Government Responses to Draft RFP Industry Questions_26Apr2020.xlsx
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- Solicitation number
- W9124P-20-R-0007
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This draft request for proposal is for a non-personal services contract to provide installation support services to the U.S. Army Garrison at Redstone Arsenal and its tenant organizations. The contractor will perform maintenance of equipment and facilities, operation and maintenance of utility systems, supply operations, transportation, and administration services. Specific services required include maintenance of real property assets, operation of heating and cooling plants, management of a preventive maintenance program, response to service requests, project management, and engineering support. The performance work statement and its attachments outline requirements, technical exhibits provide asset information, and the solicitation includes cost-reimbursable and firm-fixed-price contract line items for evaluated services.
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DRAFT RFP Q's 1 & 2
| Question Number | Draft RFP Document | Draft RFP Document Paragraph Number | Draft RFP Document Page Number | Question or Comment | Question | Government Response |
| 1 | Technical Exhibit 2 | All | The provided workload covers FY14, FY15, and FY16. Question: Will the Government provide more recent workload that covers FY17, FY18, and FY19 and represents the current work environment? | Government answer will be provided shortly. | ||
| 2 | Technical Exhibit 2 | 1, 2, 3 | Where is OWO (SOO) workload provided? | Column labeled "OO" | ||
| 3 | Technical Exhibit 2 | 1, 2, 3 | In the column labeled Support Svcs, do the numbers listed represent annual hours? | Numbers productive Hours for the year | ||
| 4 | Technical Exhibit 2 | 1, 2, 3 |
(a) In the column labeled OO, what does the acronym OO stand for?
(b) Do the numbers listed represent annual hours?
| (c) If not annual hours, what do the numbers represent? | (a) OO means OWO- Operational Work Orders; (b) Number are productive Hours for the year; (c) see answer to (b) | ||||
| 5 | Technical Exhibit 2 | 1, 2, 3 | In the column labeled PM, do the numbers listed represent annual hours? | Numbers productive Hours for the year | |
| 6 | Technical Exhibit 2 | 1, 2, 3 |
(a) What does the column labeled PM Rec'd represent?
| (b) What does the column labeled PM Comp represent? | (a) PM Rec'd represents scheduled PMs; (b) PM Comp represents completed PMs; NOTE: Please see the resonses to DRAFT PWS Q's question numbers 23 a, b, & c | ||
| 7 | Technical Exhibit 2 | 1.0 |
(a) Does the PM workload provided for FY14 show there were 17,320 PMs received, with 6,854 PMs completed?
| (b) Does this correctly indicate that 39% of the required PMs were completed in FY14? | See response to questions 6a & 6b and NOTE | ||
| 8 | Technical Exhibit 2 | 2.0 |
(a) Does the PM workload provided for FY15 show there were 18,859 PMs received, with 12,057 PMs completed?
| (b) Does this correctly indicate that 64% of the required PMs were completed in FY15? | See response to questions 6a & 6b and NOTE | ||
| 9 | Technical Exhibit 2 | 3 |
(a) Does the PM workload provided for FY16 show there were 16,027 PMs received, with 14,131 PMs completed?
| (b) Does this correctly indicate that 88% of the required PMs were completed in FY16? | See response to questions 6a & 6b and NOTE | ||||
| 10 | Technical Exhibit 2 | 5.0 | TE 2 Historical Workload Data provides historical workload for mail services. Question: Can the Government please confirm mail services are not part of the PWS? | Mail is not part of this effort | |
| 11 | Technical Exhibit 3 | All | Technical Exhibit 03, Real Property Assets lists numerous facilities assigned to the incumbent contractor that are not reflected in Technical Exhibit #6, Government Facilities Assigned to Contractor. These include: 3336, 5488, 5516, 7105, 7630, 8024, 9104, 3338A, 3338B, 5647VS01, 8022SW01, 8039A, CP109, CP110, CP114, OP338, and OP35A. Question: Will the Government please clarify why these facilities are listed in one document and not the other? | Government answer will be provided shortly. | |
| 12 | Technical Exhibit 12 | 2 & 6 |
(a) Where is the callout for "** notation? **" for Exterior/Overhead Electrical line items?
(b) On the bottom of page 6, HVAC/Steam/Gas/Water PM Frequencies also shows "**Below as much as possible." Does this also apply to the "**" on page 2?
| (c) What does "**Below as much as possible" mean? | (a) The two asterisks (**) denote the different voltages below the list of items. Example; PM Conductors for 12kv is semi-annually, for 46kv is annually, for 161kv is annually.; (b) Note the same as page 2.; (c) "Where accessable without excavation" | ||||
| 13 | Technical Exhibit 12 | 7.0 | The Sweep RAAF Runways and Taxiways section specifies that runway and taxiway sweeping at the airfield occurs weekly. However, Attachment 2, CLS 408, Pavement Clearance, paragraph 2.6.1 specifies twice weekly sweeping. Question: Can the Government please clarify the correct frequency? | The aircraft parking areas are swept (vacuumed) on one day and the runway and taxiways are swept on a different day. Each area is swept only once per week. Attachment 2 paragraph 2.61 is revised to read; "2.6.1 Airfields. The Contractor shall perform airfield sweeping services for sand and debris on Redstone Army Airfield once per week. The RSA Airfield management personnel will submit a DMO for sweeping when debris is discovered between scheduled sweepings. The Contractor shall vacuum the runway and the ramp area immediately to the North of Building 4832 and the area inside the fence surrounding Building 4832 and 4880 to ensure a safe and debris-free ramp area. Airfield, and Heliport pavement surfaces shall be maintained skid resistant and free of debris. Heliports shall be swept as required. The Contractor shall notify the aircraft control tower and KO/COR when hazardous or unsafe conditions are discovered on the airfield." | |
| 14 | Technical Exhibit 12 | 7 | The Sweep RAAF Runways and Taxiways section refers to PWS 3.4.14.3.2 concerning sweeping specifications. However, that section does not exist in the draft PWS. Question: Can the Government please clarify if this section will be provided? | TE #12 page 7 is revised to read; "Sweep RAAF Runways and taxiways as specified." The reference to parargraph 3.4.14.3.2 is removed. | |
| 15 | Technical Exhibit 12 | 8 to 56 | Question: Using BLDG 55 (Line 2) as an example, will the Government please clarify why the PM frequencies are increasing from 6 months to 2 years as the ISR distress rating becomes more severe (amber to red)? PM Frequency ISR Green = 6 months; PM Frequency ISR Amber = 1 year; PM Frequency ISR Red = 2 years. | ||
| Comment: The listed PM Frequency Base is every 6 months. If the condition is amber or red, we would expect to see PM intervals decrease (i.e., become more frequent) to ensure corrective actions are identified, planned, programmed and budgeted, and completed before asset failure or severe interference with facility function or occupant safety. | The Green level frequency is the PM frequency that the contractor shall perform. The other levels establish the standards in the event that funding constraints require a reduction of effort. | ||||
| 16 | Technical Exhibit 12 | 8 to 56 |
(a) Can the Government please explain the process and status of the RSA Army Installation Status Report for Infrastructure (ISR-I) program and status of integrating the BUILDER Sustainment Management System (SMS) condition life cycle and prediction analysis capabilities with condition assessment information from ISR?
(b) Will the Government please provide data on which facilities are coded ISR green, amber and red?
| (c) Will the Government please provide workload data for contractor support/participation in ISR? | Government answer will be provided shortly. | |||
| 17 | Technical Exhibit 15 | 3 & 4 | The following questions use Bldg 50 Youth Center for D30 HVAC Equipment as an example: |
(a) The COE/ERDC Army BUILDER™ SMS instructions for D30 HVAC equipment inspection require “Collect nameplate/component data for the following fields: ID, Model, Serial Number, Manufacturer, Location, Equipment Type, Capacity, Manufacturer Date, Year Installed, and Control Type for population into section details fields.” This information is not available in TE 15, and is critical to establishing an accurate asset inventory. Will the Government please provide these data fields?
(b) BUILDER inspectors can group similar items into a “Section”, as follows: “HVAC components such as VAVs can be grouped in a section. For instance, if there are 5 VAVs a single component section can be provided with a quantity of 5.” Will the Government please provide the individual equipment asset nomenclature information for each Section?
(c) There are no row numbers to correlate Page 3 descriptions with page 4 condition data. Can the Government please explain how the Page 4 green - yellow - red condition index (CI) color ratings and scores (1-100) are linked to the Page 4 Section RDL and the Page 3 System - Component - Material/Equipment Category information heating or cooling system assets?
(d) There is a way to link the 2 red rated sections with 1 year remaining service life on page 4 with the corresponding System - Component - Material/Equipment Category information on Page 3. Since these condition ratings define maintenance urgency with the assumption the asset(s) will require repair/replacement ASAP to prevent unplanned failure, they can be aggregated as future DMO and PWO workload indicators for FFP pricing. Will the Government please provide the asset nomenclature for the red and yellow (amber) rated assets?
| 18 | Technical Exhibit 15 | All | As an example, please reference COE/ERDC Army BUILDER™ SMS Inventory and Assessment Guide, Page 361, general guidance for BUILDER D30 HVAC equipment inspection/assessment, which states: "Section Details - Collect nameplate/component data for the following fields: ID, Model, Serial Number, Manufacturer, Location, Equipment Type, Capacity, Manufacturer Date, Year Installed, and Control Type for population into section details fields." This information is not included in TE 15. Question: Will the BUILDER RPIE asset inventory data fields identified above be provided as a TE? |
| 19 | Technical Exhibit 17 | 1.0 | Will the Government please provide the reference document Title/Source for Technical Exhibit #17 Building Component Checklist? |
| 20 | Technical Exhibit 19 | 1 & 2 | Attachment 3, CLS 420 PWS 2.4.1 references 3 substations with emergency/backup generators. TE 19 only shows 2 substations, 18 and 21. Question: Will the Government please clarify the location for substation 24? |
| 21 | Technical Exhibit 29 | 1 | This TE shows quantities of four different classes of utility meters, and each class is separated into Advanced and Standard meter type. |
Question:
(a) Are the advanced meters what are known in the industry as "smart meters?" Smart meters measure utility usage and use a secure wireless network to send meter readings to the collection device each month.
| (b) Is there an initiative already underway to gradually replace all or most standard meters with advanced meters? | Government answer will be provided shortly. | ||||
| 22 | Technical Exhibit 49 | 1.0 | The RSA Sweeping Schedule in this TE indicates airfield pavements are to be swept twice per week. This frequency conflicts with CLS 408. Question: Can the Government please clarify the frequency? | The aircraft parking areas are swept (vacuumed) on one day and the runway and taxiways are swept on a different day. Each area is swept only once per week. TE #49 is revised to read; " Once per Week" | |
| 23 | Technical Exhibit 50 | All | We have attempted converting TE 50 from PDF to Excel format but the results are not useable. Question: Will the Government please provide TE 50 in Excel format to allow offerors to sort the data? | ||
| 24 | Technical Exhibit 52 | 3.0 | The last paragraph on page 3 says : "A separate Contractor entity will provide…" Question: Can the Government please clarify what or who is meant by the term "separate contractor entity"? | TE# 52 is the Redstone Snow and Ice Plan. In the plan, the term “separate contractor entity “ refers to the contractor responsible for executing the Arsenal’s custodial contract, which is separate from the ISS contract. | |
| 25 | Technical Exhibit 52 | 4.0 | The last paragraph on page 4 says: "The contractor must have equipment necessary to refuel mission critical generators on Weeden Mountain, Madkin Mountain, and Squirrel Hill." |
(a) Can the Government please clarify how many fuel trucks are required, what are the sizes, and which fuel products will be transported?
| (b) Will the Government please provide historical workload associated with the contractor fueling generators and boilers? | (a) During a snow/ice event, the delivery of fuel to Weeden or Madkin mountains or Squirrel Hill may require four wheel drive vehicles. These vehicles are used to transport portable tanks, but are not considered fuel trucks.; (b) TE #2 provides workload data provides historical data for all requirements. Workload for individual tasks are not provided. | ||||||
| 26 | Technical Exhibit 52 | 5 | Is the listed equipment GFE or CFE? | GFE | |||
| 27 | Technical Exhibit 52 | 5 | Why aren't the fuel trucks referenced on page 4 on the equipment list? | The 2 HUMVEE with 100 Gal Fuel Tank are the vehicles referenced for use as Fuel trucks. | |||
| 28 | N/A | N/A | Will the Government provide a TE listing all ISS-available GSA leased vehicle descriptions, such as manufacturer, type, model, capacity, etc? | Yes | |||
| 29 | Attachment 2, CLS 408 | All | All | Will the Government please confirm Attachment 2 was not updated when revised documents were released on 5 April and 6 April 2020? | Attachment 2 was revised as stated on the document that was after the the referenced dates. | ||
| 30 | Attachment 3, CLS 511 | 2.1 e. | 5 | Paragraph e identified the labor classifications and quantities for the dedicated mechanics; it does not identify the specified facilities as referenced in the paragraph. Question: Will the Government please identify the specified facilities, and which mechanics are assigned to which facility? | Government answer will be provided shortly. | ||
| 31 | Attachment 4, Facility Maintenance Horizontal | 1.3.4 | 2 | Paragraph 1.3.4 states in part: "Project Work Orders are corrective maintenance work which is preformed after a failure is detected or to permanently repair temporary maintenance work", and further on: "The Contractor shall maintain a corrective maintenance item log. This log shall be used to schedule corrective maintenance activities and resources. IAW DI-MISC-80508B, CDRL/Deliverable #55". The PWO corrective maintenance log is not required in Attachment 1, Engineeering or Attachment 3, Facility Maintenance Vertical. | |||
| Question: Will a PWO Corrective Maintenance Log be required for all repair,replacement, major overhaul, etc. corrective maintenance PWOs? | This Corrective maintenance log is only a requirement for pavement maintenance and repair. | ||||||
| 32 | Attachment 5, CLS 501 | All | All | Will the Government please confirm Attachment 5 was not updated when revised documents were released on 5 April and 6 April 2020? | Attachment 5 was revised as stated on the document that was after the the referenced dates. | ||
| 33 | Attachment # 4 Facilities Maintenance - Horizontal | Paragraph 2.1.15.2 | 5 | Paragraph 1.1.1.1 states, "The Contractor shall annotate all corrective and preventive maintenance performed in the PAVER program. In addition, the Contractor shall also annotate all work other contractors perform on pavements. The Government will provide the Contractor with project documentation and updated GIS information for all pavement work done by other Contractors." | What is the Government's expectation for the timeframe (receipt of data to completed entry) to annotate work into the PAVER Program, when work has been performed by other contractors? | The Government’s expectation is that the Contractor maintain an updated PAVER database at all times including work performed by other contractors. | |
| 34 | Attachment # 4 Facilities Maintenance - Horizontal | Paragraph 2.1.15.1.g | 5 | Paragraph 2.1.15.1.g a. States, "The Contractor shall ensure that properly trained personnel and adequate material resources required to update and maintain the PAVER program are available and effectively utilized. | Does historical data exist whereby the requirement to ensure properly trained personnel and adequate material resources required to update and maintain the PAVER Program, can be accurately evaluated for proposing labor, equipment and material costs? If so, where can it be found? | There is no historical data for this requirement. | |
| 35 | Overarching PWS | PWS 1.7 | 4.0 | Dust Suppression. “The Contractor shall perform dust suppression as directed by the COR/ACOR” | Please provide the workload data and please provide a scope of work for dust suppression | There is no specific workload data available for dust suppression. TE #2 provides workload data provides historical data for all requirements. Workload for individual tasks are not provided. | |
| 36 | Overaching PWS | PWS 1.2 Objectives | 3 | Paragraph 1.2.11 states that "The Contractor shall utilize GFEBS for work management and the capture of required data for maintenance, repair, cost, equipment, material, and resources management as it applies to the requirement of this PWS." This implies that all contact performance work management data is maintained/resident in GFEBS, and only GFEBS is permitted to be used for ISS work and asset management. There is no mention of Maximo or other Computerized Maintenance Management Systems (CMMS) in the Draft PWS. | Can the Government please clarify whether contractors are permitted to run a contractor-owned work/data management system in parallel with GFEBS to handle recordkeeping, planning, scheduling, metrics management, etc. on the ISS contract? | Please see the resonses to DRAFT PWS Q's question number 1 | |
| 37 | Overarching PWS | Paragraph 1.6 | 4 | Paragraph 1.6 states that "Trees or landscape features damaged by the Contractor's operations shall be restored at no additional cost to the Government. " | Where work requirements mandate the disturbance of trees or landscaping, does the Government intend for the Contractor to be responsible for cost of replacement? | The contractor is responsible for damages due to negligence in the performance of specified work. | |
| 38 | Overarching PWS | Paragraph 2.1.6 | 8 | Paragraph 2.1.6 states "Emergency Services. The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries." | Does the Government intend to establish minimum guidelines/certification for Emergency Services personnel, eg, on site paramedics, EMTs, etc.? What should be considered a minimum staff? | There is no intent for the contractor to have Emergency Services personnel. | |
| 39 | Overarching PWS | Paragraph 2.1.11.3.2 | . | Per questions and Government response dated 26 March 2020, question 4a answer states all Contractor personnel shall have and maintain a Security Clearance for the life of the Contract. Paragraph 2.1.11.3.2 states "Contractor personnel performing work under this contract shall obtain a Tier1 (T1) investigation at time of the contract start date, and must maintain the level of security required for the life of the contract." | The Security Clearance requirement is vague. For clarification, could the Government reiterate question 4a's response, "there is a requirement for all employees performing work under this Contract to obtain and maintain a Security Clearance for the life of the contract". | This requirement is for all key personnel. PWS paragraph 2.1.11.3.2 is revised to read "The Contractor shall provide qualified and certified or licensed employees to perform the duties assigned." | |
| 40 | Overarching PWS | Paragraph 2.1.11.7.2 | 12 & 13 | Paragraph 2.1.11.1.7.2 references a GFEBS Senior Work Control Lead while Paragraph 2.1.11.6 on page 13, identifies a GFEBS PM Coordinator (listed as Key personnel). | Are the positions of GFEBS PM Coordinator and GFEBS Senior Work Control lead intended to be filled by one individual or are they two separate positions? | The requirement identifies the expertise that is required for the performance of the PWS. The contractor approach to accomplish the requirements is not specified. | |
| 41 | Overarching PWS | Paragraph 2.1.11.3.4 | 14.0 | Paragraph 2.1.11.3.4 states "Personnel currently performing work under the current ISS Contract, WP124P-19-C-0014, will be given first right of refusal for employment openings with the Offerer in positions for which they are qualified." | (a) Assuming an Offerer employs incumbent employees, does the Government intend to honor the existing licenses, certifications, etc. held by each individual?; (b) Will incumbent employee certifications be required to be updated by a speck date following contract award? | (a) The requirement clearly states for positions that they are qualifed.; (b) The certifications will need to be updated if it is required to meet the qualifications. | |
| 42 | Overarching PWS | Paragraph 2.4.2.11 | 21.0 | Paragraph 2.4.2.11, Identification of Contractor Employees, states "The Contractor (to include subcontractors) shall provide each employee a Redstone Arsenal Identification (ID) badge, which includes at a minimum, the Company Name, Employee Name and a color photo of the employee. | Historically, the Government has provided Redstone Arsenal Badges for each Contractor/Subcontractor employee which grants the employee access to RSA. (a) Does the Government plan to pass badging responsibilities to the Contractor? (b)Or, will the contractor acquire employees badging through application through RSAG? | (a) The Government is not passing badging responsibilities to the contractor.; (b) Badging will will be through USAG Redstone. | |
| 43 | Overarching PWS | Paragraph 2.4.2.17 | 23 | Paragraph 2.4.2.17 Contractor Employees Who Require Access to Government Information Systems. | Per PWS directives, multiple Government provided software systems are to be utilized to record data for a variety of operations and maintenance work orders as well as PM tasks. To successfully accommodate the requirements, an increased number of contractor employees must be granted access to those systems, or hard copy data must be presented to the GFEBS personnel for input. Will the Government restrict Contractor employee access to the IT systems? | The access will be granted based on the contractor proposed approach. | |
| 44 | Overarching PWS | Paragraph 2.4.4.3 and 2.4.4.3 | 26.0 | Paragraph 2.4.4.3 states " The Contractor shall provide environmental, health, and safety training to Contractor employees to ensure compliance with all federal, state, and local laws or regulations." Paragraph 2.4.4.3 states" The Government may prove sustainment training required by law and/or regulation to maintain certification of Contractor employees as an allowable cost to the contract." | Will the Government provide a listing of required training relative to certification of ISS Contractor employees? | ||
| 45 | Attachment # 6 Environmental Compliance | Paragraph 2.5.4 | 5 | Paragraph 2.5.4 states, "Routine maintenance is expected to consist of periodic grading and filling activities to alleviate settlement, eliminate ponding, and activities to minimize erosion and washing." | As is typical with Alabama weather, routine thunderstorms occur throughout the year thereby causing erosion. Will the Government clarify who will determine when routine maintenance work orders will be issued for this activity? What does the Government anticipate for the frequency and/or number of times (annually) this activity will be required? | This applies to the active C&D landfill. As with landfill operations, measures are taken as required (periodic grading and filling activities to alleviate settlement, eliminate ponding, and activities to minimize erosion and washing) to ensure the landifill is maintained IAW ADEM Administrative Code, Solid Waste Division 13, and amendments thereto; and EPA regulations. | |
| 46 | Attachment # 6 Environmental Compliance | Paragraph 2.7.1.3 | 6.0 | Paragraph 2.7.1.3 states, "The Contractor will be responsible for providing assistance to the U.S. Army Garrison-Redstone (USSG-R), Directorate of Operations (Do), Fire and Emergency Services Division in petroleum spill response activities." | Assistance for petroleum spill clean-up activities is delegated to the ISS Contractor. Is there a spill response vehicle, eg, trailer of other mobile vehicle to be assigned to the Contractor, where emergency spill response equipment and materials would be maintained for clean-up of these type of events. Is there a current plan detailing materials and equipment to be maintained for spill response? | Any government assigned vehicle may be used for spill response. Attached is a list of emergency petroleum spill response equipment and supplies located at warehouse Bldg. 3653. | |
| 47 | Attachment # 5 Heating and Cooling Services | Paragraph 2.4.11 | 5.0 | Paragraph 2.4.11 states, "Emergencies. Operational Emergencies which reduce the steam rate by ten (15) percent or boiler pressure by twenty (20) percent ….... | There is a typographical error. Would the Government please provide the correct percentage? | The revision 4 21 April 2020 of the document is corrected. | |
| 48 | Attachment # 5 Heating and Cooling Services | Paragraph 3.2 | 5 | Paragraph 3.2 Natural Gas Distribution System states, "Natural gas is purchase from the City of Huntsville Utilities (HSVUTL) with 9 metering points that are located on the North side of RSA (Goss Road) from a portion of HSVUTL distribution system that is inside of RSA boundaries and that RSA distribution system does not exist. | The understanding is; Natural gas is purchased from Huntsville Utiities. There are nine (9) points located on the North side of RSA (Goss Road) (inside RSA boundaries) metering the flow of natural gas from a portion of HSVUTL's distribution system. Would the Government please provide clarification for what is meant by "that RSA distribution system does not exist."? | This means that in those areas that are being serviced by HSV Utilities distribution system RSA does not have an overlapping system that could be used at this time. The system (RSA) is not completely looped and so portions from Skinner Rd going East on Goss to Patton Rd is not serviced by RSA distribution system | |
| 49 | Attachment # 5 Heating and Cooling Services | Paragraph 4.1.5 | 6 | Paragraph 4.1.5 address chemical treatment of the closed looped water systems for both heating and cooling systems. | Does the Government intend to include within this PWS, chemical water treatment for all systems requiring same, currently operating within the confines of RSA? | RSA requires all systems open and closed to be chemicaly treated for corrosion protection. This requirement is part of this effort. | |
| 50 | Attachment # 4 Facilities Maintenance - Horizontal | Paragraph 1.2.2 | 1 | 1.2.2 Utility Systems. Waste Water utility system is not included in this contract because ownership and operating responsibility has been transferred to a private utility operator. Interior portions of waste water (building interior to 10 feet from edge of building) and new installations that have not been transferred to the privatization contractor shall be the responsibility of the Contractor. The Contractor shall perform facility preventive maintenance (PM) and repair only on Army-owned utility systems and components. These include, but are not limited to, the following: a. Steam Boilers and Distribution System, b. Fuel Storage and Distribution Systems, and c. Emergency Generators | Would the Government please provide identification of those facilities that have not been transferred to the privatization Contractor? | This requirment is for new installations. | |
| 51 | Attachment # 4 Facilities Maintenance - Horizontal | Paragraph 1.3.3.2 and 1.3.4 | 2.0 | Paragraph 1.3.3.2 states, " The Contractor shall track all temporary maintenance measures performed and place them on the corrective maintenance list to be scheduled for a permanent repair. The corrective maintenance list shall be kept up to date and available for inspection by the COR upon request. Paragraph 1.3.4 states, "The Contractor shall maintain a corrective maintenance item log." | (a) Are the corrective maintenance list and the corrective maintenance item log the same document? (b) What will be the Government's process for selection and scheduling of permanent repairs identified on the corrective maintenance list and the corrective maintenance item log? | (a) No. The corrective maintenance log is a document used by Contractor personnel in the field to document pavement distresses identified while conducting preventative maintenance or other activities. |
The corrective maintenance list is derived from multiple sources such as DMOs, IJOs, SOs, as well as items from the corrective maintenance log. The items on the list may be used to develop specific pavement work plans or used to help develop the Contractor’s overall work plan.
(b) The Government’s expectation for this requirement is that the Contractor will prepare a schedule of corrective maintenance projects from the list and submit the schedule to the Government for review and approval
| 52 | Attachment # 4 Facilities Maintenance - Horizontal | Paragraph 2.1.15.1.g | 5 | Paragraph 2.1.15.1.g a. States, "he Contractor shall ensure that properly trained personnel and adequate material resources required to update and maintain the PAVER program are available and effectively utilized. | Does historical data exist whereby the requirement to ensure properly trained personnel and adequate material resources required to update and maintain the PAVER Program, can be accurately evaluated for proposing labor, equipment and material costs? If so, where can it be found? | There is no historical data for this requirement. |
| 53 | Attachment # 4 Facilities Maintenance - Horizontal | Paragraph 2.1.15.2 | 5.0 | Paragraph 1.1.1.1 states, "The Contractor shall annotate all corrective and preventive maintenance performed in the PAVER program. In addition, the Contractor shall also annotate all work other contractors perform on pavements. The Government will provide the Contractor with project documentation and updated GIS information for all pavement work done by other Contractors." | What is the Government's expectation for the timeframe (receipt of data to completed entry) to annotate work into the PAVER Program,when work has been performed by other contractors? | The Government’s expectation is that the Contractor maintain an updated PAVER database at all times including work performed by other contractors. |
| 54 | Overarching PWS | Section 2.1.10 and Section 7.2 | 11, 66 | Where the Contractor shall utilize a subcontractor to perform a major area of the Contract i.e. water plant operation, etc. the plan shall identify the subcontractor, the requirement to be performed, and detailed layout of the work process and the process of interaction with the Government.” Also, Section 7.2 of the PWS, Applicable Directives, Publications has numerous standards referring water plant and water distribution system maintenance and operations . | Does this contract include operation and maintenance for water plants and/or water distribution systems? | No 2.1.10 uses an example of operation of water plants this needs to change maybe something like chemical treatment of systems. And according to our conversationsa this O&M for water plants does not apply to this document. |
| 55 | Attachment 1 Engineering Services | Section 2.4.3.6 | 8 | “The Contractor shall maintain a Demand Maintenance Order Reception Desk (DMORD),24 hours per day, 7 days per week, including Federal Holidays, to Receive DMOs. DMORD duties may be performed by the Control Room Operators for hours outside the PPP. The DMORD shall receive all DMO requests for this contract and the stand-alone contracts (Utility Contractor, Custodial Services, Collection and Disposal of Refuse, Pest Control Services and Fire Protection Systems). The person(s) performing work reception shall be fully familiar with the Contractor's organization and procedures as well as the terms and response factors specified herein.” | Please provide organization and procedures for the stand-alone contracts as well as the terms and response factors for those contracts. | The intent is for them to be knowledgable of the ISS contractor's operations not the stand alone contracts, |
| 56 | Attachment 1 Engineering Services | Section 2.4.3.7 | 8.0 | “The DMORD shall receive all DMO requests for this contract and the stand-alone contracts Utilities (Electrical, Water, and Gas), Custodial Services, Collection and Disposal of Refuse, and Pest Control Services). As part of the receipt process the Contractor shall take down all required customer information: work/problem nature; location of service work requirement, including the facility number; name and telephone number of requestor, and priority level and enter it into GFEBS.” | Provide the necessary information for the stand-alone contracts in order for the DMORD to assign a correct priority level for the stand-alone contractor DMO requests. | Government answer will be provided shortly. |
| 57 | Attachment 1 Engineering Services | Section 2.5 | 9 | Preventive Maintenance (PM) states “The contractor shall manage the Utility Contractors PM program through GFEBS.” | Please clarify and define all activities and requirements necessary to “manage” the Utilities Contractor PM program through GFEBS. | The ISS contractor will input the Utility contractor's PM program into GFEBS and will provide the Utility contractor to with scheduled PMOs and input the performance data on completion. |
| 58 | Attachment 1 Engineering Services | Section 2.5.4 | 10.0 | PMO Program states “During the equipment inventory assessment, the Contractor shall at a minimum, collect the equipment MCD (serial) number, equipment description, work center (shop), building number, frequency basis for that equipment (e.g.- monthly, quarterly, annually, etc.), maintenance plan and task list. Upon completion of the equipment verification, the PMO program shall be developed and entered into GFEBS. | How and when will the Government provide this information for the Utilities Contractors PM program? | During the implementation of the PM program |
| 59 | Attachment 1 Engineering Services | Section 2.5.4 | 10.0 | PMO Program also states, “The PMO program shall be completed and fully operational in GFEBS no later than 90 days after contract start date.” | Does the 90 days apply to the Utilities Contractors PM program? | No |
| 60 | Attachment 1 Engineering Services | Section 2.5.2 | 10 | N/A | Please provide Technical Exhibit #15. | Government will provide Technical Exhibit #15 |
| 61 | Attachment 1 Engineering Services | Section 2.5.2 | 10 | “Until the PMO program as described in paragraph 2.5.4 below is complete, the Contractor shall execute PMOs in accordance with historical PM data provided in Technical Exhibit #02.” | Technical Exhibit #02 does not contain the necessary PM data to execute PMOs since it only shows PM hours and tasks. Please provide the data reflecting each PM task and the required frequency. | |
| 62 | CLS 400 Engineering Services | 2.14 | What is the difference between PWO and PO? | The Attachment 1 paragraph 2.14 is changed to read; "Annual Work Plan. The Government will prioritize annual work plans by Project Work (PWO)." | ||
| 63 | CLS 400 Engineering Services | 2.14.1 | Since the PWO and PO required a complete estimate, historically how many have there been over the past 3 years of each type? Also provide break out of type and cost for each | |||
| 64 | CLS 400 Engineering Services | 2.6.1, 2.12 | Will the Government provide a separate TE for the OWO's as they are not covered very well in TE 2? | |||
| 65 | CLS 400 Engineering Services | 2.9.3 | Since this is currently be accomplished by the incumbent, will the Government provide the historical workload for delamping? | Delamping workload is in TE #2 Workload Data for DMOs | ||
| 66 | CLS 400 Engineering Services | 2.10.2 | Will the Government provide the historical drafting workload services over past 3 years? | The drafting responsibility workload represents 1 FTE | ||
| 67 | Draft RFP, Section J | Page 75 | What is Attachment 3 and 6 Listed twice? Will this be corrected? | |||
| 68 | Draft RFP, Section B | What does UPWO stand for in CLIN x015, 16 and 17? | Urgent Project Work Order | |||
| 69 | CLS 400 Engineering Services | 2.6 | Will the Government provide a complete list of OWOs so the bidders can estimate staffing and associated costs? TE 2 does not provide a detailed breakout. | |||
| 70 | CLS 400 Engineering Services | 2.5 | States in Part, last sentence; "The contractor shall manage the Utility Contractors PM program through GFEBS." | Will the Government define what exactly the contractor will be doing and what the historical workload or time is required for this? | The Utility Contractor is to be treated as a shop for the ISS Controntractoe. Will rese | |
| 71 | Technical Exhibits | TE 50 | N/A | Can this file be provided in Excel format | ||
| 72 | Technical Exhibits | TE 11 | N/A | This is missing from the posting on 15 April 2020 | Will TE 11 be added to the posting on Beta.Sam.Gov as mentioned in Overarching PWS Para 6.0? | TE #11 will be uploaded. |
| 73 | Technical Exhibits | TE 2 | NA | Will the Government provide Workload from FY 17, 18 and 19? | ||
| 74 | Technical Exhibits | TE 2 | Page 1-3 | PMO/OWO/IJO/SOO Work Order Information | Provide a description of what Dedicated is for FY 14,15 and 16 under column OO? | Dedicated Technicans |
| 75 | Technical Exhibits | TE 2 | Page 1-3 | PMO/OWO/IJO/SOO Work Order Information | Does Column OO reflect the OWO workload in hour by area? | Yes |
| 76 | Technical Exhibits | TE 2 | Page 1-3 | PMO/OWO/IJO/SOO Work Order Information | Provide a description of what Support Svcs hours is for FY 14,15 and 16 that is next to Prgm Mgmt? | |
| 77 | Technical Exhibits | TE 2 | Page 5 | Historical Workload for Mail Services 113 | Will this be deleted as there is no PWS requirement supporting this work? If there is where does this fall within the PWS attachments? | Government answer will be provided shortly. |
| 78 | CLS 411 Facility Maintenance Vertical | 2.1.e | What are the locations for HVAC, General Maintenance and Electrical Support? | |||
| 79 | CLS 411 Facility Maintenance Vertical | 2.1.e | Please confirm that one body is required to be dedicated at each location for each type of labor or can a skill set be utilized at several locations since now actual workload is provided? | A dedicated position represents 1 FTE. | ||
| 80 | CLS 411 Facility Maintenance Vertical | 2.1.1 | States in Part "Exhibit TE #02 provides workload requirements for this service and includes historical data from Fiscal Year (FY) 17 and FY 18". TE #02 only has FY 14, 15, 16 data | Will TE #2 be updated to include FY 17 and !8 as mentioned? | Yes | |
| 81 | Draft RFP, Section B | CLIN x008 has Pavement Clearance as CLS 403. | Will this be changed to CLS 408 vs 403? | This will be changed to CLS 408 | ||
| 82 | Draft RFP, Section B | What CLIN does OWO fall under as there is no separate one? | Government answer will be provided shortly. | |||
| 83 | CLS 411 Facility Maintenance Vertical | 2.1.e | Is there other DMO work other than the Specified locations here? If there are how can they be determined from TE 2 Workload without any building numbers? | Government answer will be provided shortly. | ||
| 84 | CLS 411 Facility Maintenance Vertical | 2.3.1 | How many signs require PM? Please provide a total number and types of each. | There is no definitive list or number of signs requiring PM available. TE #2 provides workload data provides historical data for all requirements. Workload for individual tasks are not provided. | ||
| 85 | CLS 411 Facility Maintenance Vertical | 2.3.2 | How many signs require PM in each of the six zones? | There is no definitive list or number of signs requiring PM available. | ||
| 86 | CLS 411 Facility Maintenance Vertical | 2.4 | Will the Government provide a sperate TE for the items that need to be accomplished semiannually under this requirement? | Government answer will be provided shortly. | ||
| 87 | Technical Exhibits | TE 12 | Page 75 | Will the PWS reference be updated to the current PWS Sections? | TE #12 is revised to delete the PWS paragraph references. | |
| 88 | Technical Exhibits | TE 12 | Page 75 | First, Third and Last Boxes all make reference to Dedicated Crews | How many are in the Crew? | TE #12 is revised to delete the references to dedicated crew. |
| 89 | CLS 411 Facility Maintenance Vertical | 2.5.4 | Will TE #12 be updated with the number of units that have to have filters inspected and replaced as this data is not provided? | Government answer will be provided shortly. | ||
| 90 | CLS 411 Facility Maintenance Vertical | 2.5 thru 2.5.3 | Will a detailed list of items that require PM be provided for each of the listed paragraphs? | Other Technical Exibits provide equipment information. | ||
| 91 | CLS 411 Facility Maintenance Vertical | 2.5.5.2.4 | Will the Government provide a complete list of DDC Systems that required PM? | See TE# 24 DDC Control Annual PM. | ||
| 92 | CLS 411 Facility Maintenance Vertical | 2.7.1 | How many roofs are under PM Program? How many roofs are under Warranty? | Government answer will be provided shortly. | ||
| 93 | CLS 411 Facility Maintenance Vertical | 2.11.6 | How many scales are each Building, along with Make, Model and Serial #? | Government answer will be provided shortly. | ||
| 94 | Draft RFP, Section B | CLIN x018 Repair GOV Prop damaged by 3rd Party is CPFF | Will the Government provide the historical workload for this CLIN so we can ensure we meet Cost Realistic per Section M? | Government answer will be provided shortly. | ||
| 95 | Draft RFP, Section B | CLINs x001, 3, 4, 6, 7, 10, 13 and 17 are being evaluated for COST Reasonableness per Section M. The descriptions in Section B are vague to what PWS paragraphs apply to each. This will not allow the Government to accurately compare each bidder the same at the CLIN level. One bidder may include or exclude areas from different attachments. | Will the Government call out Specific PWS Paragraphs in each PWS Attachment to be included in CLINs x001, 3, 4, 6, 7, 10, 13 and 17 so they can evaluated for COST Reasonableness per Section M equally among all the bidders. | The contractors approach for the work defined in the PWS as whole will be used in the cost reasonableness as described in Section M. Need to check CLIN | ||
| 96 | Draft RFP, Section B | CLINs x008, 11, and 15 are being evaluated for Cost Realism per Section M. The descriptions in Section B are vague to what PWS paragraphs apply to each. This will not allow the Government to accurately compare each bidder the same at the CLIN level. One bidder may include or exclude areas from different attachments. | Will the Government call out Specific PWS Paragraphs in each PWS Attachment to be included in CLINs x008, 11, and 15 are being evaluated for Cost Realism per Section M.so they can evaluated for COST Reaonableism per Section M equally among all the bidders. | As stated in the CLIN description the requirements are defined in the PWS and Attachments 1-6. | ||
| 97 | Draft RFP, Section A and CLS 411 | 2.1.e | Section A State there are 30,000 service call a year to an estimated 2000 facitlties on RSA. CLS 411 Para 2.1.e has a dedicated staff for 35 locations. | How many of the 30,000 service call or DMOs are not part of CLS 411, Para 2.1.e? Or does CLS 411, Para 2.1.e cover all DMS or Service calls? Please clarify | There reference to 30,000 service calls reference DMOs for all requirements of the PWS and Attachments 1-6. | |
| 98 | Draft RFP, Section B | CLIN x004 Supply Operations | Will the Government clearly identity what they consider Supply Operations to be priced in the CLIN as there in no specific Overarching PWS Para called Supply Operations let alone in the other Attachments 1 through 6? | There is an inventory of material that will be provided to the contractor for the performance of the contract. When the material is expended the contractor will replace this inventory of material and purshase any other material to accomplish work in the contract. The contractor shall define how he is going to staff to perform this effort and provide the cost to provide this effort for the CLIN. | ||
| 99 | TE 15 Builder Program Data | All the pages | Will the government provide this file in flat file, excel or something we can use to easily pull the data to apply to the All the PWS Attachments where it is referenced? Currently only the Incumbent can do this and is an unfair advantage to all other bidders | Government answer will be provided shortly. | ||
| 100 | CLS 411 Facility Maintenance Vertical | 2.12.10 | What is the workload for repair and replace of Unirals and water closets as there is no TE reference provided? | TE #2 provides workload data provides historical data for all requirements. Workload for individual tasks are not provided. | ||
| 101 | CLS 411 Facility Maintenance Vertical | 2.19.4 | Will the Government provide a complete Electrical List of item that are required to be covered by TE 12? | Government answer will be provided shortly. | ||
| 102 | CLS 411 Facility Maintenance Vertical | 2.22.1 and 2.22.2 | Will the Government provide a list of refuleling pump stations and AAFES pump stations? | Government answer will be provided shortly. | ||
| 103 | CLS 411 Facility Maintenance Vertical | 2.3 | Will the Government provide a TE listing of all Food Service items and appliances for buildings listed? | Government answer will be provided shortly. | ||
| 104 | CLS 411 Facility Maintenance Vertical | 2.29.1 | Will the Government provide a TE listing of all cooking and exhaust sytems for buildings listed? | See TE# 18 | ||
| 105 | CLS 420 Facility Maintenance Horzintal | 2.1.4 | Will the Government provide a separate TE with the items and building for each of the zones listed in TE #16? | No | ||
| 106 | CLS 420 Facility Maintenance Horzintal | 2.1.10.3 | Historially how often has painting and repainting of airfield markings been performed on yearly basis? | There is no historical data for this task | ||
| 107 | Draft PWS | 1.1.1.1.1 | The following personnel are considered key personnel by the Government: Project Manager, Facilities Services Manager, and GFEBS PM Coordinator Lead. The Facilities Services Manager shall be the Alternate Project Manager. IAW DI-MISC-80508B, CDRL/Deliverable #5, the Contractor shall submit resumes and an organization chart (to include contact info) for initial key personnel and replacements to the KO for approval within two (2) work days after contract award. This listing shall be updated within two (2) working days when changes occur. | The Solicitation appears to require four key personnel: |
The offeror shall identify the (1) Program Manager and (2) Alternate, (3) Facility Maintenance Program Manager, and (4) GFEBS PM Coordinator Lead. The offeror shall provide a job description indicating minimal qualifications required, levels of specific experience; education requirements; necessary certifications; registration and licensing requirements for these key employees.
In addition the position titles do not match.
(a) Are the Project Manager and the Program Manager the same?
(b) Are the Facilities Services Manager and the Facility Maintenance Program Manager the same?
| (a) Project Manager has been revised to say Program Manager in the PWS.; (b) Only a reference to Facilities Services Manger is found there is no reference to Facilities Maintenance Program Manager was found in the PWS. | ||||||
| 108 | ISS QnA 10 Apr | #57 Q n A | Since the Government does not have all inclusive data, how can the bidders estimate and price storm water maintenance only the incumbent can since they have been doing it on the contract. | Will the Government provide a Level of Effort to level the playing field for all bidders for CLS 420, Para 2.3.2 and sub paragraphs? | ||
| 109 | ISS QnA 10 Apr | # 56(b) | TE #2 Does not specially call out any locksmith or lock replacements | Will the Government relook their answer and provide either number of replacements or hours as only the incumbent has this information currently and an unfair advantage? | ||
| 110 | ISS QnA 10 Apr | #53 | Please clarify the 2nd part of the answer, "No Grounding Points on the South test track and grounding the North railhead and spur. | Is the text in RED, grounded or not? It is not clear. | Government answer will be provided shortly. | |
| 111 | Attachment # 4 Facilities Maintenance - Horizontal | Paragraph 2.1.15.2 | 5 | Paragraph 1.1.1.1 states, "The Contractor shall annotate all corrective and preventive maintenance performed in the PAVER program. In addition, the Contractor shall also annotate all work other contractors perform on pavements. The Government will provide the Contractor with project documentation and updated GIS information for all pavement work done by other Contractors." | What is the Government's expectation for the timeframe (receipt of data to completed entry) to annotate work into the PAVER Program, when work has been performed by other contractors? | Same Question as Qustion #33 |
| 112 | Attachment # 4 Facilities Maintenance - Horizontal | Paragraph 2.1.15.1.g | 5 | Paragraph 2.1.15.1.g a. States, "The Contractor shall ensure that properly trained personnel and adequate material resources required to update and maintain the PAVER program are available and effectively utilized. | Does historical data exist whereby the requirement to ensure properly trained personnel and adequate material resources required to update and maintain the PAVER Program, can be accurately evaluated for proposing labor, equipment and material costs? If so, where can it be found? | Same Question as Qustion #34 |
| 113 | Overarching PWS | PWS 1.2 Objectives | 3 | Paragraph 1.2.11 states that "The Contractor shall utilize GFEBS for work management and the capture of required data for maintenance, repair, cost, equipment, material, and resources management as it applies to the requirement of this PWS." This implies that all contact performance work management data is maintained/resident in GFEBS, and only GFEBS is permitted to be used for ISS work and asset management. There is no mention of Maximo or other Computerized Maintenance Management Systems (CMMS) in the Draft PWS. | Can the Government please clarify whether contractors are permitted to run a contractor-owned work/data management system in parallel with GFEBS to handle recordkeeping, planning, scheduling, metrics management, etc. on the ISS contract? | Same Question as Qustion #36 |
| 114 | Overarching PWS | Paragraph 1.6 | 4 | Paragraph 1.6 states that "Trees or landscape features damaged by the Contractor's operations shall be restored at no additional cost to the Government. " | Where work requirements mandate the disturbance of trees or landscaping, does the Government intend for the Contractor to be responsible for cost of replacement? | Same Question as Qustion #37 |
| 115 | Overarching PWS | Paragraph 2.1.6 | 8 | Paragraph 2.1.6 states "Emergency Services. The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries." | Does the Government intend to establish minimum guidelines/certification for Emergency Services personnel, eg, on site paramedics, EMTs, etc.? What should be considered a minimum staff? | Same Question as Qustion #38 |
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