Region 5 Site Visit Briefing Slides.pdf

10/28/2021

US Army Corps of Engineers

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Site Visit:

Solicitation NO: W9127S21Q0057

Project Name: Region 5 FIS, 63rd Readiness Division

Marcus Mitchell

Contracting Officer

Little Rock District

October 14, 2021

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Agenda

Introductions

Purpose of Site Visit

Contract Terms & Conditions

Submission Requirements

Offer Evaluation

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Purpose of Site Visit

FAR Part 15.201 – A pre-proposal conference is a technique used to promote the early exchange of information.

Exchanges of information among all interested parties, from the earliest identification of a requirement through receipt of proposals, are encouraged. Any exchange of information must be consistent with procurement integrity requirements.

The purpose of exchanging information is to improve the understanding of Government requirements and industry capabilities, thereby allowing potential offerors to judge whether or how they can satisfy the Government’s requirements, and enhancing the Government’s ability to obtain quality supplies and services at reasonable prices, and increase efficiency in proposal preparation, proposal evaluation, negotiation, and contract award.

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Ground Rules There will be NO questions at this conference to allow for fair and even access to all information pertaining to this project.

Offerors will submit their questions after the conference for any technical and contractual type questions via the Projnet site. https://www.projnet.org/projnet

For Bidder’s inquires for a Request for Information (RFI) Review has been set up for this solicitation in ProjNet. The Bidder’s Key to access this solicitation is: WVT4Q5-3TN4UB

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Statement of Need

This is a requirement to provide Facility Investment Services for various sites within the responsibility of Region 5. These services are broken into 2 components: Service Calls/Work Orders & Preventive Maintenance.

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Contract Type

Firm Fixed Price Contract

This will be a streamlined evaluation IAW 12.6 utilizing the tradeoff process

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Offer Submission Instructions Each Offeror must submit a Price Volume and a Technical Volume. They must be submitted in separate binders.

The Price Volume will consist of the following:

• Cover Sheet

• Acknowledgement of Amendments

• ELINSs Spreadsheets(FIS & Environmental

• JV Agreement (If Applicable)

• Offeror Representations & Certifications

The Technical Volume will consist of the following factors:

• Corporate Experience

• Understanding of the Work

• Past Performance

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Evaluation

The The Technical Evaluators will evaluate the offers and assign a consensus rating for each evaluation factor

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Typical Offer Shortfalls

Instructions not followed.

Statements in the offer are not well supported.

Offers are not well organized and makes the evaluator hunt for the information.

Deficiencies preclude award. Offer is non-compliant to the requirements.

Not acknowledging Amendments

Not signing Offer.

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Schedule of Events

Solicitation release date October 5, 2021

Pre-proposal conference October 14, 2021

Deadline for receipt of questions October 19, 2021

Deadline for submission of proposals October 29, 2021

12:00 PM CST

Anticipated date of award November 22, 2021

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Follow-on Communications All follow-on communications shall be coordinated via the Contracting Officer and/or Contract Specialist listed below:

Contracting Officer

Marcus Mitchell

Telephone Number: (501) 340-1253

Email: marcus.d.mitchell@usace.army.mil

Contract Specialist

Staci Allen

Telephone Number: (501) 340-1254

Email: staci.c.allen@usace.army.mil

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Statement of Need (Additional Detail)

While this contract is a continuation of 63d Readiness Division Region 5 FIS Services, there have been changes introduced based on lessons learned across the 63d RD Area of Responsibility.

The PWS has been restructured to improve readability and simplify management of changes going forward.

While the work can generally be categorized in 2 major components: (1) service calls/work orders, and (2) preventive maintenance; these include: general service calls, preventive maintenance, inspection/test/certification, other recurring services, individual task order work, and environmental services.

It is important for each vendor to read and understand the entire scope and requirements of the solicitation; however, there are some areas that we would like to highlight.

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Statement of Need (Additional Detail)

Under “Management and Administration” ► Updates and clarifications to terms and definitions to address confusing language ► Updates to key personnel requirements need to be reviewed for:

• Program Manager

• Quality Control Manager

• Site Safety & Health Officer

► A new level of emphasis on Quality & Implementation of a Quality Management System to ensure deliverables, services, and the workforce fully satisfy contract requirements.

► Comprehensive utilization of MAXIMO as the CMMS system of record to track all aspects of the contract & administration .

• All orders & maintenance actions are captured, tracked, and documented.

► Key “Select Submittals” have been called out to ensure progress toward a more Preventive Maintenance Centric Program & Timely Status communication for the duration of the contract.

► Transition Support has been separately priced to ensure phase-in & phase-out readiness to ensure successful execution

► Quarterly & Annual Program Performance Reporting & Presentation will ensure open communication with 63d RD Customer Leadership and early identification of successes and challenges for the Region.

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Statement of Need (Additional Detail)

Under “Facilities Investment” ► Implementation of RSMeans, as designed, in planning & pricing work to include RSMeans defined use of co-efficients.

• It is important to ensure work is “Pre-Priced” and NOT tailored by the work order service call. (e.g., procurable quantities, consistent labor, proper location consideration)

► Redefined “Contractor Efficiency Factor” from “Contractor Co-efficient” to help avoid confusion with other RSMeans defined co-efficients.

► Introduced Real Property Installed Equipment (RPIE) Asset Inventory

• Physical Asset Inventory & Workload data validation

• Asset inspection record tagging

• Initial identification of omissions/errors in equipment inventory for possible equitable adjustment to PM Program value. {We know there are items missing that fall within the scope of the contract and want to ensure omissions are a customer decision and not an oversite.}

► Introduce the GSA Preventive Maintenance Guide to provide a basis for PM checklists used. {This does not preclude the contractor from including items they find useful, but they should provide the foundation.}

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Statement of Need (Additional Detail)

Under “Environmental Services” ► There were very few changes introduced to the environmental services beyond updates to governing regulations and references.

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