26RA02 Att. 3 Solicitation Q&A Amend 1.xls.xlsx
XLSX spreadsheet 25 KB Posted
- Attached to
- Apiay Base Operations Support Services
- Solicitation number
- W912CL26RA002
About this file
This is a Questions and Answers (Q&A) log documenting clarifications issued for Solicitation W912CL26RA002, a recompete of incumbent contract W912CL21C0001 for Base Operations Support Services at Apiay Air Base near Villavicencio, Colombia. The solicitation is issued by the Department of the Army Materiel Command Army Contracting Command and requires contractors to provide non-personal services including repair and maintenance of facilities and equipment, grounds maintenance, housekeeping/janitorial services, administrative support, property accountability, cargo movement, and management of billeting facilities.
Key clarifications from the Q&A log address proposal submission requirements, pricing structure, and document formatting. The proposal submission deadline was extended to 2:00 PM Central Daylight Time on May 26, 2026, with the question submission deadline extended to May 18, 2026. The technical proposal page count was increased to 45 pages to accommodate comprehensive Management Plans, Staffing Plans, and Property Management Plans; the Property Management Plan may be submitted as a separate document excluded from page count. Title pages, tables of contents, and acronyms/glossaries are excluded from page count. The contract includes capped cost reimbursement CLINs for utilities and internet (X002 CLINs) where allowable other direct costs (ODCs) are reimbursed based on receipts up to Government-established not-to-exceed ceiling amounts, with no indirect costs permitted on receipt-based ODC reimbursements. The Government confirmed that completed representations and certifications are no longer required with proposals under FAR Part 12, though SF1449 and SF30s may be included in the price proposal. A pre-proposal site visit was scheduled for May 13, 2026, with questions due by May 14, 2026, submitted via the designated Solicitation Attachment 3 spreadsheet.
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PPI Log
| # | Date | Company Name | Document; Section; Page; Paragraph | Question | Government Response | Change RFP | ||
| (Y/N) | Amend # | |||||||
| 1 | 23-Apr-26 | N/A | Is there any incumbent/recompete or this is a brand-new project? If yes, could you please provide us with their award number | This is a recompete. The incumbent contract is W912CL21C0001 | N | 1 | ||
| 2 | 28-Apr-26 | 26RA02 Att. 2 Addenda to 52.212, Instructions to Offerors, Page 1, Paragraph 1 | Could you please consider granting a seven (7) day extension to the proposal submission deadline? | Solicitation closing has been extended to 2:00 PM Central Daylight Time on 26 May 2026 to provide at least 30 days from solicitaiton issuance date. | Y | |||
| SF1449/SF30 | 1 | |||||||
| 3 | 28-Apr-26 | 26RA02 Att. 2 Addenda to 52.212, Instructions to Offerors, Page 1, Paragraph 3 | Could you please consider granting a seven (7) day extension to the deadline for submitting questions related to this solicitation? | Solicitation question deadline has been extended to 2:00 PM Central Daylight Time on 18 May 2026. | Y | |||
| SF1449/SF30 | 1 | |||||||
| 4 | 30-Apr-26 | Attachment 2 - Addendum to FAR 52.212-1, Instructions to Offerors, Page 1 | Will the Government please confirm that all Title Pages, Table of Contents, and Acronyms/Glossary are excluded from page count? | Confirmed. Title Pages, Table of Contents, and Acronyms/Glossary are excluded from page count | N | 1 | ||
| 5 | 30-Apr-26 | Attachment 2 - Addendum to FAR 52.212-1, Instructions to Offerors, Page 1 | Will the Government please confirm we should submit a Cover Letter? If yes, should it be submitted as a separate file, and what content is required? | There is no requirement for a separate Cover Letter, though one may be submitted. | N | 1 | ||
| 6 | 30-Apr-26 | Attachment 2 - Addendum to FAR 52.212-1, Submission of Offers, Section 5.1, Page 1 | Will the Government please provide instructions regarding the Price Proposal's required content and submission format (e.g., PDF, Excel)? | Price proposal requirements are identified in Attachment 2, Addendum to 52.212-1, section 5.1. There is no required format. Calculations / other than certified cost or pricing data to support fair and reasonable pricing may be required per Attachment 2, Addendum to 52.212-2, section 4. | N | 1 | ||
| 7 | 30-Apr-26 | Attachment 2 - Addendum to FAR 52.212-1, Instructions to Offerors, Section 5.1, Page 1, CLINs 0002, 0003, 0004, 0006, 1002, 2002, 3002, 4002, 1003, 2003, 3003, 4003, 1004, 2004, 3004, and 4004, 1006, 2006, 3006, 4006 | Will the Government please clarify the purpose of the Government fill-in CLIN values, specifically whether these amounts represent a ceiling for reimbursement of allowable ODC costs, or whether they are administrative estimates that do not limit reimbursement provided costs are supported by receipts? | The Government Fill-in CLIN values are Government estimates that will be input as Not To Exceed (NTE) or ceiling amounts in the contract. However, the contract may be modified to increase the NTE CLIN value if renovation or unanticipated ODC costs (i.e. utility billing) require additional funding. | N | 1 | ||
| 8 | 30-Apr-26 | SF1449, Continuation of Supplies or Services and Prices/Costs, Pages 2-10, CLINs 0002, 0006, 1002, 1006, 2002, 2006, 3002, 3006, 4002, 4006 | The CLIN language states “Firm Fixed Price” but requires “reimbursement per receipts” and includes fixed Government fill-in values. Will the Government please clarify whether these CLINs are intended to be Firm Fixed Price or capped cost reimbursement CLINs where allowable ODCs are reimbursed based on receipts up to the stated Government fill-in values? | Capped cost reimbursement CLINs where allowable ODCs are reimbursed based on receipts. | N | 1 | ||
| 9 | 30-Apr-26 | SF1449, Continuation of Supplies or Services and Prices/Costs, Pages 2-10, CLINs 0002, 1002, 2002, 3002, 4002 | Will the Government please clarify why indirect costs (i.e., G&A) are not authorized for these CLINs when the other reimbursable cost CLINs permit indirect costs not to exceed 20%? | ODC CLINs X002 are specifically for pass through costs of Utilities and Internet. Contractor Acquired Property, to include consumable materials, repair parts, and equipment, are separate CLINs. PWS 1.6.14 revised. | Y | |||
| PWS 1.6.14 | 1 | |||||||
| 10 | 30-Apr-26 | SF1449, Continuation of Supplies or Services and Prices/Costs, Pages 2-10, CLINs 0002, 1002, 2002, 3002, 4002 | The CLIN language states that indirect costs (e.g., G&A) are not authorized. Will the Government please clarify whether this restriction applies only to costs billed under the receipt-based ODC CLINs (i.e., no indirect costs applied to reimbursed amounts up to the Government fill-in values), or whether it also prohibits inclusion of indirect costs such as G&A within the overall Firm Fixed Price for these CLINs? | See previous two answers above and changes to Attachment 1, PWS 1.6.14. Indirect costs are not authorized for addition to receipt-based ODC for the services in CLINs X002. | Y | |||
| PWS 1.6.14 | 1 | |||||||
| 11 | 30-Apr-26 | SF1449, Page 1; and SF1449, Solicitation Provisions, Pages 54-56 | Will the Government please confirm that the completed Representations and Certifications, SF1449, and SF30s (if applicable) should be included in the Price Proposal? | FAR 52.212-3 Representations and Certifications are no longer required to be submitted with the proposal in accordance with RFO part 12. The completed SF1449 and SF30s can be included in the Price Proposal. | N | 1 | ||
| 12 | 30-Apr-26 | Attachment 2 - Addendum to FAR 52.212-1, Instructions to Offerors, Page 1 | Given the requirements for a comprehensive Techncial Proposal consisting of a Management Plan, Staffing Plan, and Property Management Plan, will the Government please increase the page count for the Technical Proposal to 45 pages? | Yes. | Y | |||
| Att. 2, Addendum to 52.212-2 | 1 | |||||||
| 13 | 30-Apr-26 | SF1449, Attachment 2 - Addendum to FAR 52.212-1, Instructions to Offerors, Page 1 | Given the requirements for a comprehensive Techncial Proposal consisting of a Management Plan, Staffing Plan, and Property Management Plan in addition to the Past Performance Proposal, the May 13th site survey, question submission deadline of May 14th, and Memorial Day Holiday on May 25th, would the Government please extend the proposal due date 6 business days to May 29th to allow offerors adequate time to adjust their proposals to the Government's answers to the last set of questions and information gathered at the site visit? | Question deadline extended to May 18th and solicitaiton closing extended to May 26th. Solicitation closing may be extended again if questions received by the May 18th cutoff are not answered by May 20th. | Y | |||
| SF1449/SF30 | 1 | |||||||
| 14 | 5-May-26 | Attachment 2 - Addendum to FAR 52.212-1, Instructions to Offerors | Section 6.3.3 of Attachment 2 requires offerors to "submit a Property Management Plan (PMP) with [their] proposal." | |||||
| Would the Government please confirm that this PMP should be submitted as a separate document excluded from page count? If instead, the PMP is required to be part of the Technical Proposal, would the Government confirm that it is excluded from page count given the fact that Attachment 2 Section 1.3 requires it to address all outcomes in FAR Clause 52.524-1 (f)(1) which will take substantial page count. | Yes, the Property Management Plan can be submitted as a separate document excluded from the page count | N | 1 |
N69450-17-R-1308 Mass Migration Contingency Complex, NSGB
Pre Proposal Inquiry (PPI) Log
The PPI log is for informational purposes only. It does not amend the RFP. If a revision to the RFP is required, a formal amendment will be issued.
File details come from the government source that posted it. Updated .