26RA02 Att. 2 Addenda to 52.212.pdf

Addendum to FAR 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services

Instructions to Offerors:

1. You are invited to submit a proposal / offer in response to Solicitation W912CL-26-R-A003 Base Operations Support Services – Apiay Air Base no later than the solicitation close identified in block 8 Offer Due Date / Local Time on the SF1449. The Local Time is in Central Daylight Time.

2. Submit all questions by email to the contracting office to the email addresses shown below. Do NOT contact the customer organization directly. Doing so will only delay your answer. All questions must come through the Contracting Office. All questions shall be submitted in Solicitation Attachment 3 Solicitation Q&A.

Subject Line: Reference No. SOLICITATION W912CL-26-R-A003 Email to: nathanial.d.gaunt.civ@army.mil and erika.g.barrera.civ@army.mil

3. All questions and requests for information (RFI) must be received NO LATER THAN 02:00 PM Central Daylight Time on the date 1 calendar day after the pre-proposal conference / site visit currently scheduled for 13 MAY 2026. OFFERORS ARE STRONGLY ENCOURAGED TO SUBMIT QUESTIONS EARLY IN THIS PROCESS. All costs associated with the site visit are the responsibility of the company attending.

The Government will not reimburse for any costs associated with preparing or submitting a proposal.

4. Offerors must have an active CAGE/NCAGE registered in the sam.gov system to be awarded a contract.

5. Submission of Offers:

5.1 All offerors shall input the Unit Price and Amount in the price schedule of the solicitation for CLINs X001 Labor, X005 DBA, X007 CDRL, and X008 SCR. The Unit Price shall be in U.S. Dollars and be rounded to a full cent. The Amount shall equal the Quantity times the Unit Price. CLINs X002 ODC, X003 CAP-Equipment, X004 CAP-Materials, and X006 Travel are Government Fill-ins and excluded from the Total Evaluated Price.

The Government Fill-in values are as follows:

CLIN 0002: $108,000.00

CLIN 0003: $15,000.00

CLIN 0004: $15,000.00

CLIN 0006: $2,000.00

CLINs 1002, 2002, 3002, and 4002: $216,000.00.

CLINs 1003, 2003, 3003, and 4003: $30,000.00 CLINs 1004, 2004, 3004, and 4004: $130,000.00 CLINs 1006, 2006, 3006, and 4006: $2,000.00

5.2 Offerors shall submit a separate Technical Proposal using the format and content described in 6.

Technical Proposal below. Offerors shall submit a separate Past Performance Proposal using the format described in 7. Past Performance Proposal below.

5.3 All offers shall be submitted in English.

5.4 Offers that fail to adhere to the terms and conditions outlined in this solicitation may be determined non-responsive and excluded from consideration.

5.5. All offers / proposals shall be emailed to Nathanial Gaunt at Nathanial.d.gaunt.civ@army.mil and Erika Barrera at erika.g.barrera.civ@army.mil no later than the Due Date / Local Time identified in block 8 of the SF1449. Late submissions will not be considered, subject to the conditions at FAR 52.212-1(f).

Offers / proposals shall NOT be submitted to other U.S. Government personnel, such as the Requiring Activity.

5.6 This requirement is Subject to Availability of Funds, in accordance with AFARS 5132.702 Policy.

Funds are not presently available for this acquisition. No contract award will be made until appropriated funds are made available.

5.7 Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 75 calendar days from the date specified for receipt of offers.

6. TECHNICAL PROPOSAL

6.1 The offeror must explain the technical approaches that will be used to provide non-personal services to include repair and maintenance of facilities and equipment, grounds maintenance, housekeeping/janitorial services, administrative support, property accountability, cargo movement, and management of billeting facilities. Offeror shall describe the processes, methods, facilities, equipment, tools and/or technique(s) associated with the proposed approach that will be utilized in the performance of this contract. Offeror should describe how the proposed technical approach is similar to its commercial practices.

6.2 Format. The offeror shall submit documentation by email in response to this solicitation subject to the requirements in this provision. The documentation submitted shall be in sufficient detail to demonstrate the offeror's understanding of the scope of the work effort required and the degree of difficulty involved.

The Technical Proposal shall begin with and adhere to the following:

6.2.1 Company Name: The company name shall appear on the title page only. All other references to the company name shall be removed from the Technical Proposal.

6.2.2 Title Page: "Technical Proposal". The title page of each Technical proposal shall include: solicitation number of the Request for Proposal (RFP); the company name of the offeror; and the offeror's position regarding disclosure of proprietary or similar proposal data.

6.2.3 Table of Contents: The table of contents shall identify the major sections of the Technical Proposal and show location and page numbers of each section.

6.3 Content:

6.3.1 Management Plan. Provide a Management Plan as a program/project event and process plan for all efforts of Program Management, Training, Logistics, and Accounting. This should be a detailed description and demonstrate an understanding of the approach planned to accomplish the tasks necessary while complying with all applicable International, Colombian, state, and local laws and regulations. This plan is best demonstrated through a Work Breakdown Structure, listing each element, timelines, milestones and resources required.

6.3.2 Staffing Plan / Organizational Structure. The plan shall include the organizational structure, subcontractors, and key personnel to be used on the proposed contract. Supervisors, team leaders and team members shall be specified by name if known. Offerors must demonstrate the qualifications of personnel to perform services listed in the PWS. The Offeror shall provide an approach that demonstrates a thorough understanding of the roles and qualifications required to meet PWS requirements and prove the necessary security clearance is held by proposed key personnel (i.e. Site Manager). At a minimum, the proposal shall illustrate the following:

i. Descriptions of the proposed roles and responsibilities, to include position descriptions and qualifications for each support element in the PWS. Identify and provide a strategy that addresses coverage of required tasks with trained and qualified personnel. Examples include HVAC certification for personnel intended to complete preventive maintenance & repair service of air conditioners, forklift licenses for cargo movement personnel, and JPAS/DISS screen prints demonstrating Secret clearance of Site Manager / Alternate Site Manager. Key positions shall have dedicated personnel onsite at Apiay Air Base during normal duty hours, and available for after hour responses as required by the PWS. Include quantity of U.S. citizens requiring billeting per PWS 3.2.1.

6.3.3 Property Management Plan: The Contractor shall submit a Property Management Plan (PMP) with its proposal. The PMP is to provide an overview of “how” the contractor intends to manage Government Property, both Government Furnished Property (GFP) and Contractor Acquired Property (CAP) as applicable in its possession in accordance with FAR 52.245-1 requirements. The plan shall also include any customary commercial practices, voluntary consensus standards, or industry leading practices the contractor plans to use in managing Government Property.

7. PAST PERFORMANCE PROPOSAL

(a) The offeror is required to provide past performance data for the firm under either Government or commercial contracts for the same or similar services within the last 3 years. The offeror is required to provide in their proposal evidence for each reference that describes the relevancy of the work required compared to the solicitation in terms of performance timeframes, dollar values and complexities of the services provided. The description of work performed shall be in sufficient detail to explain how each reference relates to same or relevancy of the work.

(b) For each reference provide a valid point of contact with email address, contract title, contract number, contract type, dollar value, contract award and completion dates, and description of worked performed.

(c) If the offeror elects to provide principal subcontractor past performance, the offeror shall provide the principal subcontractors' consent allowing the Government to disclose negative past performance information to the offeror.

(d) A past performance questionnaire is attached to the solicitation. The offeror shall provide the past performance questionnaire to the past performance reference they identify in this part of the proposal.

The past performance reference shall independently submit the survey to the Contracting Officer prior to the closing date of the solicitation. Any completed past performance survey received after the date of closing or directly from the offeror will not be considered in the past performance evaluation.

(e) The submission of a past performance volume is required; otherwise an offeror may be determined non-responsive and ineligible for award. If an offeror does not have any past performance references, offerors must at least identify a past performance volume in their proposal and state they do not have any past performance to provide. If the Government only receives a past performance survey from a past performance reference and there is no information in an offeror's proposal regarding that reference (see paragraph b above), the reference will not be considered. The offeror is responsible for ensuring references submit past performance surveys; the Government will not be contacting references for the purpose of obtaining past performance surveys.

Addendum to 52.212-2 Evaluation – Commercial Products and Commercial Services

(a) Award will be made to the responsible firm with an acceptable Technical proposal, and is determined to be the best value among Past Performance and Price. All Technical Plans (Technical – Management Plan, Technical - Staffing Plan, and Technical – Property Management Plan) must be rated Acceptable for the overall Technical Proposal to be rated Acceptable. An Unacceptable rating on any Technical Plan Subfactor makes the Technical Factor rated Unacceptable An offeror with an Unacceptable Technical Proposal will not be eligible for award and will be eliminated from the competition. Evaluation of the best value among Technically Acceptable proposals is in accordance with FAR 13.106.

Technical – Management Plan, Technical -Staffing Plan, and Technical – Property Management Plan

Past Performance Price

1. Evaluation of Technical

A technical proposal that exceeds 30 pages, excluding resumes/certifications/licenses, will be determined non-responsive, and the offer will be eliminated from the competition.

Technical proposals will be evaluated as Acceptable or Unacceptable. The Government will conduct a subjective review of each Management Plan and Staffing Plan to determine if the proposal demonstrates clear understanding of the PWS requirements and includes the elements set forth in the Technical Proposal section of the Addendum to 52.212- 1. A review of the Offerors Property Management Plan will be conducted to determine the acceptability of the Offerors approach to satisfy the outcomes listed in FAR 52.245-1(f)(1) and the net-centric electronic approach to GFP traceability.

1.1 Elements of an Acceptable Technical – Management Plan include, but not limited to:

Organizational structure and Key Personnel.

Description of how repair requests are to be submitted, demonstrating response IAW PWS timelines.

Methods of acquiring supplies.

Proof of registry or other certification which authorizes the company to perform and do business in the country of Colombia IAW PWS 1.6.21.2.1.

1.2. Elements of an Acceptable Technical – Staffing Plan include, but not limited to:

Proof of necessary security clearance held by proposed key personnel (i.e. Site Manager & Alternate).

Total quantity of personnel, with description of how many/which personnel are responsible for all services described in PWS Part 5.

The qualifications of personnel to perform assigned services.

A strategy that addresses coverage of required tasks with trained and qualified personnel if primary personnel are on leave (sick or vacation).

Identification of key positions onsite at Apiay Air Base during normal duty hours, and available for after hour responses as required by the PWS.

Quantity of U.S. citizens requiring billeting per PWS 3.2.1.

1.3. Elements of an Acceptable Technical – Property Management Plan:

The Offerors' property management plan must address all desired outcomes in FAR clause 52.245- 1(f)(1),

i. Acquisition of Property

ii. Receipt of Government Property

iii. Records of Government Property

iv. Physical inventory

v. Subcontractor control

vi. Reports

vii. Relief of stewardship responsibility and liability

viii. Utilizing Government property

ix. Maintenance

x. Property closeout

3. Evaluation of Past Performance:

(a) The Government will conduct a Performance Confidence Assessment for each offeror based upon submitted recent, relevant Past Performance Information (PPI) (including but not limited to Past Performance (PP) references) as it relates to the probability of the offeror being able to successfully fulfil the requirement. Recent performance is ongoing or completed within the last three (3) years. Relevancy of Past Performance includes similar contract price, place of performance (OCONUS), performance timeframe, and services performed comparable to the solicitation requirement. The Government's subjective evaluation of the overall quality of an offeror's submitted PPI and sources described in the paragraph below will be a factor in determining the relative merits of the offeror's proposal, and in selecting for award the offeror whose proposal is considered the best value to the Government. Offerors will be given an opportunity to address especially unfavorable reports of past performance, and the offeror's response, or lack thereof, will be taken into consideration.

(b) In investigating an offeror's past performance, the Government may consider information in the offeror's proposal and information obtained from other sources such as CPARS, including past and present customers and their employees, other government agencies, including state and local agencies, consumer protection organizations and better business bureaus; former subcontractors; and others who may have useful information.

(c) The offeror is responsible for ensuring references submit past performance surveys; the Government will not be contacting references to obtain a survey on behalf of the offeror. The Government will evaluate past performance in accordance with submission requirements. The Government will evaluate a maximum of three (3) past performance questionnaires. If more than three questionnaires are received, only the first three received will be evaluated.

(d) In the case of an offeror without an identifiable record of past performance, or for whom information on past performance is unavailable (this includes PPI identified by an offeror for which the corresponding PP questionnaires were not received by the Government), the degree of confidence to the Government cannot be adequately determined. The offeror may not be assessed either favorably or unfavorably on Performance Confidence, resulting in an Unknown Confidence (neutral) rating.

(e) The ratings of a Performance Confidence Assessment are in the following table.

Performance Confidence Assessments Rating Method

Adjectival Rating Description

Substantial Confidence Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Neutral Confidence No recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

4. Evaluation of Price

The total evaluated price will be the total price of CLINs X001, X005, X007, and X008 including the base and all option periods. Government fill-in CLINs are excluded from the Total Evaluated Price as they are the same for all offerors. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options does not obligate the Government to exercise the option(s).

The contract will include FAR Clause 52.217-8, Option to Extend Services, with the potential to extend the contract an additional six (6) months beyond the awarded contract performance period. This option will be evaluated by adding ½ of the 4th option period price to the total evaluated price. In the event the Government requires continued performance, the Government's evaluation of prices proposed for the base and all option periods will suffice to be the Government's evaluation of prices under the extension of services (ref. 52.217-8).

The Government anticipates adequate price competition, however, if at any time during competition the Contracting Officer determines that adequate price competition no longer exists or that price reasonableness cannot be determined, offerors may be required to submit additional data other than certified cost or pricing data, as appropriate, for the Contracting Officer to determine the price fair and reasonable.

5. The Government intends to award this requirement without discussions; however, the Government reserves the right to conduct discussions if the Contracting Officer later determines it is necessary.