Attachment 7 - QASP-WVP BPA Water testing.pdf

Quality Assurance Surveillance Plan for

FY24 WILLAMETTE VALLEY & ROGUE RIVER PROJECTS WATER TESTING

INTRODUCTION

This Quality Assurance Surveillance Plan (QASP) has been developed to evaluate contractor actions while implementing the associated Performance Work Summary (PWS), titled. WILLAMETTE VALLEY & ROGUE RIVER PROJECTS WATER TESTING. This plan outlines the procedures and guidelines the US Corps of Engineers – Portland District will use in ensuring the required performance standards or services levels are achieved by the contractor.

This QASP provides a systematic method to evaluate the services required of the contractor and provides a means for evaluating whether the contractor is meeting the performance standards/quality levels identified in the PWS and the contractor’s quality control plan (QCP), and to ensure that the Government pays only for the level of services received.

The contractor, and not the Government, is responsible for management and quality control actions to meet the terms of the contract. The role of the Government is quality assurance to ensure contract standards are achieved.

PERFORMANCE REQUIRES SUMMARY

The Performance Requirements Summary (PRS) in the following table determines if the contractor meets the performance standards of the contract, as well as provides guidelines for how and when surveillance will be performed. It ensures timeliness, effectiveness, and that the contractor is delivering the results specified in the contract. Government contract quality assurance will be performed at such times and/or places as may be necessary to determine the services conform to contract requirements. The intent is to ensure that the Government receives the services for which it contracted. The Government will only pay for services received. The following table lists the criteria that will be used to evaluate the contractor’s performance.

PERFORMANCE REQUIREMENTS SUMMARY

Required Services Performance Standards Acceptable Quality Levels Surveillance Validated

Complaints

5.1 Pretesting • Compliance with

requirements to include Pretesting.

Zero deviation from PWS.

100% Inspection

1 per contract

5.2 testing • Testing according to EPA and Oregon DEQ

• Clear and timely communication with Government COR

Zero deviation from PWS

100% Inspection

1 per contract

5.3 Sampling, Mailing, Chain of Custody

• Clear and timely communication with Government COR

• Supply the Government with sampling instructions, Zero deviation from PWS

100% Inspection

1 per contract containers, container labels, chain of custody forms, packaging instructions, all materials necessary for the safe and method appropriate handling, collection, preservation of water sample, supply sample containers suitable for the sample matrix and analytical method, and supply shipping labels for the testing materials to be shipped to the lab via one-day ground

5.4 Reporting • Provide laboratory

analysis of water quality samples for Domestic Drinking Water requirements and NPDES requirements. Delivery of test reports promptly to Call Officer/COR and Technical POC electronically.

Zero deviation from PWS

100% Inspection

1 per contract

SURVEILLANCE

The Contracting Officer’s Representative (COR) or the Technical Point of Contact (POC) will be present for the initial demonstration of each task by the contractor to ensure mutual understanding of the performance standards required by the contract. The COR or POC can inspect 100% task at anytime during the performance period. Inadequate work shall be remedied prior to payment. The contractor shall be responsible for conducting the work on time and in a safe manner and be able to withstand harsh weather and/or other environmental conditions. The contractor will maintain communication with the POC regarding the biological evaluation is responsible for completing all reports according to the PWS.

The COR can conduct site visits at any time to ensure work is being performed according to the contract.

STANDARD

The performance threshold is 100%. All deficiencies shall be corrected by the contractor prior to payment.

PROCEDURES

COR will record findings of surveillance. A sample of a Quality Assurance Monitoring Form is found in Attachment 1. If COR discovers deficiencies and/or receives complaints, the COR will pass them on to the contractor’s Quality Control Inspector (QCI) for correction.

ATTAHCMENT 1

QUALITY ASSURANCE

MONITORING FORM

SERVICE or STANDARD:

SURVEY PERIOD:

SURVEILLANCE METHOD (Check):

100% Inspection Periodic Inspection Customer Complaint

LEVEL OF SURVEILLANCE (Check):

Monthly Quarterly As needed

PERCENTAGE OF ITEMS SAMPLED DURING SURVEY PERIOD: ______ %

ANALYSIS OF RESULTS:

Observed Service Provider Performance Measurement Rate: ______%

Service Provider’s Performance (Check): Meets Standards

Does Not Meet Standards

Narrative of Performance During Survey Period:

COR SIGNATURE: ___________________________________ DATE: _______________

COR NAME (PLEASE PRINT): _________________________