Part_1_Attachment_J_-_Historical_Workorder_Data.pdf

MONTHLY PROGRESS REPORT

J&J MAINTENANCE, INC.

Location: Fort Hood, TX

W91278-15-D-0023

Monthly Report for: December 2016

A. PROGRESS/WORK ACCOMPLISHED/ACCOLADES:

B

Status of Special Interest Proj ects/JCAHO Visits/Inspections/Overall Comments:

. SCHEDULED (PREVENTIVE) MAINTENANCE SERVICES:

PM Work Orders Carried Over (from previous month) PMs Scheduled for Current Month PMs Completed During Current Month PMs Pending (carried forward to next month) PM Compliance Rate % (GOAL = 100%) Percentage completed= (Total Completed Work Orders divided by Total Work Orders)

1. 12/22/16 One work order was deferred to Facility Management Branch removing one from the Routine CM's (Non RPIE Related).

2. There were eight PM's generated for the Fort Hood Medical Home that were added to the PM's scheduled for the current month for a total of869.

Five work orders were carried forward. Six work orders were generated and four were completed for a total of seven remaining fur building 36000 - Fort Hood Medical Home a nd added to the spreadsheet.

3. 12/29/16 Five work orders were deferred to Facility Management Branch removing five from the Routine CM's (Non RPIE Related.

4. Six work orders were generated for the Fort Hood Medical Home and four were completed. Eight PM's for the Fort Hood Medical Home were generated and completed.

5. 12/30/16 One work order was deferred to Facility Management Branch removing one from the Routine CM's (Non RPIE Related).

6. All numbers have been adj usted to renect the dual contract (72.36 and 90.4) for building 36000. The Fort Hood Medical Home (M Block) has been added to the 90.4 contract.

7. There were 110 hours from Orkin. The 221 rooms of the Fort Hood Medical Home were not sin2led out.

100% 99%

Page I

C. UNSCHEDULED (CORRECTIVE) MAINTENANCE SERVICES:

C.1. Unscheduled (Corrective) Maintenance Work Order Status:

CMs Carried CMs CMs CMa Completion Over Received Completed Pending Rate(%)

Emeraency CMs (RPIE-Related) 0 0 0 0 -- Emergency CMs (non-RPIE-Related) 0 0 0 0 -- Urgent CMs (RPIE-Related) (P1 only) 9 2 9 2 450% Urgent CMS (non-RPIE-Related) (P1

14 16 15 15 94% only) Routine CMs (RPIE-Related) (P2-P4) 155 100 164 91 164% Routine CMs (non-RPIE-Related)

352 297 331 318 111% (P2-P4) Totals 530 415 519 426 125%

Number CMs Generated by J&J Employees 66

C.2. Pending Unscheduled (Corrective) Maintenance Work Orders:

#ofWOs

In Progress 368

Waiting Scheduling 4

Waiting Materials 41

Hold for Proposal 0

Pending Backlog - Subtotal 413

Waiting Government Approval/Action 13

Total Backlog 426

D. SERVICE ORDERS:

SOs Carried SOa SOa SOa Completion Over Received Completed Pending Rate(%)

Service Orders 9 1 6 4 60

E. FUNDING STATUS:

TO#IMod# Expiration Total Invoiced Amount Add'I Remaining Date Allocation Balance Invoiced Amount Balance

(Beginning During Month Committed of Month)

W91278-11-D- 07/31/20 $1 3, 144,864.90 $4, 726,827 .46 $559,160.85 $32,592.80 $4, 135,073.81 0008 (0036)

Page2

F. SUBCONTRACTS: MAINTENANCE WORK PERFORMED BY SUBCONTRACTOR

Subcontractor Description of Work Labor Material Total Performance Rating Performed Hours Cost Cost fSaWnsat)

Tempset Energy Management 493.00 Sat System

Orkin Pest Control 497.24 Sat

Stephens Fire Fire Alarm System 26.50 Sat Protection Medical Gas

Otis Elevators 22.50 Unsat

Texas Fire Fire Alarm System 16.50 Sat Suppression

SAFETY REPORTS/ TRAINING:

G.1. Accidents/Injuries: (Goal is Zero)

Number of Total Number of Number of Employees: 43 Hours 6,577.75 Incidents (This 0 Incidents (Year to I

Worked Month): Date):

Description of All New Accidents/Injuries (This Month) # Lost Manhours Due to Injuries (New Injuries)

List All Prior Lost Time Accidents/Injuries (Prior Months CY to Date) Total Lost Manhours CY-T-D (Prior lnlurles)

A pipe burst and employee got chlorine on himself and experienced difficulty 0 breathing.

G.2. Subcontractor Accidents/Injuries: (Goal i s Zero)

Subcontractor Accidents/Injuries (This Month) Lost Total Hours Man hours Worked

0 0

G.3. Weekly Safety Meetings I Training:

Date Topics Covered I of Employees 'I. Employees Attend Ina Attendina

12/01/16 Noise and Hearing Conservation 43 100 12/12/16 Trips and Falls 43 100

12/16/16 Monthly Safety Meeting: Extension Cords/ Log Out

43 100 Tag Out/PPE 12/19/16 Electrical Safety for Children 43 100 12/26/16 Proper Management of Used Ballast 42 97

H. QUALITY CONTROL I QUALITY ASSURANCE:

H.1. Customer Satisfaction

Customer Satisfaction (CS) ~le: 1•UMCCePtable, 2• Poor, 3-Satisfllctory, 4-Excellent, s-outstandl

Average CS Score:

Personal

Assessment 5 b QCI:

Overall FM Assessment:

H.2. Customer Complaints:

#CS Fonns Issued:

Number of Complaints This Month: 0

18 #CS Fonns Returned:

Number of Complaints (From Task Order Start):

I. QUALITY CONTROL INSPECTION RESULTS:

1.1. Inspection of Scheduled (Preventive) Maintenance Work Orders:

Scheduled (PM) Work Orders Completed This Month

#PMs Inspected

%PMs Inspected

#PMs Passed

1.2. Inspection of Unscheduled (Corrective) Maintenance Work Orders:

Unscheduled (CM) Work Orders Completed This Month

#CMs Inspected

% CMs Inspected

#CMs Passed

%PMs Passed

%CMs Passed

Pagc4

J . UNRESOLVED ISSUES: None.

K. SIGNATURES:

Prepared By: J&J Contractor Project Manager Signature

Print Name:

R. Bart Meza er

Date:

Jeff Bodkin

COR

Date:

Page S

MONTHLY PROGRESS REPORT

J&J MAINTENANCE, INC.

Location: Fort Hood, TX

W91278-15-D-0023

Monthly Report for: November 2016

A. PROGRESS/WORK ACCOMPLISHED/ACCOLADES:

B

Status of Special Interest Projects/JCAHO Visits/Inspections/Overall Comments:

. SCHEDULED (PREVENTIVE) MAINTENANCE SERVICES:

PM Work Orders Carried Over (from previous month) PMs Scheduled for Current Month PMs Completed During Current Month PMs Pending (carried forward to next month) PM Compliance Rate % (GOAL = 100%) Percentage completed= (Total Completed Work Orders divided by Total Work Orders)

I Work Order was deferred to FMD 11 /21/16 removing 1 from the Routine CMs (Non RPIE Related) CMs carr ied over.

Building 36000 Fort Hood Medical Home (M Block):

1. 8 PMs scheduled for the month a nd a ll 8 were completed. These 8 PM's are also counted on the 72.36 contract because building 36000 PM's have not separated by contract.

2. 1 I Work Orders were carried over from the previous month.

3. 5 Work Orders were received for the month of November (2 Routine CM's

(RPIE-Related) a nd 3 Routine CM's (Non RPJE Related).

4. 8 Work Orders were completed in the month of November. 6 were carried over from October, 2 Routine CM's RPIE Related and 6 Routine CM's Non RPI E Related.

5. 123.50 recurring work order hours and 121.25 work order hours were produced.

6. All numbers have been adjusted to reflect the dual contract (72.36 and 90.4) for building 36000. The Fort Hood Medical Home (M Block) has been added to the

90.4 contract.

Carry Forward numbers were adjusted to refl ect the backlog deferred back to J &J and the adiustmeot of work orders from FMO - October/November.

100%

98%

Page I

C. UNSCHEDULED (CORRECTIVE) MAINTENANCE SERVICES:

C.1. Unscheduled (Corrective) Maintenance Work Order Status:

CMs Carried CMs CMs CMs Completion Over Received Completed Pending Rate(%)

Emergency CMs (RPIE-Related) 0 0 0 0 --- Emergency CMs (non-RPIE-Related} 0 0 0 0 --- Urgent CMs (RPIE-Related) (P1 only) 7 5 3 9 60% Urgent CMs (non-RPIE-Related) (P1 12 10 8 14 80% only) Routine CMs (RPIE-Related) (P2-P4) 202 99 147 154 148% Routine CMs (non-RPIE-Related)

459 273 371 361 136% (P2-P4) Totals 680 387 529 538 137%

Number CMs Generated by J&J Employees 96

C.2. Pending Unscheduled (Corrective) Maintenance Work Orders:

#ofWOs In Progress 471 Waiting Scheduling 10 Waiting Materials 45 Hold for Proposal 0

Pending Backlog - Subtotal 526 Waiting Government ApprovaUAction 12

Total Backlog 538

D. SERVICE ORDERS:

SOs Carried sos SOs SOs Completion Over Received Completed Pending Rate(%)

Service Orders 7 4 2 9 18

E. FUNDING STATUS:

TO#IMod# Expiration Total Invoiced Amount Add'I Remaining Date Allocation Balance Invoiced Amount Balance

(Beginning During Month Committed of Month)

W91278-1 1-D- 07/31/20 $13, 144,864.90 $5,306,257 .59 $579,430.13 $30,186.72 $4,696,640.74 0008 (0036)

Page2

F. SUBCONTRACTS: MAINTENANCE WORK PERFORMED BY SUBCONTRACTOR

Subcontractor Description of Work Labor Material Total Performance Rating

Performed Hours Cost Cost (Sat/Unsat)

Tempset Energy Management 465.50 Sat System

Orkin Pest Control 4471 .25 Sat

Stephens Fire Fire Alarm System 170.25 Sat Protection Medical Gas

Otis Elevators 35.67 Unsat

Impact Fire Fire Alarm System 4.67 Sat

EMR Elevators 53.75 Sat

SAFETY REPORTS/ TRAINING:

G.1. Accidents/Injuries: (Goal is Zero)

Number of Total Number of Number of Employees: 43 Hours 6368.75 Incidents (This 0 Incidents (Year to I

Worked Month): Date):

Description of All New Accidents/Injuries (This Month) # Lost Manhours Due to Injuries (New Injuries)

List All Prior Lost Time Accidents/Injuries (Prior Months CY to Date) Total Lost Manhours CY-T-D (Prior Injuries)

A pipe burst and employee got chlorine on himself and experienced difficulty 0 breathing.

G.2. Subcontractor Accidents/Injuries: (Goal is Zero)

Subcontractor Accidents/Injuries (This Month) Lost Total Hours

Man hours Worked 0 0

G.3. Weekly Safety Meetings I Training:

Date Topics Covered # of Employees % Employees

Attending Attending 11/01 /16 Eye Protection 44 100

11/08/16 ASH MS 44 100

11/14/16 Holiday Safety Tips 44 100

11/18/16 Monthly Safety Meeting: PPE/Ladder Safety/Lock 44 100 Out TaQ Out

11/25/16 Smoke Detectors 43 100

H. QUALITY CONTROL I QUALITY ASSURANCE:

H.1. Customer Satisfaction

Customer Satisfaction (CS) #CS Forms Scale: 1•Unacceptable, 2• Poor, 3•Satisfactory, 4• Excellent, SsOutstanding

Average CS

Score:

Personal

Assessment 5 by QCI:

Overall FM Assessment:

H.2. Customer Complaints:

Number of Complaints This Month):

Explanation of Deficiencies (this month):

Issued:

I. QUALITY CONTROL INSPECTION RESULTS:

23 #CS Forms Returned:

Number of Complaints From Task Order Start :

1.1 . Inspection of Scheduled (Preventive) Maintenance Work Orders:

Scheduled (PM) Work Orders #PMs %PMs #PMs Completed This Month Inspected Inspected Passed

1228 98 8 97

1.2. Inspection of Unscheduled (Corrective) Maintenance Work Orders:

Unscheduled (CM) Work #CMs % CMs #CMs Orders Completed This Month Inspected Inspected Passed

546 44 8 44

%PMs Passed

%CMs Passed

J. UNRESOLVED ISSUES: None.

K. SIGNATURES:

Prepared By: J&J Contractor Project Manager Coordinated With: COR, FM or Alternate Signature

Signature

Print Name: Print Name and Title:

R. Bart Meza Jeff Bodkin

COR

J&J Maintenance Project Manager

Date: /,<-{:..-If- Date:

Page5