Attachment 5 - Answers to Questions.pdf

August 6, 2025

MICC – FORT SILL

SUBJECT: Contractor Questions and Government Answers – Session 1. Fort Sill Post Custodial

1. QUESTION: Can you provide the PowerPoint from the Site Visit?

ANSWER: PowerPoint will be provided within attachment 6.

2. QUESTION: Can you publish the list of attendees from the Site Visit?

ANSWER: List of attendees will be provided within attachment 6.

3. QUESTION: During the site walk multiple hand sanitizer stations were mounted on the walls. Is the contractor responsible for hand sanitizer?

ANSWER: No.

4. QUESTION: Will the government please allow the pricing sheet to be 4 decimal places ($0.0125)? With the amount of square footage in this contract, even half a cent can make a considerable difference.

ANSWER: Yes, revised pricing worksheet will be provided.

5. QUESTION: Will the government be providing a building for the contractor for supply storage and deliveries? Will the government please provide the building number? Will the government please provide the SF of the space and if it will have a loading dock?

ANSWER: Yes, space can be made available (upon request) in the basement of building 4700 to store supplies. The square footage of the space is approximately 1,035 sqft. The loading dock would be available for use.

**Contractor must notify the government of their request to use storage space so it can be properly documented with Real Property – Space Utilization Department.

6. QUESTION: Per Performance Work Statement (PWS) 3.1, is there a government owned building or office in this parking area?

ANSWER: No, it is only a gravel parking lot.

7. QUESTION: Per PWS 3.4, please confirm that the contractor is not allowed to utilize POV to move from building to building.

W9124L-25-R-A006 Post Custodial Recompete - Fort Sill

ANSWER: POV’s are not authorized for the custodial crew to work out of.

8. QUESTION: Per PWS 3.4, please confirm that the incumbent contractor is not utilizing

POV.

ANSWER: Please refer to the PWS paragraph you mentioned for current standards set for this contract.

9. QUESTION: Per PWS 3.5, are utilities in place for the contractor parking area? Or would utilities need to be brought in if needed?

ANSWER: No utilities are available in the gravel parking space.

10. QUESTION: Per PWS 5.3.6.4.1, Resupplying Dispensers – During the site visit all toilet dispensers that we saw were empty. Please confirm that this is not covered in the current contract but is required in the solicitation.

ANSWER: The standards are clearly set in the PWS paragraph you mentioned for this solicitation. Please refer to the PWS.

11. QUESTION: Will the contractor need to be CIMS Certified at the time of proposal submission?

ANSWER: Per PWS para 4.3.2, the contractor shall adhere to Army Regulation AR70- 14-10.a and CIMS-GB standards.

12. QUESTION: Is the work required to be completed during the day or at night?

ANSWER: Per PWS para 1.7.5 the hours of operation are between 7:30am to 4:00pm.

13. QUESTION: Will the contractor have keys for all buildings to gain access as needed for cleaning?

ANSWER: The contractor will have access to all facilities during normal working hours.

If facilities are locked, the government will assist with getting the contractor authorized access.

14. QUESTION: Per Technical Exhibit (TE) C, the column labeled “reimbursed” – What is reimbursed for that building? Floor work? All cleaning? Restrooms?

ANSWER: This column is for government use only to track customer status. It has no bearing on the contractor.

15. QUESTION: Per TE C, there are several buildings that are identified as reimbursable. Is it right to assume these buildings will be accounted for in the Firm Fixed Price (FFP)?

ANSWER: Yes. These facilities are accounted for in the FFP. This column is utilized by the government to track customer status.

16. QUESTION: For each level of service, is the total SF presented the total per month for cleaning?

ANSWER: The square footage provided on Attachment 4 – Pricing Worksheet and Technical Exhibit C - Facility Listing and Estimated Workload is the total amount of square footage for each building. It does not represent the total square footage to be cleaned under each level of service. The actual square footage to be cleaned will vary depending on the specific requirements of each level of service.

17. QUESTION: When putting in prices in columns B-F, these prices are not calculating for the reimbursement CLINS in columns J-N.

ANSWER: Reimbursable CLINs do not contain square footage at the start of the contract. Please input your pricing in the purple boxes for future pricing, however reimbursable totals will not calculate any amounts into the total proposal. They will not be included in the Total Evaluated Price (TEP).

18. QUESTION: Columns J-N are only calculating 1 (one) month of time and not the entire base year.

ANSWER: This will be corrected, and a revised pricing sheet will be provided.

19. QUESTION: The pricing sheet (Attachment 4) shows no square footage for CLINs 0007 & 0008 (Green service level) or for the IDIQ CLINs 0009 through 0013. Is this intentional or should there be square footages listed for these CLINs? Are they part of the TEP?

ANSWER: Please see response to questions #17.

20. QUESTION: PWS 5.1 and 8.1 reference TE-H Floor Plans, but no TE-H document was provided with the solicitation. Please provide the TE-H Floor Plans, if available.

ANSWER: Not currently available.

21. QUESTION: PWS 5.3.2.1 Removable Walk off Mats – Is the contractor to provide the walk off mats, or will the Government provide them? If the contractor, please provide a list of quantities, locations, and sizes of walk off mats.

ANSWER: The contractor will not provide walk off mats, only clean/service them.

22. QUESTION: PWS 1.4 Scope states that as ordered/requested tasks include “cleaning of windows located on exterior walls (ground floor and above) to prevent algae/moss/mold growth.” However, PWS 5.3.10 Exterior Glass states that “the Contractor shall clean exterior glass surfaces (windows surrounding entrances and exits of contracted buildings [but not windows located on exterior walls], doors, and transoms).”

a. Please confirm the contractor is to clean only those glass surfaces surrounding entrances/exits and no other exterior windows/glass.

ANSWER: As the PWS states “As Ordered / Requested Task included (based on separate CLIN structure and applying a reimbursement MOA, as required)”. This is not a part expected required service. You would need the capability to perform if requested and the separate CLIN would then be modified to the contract, and it would be a direct cost to the requesting unit. Section 5.3.10 of the PWS refers to what is expected as part of the required service.

23. QUESTION: PWS 5.4 CDC/CYSS – Please confirm there are no CDC/CYSS areas to be cleaned under this contract.

ANSWER: There will be no CDC/CYSS as a part of this contract.

24. QUESTION: PWS 5.5 Gyms/PFCs – Please confirm there are no Gyms/PFC areas to be cleaned under this contract.

ANSWER: There will be no Gyms/PFCs as a part of this contract.

25. QUESTION: The following discrepancies exist between the Attachment 4 Pricing Worksheet and Technical Exhibit C Facility Listing and Estimated Workload. Please confirm quantities of SF per month for these CLINs:

a. CLIN 0001 lists 1,346,660 SF per month, but TE-C shows 1,346,660 SF twice/month, which is 2,693,320 SF per month.

b. CLIN 0002 lists 82,636 SF per month, but TE-C shows 82,636 SF once/week, which is 330,544 SF per month (assuming 4 weeks per month).

c. CLIN 0003 lists 408,559 SF per month, but TE-C shows 408,559 SF once/week, which is 1,634,236 SF per month (assuming 4 weeks per month).

d. CLIN 0004 lists 24,728 SF per month, but TE-C shows 24,728 SF twice/week, which is 197,824 SF per month (assuming 4 weeks per month).

W9124L-25-R-A006 Post Custodial

e. CLIN 0005 lists 7,073 SF per month, but TE-C shows 7,073 SF thrice/week, which is 84,876 SF per month (assuming 4 weeks per month).

f. CLIN 0006 lists 2,595 SF per month, but TE-C shows 2,595 SF thrice/week, which is 31,140 SF per month (assuming 4 weeks per month).

ANSWER: The square footage that is listed in Attachment 4 and Technical Exhibit C represent the total amount of square footage there is in each building. Offerors shall base their proposed price per square foot on the actual square footage to be cleaned, taking into account the required frequency of services per month, and incorporating all associated costs – including labor, overhead, general & administrative (G&A) expenses, profit, and any other applicable factors. The intent is for the price per square foot to fully reflect the level of service required under each CLIN.

26. QUESTION: The Continuation of Supplies or Services and Prices/Costs in the solicitation document has the contractor pricing per “job.” Should the unit price be the price per SF or the annual price from Attachment 4?

ANSWER: The Quantity on the awarded contract will be One (1) and the Unit Price will be Job. Utilizing this allows more flexibility for potential changes on the contract.

27. QUESTION: PWS 2.1.1 - AbilityOne Commission is described in 2.0 Definitions and Acronyms, but there is no mention of using AbilityOne elsewhere. Is the Offeror required to use AbilityOne in any capacity upon contract award?

ANSWER: No, the Offeror is not required to use the AbilityOne Program for this requirement.

28. QUESTION: Please confirm whether the use of small utility vehicles is authorized on Fort Sill for custodial contractors to perform tasks across dispersed buildings and locations.

ANSWER: As per PWS para 4.4: “The contractor shall ensure all equipment shall meet applicable Federal, State, local, DoD and Army laws, codes, regulations, and other requirements.” This means all vehicles utilized must be properly licensed, insured and road authorized to drive on Ft. Sill.

29. QUESTION: PWS 1.7.11.5 Contractor Key Personnel states, “Contractor shall provide a resume of key personnel, who will be designated in writing, to the KO and COR within one week of the contract award (List of Attachments and Exhibits, paragraph 8.1, Technical Exhibit B Deliverables [FY26-FY30]).” However, Solicitation page 83, Volume II Staffing Plan (Custodial Services), states that the Offeror shall include “Resumes for all proposed key personnel (e.g. supervisors, project managers, etc.)” with their proposal submission.

W9124L-25-R-A006 Post Custodial

a. Please confirm whether key personnel resumes are required with the proposal or within one week of contract award.

ANSWER: Resumes for key personnel are required to be submitted with the proposal and again within one week of award. While this acquisition will be awarded on a price-only basis, resumes submitted with the proposal are required for informational and responsibility-related purposes only and will not be evaluated as part of the source selection process. Resumes submitted post-award will be used to confirm that proposed personnel meet any applicable qualifications identified in the PWS.

30. QUESTION: PWS 3.1, is there an office and supply storage building on the 26,000 SF parking area? If not, can the contractor place temporary trailers on the parking area?

ANSWER: No.

31. QUESTION: PWS 3.5, the paragraph state the Government shall not provide any utilities. Does this just apply to the Government provided parking area? Will the Government provided utilities in the various buildings requiring service - such as water for mopping on electric for vacuuming?

ANSWER: Yes, water and electricity are provided in the buildings being serviced.

32. QUESTION: TE C, The exhibit has some buildings highlighted with a blue background, and the column titled "Reimbursed" is marked yes. Can you please explain what this means?

ANSWER: It is designation markers for government to track specific types of customers.

33. QUESTION: PWS 1.4 & 2.1.15, PWS Paragraph 1.4 states the contractor is to clean windows on exterior walls ground floor and above. Paragraph 2.1.15 defines exterior window as windows surrounding entrances and exits but not windows located on exterior walls. Which definition is correct?

ANSWER: PWS para 1.4 states: “As Ordered / Requested Task included (based on separate CLIN structure and applying a reimbursement MOA, as required)” Meaning the contractor should have the capability to perform, but it would be a modification to the contract and have a separate CLIN for this effort. PWS para 2.1.15 is nothing more than definition and acronym portion of the PWS.

34. QUESTION: PWS 4.0, is the use of contractor owned motor vehicles and/or electric golf carts allowed on Fort Sill?

ANSWER: As per PWS para 4.4: “The contractor shall ensure all equipment shall meet applicable Federal, State, local, DoD and Army laws, codes, regulations, and other

W9124L-25-R-A006 Post Custodial requirements.” This means all vehicles utilized must be properly licensed, insured and road authorized to drive on Ft. Sill.

35. QUESTION: TE-D has some tasks highlighted with a blue background. Please explain what this means.

ANSWER: It is designation markers for government to track specific types of customers.

36. QUESTION: PWS 3.1, is the 26,000 SF parking area paved? Are there hookups for water, electric, and sewer, if the contractor pays the cost? If there are not hook ups, is there a restroom available for use adjacent to the parking area?

ANSWER: No, there are no hookups available at the parking lot. No, there are no restroom facilities available for use adjacent to the parking area.

37. QUESTION: The volume III instructions provide the list of what administrative documents are required. Does the Government not require the SF1449 to be completed and signed? Is this the volume where it would/should be included?

ANSWER: The Offerors shall provide a completed SF1449, the solicitation has been updated to state that Offerors shall include this in Volume III – Administrative Documentation.

38. QUESTION: The exhibit has lines for Strip & Wax (as requested) CLIN 0009 and Carpet Cleaning (as requested) CLIN 0010. Would any work requested under these CLINs be in addition to the stripping/finishing and carpet cleaning required by the frequencies in service levels Black, Red, Amber, & Green?

ANSWER: These lines are there for the possibility of a special “one time cleaning”. At times, customer who don’t receive regular scheduled services do reach out for special “one-time cleanings”.

39. QUESTION: Can you identify what percentage of the admin space is hard floors vs carpet?

ANSWER: The estimated percentage is 60% hard floors and 40% carpets.

40. QUESTION: Can you identify what percentage of the latrine space is hard floors vs carpet?

ANSWER: There are no carpets in the bathrooms.

41. QUESTION: PWS, Section 1.7.8 Security Requirements

a. Currently, how many facilities require an escort in order to be serviced?

W9124L-25-R-A006 Post Custodial

b. What does the custodian do if no one is available to escort them at their scheduled cleaning day/time?

c. Is there a limit to the number of custodians that can be escorted at one given time?

ANSWER:

a) At this time, there are approximately 10 facilities that require government personnel to grant authorization to enter.

b) Refer to PWS para 5.9.1.2 and PWS para 5.9.3. Both are deliverables

c) No known limit for any Ft. Sill facilities.

42. QUESTION: PWS, Section 4.3 Materials and Supplies

a. Are soap dispensers standardized throughout the contracted buildings?

b. If they are not, can we be provided with the type of soap dispenser or type of refill that is needed?

ANSWER:

a) Any installed soap dispenser is standardized. Some facilities may have hand pump soaps placed on sinks in place of broken dispensers (PWS para 4.3 sub section 1)

b) Current refill being utilized is Sierra Soft Foam Hand Wash 1.25 liter.

43. QUESTION: PWS, Section 5.1 General

a. Historically, how often has the incumbent had to respond to service calls?

b. Are these service calls always during normal duty hours?

ANSWER:

a) Historically speaking, an estimated amount of 2-3 per month. They are typically a request for toilet paper or jammed paper towel dispensers.

b) Service calls will always be during normal duty hours.

44. QUESTION: PWS, Section 5.3.3 Quarry/Ceramic/Porcelain Tile Cleaning

a. States that the contractor "SHALL NOT" move chairs, trash receptacles and other easily moveable items. Should this statement say "SHALL"?

ANSWER: Yes, the PWS has been corrected.

45. QUESTION: PWS, Section 5.3.6.2 Restroom and Locker Room NSHW Removal

a. States that hand soaps should be refilled when they are less than ½ full. During the site visit, it was noted that all of the hand soap dispensers that were seen required a bag type refill, which is not refillable itself. Is it the intent of the government to change out a hand soap bag when it is less than ½ full; this will lead to extreme waste if most dispensers are this type that we observed.

W9124L-25-R-A006 Post Custodial

ANSWER: The standard is set to assist in eliminating customer complaints being submitted by end users. It will be at the contractor's discretion to remove and replace the soap based on the frequency of service for that building. All customer complaints submitted are annotated and validated by government personnel prior to notifying the contractor of the issue.

46. QUESTION: Has there been a change in the scope/task/frequency of services between the current contract and this new solicitation?

a. Has there been an increase or decrease from the current contract to this solicitation?

ANSWER: Offerors should rely solely on the requirements outlined in the current solicitation documents, including the PWS and Technical Exhibits, to develop their proposals. The Government has defined the required level of service and frequency of tasks for this requirement within the solicitation. No additional comparison to prior contract will be provided.

47. QUESTION: Are there areas in or facilities in general that do not allow cell phones?

Will a list be supplied to the awarded contractor if such cases exist?

ANSWER: At this time, there is only one (1) facility being serviced that requires cell phones to be secured. That facility number will be provided to the awarded contractor.

48. QUESTION: The technical exhibit does not divide facilities up by the type of flooring they contain.

a. Does the government have information that can be provided as to the amount of carpet vs. hard floors in each facility?

ANSWER: The estimated percentage is 60% hard floors and 40% carpets for admin spaces and all hard floors for latrines.

49. QUESTION: Does the government have a total square footage amount for the amount of waxable flooring in each facility that has the requirement?

ANSWER: There is nothing currently available to determine “waxable” floors. The estimated percentage is 60% hard floors for admin spaces and all hard floors for latrines.

Please refer to TE-D and the level of service when calculating your estimate for waxing.

50. QUESTION: Are there any services on the contract that are considered "Mission Essential"?

ANSWER: No

W9124L-25-R-A006 Post Custodial

51. QUESTION: What types of spaces are included as ADMIN? (Stairs, Halls, Entry/Foyers, Offices, Classrooms, ETC...)

ANSWER: All spaces, excluding latrines

52. QUESTION: Will floor care (strip/wax and carpet cleaning) be required at other than normal duty hours?

ANSWER: No. All work is expected to be completed during normal duty hours.

53. QUESTION: On TE-C Attachment, Building 4704 is included on both BLACK and RED level services; the same amount of square footage is listed on both service levels for the building also.

a. Is this an error?

b. Which service level does this facility receive?

ANSWER: a) Yes, this is an error. b) The facility will receive red level of service.

Corrections will be made to TE-C.

54. QUESTION: For the “As requested services” when these services are needed to be performed will there be a change order or amendment to contract?

ANSWER: Yes, for any service that is requested, a modification will be made to add that specific service being requested and issued to the contractor.

55. QUESTION: Will there be an increase to CBA wages or benefits for this price proposal?

a. Will the contract be amendable to account for any wage determination increase with Base pay and fringe pay issued by the government throughout the duration of the current?

ANSWER: The current CBA is effective through the end of September and is expected to remain in effect until a new agreement is executed. Offerors shall base their price proposals on the wages and fringe benefits outline in the current CBA, as required under the Service Contract Labor Standards, unless otherwise stated.

If there are any future increases in wages or fringe benefits as a result of a revised wage determination or new CBA during the life of the contract, the contractor may be entitled to an equitable adjustment. The contract will be administered in accordance with applicable labor laws and FAR clauses.

56. QUESTION: Can the government provide a list of current employees from the Local 351Union of Operating Engineers, AFL-CIO as well as subcontractors for the current contract?

a. Can the government provide from the Local 351Union of Operating Engineers, AFL-CIO original hire dates, the accrued PTO, Sick, and vacation time upon contract end date? And what will be paid by current contactor on contract end date?

ANSWER: The government does not maintain or track employee-level personnel information for contractor employees, including names, hire dates, or accrued leave balances. These are internal records held by the current contractor and are considered proprietary and/or personally identifiable information.

57. QUESTION: What is the current contracted amount plus all extensions, modifications, etc?

ANSWER: The Government does not intend to disclose the total value of the current contract, including extensions or modifications, as offerors are expected to base their proposals solely on the requirements and pricing structure provided in the current solicitation.

58. QUESTION: Reference Attachment 3 Collective Bargaining Agreement: Can contracting please provide an updated CBA Addendum Schedule A? The one provided is not current.

ANSWER: The provided CBA is effective through 30 September 2025, it will remain in effect until a new agreement is executed.

59. QUESTION: Reference Attachment 4 Pricing Worksheet: Columns B-F, Rows 15-25 - After entering Square Foot price, figures do not transfer over to the Summary page that has Total Price. Can contracting please provide a revised spreadsheet with formula corrections?

ANSWER: Please see response to Question 17.

60. QUESTION: Can contracting please provide annual figures on the current contract for performance of Custodial Services at Fort Sill?

ANSWER: Please see response to Question 57.

61. QUESTION: Reference Instructions to Offerors Volume II - Staffing Plan: Is there a page limit for this section?

ANSWER: No page limit has been specified in the solicitation. Offerors should submit complete responses as outlined in the Instructions to Offerors. While there is not set page limit, submissions should be concise and relevant to the information requested.

62. QUESTION: Reference Technical Exhibit C - Facility Listing: Are there any Child Care Centers that require custodial services for this opportunity? If so, can contracting please identify the building number?

ANSWER: No, CDCs on Ft. Sill will not be a part of this contract.

63. QUESTION: Reference Technical Exhibit C - Facility Listing: Are there any Youth

ANSWER: No, CDCs on Ft. Sill will not be a part of this contract.

64. QUESTION: Reference Technical Exhibit C - Facility Listing: Are there any Fitness

ANSWER: No, Gyms/Fitness centers on Ft. Sill will not be a part of this contract.

65. QUESTION: Will the Government furnish any vehicles or utility carts for use in transporting equipment and supplies between facilities, or should offerors include all necessary transportation assets in their pricing?

ANSWER: No, the government will not furnish any vehicles.

66. QUESTION: Can the Government confirm the required number of decimal places (e.g., two or three) to the right of the decimal point when inputting unit pricing in Attachment 4

– Pricing Worksheet to ensure consistency and avoid rounding errors?

ANSWER: The Pricing Worksheet has been updated to allow for up to four (4) decimal places.

67. QUESTION: Can contracting please provide a current list of specific types of paper towels, toilet paper and soap used across all facilities?

ANSWER: Products currently used are jumbo, coreless, and regular 2 ply.

68. QUESTION: The pricing formula for CLIN 0007 through CLIN 0013 includes multiplying the square footage (Column J) by the price per square foot (Column B).

Since the square footage (estimated volume of square footage) is not defined for these

W9124L-25-R-A006 Post Custodial

CLINs, how should we determine it? Or are we expected to simply provide a price per square foot for the service?

ANSWER: Please see response to Question 17.

69. QUESTION: Is there an assigned office for the key personnel on this contract? If yes, is there a location where this office is located.

ANSWER: No. At this time, there is no office space available on Ft. Sill

70. QUESTION: When did this contract become subject to the CBA?

ANSWER: The Government does not track or maintain the historical start date of the current CBA’s applicability to previous contract iterations. For this solicitation, the current CBA is provided for offerors’ reference and should be used as the basis for wage and fringe benefit compliance.

71. QUESTION: Could the government provide the number of restrooms, toilets, and urinals in each building? We see that you provided the square footage of each latrine, but the number of restrooms, toilets, and urinals is not stated.

ANSWER: No, that information is not readily available.

72. QUESTION: For each of the four volumes for the proposal are there any page limits for each volume?

ANSWER: Please see response to Question 61.

73. QUESTION: Please confirm that the scheduled hours for performing the custodial tasks are during the normal hours of operations (0730 to 1600) Monday through Friday. Only work permitted outside of this timeframe is for floor restoration or emergent tasking.

ANSWER: Please refer to PWS para 1.7.5

74. QUESTION: In TE-C the first column references BLDG and various number populate the exhibit. For example, BLDG 730 has an occupant FCOE – Snow Hall. The question is how do we locate BLDG 730 Snow Hall on the TE-E Fort Sill Cantonment Map?

ANSWER: The map has numbered blocks (700, 800, etc). You will need to find the block and as you zoom in, you can see the building numbers and/or names.

75. QUESTION: Reference is made to the TE-C Facility Listing and Estimated Workload, what does the column Reimbursed refer to?

ANSWER: This is for government tracking. It determines the status of the customer receiving services on the contract.