Appendix 3 - Definitions.doc

APPENDIX 3 – DEFINITIONS

W91260-09-R-0001

AS-BUILT DRAWINGS. Drawings and maps that reflect the current complete physical configuration of a real property facility.

AUTOMATED COMPUTER AIDED DESIGN (AUTOCAD). Technical drawing and engineering design software program.

COMMANDER. Synonymous with installation commander, station commander, squadron commander, unit commander, base commander, military commander.

CONTINGENCY PLAN. A plan for responding to the loss or unacceptable degradation of an operating system.

CONTRACTING OFFICER (KO). A person duly appointed with the authority to enter into and administer contracts on behalf of the Government.

CONTRACTING OFFICER’S REPRESENTATIVE (COR). A person who is responsible for technical administration of the project and assures proper Government surveillance of the Contractors performance. The COR is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. Any changes that the Contractor deems may affect contract, price, terms, or conditions shall be referred to the Contracting Officer for action.

CUSTODIAL SERVICES. Levels of cleaning is defined as follows:

SPOTLESS SHOW – All interior space is free of dirt, debris, and dust. Glass surfaces are clean and fee of smudges. Furniture is free of obvious dust, dirt, and debris. Carpets are clean of dirt and debris. Drinking fountains are free of watermarks and other debris or encrustations. Trashcans are empty and free of dirt, stains, and debris. Plastic liners for trash containers are not torn, worn, or contain residue. Restrooms are clean and disinfected. Restroom floors are clean, free of dust, dirt, and debris or bacteria. Partitions and walls are free of obvious dirt and dust. Carpets are shampooed at least once per quarter.

TIDY AND CLEAN – All interior space is free of dirt and debris. Glass surfaces are clean. Carpets and furniture are free of obvious dirt and debris. Floors requiring a finish are clean with some marks. Drinking fountains are clean and may contain watermarks. Trashcans contain some waste and are free of stains. Plastic liners for trash containers contain some residue. Restrooms are clean. Carpets are shampooed at least once per quarter.

UNTIDY BUT SAFE – At least once daily: All floors are free of dirt and debris. Glass surfaces are clean. Floors requiring a finish are clean with some marks. Drinking fountains are clean and may contain watermarks. Trashcans are lined and emptied. Cigarette smoking receptacles are emptied. Restrooms are clean.

HOSPITAL-GRADE CLEANING (sanitized) - IAW AR 608-10 4–33. Program health and sanitation practices Custodial services will be provided for all spaces and content within the CDC facility according to AR 420–81 and the basic level of service prescribed in TM 5–609. Additional APF or NAF support may be required for higher levels of service required to maintain standards of cleanliness. Installation custodial contracts which are amended to incorporate CDC cleaning services should be reviewed jointly by CDS health and engineer proponents to ensure provision of adequate services as reflected herein. SOPs for custodial and housekeeping services will incorporate the following:

a. Caliber of the cleaning service desired will be specified as hospital–grade quality.

b. Work will be executed by support personnel employed solely for this purpose specified in paragraph 5–37d through g. Caregiving employees will not perform custodial services with the exception of wiping tables, sweeping floors etc., after program activities and meal service, to maintain functional orderliness and cleanliness.

c. All custodial equipment, supplies, materials will be approved by the health consultant or safety officer. This equipment will comply with all Federal specifications and fire regulations.

d. All custodial and housekeeping services will be performed according to the following specifications:

(1) Child routines will not be disturbed by custodial activities. The majority of daily services cleaning will take place when CDC is not in operation and children are not present.

(2) Hallways, stairways, entrances, and doorways will not be obstructed by any cleaning or maintenance operations or storage of equipment and materials.

(3) All furniture, equipment and materials will be replaced in their original positions upon completion of the cleaning or maintenance tasks.

(4) Custodial supplies and equipment will be properly stored in locked cabinets or closets away from child activity rooms/modules.

e. The following services will be provided daily:

(1) Sweeping entryways, rugs, stairs, landings, floors, sidewalks, drives, patios, and balconies.

(2) Vacuuming all carpeted surfaces.

(3) Mopping floors, stairs, entrance ways, and landings.

(4) Scrubbing with approved disinfectant highchairs, cribs, playpens, child activity tables and chairs, toilet bowls, urinals, sinks, washbasins, kitchen equipment and appliances, food service areas, drinking fountains, and waste containers.

(5) Dusting furniture, equipment, and surfaces within the reach of the children.

(6) Wiping mirrors, metal door plates, bathroom and kitchen fixtures, and all metal fittings.

AR 608–10 • 15 July 1997 77

(7) Cleaning showcases, entrance doors, activity space/module door frames and switches, paper towel dispensers, and any other surfaces as required.

(8) Policing grounds for trash, debris, and safety hazards.

f. The following services will be provided weekly:

(1) Scrubbing walls, woodwork, and partitions in child activity spaces/modules bathrooms.

(2) Dusting ledges, window sills, walls, woodwork, handrails, light fixtures, ducts, air–conditioning, heating units, and other surfaces where dust may collect.

g. The following services will be provided as needed, but at least semi–annually:

(1) Cleaning of window coverings.

(2) Washing all windows (inside and outside).

(3) Waxing and buffing floors.

(4) Cleaning upholstered furniture, carpeting, and outer miscellaneous furniture and surfaces.

DOCUMENTS. Items such as Government regulations, manuals, pamphlets, and technical orders, commercial manuals, preventive maintenance instructions (PMIs), operating instructions (OIs), service notices, subscription services, schematics, engineering sketches and drawings, as-built drawings, maps, layouts, technical real property installed equipment (RPIE) manuals, RPIE system manuals, computer program documentation, user manuals, positional handbooks, communications-computer system installation records (CSIRs), military specifications and standards, computer vendor orders, field change orders (FCOs), engineering change proposals (ECPs), value engineering change proposals (VECPs), document change orders (DCOs), and all other Contractor-prepared or acquired publications, records, and documentation necessary for the operation, maintenance and support of systems and facilities.

Escorts. Military members, U.S. civilian employees, or DOD contractor employees responsible for the continuous surveillance and control over movements of classified material. Individuals designated as escorts and couriers must possess a Government-issued security clearance at least equal to that of the material being transported.

Escorted personnel (when pertaining to a restricted area). Those persons authorized access to a restricted area who are escorted at all times by a designated person.

FACILITY. A building, structure, utility system or other improvement to real property, having value and requiring periodic maintenance and upkeep.

FALSE ALARM. A detection due to equipment malfunction or an unintentional intrusion (i.e. failure to deactivate an alarm system upon entry to a facility).

FINISHED FURNITURE AND HOUSEHOLD DURABLES: Furniture and other household items that are used over a long period of time that will not undergo further processing and are ready for sale to the final demand user, either an individual consumer or business firm. This includes products such as lawn furniture, bedding, office furniture, carpeting, major appliances, and home electronic equipment. (Definition Source: The Producer Price Index FURNISHINGS. Includes furniture, floor coverings, beds, drapes, televisions and appliances.

GOVERNMENT FURNISHED. Services and equipment that will be furnished by the U.S. Government at no cost to the contractor. Some services and equipment furnished may occur either directly or indirectly through taskings contained in the PWS.

GOVERNMENT PROPERTY. All property owned by or leased to the Government or acquired by the Government under the terms of the contract. It includes both Government-furnished property and Contractor-acquired property as defined in this section. See Federal Acquisition Regulation, Part 45, Government Property, Subpart 45.1, Paragraph 45.101, Definitions, for definitions of other types of property.

HARD FLOORS. Vinyl Tile, Ceramic Tile, Wood, and Concrete.

HAZARDOUS MATERIAL (HAZMAT). Any material that poses a threat to human health and/or the environment. Typical hazardous substances are toxic, corrosive, ignitable, explosive, or chemically reactive.

HAZARDOUS SUBSTANCE. Any substance to which exposure may result in adverse effects on the health and safety of employees. Any substance listed in Table 302.4 of 40 CFR 302, the Comprehensive Environmental Response, Compensation, and Liability Act of 1980 as amended.

HAZARDOUS WASTE. Any used hazardous substance that exhibits the characteristics of: 1) ignitability, 2) corrosivity, 3) reactivity, 4) toxicity, or 5) listed in 40 CFR 261, subpart D. Any waste or combination of wastes defined in 40 CFR 261.33 (RCRA) or those substances defined in 40 CFR 171.8.

IMPLEMENTED. Developed, enforced, and maintained.

INFRASTRUCTURE. Real property other than buildings.

MAINTENANCE. Work required to preserve real property and real property systems or components and prevent premature failure or the wearing out of the same. Maintenance includes work to prevent and arrest component deterioration.

MAINTENANCE SUPPORT. Includes maintenance (scheduled and unscheduled) and management necessary to satisfy the maintenance requirements of the using organization. Contractor support includes (as defined herein) repair, lubrication, equipment alignment, installation of Government-approved modifications, testing and corrosion control, and the maintenance and dissemination of logs, drawings, records, and forms. Also included is that Contractor in-plant technical support necessary to resolve equipment problems that are beyond the capability of on-site personnel. In-plant support shall be limited to minimum engineering necessary for restoration of mission capability.

MAJOR REPAIR (FACILITIES). Repair work on items of material or equipment that need complete overhaul or substantial replacement of parts or that require special tools.

MINOR REPAIR (FACILITIES). Repair work on items of material or equipment that need minimal refurbishment or renovation and require common-use tools.

MAJOR REPAIR (FIRE ALARM). Perform maintenance (i.e. quarterly, annually inspections) in accordance with NFPA 72, Table 10.3.1. This also applies to testing inspection and maintenance of the sprinkler systems and fire pumps in accordance with NICET II qualifications.

MINOR REPAIR (FIRE ALARM). Perform minor maintenance (i.e. weekly, monthly inspections) in accordance with NFPA 72, Table 10.3.1, in accordance with NICET I qualifications.

MEMORANDUM OF AGREEMENT (MOA). Define general areas of conditional agreement between two or more parties. Basically, the performance by one party is dependent on the performance of the other party. (e.g. one party agrees to provide support if the other party provides the materials or reimbursement).

MEMORANDUM OF UNDERSTANDING (MOU). Define general areas of understanding between two or more parties and explain what each party plans to do; however, what each party does is not dependent on what the other party does (e.g. does not require reimbursement or other support from receiver).

MILITARY CONSTRUCTION (MILCON). A single project that includes all construction material needed to produce a complete and usable facility.

MISSION SYSTEM. The mission system is the composite of all systems designed to perform the assigned mission of a particular site.

NONDURABLE GOODS. Establishments primarily engaged in the manufacturing of nondurable goods, i.e., goods which typically last for less than one year. This sub-group of manufacturing is not defined within the SIC or NAICS coding structure. This category includes washcloths, dishtowels, dishcloths, and bath towels.

NUISANCE ALARM. A detection caused by an influence the sensor designed to detect such as an animal or act of nature, but which is not related to an attempted intrusion.

OZONE DEPLETING SUBSTANCES (ODS). Chlorine and/or bromine containing compounds (chlorofluorocarbons or halons) that breaks down when they reach the stratosphere and then catalytically destroy ozone molecules.

PREVENTIVE MAINTENANCE. A procedure of inspecting, testing, aligning, and reconditioning equipment at regular intervals according to specified instructions. Preventive maintenance is intended to prevent failures in service or to retard deterioration.

QUALITY CONTROL (QC). The operational techniques and activities used to ensure that contract requirements are met.

REAL PROPERTY. A building, structure, pavement, utility, or other improvement.

REAL PROPERTY INSTALLED EQUIPMENT (RPIE). Government owned or leased equipment, apparatus, or fixtures, which aid in the function of real property and are an integral part of Government owned or leased real property.

RECORDS. Government publications, commercial manuals, completed forms, correspondence files, notes, and all other contractor prepared or acquired publications, records, and documentation necessary for the operation maintenance and support of this contract.

REPAIR. Restoring a failed or failing facility, system, or item of equipment so it may be used effectively for its designated purpose. Restoring or replacing components damaged by the elements or by fire, storm, explosions, or other disasters beyond the Contractor’s control will be subject to separate contractual action. It further consists of overhauling, reprocessing, or replacing deteriorated constituent parts, equipment, or materials.

SCHEDULED DOWNTIME. A period that is prearranged with and approved by the appropriate approving authority.

SCHEDULED MAINTENANCE OUTAGE. A break in availability or capability specifically scheduled to permit the accomplishment of preventive organization, intermediate, or depot level maintenance work.

SCHEDULED MAINTENANCE. Known or predictable maintenance requirements that can be planned or programmed for accomplishment on either a short or long-range schedule. This includes accomplishment of recurring scheduled maintenance, inspections and servicing, compliance with TCTOs other than the immediate action category, accomplishment of time change item replacements, and correcting deferred or delayed discrepancies. It also includes modifications and renovation projects that are programmed for depot-level maintenance.

TECHNICAL MONITOR (TM). A person who provides detailed technical oversight of the Contractor’s performance and reports his or her findings to the COR in a timely, complete and impartial fashion. While the Technical Monitor may serve as a direct conduit to provide Government guidance and feedback to the Contractor on technical matters, he or she is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. Any changes that the Contractor deems may affect contract, price, terms, or conditions shall be referred to the Contracting Officer for action.

UNSCHEDULED MAINTENANCE. That maintenance deemed necessary to correct and/or repair unanticipated breakdowns.