Meck Elect_Pre-Proposal Conf 04-01-2022.pdf

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“The views, opinions and findings contained in this report are those of the authors(s) and should not be construed as an official Department of the Army position, policy or decision, unless so designated by other official documentation.”

PDT Includes:

Michael Howe, Project Manager

Brad Scully, Program Manager

Reid Yamada, Technical Lead

Blair Jones P.E., Kwajalein Resident Engineer

Merbby Nicolas, Contract Specialist

Tracy Tenholder, Contracting Officer

SOLICITATION NO. W9128A22R0012

DESIGN-BID-BUILD (DBB) ELECTRICAL DISTRIBUTION SYSTEM, U.S. MISSILE

DEFENSE AGENCY, MECK ISLAND, MARSHALL ISLANDS

PRE-PROPOSAL CONFERENCE

DATE: 01 APRIL 2022

BUILDING STRONG®

Intro of Government Personnel POH Staff

Rules of conference

Quick tips for solicitations

Contracting requirements

Project Overview

General construction requirements

Typical Challenges For Contractors

DISCUSSION OVERVIEW

RULES FOR CONFERENCE

Unofficial and non-binding If there is any conflict between the information discussed during this conference and the solicitation, the terms and conditions of the solicitation will govern

Gov providing photos only of areas relevant to the scope of this contract

All Questions / Inquiries shall be submitted via the PROJNET Bidder Inquiry Model at: https://www.projnet.org/projnet/

Bidder Inquiry Key: 4JGRP3-S4AXDX **RFIs are requested to be submitted NLT 15 April 2022 5pm HST** https://www.projnet.org/projnet/

Review all the solicitation requirements

Follow solicitation format as required

Acknowledge all amendment(s)

Respond to every submission requirement

Solicitations will be accepted from Prime Contractors only

QUICK TIPS FOR ALL SOLICITATIONS

RFP SOLICITATION FORMAT

Standard Form 1442 Section 00 10 00, CLIN Schedule Section 00 21 16, Instructions to Proposers ProjNet Key/RFIs Proposal Submission Basis for Award Evaluation Criteria Rating Criteria

Section 00 45 00, Reps and Certs Section 00 70 00, Contract Clauses Section 00 72 00, S & K Supplementary Terms & Conditions Section 00 73 00, Attachments

UES, Quarantine Expectations, Catalog of Services, Meck LSA, etc.

Division 01 100% Design Specifications and Drawings

Make sure to note the proposal due date and time in Block 13A of

SF1442.

Phase 1 Proposals are due 09 May 2022, 2:00pm HST.

Offers shall be no less than 90 calendar days for Government acceptance (see block 13D).

Fill out Blocks 14, 15, 16, 18, 19, 20A, 20B, and 20C.

STANDARD FORM (SF) 1442

PROJECT OVERVIEW

• This project is for the replacement of the 4,160 V medium voltage (MV) electrical distribution system located at Meck Island, U.S. Army Garrison – Kwajalein Atoll, Republic of the Marshall Islands.

• The project consists of Base contract and Option 1

• Refer to bid schedule for CLINs and provided

Plans/Specifications.

• Lodging

• Life Support Area (LSA) or “man-camp” will be provided by the government on Meck Island.

• Life Support Area on Meck consists of 8 Tents; 3 shower tents (2M, 1F), 1 MWR tent and 4 sleeping tents that can support 90 personnel and was constructed in 2012.

• Two latrine and shower tents for male personnel that have eight showers, toilets and sinks each

• One shower tent for females has four showers, toilets and sinks and supports the hot water for all shower facilities

• Laundry facility located on Meck

• Meals

• Meals will be provided by the government at and at the government’s expense at the Meck Island Dining Facility.

• The Meck DFAC can support up to 50 personnel.

• Logistics

• Travel to Meck Island

• Catamaran running 4 days per week.

• Meck Island does have helicopter landing area.

• Shipping to Meck coordinated through Marine Department

• Medical services provided on Kwajalein Island at Kwajalein Hospital.

• Important documents for Kwajalein projects:

• Republic of the Marshall Islands Travel Advisory

• Latest versions provided by U.S. Army Garrison Kwajalein Atoll

• K-Clauses

• Kwajalein Atoll special considerations

• USAG-KA Environmental Standard 16th Edition

• USAG-KA Catalog of Services

• Shipping materials to Meck Island

• Fuel costs – subject to change

• Kwajalein Installation Design Guide

CONSTRUCTION GENERAL REQUIREMENTS

This project is required to complete documentation through the RMS 3.0 Contractor Module system.

This contract is required to implement the Three Phase Inspection process for all features of work as part of the Contractor’s Quality Control Plan.

Schedule reviews and updates shall be made and submitted monthly with the requested progress payments.

The project will be required to follow latest version EM 385-1-1.

Construction regular working hours are Tues ~ Sat 9 hour days.. Sunday, federal holiday, and other than normal working hours may be arranged if coordinated 21 calendar days in advance and if approved by the government.

USACE RESIDENT OFFICE COMMITMENT TO

CONTRACTORS

• Success can never be one sided. Together the Contractor and the USACE RO will work together as a team to complete this project on time, within the budgeted amount, and with no time lost to accidents.

• Help the Contractor be successful with all aspects of this project

• Submittals

• Request for Information (RFI)

• Coordination with the installation

• Overall Documentation

• Communication

• Openly

• Honestly

• Timely

• Assumptions

• Contractors know how to build

• USACE RO focus on areas where assistance is required

TYPICAL PROJECT ORGANIZATION AT USACE

RESIDENT OFFICE FOR RMI

Project Engineer/ Quality Assurance

Rep.

Honolulu Engineer District

USACE Quality Assurance

Representatives

Omaha District Center of Expertise for Airfield paving

Resident Engineer/Administrative

Contracting Officer Administrative Assistant

US Army Garrison Kwajalein Atoll

Base Operations Contractor

File Name

TYPICAL CHALLENGES FOR CONTRACTORS

Logistics

Scheduling

Understanding requirements

Impacts to project schedules on long lead items

Submittal documentation

Security requirements for contractor personnel

USACE RESIDENT OFFICE’S APPROACH TO CHALLENGES

Logistics ► RO will advise and assist as needed with base operations to aid in shipping issues

Scheduling ► On-going communication, collaboration and coordination ► RO will aid in coordinating locations, times, dates of work hours with

USAG-KA as necessary to ensure smooth coordination ► Discuss expectations up front ► Submittal duration ► RFI duration ► Contract modification duration ► Constant monitoring

File Name

USACE RESIDENT OFFICE’S APPROACH TO CHALLENGES

Understanding Requirements ► RO is available and tasked to interpret the contract requirement as they are presented in the contract.

► The contractor is responsible read and understand the entire contract as it is written.

Impacts to project schedules on long lead items ► RO will place priority on submittal reviews for long lead items ► Contractor is responsible for make RO aware of long lead submittals and submitting them within the appropriate time limits

Submittal documentation ► RO will provide timely reviews of submittals with specific comments directly referenced within the specifications.

► Contractor is responsible for fully reviewing and approving each submittal before it is submitted to RO for review as outlined within the QC process.

FORMULA FOR SUCCESS

File Name

• The Contractor and the U.S. Army Corps of Engineers are one team.

• Success can never be one sided. Together the Contractor and the RO will work together as a team to complete this project on time, within the budgeted amount, meet quality requirements, and no time lost from accidents.

• RO wants the Contractor to bid on future U.S. Army Corps of Engineer projects

• Your success means that we as a team succeed.

THANK YOU!

*REMINDER: Please submit RFIs in ProjNet by 15 April 2022 5pm HST*