | Yes, this additional service would be reimbursed under CLIN X004 Contractor Acquired Property - Materials | N | 3 | ||
| 57 | 14-May-26 | Site Visit | Could a copy of the list of site visit attendees and their companies represented be provided? | No, a copy of the site visit attendance list will not be provided. | N | 3 | ||
| 58 | 13-May-26 | PWS 1.6.21.2.1 | Could the Prime contractor use a Joint Venture or Teaming arrangement to meet "The contractor must demonstrate registry or other certification which authorizes the company to perform and do business in the country of Colombia." | A Joint Venture or Teaming Arrangement would have to be finalized / exist with its own registered CAGE code no later than solicitation closing. | N | 3 | ||
| 59 | 13-May-26 | Site Visit | Is the competition limited only to those that attended the pre-proposal conference / site visit on May 13th? | No, attendance at the pre-proposal conference was not mandatory. It is not a pre-requisite to submitting a proposal. | N | 3 | ||
| 60 | 14-May-26 | 26RA002 SF1449 ACWS | BACKGROUND: |
1. Over the past five years there has been tremendous volatility of Colombian annual inflation index (a rate determined and published by the Departamento Administrativo Nacional de Estadística, known as DANE).
2. Wild swings yield unpredictability subjecting Colombian workforces to degradation in wage and earning capacity.
3. Additionally Colombian labor law is highly prescriptive compared to the US. For instance, enacted changes in Colombia labor laws have significantly raised the minimum wage and reduced the number of hours in a workweek, unavoidably these changes impact both cost and a lack of stability in planning mission coverages.
QUESTION:
| Given these conditions would the Government consider the addition of FAR 52.216-4, Economic Price Adjustment-Labor and Material to the solicitation to provide a potential mission stabilizing pathway for the duration of the contract? It is understood that the inclusion of the suggested clause has the ability to equitably impact the contractor or the USG depending upon the type of fluctuation that occurs (i.e., any potential requests for adjustment could be more or less beneficial to either party). | The Government has reviewed the prescription and requirements for addition of FAR 52.216-4 and is not adding the clause. | N | 3 | |||||
| 61 | 15-May-26 | PWS 5.12.1.1 STD Page 28 of 42 | How many gallons of jet fuel have been ordered in the past year? | The last aircraft at Apiay departed in August 2025. Prior to that, average consumption was 8K gallons per month per aircraft. | N | 4 | ||
| 62 | 15-May-26 | PWS 5.3 Ground Maintenance Page 22 of 42 | What is the total square footage of the grass area(s) which need to be maintained? | PWS 5.3.1 describes the approximate area as four acres. PWS Technical Exhibit C provides a clearer description | N | 3 | ||
| 63 | 15-May-26 | PWS 5.2.1.2 Page 20 of 42 | How many AC units are there in total? | PWS Attachment 6 Incidental Property List includes 284 Air Conditioners, though the serial number list is per equipment item, not full unit. As published in the Description section of the solicitation announcement at www.sam.gov, the PWS attachments / Technical Exhibits are available upon request by emailing nathanial.d.gaunt.civ@army.mil and erika.g.barrera.civ@army.mil | N | 3 | ||
| 64 | 15-May-26 | PWS 5.2.1.2 Page 20 of 42 | How many generators are there in total? | Seven (7) | N | 3 | ||
| 65 | 15-May-26 | PWS 5.2.1.2 Page 20 of 42 | May the contractor receive pictures of the facilities, equipment and the site? | PWS Technical Exhibit B provides a few pictures with a layout of the area. Request for pictures of speciifc facilities and equipment should have been requested | N | 3 | ||
| 66 | 15-May-26 | PWS 5.2.1.2 Page 20 of 42 | Can the government describe the vehicle preventive maintenance requirement in more detail? | Noted in the response to question 40. The preventive maintenance requirement would be based on manufacturer recommendations | N | 3 | ||
| 67 | 15-May-26 | PWS 5.9 Billeting and Facility Oversight Page 27 of 42 | What is the total square footage of all the living quarter billets? | The Upper 40 Billeting area, including the office building, is approximately 14 x 43 meters = 602 sq meters or about 6,480 square feet. The Lower 40 Billeting area covered by the roof is approximately 200 x 24 meters = 4800 square meters or about 51,666 square feet. | N | 4 | ||
| 68 | 17-May-26 | 26RA02 Att. 1 PWS Apiay BOS FY26 Amend 1 | BACKGROUND: |
Offerors are still awaiting an answer to the PRS question The answer to this question impacts every area in Part 5 of the PWS as we are finalizing our proposal response.
QUESTION:
| Given the upcoming Federal Holiday and the significant impact to the Technical Volume, would the Government consider extending the due date to May 29th? | Amendment 0002 extends solicitation closing to May 28th | Y | |||||
| SF1449/SF30 | 3 | ||||||
| 69 | 18-May-26 | Regarding utility services (water, electricity, and gas), is there an estimated average monthly cost currently being paid for these services? | The average utility billing from COLAF for electricity, water, and trash is ~$13,000 per month. However this average includes lows around $8K and highs around $20K | N | 3 | ||
| 70 | 18-May-26 | With respect to the fuel used for the power generators, is there an on-site fuel storage tank available? If so, what is its storage capacity in gallons? | There are 55 gallon drums | N | 3 | ||
| 71 | 18-May-26 | Regarding the personnel assigned to the cleaning of the containers and common areas, is the required staffing level three (3) personnel as specified in the project documentation, or four (4) personnel as observed during the site visit? | Technical Exhibit A is an Estimate based on previous and incumbent contract staffing and changes in the PWS. The Estimated Workload Data is not intended to limit the Contractor's staffing plan to only three (3) Housekeepers.It is the Contractor's responsibility to staff to meet performance requirements. | N | 3 | ||
| 72 | 18-May-26 | Concerning the personnel required for maintenance activities, is it mandatory to hire a dedicated electrician exclusively responsible for electrical maintenance tasks? | The first sentence of PWS 1.6.21.2.1 states, "The Contractor shall provide a fully qualified workforce who possesses the training, skills, licenses, clearances, certifications and experience to successfully perform the services required in this PWS." It is the Contractor's responsibility to staff to meet performance requirements. | N | 3 | ||
| 73 | 18-May-26 | Regarding the General Manager position, which is required to be filled by a U.S. citizen, should the employment and contractual conditions comply with Colombian labor regulations or U.S. labor regulations? | PWS 4.5.1.4 describes the general requirement to comply with Colombian labor laws.The Contractor is required to comply with all applicable laws and regulations, which may include U.S. labor regulations for U.S. citizens. | N | 3 | ||
| 74 | 18-May-26 | Do the values provided as guidance under the CLIN structure correspond to the first six (6) months of the contract period or to a full annual term? | Attachment 2 includes fill-ins for both the 6-month base period with CLINs starting with "0" as well as fill-ins for the annual option periods, adjusted accordingly. | N | 3 | ||
| 75 | 18-May-26 | Regarding the Jet-A1 fuel utilized for helicopters and fixed-wing aircraft, is there an estimated monthly consumption volume available in order to determine the average monthly fuel procurement requirement? | Estimated monthly consumption is 8K gallons per month per aircraft. There are currently no aircraft on site. | N | 4 | ||
| 76 | 18-May-26 | 26RA02 Att. 1 PWS Apiay BOS FY26 - section 1.4 | Please confirm that security systems such as access locks and CCTV systems are not under the contractor to be managed, maintained or repaired. | Access locks and CCTV systems in the TOC do not fall under this contract. Access locks for other facilities, such as the bunkers and Upper 40 office, are managed, maintained, and repaired as part of this contract | N | 3 | |
| 77 | 18-May-26 | 26RA02 Att. 1 PWS Apiay BOS FY26 - section 3.3 | Please confirm that services provided by Apiay Base (Colombia) includes waste disposal and HAZMAT disposal. | Incorrect. HAZMAT disposal is required per PWS 5.13.1.1 STD (e). The cost is reimbursed under CLIN X004, CAP - Equipment | N | 3 | |
| 78 | 18-May-26 | 26RA02 Att. 1 PWS Apiay BOS FY26 - section 3.3 | Please confirm that Contractor is not responsible for maintenance or repair of the infrastructure for the utilitites provided by the Base (Water, electrical, drainage) | The Contractor is not responsible for utilities infrastructure to the point of the meter reading location. Meters through point of use are the responsibility of the Contractor. | N | 3 | |
| 79 | 18-May-26 | N/A | Please confirm what number of billeting rooms were renovated and what was renovated. | All Upper 40 billeting rooms were renovated and X trailers (2X rooms) were renovated in the Lower 40. The renovations included complete electrical, flooring, and plumbing replacement. | N | 3 | |
| 80 | 18-May-26 | N/A | Please confirm if the rooms that are not renovated yet have already been contracted for renovation, or if this will be a future requirement for the new incumbent. | Renovation of additional billeting rooms would be considered a future requirements under the new contract depending on funds availability and priority. | N | 3 | |
| 81 | 18-May-26 | N/A | Please confirm if current ongoing proyects, like the bunker renovation, will be finished at the moment of the award and the new contractor wont be responsible for previous contracted proyects. | Correct, any renovation projects are expected to be complete prior to the new contract. | N | 3 | |
| 83 | 18-May-26 | N/A | Confirm if there has been any changes in the scope of work or an increase in personnel assigned to the contract during the last two years. | There have been 11 modifications to the incumbent contract in the last two years. Four were funding actions. Two option exercises, Two added funds for renovation projects, Two clause updates, and one GFP update. The renovations were completed in accordance with the PWS using subcontracted labor. Any increase in personnel for the purposes of CLIN X001 occurred due to changes in occupancy, not a contract action / change in scope. | N | 3 |
N69450-17-R-1308 Mass Migration Contingency Complex, NSGB
Pre Proposal Inquiry (PPI) Log
The PPI log is for informational purposes only. It does not amend the RFP. If a revision to the RFP is required, a formal amendment will be issued.
File details come from the government source that posted it. Updated .