26RA02 Att. 3 Solicitation Q&A Amend 2.xlsx
XLSX spreadsheet 25 KB Posted
- Attached to
- Apiay Base Operations Support Services
- Solicitation number
- W912CL26RA002
About this file
This is a Questions and Answers (Q&A) log documenting pre-proposal inquiries and government responses for solicitation W912CL26RA002, Apiay Base Operations Support Services. The document does not provide substantive details on required products or services, as it functions as a reference tool for offerors clarifying solicitation requirements rather than defining those requirements.
The Q&A log addresses critical administrative and technical matters across 18 inquiries dated April 23 through May 7, 2026. Key clarifications include: (1) this is a recompete of incumbent contract W912CL21C0001; (2) proposal submission deadline extended to May 26, 2026, at 2:00 PM Central Daylight Time; (3) questions deadline extended to May 18, 2026; (4) technical proposal page limit increased to 45 pages (excluding title pages, table of contents, and glossaries); (5) Property Management Plan may be submitted as a separate document excluded from page count; (6) pricing proposals require capped cost reimbursement for ODC CLINs with allowable costs reimbursed based on receipts up to government-established ceiling amounts, with no indirect costs authorized for utilities and internet CLINs (X002); (7) past performance references must fall within a strict 3-year recency window; and (8) the prime contractor must obtain authorization to operate in Colombia, not through subcontractors. Government responses indicate amendments to the Performance Work Statement Section 1.6.14 regarding indirect cost authorization and future revisions to the Performance Requirement Summary table to align with PWS sections.
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PPI Log
| # | Date | Company Name | Document; Section; Page; Paragraph | Question | Government Response | Change RFP | ||
| (Y/N) | Amend # | |||||||
| 1 | 23-Apr-26 | N/A | Is there any incumbent/recompete or this is a brand-new project? If yes, could you please provide us with their award number | This is a recompete. The incumbent contract is W912CL21C0001 | N | 1 | ||
| 2 | 28-Apr-26 | 26RA02 Att. 2 Addenda to 52.212, Instructions to Offerors, Page 1, Paragraph 1 | Could you please consider granting a seven (7) day extension to the proposal submission deadline? | Solicitation closing has been extended to 2:00 PM Central Daylight Time on 26 May 2026 to provide at least 30 days from solicitaiton issuance date. | Y | |||
| SF1449/SF30 | 1 | |||||||
| 3 | 28-Apr-26 | 26RA02 Att. 2 Addenda to 52.212, Instructions to Offerors, Page 1, Paragraph 3 | Could you please consider granting a seven (7) day extension to the deadline for submitting questions related to this solicitation? | Solicitation question deadline has been extended to 2:00 PM Central Daylight Time on 18 May 2026. | Y | |||
| SF1449/SF30 | 1 | |||||||
| 4 | 30-Apr-26 | Attachment 2 - Addendum to FAR 52.212-1, Instructions to Offerors, Page 1 | Will the Government please confirm that all Title Pages, Table of Contents, and Acronyms/Glossary are excluded from page count? | Confirmed. Title Pages, Table of Contents, and Acronyms/Glossary are excluded from page count | N | 1 | ||
| 5 | 30-Apr-26 | Attachment 2 - Addendum to FAR 52.212-1, Instructions to Offerors, Page 1 | Will the Government please confirm we should submit a Cover Letter? If yes, should it be submitted as a separate file, and what content is required? | There is no requirement for a separate Cover Letter, though one may be submitted. | N | 1 | ||
| 6 | 30-Apr-26 | Attachment 2 - Addendum to FAR 52.212-1, Submission of Offers, Section 5.1, Page 1 | Will the Government please provide instructions regarding the Price Proposal's required content and submission format (e.g., PDF, Excel)? | Price proposal requirements are identified in Attachment 2, Addendum to 52.212-1, section 5.1. There is no required format. Calculations / other than certified cost or pricing data to support fair and reasonable pricing may be required per Attachment 2, Addendum to 52.212-2, section 4. | N | 1 | ||
| 7 | 30-Apr-26 | Attachment 2 - Addendum to FAR 52.212-1, Instructions to Offerors, Section 5.1, Page 1, CLINs 0002, 0003, 0004, 0006, 1002, 2002, 3002, 4002, 1003, 2003, 3003, 4003, 1004, 2004, 3004, and 4004, 1006, 2006, 3006, 4006 | Will the Government please clarify the purpose of the Government fill-in CLIN values, specifically whether these amounts represent a ceiling for reimbursement of allowable ODC costs, or whether they are administrative estimates that do not limit reimbursement provided costs are supported by receipts? | The Government Fill-in CLIN values are Government estimates that will be input as Not To Exceed (NTE) or ceiling amounts in the contract. However, the contract may be modified to increase the NTE CLIN value if renovation or unanticipated ODC costs (i.e. utility billing) require additional funding. | N | 1 | ||
| 8 | 30-Apr-26 | SF1449, Continuation of Supplies or Services and Prices/Costs, Pages 2-10, CLINs 0002, 0006, 1002, 1006, 2002, 2006, 3002, 3006, 4002, 4006 | The CLIN language states “Firm Fixed Price” but requires “reimbursement per receipts” and includes fixed Government fill-in values. Will the Government please clarify whether these CLINs are intended to be Firm Fixed Price or capped cost reimbursement CLINs where allowable ODCs are reimbursed based on receipts up to the stated Government fill-in values? | Capped cost reimbursement CLINs where allowable ODCs are reimbursed based on receipts. | N | 1 | ||
| 9 | 30-Apr-26 | SF1449, Continuation of Supplies or Services and Prices/Costs, Pages 2-10, CLINs 0002, 1002, 2002, 3002, 4002 | Will the Government please clarify why indirect costs (i.e., G&A) are not authorized for these CLINs when the other reimbursable cost CLINs permit indirect costs not to exceed 20%? | ODC CLINs X002 are specifically for pass through costs of Utilities and Internet. Contractor Acquired Property, to include consumable materials, repair parts, and equipment, are separate CLINs. PWS 1.6.14 revised. | Y | |||
| PWS 1.6.14 | 1 | |||||||
| 10 | 30-Apr-26 | SF1449, Continuation of Supplies or Services and Prices/Costs, Pages 2-10, CLINs 0002, 1002, 2002, 3002, 4002 | The CLIN language states that indirect costs (e.g., G&A) are not authorized. Will the Government please clarify whether this restriction applies only to costs billed under the receipt-based ODC CLINs (i.e., no indirect costs applied to reimbursed amounts up to the Government fill-in values), or whether it also prohibits inclusion of indirect costs such as G&A within the overall Firm Fixed Price for these CLINs? | See previous two answers above and changes to Attachment 1, PWS 1.6.14. Indirect costs are not authorized for addition to receipt-based ODC for the services in CLINs X002. | Y | |||
| PWS 1.6.14 | 1 | |||||||
| 11 | 30-Apr-26 | SF1449, Page 1; and SF1449, Solicitation Provisions, Pages 54-56 | Will the Government please confirm that the completed Representations and Certifications, SF1449, and SF30s (if applicable) should be included in the Price Proposal? | FAR 52.212-3 Representations and Certifications are no longer required to be submitted with the proposal in accordance with RFO part 12. The completed SF1449 and SF30s can be included in the Price Proposal. | N | 1 | ||
| 12 | 30-Apr-26 | Attachment 2 - Addendum to FAR 52.212-1, Instructions to Offerors, Page 1 | Given the requirements for a comprehensive Techncial Proposal consisting of a Management Plan, Staffing Plan, and Property Management Plan, will the Government please increase the page count for the Technical Proposal to 45 pages? | Yes. | Y | |||
| Att. 2, Addendum to 52.212-2 | 1 | |||||||
| 13 | 30-Apr-26 | SF1449, Attachment 2 - Addendum to FAR 52.212-1, Instructions to Offerors, Page 1 | Given the requirements for a comprehensive Techncial Proposal consisting of a Management Plan, Staffing Plan, and Property Management Plan in addition to the Past Performance Proposal, the May 13th site survey, question submission deadline of May 14th, and Memorial Day Holiday on May 25th, would the Government please extend the proposal due date 6 business days to May 29th to allow offerors adequate time to adjust their proposals to the Government's answers to the last set of questions and information gathered at the site visit? | Question deadline extended to May 18th and solicitaiton closing extended to May 26th. Solicitation closing may be extended again if questions received by the May 18th cutoff are not answered by May 20th. | Y | |||
| SF1449/SF30 | 1 | |||||||
| 14 | 5-May-26 | Attachment 2 - Addendum to FAR 52.212-1, Instructions to Offerors | Section 6.3.3 of Attachment 2 requires offerors to "submit a Property Management Plan (PMP) with [their] proposal." | |||||
| Would the Government please confirm that this PMP should be submitted as a separate document excluded from page count? If instead, the PMP is required to be part of the Technical Proposal, would the Government confirm that it is excluded from page count given the fact that Attachment 2 Section 1.3 requires it to address all outcomes in FAR Clause 52.524-1 (f)(1) which will take substantial page count. | Yes, the Property Management Plan can be submitted as a separate document excluded from the page count | N | 1 | |||||
| 15 | 5-May-26 | Addendum; Section 7 Past Performance | Would the Government consider past performance references that are slightly outside the 3-year recency window, if they are highly relevant in scope, complexity, and performance? | No. The Past Performance Proposal and Evaluation of Past Performance in Attachment 2, Addenda to 52.212 clearly identify 3 years. | N | 2 | ||
| 16 | 5-May-26 | PWS; Section 1.5 Place of Performance | Will additional details regarding current site conditions or existing infrastructure be provided during or after the site visit to support proposal development? We are primarily seeking additional details on the current condition and configuration of facilities and infrastructure at the site, including available utilities, existing equipment, and any baseline information that would support staffing, resource planning, and cost estimation. | Facility configuration is shown in Technical Exhibits B and D. Utilities are provided through the Base and invoiced to the Contractor with reimbursement under ODC CLIN X002. Estimated Workload Data is provided in Technical Exhibit A. | N | 2 | ||
| 17 | 6-May-26 | PWS; Section 1.6.21.2.1 | Regarding the requirement for proof of authorization to operate in Colombia, can the Government clarify whether this requirement must be met by the prime contractor or if it may be satisfied at the team level (e.g., through a subcontractor)? | The requirement must be met by the prime contractor, not a subcontractor. | N | 2 | ||
| 18 | 7-May-26 | 26RA02 Att. 1 PWS Apiay BOS FY26 Amend 1 | BACKGROUND: | |||||
| 1. | The Performance Requirement Summary (PRS) table on pages 36–39 of Attachment 1 PWS contains several inconsistencies with the corresponding AQLs in PWS Sections 5.2–5.13. |
QUESTION:
| Would the Government please revise the PRS table to align with the corresponding PWS requirements and reference only valid PWS sections to ensure offerors can accurately address the correct quality standards? | The PRS table will be reviewed to correct inconsistencies with the PWS. The revised PWS will be provided in a future amendment to the solicitation | Y |
| Attachment 1 PRS | TBD |
N69450-17-R-1308 Mass Migration Contingency Complex, NSGB
Pre Proposal Inquiry (PPI) Log
The PPI log is for informational purposes only. It does not amend the RFP. If a revision to the RFP is required, a formal amendment will be issued.
File details come from the government source that posted it. Updated .