Attachment 11 Amend 0004 Block 14 Continued.pdf

W9126G25RA043

Amendment 0004

SF 30, Block 14 Continued

The purpose of this Amendment is to answer questions along with updated RFP documents associated with questions:

1. Q: Please confirm whether we will need conduit and trenching for the flagpole replacement?

A: No conduit and trenching are necessary for the flagpole lights to be replaced.

2. Q: Is the Attachment 1 Data Sheet provided with the Solicitation required to be submitted with the Proposal?

A: Yes, Attachment 1 Data Sheet is to be submitted with your proposal. Section 00 21 16, Paragraph 3.1, Contract Forms, Section 2, Part I, “ Persons Authorized to Negotiate or Conduct Discussions must be specified.” is Amended to add “Attachment 1, Data Sheet.”

3. Q: Is the Government request Back Up Documentation along with the Attachment 4 Seed Project Pricing Schedule?

A: See attachment 7, Seed Project Requirements Pg 2, Price Schedule Paragraph

4. Q: Volume 2 Page Limitations: Will the Joint Venture Agreement count towards page count?

and Do Cover Pages, Cover Letters, Tables of Contents, Acronyms, and Flysheets count towards page count?

A: No, these documents don’t count in the page count.

5. Q: Can the Government please confirm if a Project has a CPARs available then the Offeror does not need to provide a PPQ for the project?

A: The Government will not confirm CPARS available.

6. Q: Are CPARS included in the page count?

A: No

7. Q: Original Solicitation PDF Page 14 of 299: Can the Government please confirm that if the Offeror is already an established Joint Venture, and is providing a signed copy of the JV agreement, then the Offeror does not need to submit an additional written certification to the Contracting Officer and SBA stating the parties have entered into a JV agreement?

A: Submit the Joint Venture agreement as specified in the RFP

8. Q: Can the Government please confirm the Representations and Certifications mentioned in the Original Solicitation on PDF Page 13 of 299 required to be submitted along with the proposal are only the ones included in the Original Solicitation on pdf Pages 20-22 of 299?

A: Submit Representations and Certifications must be submitted. The provision on Page 13 is provided for informational purpose to ensure the two listed provisions are current and completed in SAM.

9. Q: Original Solicitation PDF Page 13 of 299: Can the Government please confirm if an offeror is required to only provide a completed and signed SF 1442 to fulfill this requirement?

A: A complete proposal will comply with all of 00 22 16, Paragraph 3.1, Contract Forms, Sections 1 through 4 requirements.

10. Q: What are the anticipated daily flows at the dump site?

A: Flow rates vary based on occupancy rates and departures. The campground has 124 RV sites. The average stay is about 3 days per RV site. The average capacity is around 67% full annually with holiday and weekends close to or at full capacity. The peak exodus of RV sites was at 80+ sites leaving on a single day after a holiday weekend with an additional 40-50 sites leaving within the next few days.

11. Q: Per Amendment 3 there are 115 RV sites that are associated with the project but there is no mention of this in the SOW. Please clarify what we are intended to perform at these RV sites.

A: No RV site work is required. The number of RV is sites in Amendment 0003 erroneously indicated 115, the actual number is 124. See Question 10.

12. Q: Is CLIN 0002 optional to provide pricing?

A: Reference 00 21 16, Para 4.3 Pricing Evaluation. Offer as specified.

13. Q: Reducing the amount of field supervisory personnel will help reduce costs to the government. Please clarify if a qualified single individual with the role of Superintendent may also be dual-hatted or triple-hatted with the roles of QCM and/or SSHO.

A: Superintendent/CQC may be combined for the seed project. See Revised Attachment 7, Seed Project Requirements.

14. Q: Clarify if the government will provide a tax exemption certificate to the contractor for materials installed in the project.

A: Contractors are required to pay applicable taxes for this project. Offer as specified. SF1094- 15c is available for contractors to use for tax exemption, when applicable.

15. Q: If a sales tax exemption certificate will not be provided, please confirm that the contractor and subcontractors are required to include all state, county, and municipality sales tax, use taxes, and fees within the proposal total.

A: Contractors are required to pay applicable taxes for this project. Offer as specified.

16. Q: Please confirm that the POP is 30 days for the parking lot lighting ONLY from the NTP.

A: Reference RFP CLIN 0001 SOW, Para 5.

17. Q: Please clarify if we are to demolish the existing holding tank and lift station.

A: Reference CLIN 0002 SOW, Para 2.2 for work required. No demo required.

18. Q: Please confirm that the foliage and trees are to be removed for the proposed spray field area.

A: Reference CLIN 0002 SOW, Para 4.4 and Clause 52.236-9. Tree removal not required.

19. Q: Please clarify if we are to bid based off the Statement of Work or the Summary of Work.

There is a substantial difference in the work to be performed in the Summary of Work than stated in the Statement of Work.

A: Reference CLIN SOW for CLIN 0001 and 0002 for the seed project. The Orientation Statement of Work requirement is a separate requirement (See 00 73 00, Para 1.1 and 1.2).

Reference 00 21 16 for Instructions to Proposers, Evaluation, and Selection. Propose as specified.

20. Q: Can the documents be separated into individual documents so that we can search through the files?

A: RFP documents will not be further separated.

21. Q: Please clarify what the design deliverables are for the seed projects. The specifications require a 35%, 65%, 95%, and 100% design deliverable effort.

A: Extent of required design is specified in CLIN 0001 and CLIN 0002 SOW. Propose as specified. The MATOC specification provides for up to 100% design as forecasted projects may require up to 100% design effort (Section 01 11 00).

22. Q: Please confirm that the dam and office work mentioned in the Summary of Work is included in the contractor’s scope.

A: Reference 00 21 16, Instructions to Proposers, Evaluation, and Selection. The Summary of Work at 01 11 00 encompasses the work expected by issuance of task orders during the 5-year period of performance. Propose as specified.

23. Q: Please confirm the fencing mention in the Summary of Work is included in the contractor’s scope of work.

A: See CLIN 0001 SOW and CLIN SOW for specific required work for the seed project and propose as specified. The Summary of Work at 01 11 00 encompasses the work expected by issuance of task orders during the 5-year period of performance.

24. Q: Please confirm that all work listed in the recreation area in the Summary of Work is within the contractor’s scope of work.

A: See CLIN 0001 SOW and CLIN SOW for specific required work for the seed project and propose as specified. The Summary of Work at 01 11 00 encompasses the work expected by issuance of task orders during the 5-year period of performance.

25. Q: Please confirm the roofing scope mentioned in the summary of work is in the contractor’s scope of work.

A: See CLIN 0001 SOW and CLIN SOW for specific required work for the seed project and propose as specified. The Summary of Work at 01 11 00 encompasses the work expected by issuance of task orders during the 5-year period of performance.

26. Q: Please confirm that a preliminary design is not required for the seed projects.

A: See CLIN 0001 SOW and CLIN SOW for specific required work for the seed project and 00 21 16 for proposal instructions. The Summary of Work at 01 11 00 encompasses the work expected by issuance of task orders during the 5-year period of performance. Propose as specified.

27. Q: Please clarify if the work to be performed is the same work for all locations mentioned in the Summary of Work. There are 7 locations mentioned, the Lavon Lake Office, Bardwell Lake Office, Joe Pool Lake Office, Benbrook Lake Office, Grapevine Lake Office, Lewisville Lake Office, and Roberts Lake Office.

A: See CLIN 0001 SOW and CLIN SOW for specific required work for the seed project and 00 21 16 for proposal instructions. The Summary of Work at 01 11 00 encompasses the work expected by issuance of task orders during the 5-year period of performance. Propose as specified.

28. Q: Please clarify regarding the POP on page 151 it states the period of performance is a five-year ordering period. Please confirm this is not applicable.

A: The five-year period of performance is for any resultant MATOC IDIQ contract to compete for future projects. The Seed project award will be a task order.

29. Q: Clarify if the site lighting seed project requires a design, since the scope only involves swapping lighting.

A: Reference CLIN 0001 SOW. Deliverables and submittal requirements are specified.

Propose as specified.

30. Q: Clarify what site fencing is required for the seed projects.

A: Worksite safety is specified. Reference CLIN 0001 and 0002 SOW. Propose as specified.

31. Q: Please provide underground utility map of existing utilities.

A: No underground utility maps are available. The Government will locate existing utilities during the post award utility clearance process. See Section 01 11 00 , Paragraph 1.4. The contractor is still required to verify and validate utilities before excavation or before preforming work. For CLIN 0002, the only known underground utility is for power provided to the exterior light pole. The contractor is still required to verify and validate utilities before excavation or before preforming work. For CLIN 0002, the only known underground utilities are for power provided to the exterior light pole and the power from the existing lift station to the restroom.

The lift station pumps across to the existing restroom holding tank. See Revised CLIN 0002 SOW, Map A-1

32. Q: Clarify where contractor is pulling underground utilities from. Please indicate on a map or drawing.

A: CLIN 0001 All wiring is functional and full operational to date. Any wiring, trenches and conduit is minimal to the immediate area of the light poles and the flagpole. See Revised CLIN 0002 SOW, Map A-1 of Utilities in the area and Electrical panels.

33. Q: Clarify if signage is a government furnished item, or if contractor is required to provide.

A: Signage is not provided by the Government and is the responsibility of the contractor. The Project Identification Signage will not be required or provided by the Government for CLIN 0001, but signage is per the contract for CLIN 0002. (See Q34).

34. Q: If signage is a contractor furnished item, clarify what signage is necessary to include in pricing.

A: Reference question 34, EM385-1-1 and SECTION 01 58 00 PROJECT IDENTIFICATION

35. Q: Hickory Creek SOW states to provide and install an odor control vent system, which may be optional, pending design. Is this a change order condition, or is the contractor required to include the design and installation in the pricing?

A: See Revised CLIN 0002 SOW, Paragraph 2.1 - line 3 Removed”(optional, pending design).

36. Q: Please clarify for the dumping ground seed project if 35%, 65%, 95%, and 100% design is needed as 30 days for design is not enough time to accomplish the submittal and review process.

A: 35%, 65%, 95%, and 100% design is not required. See SOW CLIN 0002 for specific project requirements.

37. Q: Please confirm this is a competitive best value and not Firm Fixed Price.

A: Reference 00 21 16, Instruction to Proposers, Evaluation, and Selection

38. Q: Please clarify if there are any environmental restrictions regarding to the dump station.

A: Refer to SOW for CLIN 0001 and CLIN 0002 for project specific Environmental compliance requirements. Propose as specified.

39. Q: Per CLIN 0001 Please clarify if temporary power will be required for lighting while replacing the parking lot lights and flagpoles.

A: Temporary power or temporary light is not required. All work is to be scheduled and power and lighting restored by the end of the work day. Comply with Section 01 35 26 Governmental Safety Requirements, Paragraph 3.2.

40. Q: Please confirm sending RFP questions directly to Mr. Rizzolo via email. If there is another platform, such as ProjNet, please send link and instructions for submission.

A: See Amendment 0003.

41. Q: Will the Government share via amendment or other means of communication all questions received for this project for all bidders to review?

A: Received questions are answered per Amendment 0003 and 0004.

42. Q: Volume I Contract Forms Section 1: Can you please clarify what is needed to fulfill the requirements of a Contract Forwarding Letter? We are assuming this is a transmittal letter introducing our firm’s intent to Bid and the content of our proposal.

A: No required content. Content of the proposal forwarding letter is for the offeror to determine.

43. Q: Volume I Contract Forms Section 2: “A complete copy of this RFP (Division 00, less attachments) with the original signature of an official authorized to contractually bind the offeror in block 20A-C of the SF 1442.” Q: Please verify what the Government is requiring us to submit. Assuming it means a completed and signed SF1442.

A: Yes, the signed SF1142 with the specified sections listed in this RFP Section.

44. Q: Volume I Contract Forms Section 3: “Seed project Bid bond (20% of bid or $100,000, whichever is less, and surety letter with a minimum of $1 million single award, and $2.5 million annual aggregate capacity.” Q. Because this is an electronic submittal, is it fair to assume that an electronically signed bid bond and surety letter included in our proposal will suffice?

A: Submit the bid bond as specified, to include the surety letter specified in Section 3.1 in the “Bonds” paragraph.

45. Q: Hickory Creek Side: It appears existing breakers are exposed and not to code. Are you wanting the Contractor to install a new panel?

A: Install new panel for the RFP and not perform any remedial work on the existing panel at the lift station electrical panel.

Q: Hickory Creek Side: Hickory Creek Side (CLIN 0002): Is there sufficient room to install the new breaker for the new pump as the existing panel has spaces but unclear of the load it currently is drawing?

A: Do not use the existing lift station panel. Refer to Revised SOW CLIN 0002

46. Q: Hickory Creek Side (CLIN 0002): What amperage does the Government require for the new pump for pricing the correct wire size?

A: The Government requires the design to meet the intent of the SOW and products need to be sized accordingly.

47. Q: Hickory Creek Side: Is it correct to assume a maximum of 50 feet from the panel to the new sewage pump is going to work?

A: Location would be based on submitted design and approval request post award.

48. Q: What is the TCEQ (Texas Commission on Environmental Quality) approval time for the design and will it affect the period of installation?

A: Offer should plan for Design and permitting is estimated for 30 days.

49. Q: Verify manufacturer of light pole (odd pole) located at the rear of the property with a double light-head currently installed.

A: Union Metal MFG Co. from Canton, Ohio is stamped on the pole.

50. Q: Is there a specific period of performance after NTP?

A: Periods of performance for CLIN 0001 and CLIN 0002 are specified in the Statement of Work for each CLIN.

51. Q: Is CLIN 0002 optional to provide pricing?

A: Award evaluation will be based on total evaluated price for both CLINS (See 52.217-4).

52. Q: The Original RFP on PDF Page 13 of 299 states “Include the following data in this volume in the format indicated. Section 2 A complete copy of this RFP (Division 00, less attachments) with the original signature of an official authorized to contractually bind the offeror in block 20A-C of the SF 1442. The offeror must complete the following sections within the RFP: Part I, Persons Authorized to Negotiate or Conduct Discussions must be specified.” Can the Government please clarify if within the copy of the RFP that we provide with our submitted proposal there is any other place besides the SF1442 that we should include this point of contact information?

A: Per the RFP, Section 3.1- Volume 1, Contract Forms, Section 2, contractors are required to specify persons authorized to negotiate or conduct discussion. This is the only place in the RFP where this information is requested.

53. Q: The Original RFP on PDF Page 13 of 299 states “Include the following data in this volume in the format indicated. Section 2 A complete copy of this RFP (Division 00, less attachments) with the original signature of an official authorized to contractually bind the offeror in block 20A-C of the SF 1442. The offeror must complete the following sections within the RFP: art IV, Representations, Certifications, and other Statements of Offeror. Provisions 52.204-8 (JAN 2025)& 252.204-7007 Alternate A (OCT 2024) will need to be submitted in the System for Award Management (SAM).” Can the Government please confirm if a statement from the Offeror attesting that they have completed Representations and Certifications and submitted them in the SAM is sufficient to fulfill this Proposal requirement?

A: Contractors must comply and provide a copy of the clauses with the certification included at 52.204-8 (DEVIATION)(b)(2)(i) or (ii) and 252.204-7007 (Alt A)(b)(2)(i) or (ii) that are contained in the RFP.