ISS Questions and Response 10 Apr 20.xlsx
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- Solicitation number
- W9124P-20-R-0007
About this file
This document contains questions and responses regarding a draft Performance Work Statement for an Installation Support Services contract to be awarded by the U.S. Army Contracting Command Redstone Arsenal. The contract will provide maintenance, operations, supply, transportation, and administrative services to support the U.S. Army Garrison-Redstone and tenant organizations located at Redstone Arsenal, Alabama and the surrounding Huntsville area. Services include maintenance of equipment and facilities, operations and maintenance of utility systems, and administration. The incumbent contractor will be provided workload and equipment data during transition to support development of requirements. The draft PWS and technical exhibits are being revised based on the questions received. Offerors will submit proposals in response to a final RFP with a revised PWS and technical exhibits.
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Sheet1
| Question Number | Draft PWS Section | PWS Paragraph Number | PWS Page Number | Question or Comment | Question | Government Response |
| 1 | PWS 1.2 Objectives | 1.2.11 | 3 | Paragraph 1.2.11 states that "The Contractor shall utilize GFEBS for work management and the capture of required data for maintenance, repair, cost, equipment, material, and resources management as it applies to the requirement of this PWS." This implies that all contact performance work management data is maintained/resident in GFEBS, and only GFEBS is permitted to be used for ISS work and asset management. There is no mention of Maximo or other Computerized Maintenance Management Systems (CMMS) in the Draft PWS. | Can the Government please clarify whether contractors are permitted to run a contractor-owned work/data management system in parallel with GFEBS to handle recordkeeping, planning, scheduling, metrics management, etc. on the ISS contract? | GFEBS is the government work management sytem of record and is to be fully utilized for the management, scheduling, labor hrs and material cost collection, property management, and material management requirements. Any use of other systems in the performance of the work requirements will be at the contracrtor's expense. |
| 2 | PWS 1.2 Objectives | 1.2.11 | 3 | Paragraph 1.2.11 states that "The Contractor shall use and provide the required manpower and resources to maintain and operate the existing, available Government systems/software in order to provide computer-based record keeping and to provide efficient and effective services. Examples of existing available Government software system include NIAGRA NX, the "Trapman" diagnostic program for steam trap monitoring; PAVER, pavement maintenance management system; refrigerant monitoring system; Supervisory Control and Data Acquisition (SCADA) SmartVu; BUILDER and ROOFER. The Contractor shall utilize GFEBS for work management and the capture of required data for maintenance, repair, cost, equipment, material, and resources management as it applies to the requirement of this PWS." | QUESTION: Will the Government provide workload data and technical guidance for PAVER, BUILDER and ROOFER SMS field data collection and data entry? | The contractor shall perform the requirements defined in paragraphs 2.2 and 2.7 Attacment 3 Facility Maintenence Vertical for BUILDER and ROOFER and paragraphs 2.1.4 and 2.1.15 Attacment 4 Facility Maintenence Horizontal for PAVER and represents 3 FTE for field data collection and data entry. |
| 3 | PWS 2.1.11 Contractor Employees | 2.1.11.1.4 | 12 | The paragraph specifies minimum education and/or experience qualifications for the Program Manager. | QUESTION: Are there separate minimum education and/or experience qualification requirements for the Facilities Services Manager/Alternate Program Manager? | The Facilities ServiceManager/Alternate Program Manager must have the same edication and experience in his/her areas as same as the edcation and experance for the Program Manager. |
| 4 (a) | PWS 2.1.11 Contractor Employees | 2.1.11.1.3 | 12 | The paragraph states "Contractor personnel performing work under this contract shall have and maintain a Secret clearance at time of the contract start date and for the life of the contract." | (a) Does this requirement apply to 100% of the contractor's workforce? | This requirement is for all key personnel. PWS paragraph 2.1.11.3 is revised to read "Contractor key personnel performing work under this contract shall have and maintain a Secret clearance at time of the contract start date and for the life of the contract. The Program Manager and any individuals designated as key personnel shall be able to understand, speak, read, and write the English language." PWS paragraph 2.1.11.2.1 is changed to read "Certain administrative personnel will require a Common Access Card (CAC) to access Government systems. CAC permits Government system installation access to all required contractor employees. These persons and all other personnel shall have, at a minimum, a favorable National Agency Check with Inquires (NACI)." |
| 4 (b) | PWS 2.1.11 Contractor Employees | 2.1.11.1.3 | 12 | The paragraph states "Contractor personnel performing work under this contract shall have and maintain a Secret clearance at time of the contract start date and for the life of the contract." | ((b) Does this requirement apply to subcontractors' employees? | This will apply to all subcontractor employees that are onsite on a full time basis as identified in the response to question 4 a. |
| 5 | PWS 2.1.11 Contractor Employees | 2.1.11.3.4 | 14 | This paragraph states "Personnel currently employed under the current ISS Contract, W9124P-19- C-0014, will be given right-of-first refusal for employment openings with the Offeror in positions for which they are qualified." | Does this requirement apply only to hourly (SCA and CBA) employees? | Yes |
| 6 | PWS 2.1.11 Contractor Employees | 2.1.11.4.1 | 14 | This paragraph states in part "The Contractor shall require all blue collar employees performing work in office buildings to wear distinctive, readily identifiable uniform clothing." | Does this requirement apply only to personnel who are permanently assigned to an administrative office area, or to any and all contractor employees who may possibly perform work in such an area (e.g., plumber or HVAC mechanic performing DMO work)? | To all contractor blue collar employees. |
| 7 | PWS 2.1.11 Contractor Employees | 2.1.11.4.2 | 15 | This paragraph states "The Contractor shall require all employees performing work on this contract to wear an employee badge, IMSE-RED Form 2341." | QUESTION: Is this badge the same as the "Redstone Badge" referenced in PWS paragraphs 2.4.1.8, 2.4.2.11 and elsewhere? | Yes |
| 8 (a) | PWS 2.1.7 Contract Administration and Management | 2.1.7.2.3 | 8 | This paragraph states "The Contractor shall estimate, plan, schedule, budget, authorize, control, accumulate, and report all costs and manpower associated with Contractor activities. The Contractor shall capture all data related to these activities in the appropriate areas of GFEBS as they become available." | (a) Which modules/areas are currently available in GFEBS? | PWS paragraph 2.1.7.2.3 is amended to read; "Resource/Financial Management. The Contractor shall estimate, plan, schedule, budget, authorize, control, accumulate, and report all costs and manpower associated with Contractor activities. The Contractor shall capture all data related to these activities in the appropriate areas of GFEBS." |
| 8 (b) | PWS 2.1.7 Contract Administration and Management | 2.1.7.2.3 | 8 | This paragraph states "The Contractor shall estimate, plan, schedule, budget, authorize, control, accumulate, and report all costs and manpower associated with Contractor activities. The Contractor shall capture all data related to these activities in the appropriate areas of GFEBS as they become available." | (b) Which modules are planned for inclusion in GFEBS in the future? | The Plant Maintenance and Cprojects Module is the module the contractor will utilize. |
| 9 | PWS 2.4.2 General Force Protection | 2.4.2.16 | 22-23 | Paragraph 2.4.2.16 Photographs states "The contractor is allowed to take photographs by a hand-held or with ground based photography methods of work areas to document the completion of work performed." The paragraph further states "To eliminate OPSEC violations, IAW AR 530-1 and local requirements, all photographs require an OPSEC review by the Garrison OPSEC Officer." | Does the latter statement apply to photos taken by the contractor to document completion of work, damage, safety hazards, etc.? | Yes |
| 10 | PWS Performance Standards and Acceptable Quality Levels (AQLs) Table | 32-43 | Per the definition of AQL in 7.1.1, "The AQL is the maximum percent defective (or the number of defects per hundred units) for the purposes of sampling inspection can be considered satisfactory." The AQL table contains several types of sampling inspections to include customer end user surveys on a scale of 1 to 5, number of occurences or incidences per quarter, percentage responded to or completed on time, or "none". However, a minimum acceptable level of performance is not provided in the AQLs for many of the required services (for example: xx% of the completed customer surveys are rated 3 or higher). | Can the Government provide additional clarification regarding the maximum percent or number of defects that are considered satisfactory for each required service in the table? | The customer surveys received will be averaged to determinthe contractors overall rating a rating of 3 or more is acceptable. | |
| 11 | PWS 6.0 CDRL/Deliverables | 6.0 | 47 | The summary deliverables table, item #8, Certificate of Completion of AT Level 1 Training, requires that training be completed within 30 days of contract award. | Since all employees (except the key personnel) will not become the incoming contractor's employees until the contract start date, how can the incoming contractor implement this training during phase-in? (The same question applies to deliverables 9 through 11.) | This Deliverable/CDRL table is revised for items 8-11 to require training within 30 days of the contract's start date. |
| 12 | PWS 6.0 CDRL/Deliverables | 6.0 | 48 | The summary deliverables table, item #15, Hazardous/Spill Plan, requires implementation within 30 days of contract award. | Can the Government please clarify whether its intent is for the Plan to be "submitted" within 30 days of contract award, and then be "implemented" on the contract's start date? | The Hazardous/Spill Plan is to be "submitted" within 30 days of contract award, and then be "implemented" on the contract's start date. |
| 13 (a) | PWS 6.0 CDRL/Deliverables and Attachment 1 | 6.0 and Attachment 1, paragraph 1.3.4 | 52 and Attachment 1, page 2 | The summary deliverables table, item #49, Single Line Diagrams of Utility Meters Location and Service Configuration, requires submittal within 30 days of contract award. Attachment 1, paragraph 1.3.4 states in part "The Contractor shall prepare and update/maintain single line diagrams of each utility meter’s actual location, serial number, and service configuration IAW Deliverable #51." | (a) In order to meet the due date for submittal of the deliverable, can the offeror assume that Government personnel will assist the Contractor in gathering the proper data to prepare the initial deliverable presumably halfway through the phase-in period? | The Government personnel will provide existing information and data and assist in directing to the Meters location. The government personnel will not collect information and data to satisfy the contractor's requirement. |
| 13 (b) | PWS 6.0 CDRL/Deliverables and Attachment 1 | 6.0 and Attachment 1, paragraph 1.3.4 | 52 and Attachment 1, page 2 | The summary deliverables table, item #49, Single Line Diagrams of Utility Meters Location and Service Configuration, requires submittal within 30 days of contract award. Attachment 1, paragraph 1.3.4 states in part "The Contractor shall prepare and update/maintain single line diagrams of each utility meter’s actual location, serial number, and service configuration IAW Deliverable #51." | (b) Will the Government please correct the CDRL number in Attachment 1 paragraph 1.3.4? | Attachment 1 paragraph 1.3.4 is amended to read; "Utility Meters. The Contractor shall read all meters monthly to support the Government’s billing cycle. Government personnel will assist the Contractor in completing these forms for the first month’s meter readings. The Contractor shall incorporate all future meter changes or additions into the consumption calculations along with updated or new meter single line diagrams. These meters are located RSA wide. The Contractor shall prepare and update/maintain single line diagrams of each utility meter’s actual location, serial number, and service configuration IAW DI-MISC-80508B, CDRL/Deliverable #49. |
| 14 | PWS 6.0 CDRL/Deliverables | CDRL/Deliverable Table | 46-55 | Several CDRLs/Deliverables are required to be provided within "x" days of contract award. | Can the Government clarify whether the phase-in period will commence immediately after contract award, or if the Government anticipates there will be some period of time between contract award and the commencement of phase-in? | Phase in period will begin the first work day after contract award. |
| 15 | PWS 6.0 CDRL/Deliverables | CDRL/Deliverable Table | 46-55 | The table seems to indicate that none of the CDRLs/Deliverables are due in draft form with the offeror's proposal submittal. | Can the Government please verify this is correct? | No draft CDRL/Deliverables are required in the proposal. |
| 16 | PWS 7.4 Government Furnished Items | 7.4.1.1 | 76 | This paragraph references Technical Exhibit #50, GFP/GFE listing. | Can the Government please advise when offerors can expect to receive this listing (as well as the other Technical Exhibits)? | This information is in TE #50 "Government Furnished Equipment". |
| 17 | PWS 7.5 Property Management | 7.5.4 | 82 | The paragraph states "The Contractor shall cost effectively manage material inventory utilizing an automated system." | Is the referenced automated system a Government system or Contractor furnished system? | This information is in TE #50 "Government Furnished Equipment" the TEs should have been provided in the draft solicitation. |
| 18 | PWS 7.6 CFM/CFE | 7.6.2.1 | 82 | The paragraph states in part "The Contractor shall remove all vehicles, trailers and equipment from the installation at the end of each workday, unless otherwise directed by the KO." | If such contractor-furnished equipment is regularly in use on a daily basis, it seems overly restrictive to require the Contractor to move all equipment/trailers/vehicles off post each day; can the Government please clarify its expectations? | PWS paragraph 7.6.2.1 is amended to read; "Identification of Contractor Vehicles and Trailers. The company name shall be displayed on each of the Contractor’s vehicles and trailers in a manner and size that is clearly visible. All vehicles and trailers shall display a valid State license plate and meet current local and State vehicle registration requirements." |
| 19 (a) | Attachment 1, Engineering Services | 1.2.2 | 1 | The paragraph states in part "The project status analyst shall have, at a minimum, three (3) years of GFEBS experience, specifically dealing with Property, Plant, and Equipment (PPE), business intelligence, and projects." | (a) Is this analyst a mandated position? | This paragraph defines the qualifications for the work requirement. |
| 19 (b) | Attachment 1, Engineering Services | 1.2.2 | 1 | The paragraph states in part "The project status analyst shall have, at a minimum, three (3) years of GFEBS experience, specifically dealing with Property, Plant, and Equipment (PPE), business intelligence, and projects." | (b) What are the duties of this position? | To provide GFEBS data input, reporting, and analysis that is required in the PWS and Atachments. |
| 20 | Attachment 1, Engineering Services | 2.1.2 | 4 | The paragraph states "The Contractor shall provide all necessary specialty software that they require in performance of the work requirements. The Contractor shall be responsible for population of the database or maintenance management program, with building components and equipment. The Contractor shall be responsible for the operation and maintenance of the software, computers, servers, and networks associated with the software's use." | Besides using the full array of GFEBS modules and areas, what other databases and specialty software does this section refer to? | If the contractor proposes to utilize other software or systems beyond GFEBS and other Government provided software they are responsible to provide all necessary items at their own expense. |
| 21 (a) | Attachment 1, Engineering Services | 2.4.3.6, 2.4.3.7, 2.4.3.12 | 8 & 9 | Paragraph 2.3.4.6 states "The DMORD shall receive all DMO requests for this contract and the stand-alone contracts (Utility Contractor, Custodial Services, Collection and Disposal of Refuse, Pest Control Services and Fire Protection Systems)." Section 2.4.3.7 states "The DMORD shall receive all DMO requests for this contract and the stand-alone contracts Utilities (Electrical, Water, and Gas), Custodial Services, Collection and Disposal of Refuse, and Pest Control Services). As part of the receipt process the Contractor shall take down all required customer information: work/problem nature; location of service work requirement, including the facility number; name and telephone number of requestor, and priority level and enter it into GFEBS." Section 2.4.3.12 states: "The Utility Contractor will provide electrical, water, and gas utility work information for the close out of their assigned DMOs.The Utility Contractor will provide electrical, water, and gas utility work information for the close out of their assigned DMOs." | (a) Will the Government provide the additional workload data for stand-alone contractor DMO reception processing and data entry in GFEBS? | Technical Exhibit TE# 2 Workload Data is revised to include the stand alone contracts workload data indicating quanity of wok orders received. |
| 21 (b) | Attachment 1, Engineering Services | 2.4.3.6, 2.4.3.7, 2.4.3.12 | 8 & 9 | Paragraph 2.3.4.6 states "The DMORD shall receive all DMO requests for this contract and the stand-alone contracts (Utility Contractor, Custodial Services, Collection and Disposal of Refuse, Pest Control Services and Fire Protection Systems)." Section 2.4.3.7 states "The DMORD shall receive all DMO requests for this contract and the stand-alone contracts Utilities (Electrical, Water, and Gas), Custodial Services, Collection and Disposal of Refuse, and Pest Control Services). As part of the receipt process the Contractor shall take down all required customer information: work/problem nature; location of service work requirement, including the facility number; name and telephone number of requestor, and priority level and enter it into GFEBS." Section 2.4.3.12 states: "The Utility Contractor will provide electrical, water, and gas utility work information for the close out of their assigned DMOs.The Utility Contractor will provide electrical, water, and gas utility work information for the close out of their assigned DMOs." | (b) Is closeout data entry required for the remaining stand-alone contractors, and if so, how is this information provided to the DMORD, and will workload data be provided? | The DMORD will provide close out data for the Utility Contractor and will not for the remaining standalone contracts. |
| 21 (c) | Attachment 1, Engineering Services | 2.4.3.6, 2.4.3.7, 2.4.3.12 | 8 & 9 | Paragraph 2.3.4.6 states "The DMORD shall receive all DMO requests for this contract and the stand-alone contracts (Utility Contractor, Custodial Services, Collection and Disposal of Refuse, Pest Control Services and Fire Protection Systems)." Section 2.4.3.7 states "The DMORD shall receive all DMO requests for this contract and the stand-alone contracts Utilities (Electrical, Water, and Gas), Custodial Services, Collection and Disposal of Refuse, and Pest Control Services). As part of the receipt process the Contractor shall take down all required customer information: work/problem nature; location of service work requirement, including the facility number; name and telephone number of requestor, and priority level and enter it into GFEBS." Section 2.4.3.12 states: "The Utility Contractor will provide electrical, water, and gas utility work information for the close out of their assigned DMOs.The Utility Contractor will provide electrical, water, and gas utility work information for the close out of their assigned DMOs." | (c) Does the DMORD track stand-alone contractor DMO work status (i.e. scheduled start date, start date, in progress, complete, etc.), and if so, how/when is this data reported to the DMORD and will workload data be provided? | The DMORD will populate the work status and information when work is completed by the Utility Contractor. The DMORD will receive and close the work orders for remaining standalone contracts. The workload data reflecting the number of work orders received will be provided. |
| 22 | Attachment 1, Engineering Services | 2.4.3.11 | 9 | The paragraph states "The Contractor shall develop a methodology within GFEBS to segregate each stand-alone contractor’s DMOs." | Can the offerors assume that this methodology does not yet exist in GFEBS? | Yes |
| 23 (a) | Attachment 1, Engineering Services | 2.5.4 PMO Program | 10 | The paragraph states in part "The Contractor shall develop and execute a PMO program. Upon completion of the equipment verification, the PMO program shall be developed and entered into GFEBS. The PMO program shall be completed and fully operational in GFEBS no later than 90 days after contract start date." | (a) Is there a current PMO Program in place? | The current PM Program is not fully mature and is not implemented in GFEBS. The current level of effort is being captured in MAXIMO. |
| 23 (b) | Attachment 1, Engineering Services | 2.5.4 PMO Program | 10 | The paragraph states in part "The Contractor shall develop and execute a PMO program. Upon completion of the equipment verification, the PMO program shall be developed and entered into GFEBS. The PMO program shall be completed and fully operational in GFEBS no later than 90 days after contract start date." | (b) If so, will the new contractor be provided access to the current PMO Program during transition to support development of a new Program? | The current PM Program is not a fully mature and is not implemented in GFEBS. The current level of effort is being captured in MAXIMO with current PM information provided in TE# 12, TE# 13, and TE# 17 along with BUILDER equipment data in TE# 15. The government desires to mature this PM program under this contract. The contractor shall utilize the existing workload data of the current level of effort but propose his costs and approach to fully implementing the program based on the provided BUILDER data TE# 15. |
| 23 (c) | Attachment 1, Engineering Services | 2.5.4 PMO Program | 10 | The paragraph states in part "The Contractor shall develop and execute a PMO program. Upon completion of the equipment verification, the PMO program shall be developed and entered into GFEBS. The PMO program shall be completed and fully operational in GFEBS no later than 90 days after contract start date." | (c) Will the successful offeror be given the opportunity to obtain the historical data from the incumbent's CMMS necessary to populate the PMO Program? | Data from MAXIMO will be provided during Phase-In. |
| 24 (a) | Attachment 1, Engineering Services | 2.5.5 PMO Schedules | 11 | Paragraph 2.5.5 states "The PM schedule shall be MS Excel based and include work center, maintenance plan, equipment number, equipment description, building number, frequency, task list, date called/scheduled, and any additional notes pertinent to the PM (e.g.- date added, new building, etc.)." | (a) Can the Government please define which "maintenance plan" this sentence is referring to? | This "maintenance plan" refers to the preventative maintenance plan for that piece of equipment type |
| 24 (b) | Attachment 1, Engineering Services | 2.5.5 PMO Schedules | 11 | Paragraph 2.5.5 states "The PM schedule shall be MS Excel based and include work center, maintenance plan, equipment number, equipment description, building number, frequency, task list, date called/scheduled, and any additional notes pertinent to the PM (e.g.- date added, new building, etc.)." | (b) What is the format and description of the Excel spreadsheet data required? | These items are specified in the paragraph |
| 25 | Attachment 1, Engineering Services | 2.5.7 Warranty Program | 11 | Paragraph 2.5.7 states" The Contractor shall provide a plan for managing warranties with the technical proposal." | Will this requirement be included in RFP Section L for submission with offerors' proposals? | Yes it will be part of the Contractors proposal for accomplishing the maintenance requirements. |
| 26 (a) | Attachment 1, Engineering Services | 2.5.7 Warranty Program | 12 | Paragraph 2.5.7 states "When Contractor personnel determine that a warrantied item not installed by the Contractor requires service, the Contractor shall notify the COR in writing no later than 9:00 AM the next working day, or give telephone notification within fifteen (15) minutes of detection if the deficiency threatens damage to personnel or property. The COR/ACOR will direct the Contractor to: (1) repair the deficiency, if potential damage may result from deferring repairs; or (2) clean the work area and stop work." | ||
| (a) Will this requirement be included in RFP Section L? | Yes it will be part of the Contractors proposal for accomplishing the maintenance requirements. | |||||
| 26 (b) | Attachment 1, Engineering Services | 2.5.7 Warranty Program | 12 | Paragraph 2.5.7 states "When Contractor personnel determine that a warrantied item not installed by the Contractor requires service, the Contractor shall notify the COR in writing no later than 9:00 AM the next working day, or give telephone notification within fifteen (15) minutes of detection if the deficiency threatens damage to personnel or property. The COR/ACOR will direct the Contractor to: (1) repair the deficiency, if potential damage may result from deferring repairs; or (2) clean the work area and stop work." | ||
| (b) Is there an active/current warranty program for existing inventory equipment? | Yes | |||||
| 26 (c) | Attachment 1, Engineering Services | 2.5.7 Warranty Program | 12 | Paragraph 2.5.7 states "When Contractor personnel determine that a warrantied item not installed by the Contractor requires service, the Contractor shall notify the COR in writing no later than 9:00 AM the next working day, or give telephone notification within fifteen (15) minutes of detection if the deficiency threatens damage to personnel or property. The COR/ACOR will direct the Contractor to: (1) repair the deficiency, if potential damage may result from deferring repairs; or (2) clean the work area and stop work." | ||
| (c) Will this warranty data be transferred to the incoming ISS contractor? | Yes | |||||
| 26 (d) | Attachment 1, Engineering Services | 2.5.7 Warranty Program | 12 | Paragraph 2.5.7 states "When Contractor personnel determine that a warrantied item not installed by the Contractor requires service, the Contractor shall notify the COR in writing no later than 9:00 AM the next working day, or give telephone notification within fifteen (15) minutes of detection if the deficiency threatens damage to personnel or property. The COR/ACOR will direct the Contractor to: (1) repair the deficiency, if potential damage may result from deferring repairs; or (2) clean the work area and stop work." | ||
| (d) Will listings of current warranty equipment be provided so that the DMORD can make a determination that the item is under a previous warranty? | The Contractor shall establish within GFEBS a method to flag equipment under Warranty. If a Work Order is received the DMORD note the warranty but the contractor shall respond to determine if it is a warranty issue. | |||||
| 27 | Attachment 1, Engineering Services | 2.7.2.3 | 13 | The paragraph states in part "Estimates shall be prepared electronically, using WinEst Estimating System." | Is this estimating system Government furnished or Contractor furnished? | The sentence in paragraph 2.7.2.3 Attachment 1 changed to read; "Preparation of Detailed Estimates. The Contractor shall prepare detailed estimate of the labor, equipment and materials required to complete PWO work using industry accepted estimating procedures and data from R.S. Means, Building Construction Cost Data, or other appropriate estimating sources approved by the COR. Estimates shall be prepared electronically. The contractor shall propose a coefficient (cost markup percentage) in the contract PWO CLIN that will be applied to the PWO cost. This coefficient will take into account required adjustments for the Department of Labor Wage Rate Requirements Wage Determinations, General and Administrative (G&A) costs, Fee/Profit, and any other required costs. All estimates, supporting information, documentation, and calculations shall be submitted to the COR." |
| 28 (a) | Attachment 1, Engineering Services | 2.8.7 | 15 | The paragraph states "The Contractor must provide at least one professional civil engineer licensed in the state of Alabama, and a minimum of two civil engineers on staff, with one having structural expertise and must provide electrical, energy, mechanical, environmental, and civil professional engineers in the areas of electrical, energy, mechanical, environmental, or civil/structural engineering. These engineers shall provide engineering expertise for the support, inspection, investigations, evaluations, analysis, and designs for the operation and maintenance requirements of buildings and structures, mechanical and electrical systems, roads and grounds, bridges, utility distribution and collection systems, and components to make complete operable systems." | (a) Please clarify the number of engineers, by discipline, that are required. Are there other engineer types like electrical and mechanical needed, in addition to the civil engineers? | Paragraph 2.8.7 Attachment 1 is revised to read; "The Contractor must provide electrical, mechanical, environmental, and civil professional engineers licensed in the state of Alabama. The contractor shall provide a professional engineer certified in energy management and a civil engineer with structural and building maintenance experience. These engineers shall provide engineering expertise for the support, inspection, investigations, evaluations, analysis, and designs for the operation and maintenance requirements of buildings and structures, mechanical and electrical systems, roads and grounds, bridges, utility distribution and collection systems, and components to make complete operable systems. All engineering services personnel must be provided onsite, Redstone Arsenal." |
| 28 (b) | Attachment 1, Engineering Services | 2.8.7 | 15 | The paragraph states "The Contractor must provide at least one professional civil engineer licensed in the state of Alabama, and a minimum of two civil engineers on staff, with one having structural expertise and must provide electrical, energy, mechanical, environmental, and civil professional engineers in the areas of electrical, energy, mechanical, environmental, or civil/structural engineering. These engineers shall provide engineering expertise for the support, inspection, investigations, evaluations, analysis, and designs for the operation and maintenance requirements of buildings and structures, mechanical and electrical systems, roads and grounds, bridges, utility distribution and collection systems, and components to make complete operable systems." | (b) How many must be Professional Engineers? | There are 6 Professional Engineers. |
| 29 (a) | Attachment 1, Engineering Services | 2.9.1 | 17 | The paragraph states in part "The Contractor shall provide a certified energy engineer dedicated solely for energy conservation." | (a) Is the certified energy engineer in addition to, and not included among, the group of various engineers discussed in paragraph 2.8.7? | Yes |
| 29 (b) | Attachment 1, Engineering Services | 2.9.1 | 17 | The paragraph states in part "The Contractor shall provide a certified energy engineer dedicated solely for energy conservation." | (b) Is the certified energy engineer required to be a full-time, on-site position? | Yes |
| 30 | Attachment 1, Engineering Services | 2.9.3 | 18 | The paragraph states "The Contractor shall maintain lighting levels through delamping with a degree of common sense when dealing with areas near fenestrations. Delamping to accomplish lighting levels shall be made permanent by disconnecting fixtures, ballasts, etc., to prevent circumventing energy conservation efforts by building occupants." | Is this delamping requirement already in place under the incumbent contractor? | Yes |
| 31 | Attachment 1, Engineering Services | 2.10.2 | 18-19 | The requirement for drafting services drawing preparation is to use MicroStation 8i. | Is this software Government provided or Contractor provided? | Contractor provided software. |
| 32 | Attachment 3, Facility Maintenance Vertical | 2.0 | 3 | The paragraph states in part "The Contractor shall develop and implement (after KO approval) a Comprehensive PM and Repair Program. PM consists primarily of inspection, cleaning, lubrication, adjustment, calibration, and minor part and component replacement on building and structures, its component equipment and other systems." | Is this Comprehensive PM and Repair Program separate and distinct from the PMO Program described in Attachment 1, Section 2.5.4? | These are the same program. |
| 33 (a) | Attachment 3, Facility Maintenance Vertical | 2.1 General e. | 5 | The paragraph states: "The Contractor shall provide 32 dedicated Service Contract Act (SCA) personnel to perform DMO work duties for specified facilities as required and as defined in the PWS." | (a) Can the Government please identify by craft the staff designations required, i.e., Carpenter = 3, Electrican = 4, etc.? | Paragraph 2.1 (e) Attachment 3 is amended to read; "e. The Contractor shall provide 32 dedicated Service Contract Act (SCA) personnel) to perform DMO work duties consisting of HRAC support at 22 locations, General Maintenance support at 11 locations, and Electrical support at 2 location for specified facilities as required and as defined in the PWS. These dedicated SCA personnel are in addition to the other personnel and are to be located and assigned to specific facilities." |
| 33 (b) | Attachment 3, Facility Maintenance Vertical | 2.1 General e. | 5 | The paragraph states: "The Contractor shall provide 32 dedicated Service Contract Act (SCA) personnel to perform DMO work duties for specified facilities as required and as defined in the PWS." | (b) Are these 32 positions strictly required to support CLS 411 Facilities Maintenance Vertical DMO requirements, and not utilized to support DMOs across the other CLS Attachments? | They are dedicated for the defined CLS and for their assigned facility or facilities only. |
| 33 (c) | Attachment 3, Facility Maintenance Vertical | 2.1 General e. | 5 | The paragraph states: "The Contractor shall provide 32 dedicated Service Contract Act (SCA) personnel to perform DMO work duties for specified facilities as required and as defined in the PWS." | (c) If they are not dedicated solely to that area, can they be utilized across the project? | They can not be utilized across other areas. |
| 34 | Attachment 4, Facility Maintenance Horizontal | 2.1.18.4 and 2.1.18.5 and 2.1.18.6 | 8 | Paragraph 2.1.18.4 states "The Contractor shall conduct Railroad track inspections by a qualified track inspector on the contract that has attended and passed the Army Railroad Track Maintenance and Inspection Course, and passed the Army Railroad Track Inspection Exam." Paragraph 1.18.5 references "the Track Inspector" and 2.1.18.6 states "In order to gain access to tracks at ranges for inspection, maintenance and repair, the Contractor shall contact the COR/ACOR or installation Track Inspector." | Does the qualified track inspector noted in 2.1.18.4 serve as the installation Track Inspector referenced in the other two sections, or are these two separate individuals? | There is only one inspector for all requirements. |
| 35 | Attachment 4, Facility Maintenance Horizontal | 2.4.1 | 10 | The paragraph states in part "The Contractor shall run the generators once a month for a minimum of one (1) hour loaded, and once a month for a minimum of one (1) hour unloaded.." | Is it permissible to conduct both of these monthly tests during a single visit to one of the three substations? | Paragraph 2.4.1 Attachment 4 is changed to read; "Emergency/Backup Generators (not attached to building). The Contractor shall maintain the generators at substation 18, 21, and 24. The Contractor shall run the generators once a month for a minimum of one (1) hour loaded at substation 18 and once a week for a minimum of one (1) hour loaded for substations 21 and 24. The Contractor shall inspect the associated equipment and components that are necessary for the proper operation of the generator (e.g., batteries, switchgear, belts, and coolant)." |
| 36 | Attachment 4, Facility Maintenance Horizontal | 2.4.2.1 | 11 | The paragraph states in part "The Contractor shall maintain irrigation systems. The Contractor shall connect steam, gas and water lines to kitchen equipment." | These sentences seem unrelated to performing preventive maintenance on Fire Hydrants; can the Government please clarify? | Paragraph 2.4.1 Attachment 4 is changed to read; "The Contractor shall perform annual preventive maintenance on all Fire Hydrants. Both potable and industrial fire hydrants shall be maintained according to the American Water Works Association (AWWA) standards. There are approximately 1,300 Fire Hydrants located on Redstone Arsenal. The Contractor shall maintain irrigation systems. The Contractor shall connect steam, gas and water lines to kitchen equipment." |
| 37 | Attachment 4, Facility Maintenance Horizontal | 2.5.4 | 12 | The paragraph states in part "The Contractor shall remove trash and debris in the streams and waterways." The paragraph continues on to specify inspections and cleanings of 6 various sites. | How often are such services required? | The number of occurrences that require the Contractor to remove debris from the areas listed in this paragraph vary with the number of heavy rainfalls and level of debris the rain washes into the waterways. On average, debris removal is performed approximately 5 times per year. |
| 38 | Attachment 4, Facility Maintenance Horizontal | 2.6.3.7 | 13 | The paragraph states "The Contractor shall provide all digging permits/clearances as requested, IAW USAG-R policy number 420-2 prior to digging." | Does the contractor provide dig permits and clearances for all contractors doing work on Redstone Arsenal? | The contractor will provide all dig permits and clearances for all contractors doing work on Redstone Arsenal and will request line identification from the Telephone and Data Contractor, Utility Contractor (Water,Gas, & Electric), call 24, and the Waste Water Contractor as required. |
| 39 | Attachment 6, Environmental Compliance | 1.2.1 | 1 | The paragraph states "The Contractor shall provide lab operations to conduct required testing for compliance and other CLS defined PWS requirements." | Is there a Government provided lab facility on post that the Contractor may use to perform lab testing? | There is a fully functional lab on post that the contractor shall staff, maintain, and operate to provide all lab testing required under this contract. Paragraph 1.2.1 Attachment 6 is changed to read; "There is a certified lab located at building 3338. The Contractor shall staff, maintain, and provide lab operations to conduct required testing for compliance and other CLS defined PWS requirements." |
| 40 | Attachment 6, Environmental Compliance | 2.4 | 4 | The paragraph states "The Contractor shall provide a variety of sampling and analysis services to include unknown chemicals, solids, liquids, gases, bulk and air samples, asbestos, mold, and hazardous waste. These services shall be conducted by an accredited laboratory using approved EPA laboratory and sampling methods." | Is this accredited laboratory considered to be separate from the lab operations discussed in Attachment 6, Section 1.2.1? | See response to question 39 and revised paragraph 1.2.1 Attachment 6. |
| 41 (a) | Attachment 3: Facility Maintenance Vertical (CLS 411) | 1.1.2 | The Contractor shall provide PWO support for all Medical Facilities and shall only provide OWO, DMO, PWOs and Preventive Maintenance for the elevators and fire protection in building 41001. | (a) What has been the historical number of PWO’s for all medical facilities? | See TE #2 Historical Workload data. | |
| 41 (b) | Attachment 3: Facility Maintenance Vertical (CLS 411) | 1.1.2 | The Contractor shall provide PWO support for all Medical Facilities and shall only provide OWO, DMO, PWOs and Preventive Maintenance for the elevators and fire protection in building 41001. | (b) What is the number of OWO’s and DMO’s for Bldg 41001? | See TE #2 Historical Workload data. | |
| 41 (c) | Attachment 3: Facility Maintenance Vertical (CLS 411) | 1.1.2 | The Contractor shall provide PWO support for all Medical Facilities and shall only provide OWO, DMO, PWOs and Preventive Maintenance for the elevators and fire protection in building 41001. | (c) How many elevators are in Bldg 41001? Now many fire protection systems are in Bldg 41001 and their type, make and serial number? | See TE# 22 for listing of elevators for Building 4100 | |
| 41 (d) | Attachment 3: Facility Maintenance Vertical (CLS 411) | 1.1.2 | The Contractor shall provide PWO support for all Medical Facilities and shall only provide OWO, DMO, PWOs and Preventive Maintenance for the elevators and fire protection in building 41001. | ((d) How many fire protection systems are in Bldg 41001 and their type, make and serial number? | See TE# 23 for listing of fire alarm systems for Building 4100 | |
| 42 | Attachment 3: Facility Maintenance Vertical (CLS 411) | 2.1.3 | Real Property Records shall be updated as required. The Contractor shall provide to the KO/COR all appropriate information for supporting and updating the DPW real property records and building drawings resulting from work performed. | What has been the historical number of real property records updated on annual basis? | See TE #2 Historical Workload data. | |
| 43 | Attachment 3: Facility Maintenance Vertical (CLS 411) | 2.7.4 | Overhead Doors. The Contractor shall inspect and maintain the overhead doors during scheduled PM, to include electronically driven or motorized doors, operators, and controls. The Contractor shall verify doors in fire-rated walls meet the corresponding fire rating required by the building code(s). If the fire rating cannot be easily re-established, the Contractor shall notify the COR immediately/within two (2) hours of discovery. PM shall include inspection, adjustment, alignment, proper fit, testing of controls and safety devices, and lubrication of overhead doors. | Will a Technical Exhibit be provided with all the Overhead doors that are required to be maintained under this contract? | See TE #15 Builder Program data. | |
| 44 | Attachment 3: Facility Maintenance Vertical (CLS 411) | 2.7.5 | Carpentry Work. The Contractor shall perform carpentry work IAW commercial practices. Materials replaced or incorporated within facilities shall be consistent with the construction of the existing structure. The Contractor shall perform masonry work IAW commercial practices. | Will the Government provide a TE with the historical Carpentry Work that has been previously accomplished by OWO and DMO? | See TE #2 Historical Workload data. | |
| 45 | Attachment 3: Facility Maintenance Vertical (CLS 411) | 2.7.6 | The Contractor shall perform painting for alterations, new construction, maintenance, and repairs made to buildings and structures. Touch-up paint shall match existing color and texture of surrounding areas. The color of paint for entire walls or rooms shall be selected by the COR from samples furnished by the Contractor. Caulk/glaze and painting shall be accomplished IAW TM 5-620 and TM 5-618 respectively. | Will the Government provide a TE with the historical Painting Work that has been previously accomplished by OWO and DMO? | See TE #2 Historical Workload data. | |
| 46 | Attachment 3: Facility Maintenance Vertical (CLS 411) | 2.7.7 | Stairs and Floors. The Contractor shall maintain and repair hardwood stairs and floor covering. This includes repairing broken surfaces, chipped tile, inlay units, damaged underlayment, and similar items. Floor covering shall include the installation and maintenance of carpet and pad including stretching, gluing/tacking, sewing, repair, and similar carpet and pad functions. | Will the Government provide a TE with the historical Painting Work that has been previously accomplished by OWO and DMO? | See TE #2 Historical Workload data. | |
| 47 (a) | Attachment 4: Facilities Maintenance Horizontal (CLS 420) | 2.1.3, 2.6.3.6 | The Contractor shall maintain graveled areas adjacent to fences upon request. | (a) The above two requirements seem to be exactly the same, will one of them be removed? | The requirement for the Contractor shall maintain graveled areas adjacent to fences contained in paragraph 2.1.3 and 2.6.3.6 refer to the same requirement. | |
| 47 (b) | Attachment 4: Facilities Maintenance Horizontal (CLS 420) | 2.1.3, 2.6.3.6 | The Contractor shall maintain graveled areas adjacent to fences upon request. | (b) If the requirements are not the same, what is difference between the two paragraphs? | Paragraph 2.1.3 and 2.6.3.6 refer to the same requirement. | |
| 48 | Attachment 4: Facilities Maintenance Horizontal (CLS 420) | 2.1.3 | The Contractor shall maintain graveled areas adjacent to fences upon request. | What is the amount of linear feet of graveled areas next to fences? | The primary focus of this requirement is on the Installation’s perimeter and airfield fences. Only portions of these fences have an adjacent gravel area. |
Paragraph 2.1.1 details the approximate quantity of gravel surfaces, including those adjacent to a fence, the contract is required to maintain.
| 49 | Attachment 4: Facilities Maintenance Horizontal (CLS 420) | 2.1.6 | Pothole Repair. Potholes shall be repaired IAW established approved plans, technical manuals, Unified Facilities Criteria (UFC), and Army Regulations. The Contractor shall perform repairs using the same material as the adjacent areas and shall obtain approval from the KO. | What has been the historical number of Pothole repair performed? | There is no specific number of potholes repaired available. The workload data in TE #2 provided with this solicitation contains workload data for pothole repair. |
| 50 | Attachment 4: Facilities Maintenance Horizontal (CLS 420) | 2.1.13 | The Contractor shall provide PWO maintenance of the Clear Zone for the RSA Airfield IAW the UFC 3-260-01. The Contractor shall coordinate all Airfield maintenance activities with RSA Airfield Flight Operations. | What has been the historical PWO workload for this requirement? | The work performed under this paragraph is typically minor erosion repair within the RSA Airfield clear zone. The workload data TE #2 provided with this solicitation contains the work load data for this requirement. |
| 51 | Attachment 4: Facilities Maintenance Horizontal (CLS 420) | 2.1.17.3 | The work associated with the construction of a new section of paved roadway at existing locations of aggregate roads (i.e., install a turn lane) or the upgrade of existing surface treatment wearing course to an asphalt overlay shall be IAW the most current edition of Alabama Department of Transportation (DOT) Standard Specifications for Highway Construction. | What has been the historical workload for this requirement? | There have historically been few instances where new pavement is installed under the maintenance contract. In each instance the work was typically small areas of pavement that have been either installed or milled and resurfaced. Examples of this type of work are repaving utility cuts, repairing ruts adjacent to roadway shoulders and spot repairs for areas of failed pavement. This paragraph requires that any type of repair must meet ALDOT standards. |
| 52 | Attachment 4: Facilities Maintenance Horizontal (CLS 420) | 2.1.17.2 | The Contractor shall provide major and minor miscellaneous heavy equipment support to meet contract requirements. | What has been the historical workload for Major and Minor Miscellaneous heavy equipment support? | Heavy equipment support is typically provided by the roads and grounds shop to other shops such as the Plumbing and HVAC shops. The workload data TE #2 provided with this solicitation contains workload data for heavy equipment support. The data kept does not distinguish between major and minor support. |
| 53 | Attachment 4: Facilities Maintenance Horizontal (CLS 420) | 2.1.18 | Maintenance of Existing Railroad Tracks. The Contractor shall provide all personnel, materials and equipment required to perform maintenance, repair, and construction related services for approximately 5 miles of active railroad and components. The Contractor shall maintain railroads free of debris that may cause a hazard. The Contractor shall maintain drainage structures for RSA railroads. | How many grounding points are there on the rails? | No Grounding Points on the South test track and grounding the North railhead and spur. |
| 54 | Attachment 4: Facilities Maintenance Horizontal (CLS 420) | 2.1.18.1 | The maintenance and repair of railroads includes all railroad infrastructures, as defined in UFC 4-860-03. Maintenance of railroads includes actions required to prevent track deterioration or to correct minor defects. Repair of railroads include actions necessary to restore the track segments to a safe and efficient operating condition consistent with category of track and traffic carried. The Contractor’s proper maintenance and responsiveness to work requests ensures a safe railroad. Under the maintenance program there shall be a tie replacement program where 1% of all defective ties be replaced annually. | What is the quantity of ties that equal the 1% replaced annually? | 86 ties |
| 55 | Attachment 4: Facilities Maintenance Horizontal (CLS 420) | 2.1.18.9 | Switch Preventive Maintenance. PM on switches shall be performed quarterly, IAW UFC 4-860-03 chapter 8, “Switches and Switch Stands.” | How many switches must be PM’ed quarterly? | One switch |
| 56 (a) | Attachment 4: Facilities Maintenance Horizontal (CLS 420) | 2.6.3.8 | The Contractor shall maintain and replace Series 1000 locks as required. The Contractor shall provide/supply gate locks/keys (one key fits all) as requested. | (a) What is the number of Series 1000 locks to be maintained? | The number number of Series 1000 locks is not known. |
| 56 (b) | Attachment 4: Facilities Maintenance Horizontal (CLS 420) | 2.6.3.8 | The Contractor shall maintain and replace Series 1000 locks as required. The Contractor shall provide/supply gate locks/keys (one key fits all) as requested. | (b) What has been the historical replacements over past 3 to 5 years? | See TE #2 Historical Workload data. |
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