FIS_PWS_Section J_TE-09_Acronym_Definitions_20211028.pdf

TECHNICAL EXHIBIT 9

(TE-09)

ACRONYMS & DEFINITIONS

FIS_PWS_Section J_TE-09_Acronyms & Definitions_20211028.pdf

ACRONYMS LIST

ACM Asbestos Containing Material AFOS Area Facility Operations Specialist ANSI American National Standards Institute ASHRAE American Society of Heating, Refrigerating and Air Conditioning Engineers ATCH Attachment BAS Building Automation System BCS Building Control System BMS Building Management System BPVC Boiler and Pressure Vessel Code CAC Common Access Card CFC Chlorofluorocarbons CHRIMP Consolidated Hazardous Material Reutilization and Inventory Management Program CMMS Computerized Maintenance Management Systems COR Contracting Officer’s Representative CPG Comprehensive Procurement Guideline DDC Direct Digital Controls DLA Defense Logistics Agency DOA Department of Army DOD Department of Defense DOL Department of Logistic DOT Department of Transportation EBCS Enterprise Building Control System ELINs Exhibit Line Item Numbers EMCS Energy Management Control System EMS Environmental Management System EPA Environmental Protection Agency EPEAT Electronic Product Environmental Assessment Tool FEMP Federal Energy Management Program FFP Firm Fixed-Price FSC Facility Support Contracts GFE Government-Furnished Equipment GFF Government-Furnished Facilities GFM Government-Furnished Materials HCA Head of the Contracting Activity HCFCs Hydro-chlorofluorocarbons HM Hazardous Material HVAC Heating, Ventilation, and Air Conditioning HW Hazardous Waste IBC International Building Code ICO Installation Commanding Officer IDIQ Indefinite Delivery, Indefinite Quantity IDS Intrusion Detection Systems IT Information Technology KO Contracting Officer

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MSDS Material Safety Data Sheets NFPA National Fire Prevention Association OBOS Other Base Operations Support ODC Other Direct Costs OEM Original Equipment Manufacturer OMSI Operation and Maintenance and Support Information OO Ordering Officer OWLS Oil/Water Liquid Sludge OWS Oil/Water Separator PBSC Performance-Based Service Contracting PM Preventive Maintenance PM Project Manager POV Privately Owned Vehicle PTAC Packaged Terminal Air Conditioners PWS Performance Work Statement QAR Quality Assurance Representative QC Quality Control RCRA Resource Conservation and Recovery Act RFOS Regional Facility Operations Specialist RFP Request for Proposal RPIE Real Property Installed Equipment RPZ Reduced Pressure Zone RPZD Reduced Pressure Zone Device SDS Safety Data Sheets SOW Statement of Work or Scope of Work SRM Sustainment, Restoration and Modernization TCLP Toxicity Characteristic Leaching Procedure TE Technical Exhibit TPH Total Petroleum Hydrocarbons TTU Transportable Treatment Unit UBC Uniform Building Code UFC Unified Facilities Criteria UL Underwriter’s Laboratory UPL Unit Priced Labor UPS Uninterruptible Power Supply UPT Unit Priced Task UPV Unfired Pressure Vessel VAV Variable Air Volume WAWF Wide Area Work Flow WHE Weight Handling Equipment

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DEFINITIONS

Term Description Area Facility Operations Specialist (AFOS) A Government or Contractor representative of the US Army Reserve.

Asset Assets are land, structures, equipment (including motor and aircraft fleets), and intellectual property (including software), which are used by the Federal Government and that have an estimated useful life of two years or more.

Building Automation System (BAS), Building Control System (BCS), Building Management System (BMS)

This is automated building systems that integrate all or partial control of systems within a facility. These could include (but are not limited to) HVAC controls, automated access control, automated key control, security systems, fire systems, electrical systems, and other interrelated systems. See Also: BCS, BMS

Calendar Days Unless otherwise noted, all days are calendar days.

Competent Person A person who has the professional experience and training necessary to identify existing and predictable hazards at a work or service environment, and who has the authority to take prompt and corrective action to eliminate or remove dangers from the environment.

Computerized Maintenance Management Systems (CMMS)

A CMMS is a software solution that centralizes maintenance information, facilitates processes, and automates some tasks to improve efficiency. Computerized maintenance management system software optimizes the use, availability, and life span of equipment, machinery, fleets, infrastructures, facilities, or operations.

Contract Deficiency

The failure of the Contractor to perform in accordance with contract requirements and specifications. A contract deficiency may result from failure of the Contractor to provide, or provide on time, the required contract service or it may result when the required service does not meet specific contract standards.

Contracting Officer (KO)

That individual with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the Contracting Officer acting within the limits of their authority as delegated by the Contracting Officer.

Contracting Officer’s Representative (COR) The person designated in writing by the KO to act as his/her authorized representative to assist in administration of the contract.

Contractor

That entity or its representative responsible for the delivery of the services or materials specified in this contract, as designated by contract award. The term Contractor as used herein refers to both the prime Contractor and any subcontractors. The prime Contractor shall ensure that subcontractors comply with the provision of this contract.

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Contractor Representative That individual appointed by the Contractor, either orally or in writing, who has been assigned responsibility for executing the requirements of this contract.

Direct Digital Controls (DDC)

Direct digital control is the automated control of a condition or process by a digital device.

Direct digital control takes a centralized network-oriented approach. All instrumentation is gathered by various analog and digital converters which use the network to transport these signals to the central controller. DDC systems consist of a central computer workstation that monitors HVAC, lighting, or other system functions via a series of sensors. These sensors transmit data back to the workstation, where sophisticated software monitors performance and makes operational adjustments as necessary.

Direct Labor Costs

The number of direct labor hours expended multiplied by the bid service call labor rate (Per Section J, ATCH-05, ELINs and Section B), or for IDIQ (Individual Task Order) work, number of direct labor hours expended multiplied by the appropriate Service Contract Act or Davis- Bacon Act wage rate(s), including fringe benefits, as applicable.

Direct Material Costs

The actual vendor invoice charges for materials used for performance of work under this contract. Direct material costs shall include shipping charges when such charges are included on the invoice by the vendor, as well as any discounts allowed for prompt payment and discounts or rebates for core value or salvage value that accrue to the Contractor. Pre-expended bin materials and supplies, as defined herein, adding up to a total of $10.00 or less may be invoiced as a single line item for service calls.

Emergency Service Call A service call requiring immediate action to correct or prevent loss or damage to Government property and assets, restore disrupted essential services, or eliminate life-threatening hazards to personnel or property.

Energy Management Control System (EMCS) This system consists of all areas involved in the HVAC controls to include all parts replacements, Commissioning of all new installed parts. Review of all programs and graphics for the EMCS.

Enterprise Building Control System (EBCS) This system includes the JACE connected to the ARIMD server at FT Bragg and all programing in JACE.

Equipment Anything kept, furnished, or provided for a specific purpose.

Facility A building or structure designed and created to serve a particular function.

Facility Coordinator The Government employee designated by the Center Commander at each service location to provide building access and other local coordination with the Contractor as required for the provision of services under this contract.

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Frequency of Service

Annual (A): Services performed once during each 12-month period of the contract at intervals of 335 to 395 calendar days.

Biennial (B): Services performed once during each 24-month period of the contract at intervals of 670 to 790 calendar days.

Daily (D5): Services performed once each calendar day, Monday through Friday, including holidays unless otherwise noted.

Daily (D7): Services performed once each calendar day, seven days per week, including weekends and holidays.

Monthly (M): Services performed 12 times during each 12-month period of the contract at intervals of 28 to 31 calendar days.

Quarterly (Q): Services performed four times during each 12-month period of the contract at intervals of 80 to 100 calendar days.

Semiannual (SA): Services performed twice during each 12-month period of the contract at intervals of 160 to 200 calendar days.

Semimonthly (SM): Services performed 24 times during each 12-month period of the contract at intervals of 14 to 16 calendar days.

Three times weekly (3W): Services performed three times a week, such as Monday, Wednesday, and Friday.

Twice weekly (2W): Services performed twice a week, such as Monday and Thursday or Tuesday and Friday.

Hazardous Material (HM) Any material designated by the Department of Transportation (DOT) as posing a potential threat while being transported. Hazardous materials are listed in 49 CFR Part 172.

Hazardous Waste (HW)

Any discarded solid waste (liquid, semi-solid, solid, or gaseous) that meets the definition of a hazardous waste by USEPA, state authorities, or the Army. In accordance with RCRA, a solid waste is a listed hazardous waste if it is specifically listed, or it is a characteristic hazardous waste if it exhibits the characteristics of ignitability, corrosivity, reactivity, or toxicity.

Heating, Ventilation, and Air Conditioning (HVAC) Heating, Ventilation, and Air Conditioning

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HW Manifest

A HW manifest as defined in 40 CFR Part 260 is required for the transport of hazardous waste. The installation commanding officer (ICO) or the ICO’s designated representative shall retain signature authority for HW manifests. The contractor must have a certified government representative on-site to sign hazardous waste manifests at the time of removal. Must coordinate pick-up and delivery with the government to ensure the certified government representative is on-site.

Indefinite Delivery, Indefinite Quantity (IDIQ)

A contract type that provides for an indefinite quantity of services for a fixed time. They are used when the Government can’t determine, above a specified minimum, the precise quantities of supplies or services that the government will require during the contract period. IDIQs help streamline the contract process and speed service delivery. IDIQ contracts are most often used for service contracts and architect-engineering services.

Awards are usually for base years and option years. The government places delivery orders (for supplies) or task orders (for services) against a basic contract for individual requirements. Minimum and maximum quantity limits are specified in the basic contract as either number of units (for supplies) or as dollar values (for services).

Installation's Environmental Office The Government function that has the authority to implement environmental policies and decision-making regarding environmental compliance issues as well as environmental operational issues.

Installed Equipment

Encompasses building-type equipment, built-in equipment, and large, substantially affixed equipment/property, and is normally acquired and installed as part of a facility project.

Installed equipment is normally required to make a facility useful and operable. Removing such equipment would impair the usefulness, safety, or environment of the facility or the facility restoration work required after its removal, is substantial.

Less-than-90-day Accumulation Sites or Storage Facilities

Accumulation areas that are not RCRA permitted hazardous waste storage facilities but can serve as temporary accumulation areas for hazardous waste subject to a 90-day time limit in accordance with 40 CFR Part 262 or state equivalent regulations.

Maintenance and Repair

The preservation or restoration of a piece of equipment, system, or facility to such condition that it may be effectively used for its designated purposes. Maintenance/repair may be adjustment, overhaul, reprocessing, or replacement of constituent parts or materials that are missing or have deteriorated by action of the elements or usage, or replacement of the entire unit or system if beyond economical repair.

Material Safety Data Sheets (MSDS) Obsolete. See Safety Data Sheet (SDS)

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Maximo An IBM computerized maintenance management system (CMMS) software solution, otherwise known as IBM Maximo Asset Management.

Operation and Maintenance and Support Information (OMSI)

OMSI is a set of consultant-prepared data manuals that contain detailed, as-built technical information that describes the efficient, economical, and safe operation, maintenance and repair of a facility, plant, equipment or system throughout its life cycle. Generally prepared following completion of repairs to the facility or major facility upgrade. OMSI’s typically include staffing and budgeting information, supply support including critical spare parts, operating procedures, troubleshooting and diagnostic guides, extended warranty data, maintenance task frequencies and documentation, technical data, repair procedures and manufacturer’s product data.

Ordering Officer (OO) An individual appointed by the USACE District Chief of Contracting, and delegated by the KO, to the region, the authority to place orders against service calls.

Performance Work Statement (PWS) A Statement of Work (SOW) for Performance-Based Acquisitions that clearly describes the performance objectives and standards that are expected of the contractor. When a contract is awarded, the PWS is legally binding upon the contractor and the U.S. Government.

Pre-expended Bin Materials and Supplies

The minor materials and supplies that are incidental to the job, for which the total direct cost of any one material line item shown on the material estimate is $10.00 or less.

Examples of pre-expended bin materials and supplies include, but are not limited to, solder, lead, flux, electrical connectors, electrical tape, fuses, nails, screws, bolts, nuts, washers, spacers, masking tape, sand paper, solvent, cleaners, lubricants, grease, oil, rags, mops, glue, epoxy, spackling compound, joint tape, plumbers tape and compound, clips, welding rods, and touch up paint.

Preventive Maintenance (PM)

Facility maintenance consisting primarily of inspection, testing, cleaning, lubrication, adjustment, calibration, and minor part and component replacement (such as filters, batteries, belts, hoses, fluids, oil and grease) as required to verify proper system operation;

minimize malfunction, breakdown, and deterioration of systems and equipment; and maximize useful life.

Quality Assurance A method used by the Government to provide some measure of control over the quality of purchased goods and services received.

Quality Assurance Representative (QAR) That individual designated by the KO to be responsible for the monitoring of Contractor performance.

Quality Control (QC) A method used by the Contractor to control the quality of goods and services produced.

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Real Property Installed Equipment (RPIE) Those items of government-owned or leased accessory equipment, apparatus, and fixtures that are essential to the function of the real property and are permanently attached to, integrated into, or on government-owned or leased property.

Reduced Pressure Zone (RPZ)

A reduced pressure zone device (RPZD, RPZ, or RPZ valve) is a type of backflow prevention device used to protect water supplies from contamination. RPZDs may also be known as reduced pressure principle (RP), reduced pressure principle backflow prevention devices,[1][2] reduced pressure zone assemblies (RPZA),[3] or reduced pressure principle assembly (RPPA)

Reduced Pressure Zone Device (RPZD)

A reduced pressure zone device (RPZD, RPZ, or RPZ valve) is a type of backflow prevention device used to protect water supplies from contamination. RPZDs may also be known as reduced pressure principle (RP), reduced pressure principle backflow prevention devices, reduced pressure zone assemblies (RPZA), or reduced pressure principle assembly (RPPA).

Regional Facility Operations Specialist (RFOS) Regional Government Representative for Army Reserve

Repair

Repair is the restoration of facilities or equipment to such a condition that it may be effectively utilized for its designated purposes by overhaul, reconstruction, or replacement of constituent parts or materials which have deteriorated by action of the elements or usage, and which have not been corrected through maintenance. This term also applies to replacement of the entire unit or system if beyond economical repair. The intent of repair is to have the equipment at normal working condition.

Replacement

Replacement, as a distinct work element, is confined to a program of planned replacement of a facility or its components. It may be further limited to major components such as air conditioning compressors, furnaces, or hot water heaters. Replacement is performed when the equipment has reached the end of its useful life; when it no longer can perform due to degradation of its internal components and repair is no longer cost effective. Included under the replacement would be the major rebuilding of any component, since rebuilding also restores performance.

Response Time The time allowed the Contractor after initial notification of a work requirement to be physically on the premises at the work site with appropriate personnel, tools, equipment, and materials, ready to perform the work required.

Restoration Restoration of real property to such a condition that it can be used for its intended purpose.

Includes repair or replacement work to restore facilities damaged by inadequate sustainment, excessive age, natural disaster, fire, accident, or other causes.

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Routine Service Call A service call that is common and/or expected to occur under normal conditions; is not an emergency in nature; and does not have potential to become an emergency, impact mission or morale, or have command emphasis.

RSMeans Cost Data

A data collection and organization system developed by R. S. Means Company, currently offered by Gordian. RSMeans data provides accurate and up-to-date construction estimating cost data that helps owners, architects, cost engineers, contractors, and others to precisely project and control the cost of new construction, facility maintenance, repair, and renovation projects. The Contractor shall use the latest edition of the RSMeans Complete Tier cost data. An estimate prepared using this data is called a "Means estimate";

data may simply be referred to as "Means".

Safety Data Sheets (SDSs)

Hazard Communication Standard (formerly MSDSs or Material Safety Data Sheets) for each hazardous chemical to downstream users to communicate information on these hazards.

The information contained in the SDS is largely the same as the MSDS, except now the SDSs are required to be presented in a consistent user-friendly, 16-section format. The SDS includes information such as the properties of each chemical; the physical, health, and environmental health hazards; protective measures; and safety precautions for handling, storing, and transporting the chemical.

Sampling Plan Plan and procedures to conduct sampling, field testing and laboratory analysis for a well-defined testing objective.

Service Call

Service calls are called into the Contractor by designated Government representatives; are brief in scope; and do not reasonably require detailed job planning. Multiple non-emergency maintenance and repair requirements received for the same trade in the same building or structure at the same time will be combined into one service call. The designated Government representative will determine the classification of the call as emergency, urgent, or routine.

Statement of Work or Scope of Work (SOW)

A document that defines (either directly or by reference to other documents) all (non-specification) performance requirements for contractor effort. The SOW should specify in clear, understandable terms the work to be done in developing the goods or services to be provided by a contractor. After contract award, requirements of the SOW (and associated specifications) constitute the standard and discipline for the contractor’s effort. Both the Government and the contractor look to the SOW as a key document defining the responsibilities of both parties.

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Sustainment

Maintenance and repair activities necessary to keep a typical inventory of facilities in “normal working condition”. Sustainment includes regularly scheduled maintenance as well as cyclical major repairs or replacement of components that occur periodically over the expected service life of the facilities.

Total Petroleum Hydrocarbons (TPH) A family of hydrocarbons originally derived from crude oil that can impact health and the environment.

Toxicity Characteristic Leaching Procedure

(TCLP)

A way of testing samples that simulates the leaching that occurs in a landfill. It is performed in order to determine whether the sample is harmful to the environment. TCLP testing takes place in several steps, beginning with separating any liquids from solids and then reducing the particle size. After solids are extracted, the sample can be analyzed in accordance with relevant regulations.

Unit Priced Labor (UPL) IDIQ work that utilizes negotiated labor hours and materials to accomplish a task not required by the fixed-price portion of the contract. UPL includes separately priced labor, materials, and equipment exhibit line items.

Unit Priced Task (UPT) IDIQ (Individual Task Order) Work that includes all direct and indirect costs plus profit associated with the particular unit of work.

Urgent Service Call A service call that is not an emergency in nature but has the potential to become emergency, impact mission or morale, or have command emphasis.

Weight Handling Equipment (WHE)

Weight handling equipment consists of cranes (e.g., portal cranes, jib cranes), rigging gear (e.g., slings, shackles), and associated equipment (e.g., portable hoists, dynamometers). For purposes of this technical sub-annex, WHE does not include mobile or transportable truck, crawler, and railway mounted locomotive cranes covered in 1700000 BSVE.

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