W9124J18R0029_Amendment_0001.docx

W9124J18R0029

W9124J18R0029

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

ADDENDUM TO 52.212-4

Contract Terms and Conditions – Commercial Items

I. Contract Terms and Conditions.

a. Commercial Services for Full Food Service (FFS).

(1) In accordance with FAR 12.302(d), the following terms and conditions are incorporated to the solicitation and contract for the necessary performance of this FFS requirement:

(a) Inspection/Acceptance.

The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

If any of the services do not conform with contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by reperformance, the Government may (1) require the Contractor to take necessary action to ensure that future performance conforms to contract requirements and (2) reduce the contract price to reflect the reduced value of the services performed.

If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may (1) by contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service or (2) terminate the contract for default.

(b) Assignment. No Change.

(c) Changes. No Change.

(d) Disputes. No Change.

(e) Definitions. "Services," as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

(f) Excusable Delays. No Change.

(g) Invoice. No Change.

(h) Patent indemnity. No Change.

(i) Payment. No Change.

(j) Risk of loss. No Change.

(k) Taxes. No Change.

(l) Termination for the Government’s Convenience. No Change.

(m) Termination for Cause. No Change.

(n) Title No Change.

(o) Warranty No Change.

(p) Limitation of liability. No Change.

(q) Other compliances. No Change.

(r) Compliance with laws unique to Government contracts. No Change.

(s) Order of precedence. No Change.

(t) System for Award Management. No Change.

(u) Unauthorized Obligations. No Change.

(v) Incorporation by reference. No Change.

(w) Ordering. See Addendum to 252.216-7006 - Ordering.

The following have been modified:

ADDENDUM TO 52.212-1

Instructions, Conditions, and Notices to Offerors I. Proposal Preparation Instructions

A. Proposal Submittal and Inquiries

1. Hard copy proposals shall be submitted prior to the closing date and time identified on the Standard Form (SF) 1449 to the following address:

Mission and Installation Contracting Command MICC-Fort Sam Houston ATTN: Gary L. Stevens 2205 Infantry Post Road, Bldg 603 Fort Sam Houston, Texas 78234

Mark the boxes as follows: SHOULD NOT BE OPENED BY ANYONE OTHER THAN RECEPIENT IDENTIFIED, GARY L. STEVENS.

2. In addition to submitting hard copies of the proposal, the Offeror shall include digital copies on CD-ROM with the hard copy submission.

3. The point of contact responsible for providing additional information and answering all inquiries is the Contracting Officer via the Contract Specialist. All questions or concerns regarding this solicitation shall be submitted in writing to the Contracting Officer and Contract Specialist at the following email addresses: Gary.l.stevens.civ@mail.mil and juan.juarez.civ@mail.mil.

4. A Site Visit will be conducted by the Contracting Officer at Mission and Installation Contracting Command, Fort McCoy, WI on 11 October 2018 at 9:00 A.M. local time. Location TBD. This is the only Site Visit that will be conducted for this acquisition. All interested offerors may attend with a limit of two (2) attendees per offeror. Offerors planning to attend this conference must so notify the Contract Specialist, Juan Juarez and Gary. L. Stevens, Contracting Officer, no later than 4:00 P.M. local time on 9 October 2018, with the Subject Line Reference: W9124J-18-R-0029, Site Visit, Full Food Services at Fort McCoy, WI.

B. General Instructions

1. The Randolph-Sheppard Act (R-SA) applies to this requirement.

a. All offerors are hereby notified that this solicitation is subject to the R-SA and the priority it affords to blind vendors for operation of military dining facilities. The blind have a priority right to operate dining facilities on federal property. This applies to this solicitation as defined in Army Regulations (AR) 30-22 and 210-25.

b. The Army applies this priority in accordance with (IAW) AR 210-25. A Competitive Range shall be established after initial evaluation of proposals. If the State Licensing Agency (SLA) is determined to be in the Competitive Range then the SLA will be afforded the priority as delineated in the R-SA and AR 210-25. If the SLA is not determined to be in the Competitive Range, then the successful offer within the Competitive Range will be selected IAW the Evaluation Factors as listed on Addendum to 52.212-2, section I.a.(1) of this Solicitation.

c. This notice is not designed to discourage competition rather, it sets out the priority established by the R-SA for proposals received from SLAs and their blind vendors.

2. The selection of a source for awards purposes will be conducted utilizing FAR Part 12, utilizing FAR Part 15.3 negotiated procedures. Offers will be evaluated using the criteria under the Evaluation Factors for Award of the Solicitation. Noncompliance with the Request for Proposal (RFP) requirements may hamper the Government’s ability to properly evaluate the proposal and may result in elimination of the proposal from further consideration for contract award.

3. The submission of the documentation specified below will constitute the offeror’s acceptance of the terms and conditions of the RFP, concurrence with the Performance Work Statement, and contract type.

4. It is the Government’s intention to award without discussions. Offerors are encouraged to present their best technical proposal and prices in their initial proposal submission. However, IAW FAR Part 15.306, the Government reserves the right to hold discussions.

5. Instructions outlined in paragraph C below, prescribes the format for the proposal and describes the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

6. If an offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the offeror shall immediately notify the Contracting Officer in writing with supporting rationale. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussions.

7. IAW FAR 4.8, Government Contract Files, the Government will retain one copy of all unsuccessful proposals.

8. All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps) website at http://www.fedbizopps.gov. Potential offerors are encouraged to subscribe for real-time email notifications when information has been posted to the website for this solicitation.

9. Debriefings. The Contracting Officer will promptly notify offerors of any decision to exclude them from the competitive range, whereupon they may request a debriefing IAW FAR 15.505. The Contracting Officer will notify offerors who were determined to be in the competitive range but were not selected for award IAW FAR 15.503(b). Upon such notification, unsuccessful offerors may request and receive a debriefing IAW the requirements of FAR 15.506.

Post Award debriefings may also be requested by Offerors after contract award IAW FAR 52.212-1.

C. Proposal Preparation Instructions

1. The offeror’s proposal shall consist of four (4) separate volumes: Volume I – RFP Documents, Volume II – Technical, Volume III – Past Performance, and Volume IV – Price.

2. Exception: IAW FAR 19.702, the SLA, if submitting a proposal, shall submit Volume V – Subcontracting Plan. Volume V shall be submitted as identified in paragraph 4.e. Instructions for required components for the subcontracting plan can be found at FAR 19.704.

3. Proposal Format.

a. Offerors shall submit an original copy, listed in paragraph c. Table 2 below, of their proposal.

b. Exceptions. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors and sub-factors. Failure to meet a requirement may results in an offeror being ineligible for award. If the offeror finds it necessary to take exception to any of the requirements specified in this solicitation, the offeror shall clearly identify the applicable Volume and exceptions with a complete explanation of why the exception was taken, what benefit accrues to the Government (if any), and its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Offerors are cautioned that taking an exception may render the offer ineligible for award. This information shall be provided in the format below in Table 1.

Table 1 – Solicitation Exceptions

PWS

Evaluation Factors for Award, etc.

c. The proposals shall be organized into the four (4) volumes identified at Table 2. The SLA is required to submit Volume V. Each volume of the proposal should be separately bound in a three-ring loose leaf binder which shall permit the volume to lie flat when open. A cover sheet should be provided, clearly marked as to volume number, title, copy number, solicitation identification, and offeror’s name. All text shall be single spaced and printed on white paper with black ink (Black and white requirement does not apply to graphics or photos. Company stationary and logos are acceptable). Printing shall be easily readable (12-pitch type or 10 point proportional spacing). Cross-references should be utilized to preclude unnecessary duplication of data between sections. In addition to submitting hard copies of the proposals, digital copies shall be provided on CD-ROM disk in Microsoft Word, PowerPoint, and/or Excel as outlined in Table 2. The file name shall be “Company Name – Initial” for the first submission. The file name of later submissions (if necessary), shall be “Company Name – Revision X” with X indicating the number of the revision. Page limitations are as follows in Table 2:

Table 2 – Proposal Submittal Instructions and Format

d. Proposal Limitations. The proposal shall not exceed the limits stated at Table 2 (above). If the page limits are exceeded, the pages in excess of the limit shall be removed and unread. The Government will not accept any changes to the offeror’s proposal after the closing date of the solicitation (see FAR Clause 52.212-1 for further information regarding late proposals). If discussions become necessary, page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors.

e. Page Limit includes: All appendices, charts, graphs, diagrams, tables, photographs, or drawings.

f. Page Limit does not include covers for volumes, tables of contents, glossary of abbreviations and acronyms, indices, title pages, cross reference indices, and section dividers/tables if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. Pages will be counted if they contain any other information, i.e., diagrams or extraneous data. Pages marked “This page intentionally left blank” will not be counted.

g. What Counts As A Page. A page shall be an 8 ½” x 11” sheet of paper. When both sides of a sheet display printed material, it shall be counted as two pages. Letter size and spacing requirements for illustrations and tables can be at the discretion of the offeror but must be easily readable. Fold-outs will be counted as the appropriate number of pages based on an 8 ½” x 11” sheet of paper. Margins shall be at least 1 inch on the top and bottom and ¾ inch on the side. The offeror shall number each page in order to eliminate any confusion. In the event offeror creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages.

h. Indexing. Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

i. Glossary of Abbreviations and Acronyms. Each volume shall contain a glossary of all abbreviations and acronyms used with a definition for each.

4. Proposal Content.

a. Volume 1 – RFP Documents. Offerors are required to submit a completed SF 1449 (Solicitation, Offer and Award) (Including Acknowledgment of Amendments, SF30s). All final monetary extensions shall be in whole dollars only. Failure to follow the Contract Proposal preparation instructions may cause your proposal to be deemed unacceptable by the Government. Volume I shall be organized as follows and contain the identified information.

TAB A. Exceptions/Assumptions (if required) – Identification and explanation of any exceptions or deviations. Additionally, any assumptions used in the proposal preparation must be identified. See Table 1 – Solicitation Exceptions.

TAB B. Solicitation, Offer and Award – The SF 1449 shall be submitted fully completed. The offeror is cautioned that the SF 1449 must contain an original signature in Block 30a of the form. The contractor shall acknowledge any amendments, SF30s, to the RFP IAW the instructions on the SF 1449 and with Instructions, Conditions, and Notices to Offerors of the Solicitation, FAR 52.212-1 Instructions to Offerors – Commercial Items, and FAR 52.215-1 Instructions to Offerors – Competitive Acquisition. The offeror shall provide the name, title and telephone number of the company/division point of contract regarding decisions made with respect to the proposal and who can obligate the company contractually. Also, identify those individuals authorized to negotiate with the Government.

TAB C. Supplies or Services and Prices/Costs – The offeror shall ensure the Schedule of Supplies/Services of the Solicitation is fully completed and error free. It shall contain the offeror’s prices for the established Contract Line Items Numbers (CLINS).

TAB D. Representation, Certification, and Other Statements of Offerors – The offeror shall ensure that corresponding Representation, Certifications, and Other Statements of Offerors are submitted thoroughly completed with all blocks in each certification/representation completed truthfully and completely.

TAB E. Contingency Plan - Offerors shall submit a Contingency Plan IAW DFARS Clause 252.237-7024, Notice of Continuation of Essential Contractor Services, and PWS paragraph 2.2.1.4. Note: Although the plan is required, it will not be included in the source selection evaluation or be considered in the basis for award.

b. Volume II – Technical Volume.

(1) The Technical Volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims in the Offeror’s proposal. The responses will be evaluated against the Technical Capability Factor and Sub-factors defined in the Evaluation Factors for Award of the Solicitation. Offerors are cautioned that “parroting” of the Technical requirements or the PWS with a statement of intent to perform does not reflect and understanding of the requirement or the capability to perform. Statements that the offeror understands, can, or will comply with the PWS (including referenced publications or technical data); and phrases such as “standard procedures will be employed” or “well known techniques will be used” etc., will be considered unacceptable. Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each proposal. Offerors shall assume that the Government has no prior knowledge of their technical capabilities and past experience, and will base its evaluation on the information presented in the offeror’s proposal. See Table 2 for page limits associated with the proposal.

(2) The Technical proposal will be evaluated against the Technical Capability Factor and Sub-factors defined in the Evaluation Factors for Award of the Solicitation. The section shall be prepared in an orderly format and in sufficient detail to enable the Government to make a thorough evaluation of the contractor’s technical competence and ability to comply with the contract task requirements specified in the PWS.

(3) The volume shall be organized according to the following general outline.

Tab A – Table of Contents Tab B – List of Table and Drawings Tab C – Cross Reference Matrix Tab D – Factor 1 Technical Capability

(4) Additional information specific to Tab D of the Technical Volume follows:

TAB D. Technical Capability.

Sub-factor 1 - Key Personnel and Qualification. The offeror shall identify all key personnel and the positions that they will fill (PWS paragraph 2.2.3). At a minimum, key personnel shall include the Project Manager, Dining Facility Manager, Quality/Safety Manager, and all other supervisory personnel.

(a) Project Manager (PM): The offeror shall identify the PM by name and provide the following information: duties and responsibilities to be performed and the PM’s experience and capabilities that demonstrates their ability to meet the requirements of PWS paragraph 2.2.3.

(b) Dining Facility Manager(s): The offeror shall identify the Dining Facility Manager(s) by name and provide the following information for each: the duties and responsibilities to be performed and their experience and capabilities that demonstrates their ability to meet the requirements of PWS paragraph 2.2.3

(c) Quality/Safety Manager (QSM): The Offeror shall identify the QSM by name and provide the following information: the duties and responsibilities to be performed and their experience and capabilities that demonstrates their ability to meet the requirements of PWS paragraph 2.2.3

(d) Quality/Food Safety Training Manager (QFSM): The Offeror shall identify the QFSM by name and provide the following information: the duties and responsibilities to be performed and their experience and capabilities that demonstrates their ability to meet the requirements of the PWS paragraph 2.2.3

(e) All supervisory personnel: As offerors may or may not have actual supervisory personnel identified by name yet for the positions identified, offers shall provide the following:

(1) If supervisory personnel(s) has/have been identified by name, offers shall provide the duties and responsibilities to be performed and the individual’s experience and capabilities that demonstrates their ability to perform assigned duties and responsibilities.

(2) If supervisory personnel(s) has/have not been identified by name yet, the offerors shall provide the duties and responsibilities to be performed in those positions and what experience and capabilities they will be looking for in filling the positions.

Sub-factor 2 - Staffing Plan. The staffing plan shall include the following: proposed staffing by labor categories to perform the required services in each building listed in the PWS and Solicitation Attachment F – Estimated Workload. Offerors shall utilize the Solicitation Attachment H - Staffing Matrix, for depicting their staffing. Offerors are only required to complete the Staffing Matrix for CLINs/subCLINs within the Pricing Matrix that contain estimated quantities. In addition, offerors need to clearly explain their methodology for accommodating fluctuating workloads, any proposed cross-utilization of personnel, and minimizing personnel turnover.

c. Volume III – Past Performance. The Past Performance evaluation will be accomplished by reviewing aspects of an offeror’s recent Past Performance, focusing on and targeting performance which is relevant to the effort.

Past performance information described herein is required on the offeror and all subcontractors, teaming partners, and/or joint venture partners proposed to perform 25% of the proposed effort based on the total proposed price. The offeror shall submit, along with the information required in this paragraph, a consent letter executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of adverse past performance information to the offeror so the offeror can respond to such information. For each identified effort for a commercial customer, the offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the offeror’s performance.

(1) The offeror shall include documentation regarding their relevant past performance as it directly relates to the work being procured under this solicitation. The offeror SHALL NOT go back more than 3 years from the date of the solicitation for the submitted data. The past performance data shall show successful history of past contract performance.

(2) In conducting the Past Performance evaluation, the Government reserves the right to use both the information provided in the offeror’s Past Performance Volume and information obtained from other sources available to the Government to include, but not limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontractor Reporting System (eSRS) or other databases; and may be obtained from other sources available to the Government, such as the Defense Contract Management Agency; and interviews with program managers, contracting officers, fee determining officials. Offerors are reminded that both independent data and data provided by offerors in their proposals may be used by the Government to evaluate offeror past performance. However, the burden of providing thorough, complete, and current past performance information as requested in this paragraph remains with the offerors. Proposals that do not contain the information requested in this paragraph risk rejection or a less than acceptable performance rating by the Government. All past performance comments received will be taken into consideration and could affect the overall rating. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (IAW FAR 15.305(a)(2)(iv)). Therefore, the offeror shall be determined to have unknown (or neutral) past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered acceptable.

(3) Submission Requirements. The offeror shall submit a Past Performance Volume containing the following:

Table of Contents Summary Page describing the role of the offeror and each subcontractor, teaming partner, and/or joint venture partner that the offeror is required to provide Past Performance specific relevant contract reference sheets for the past performance experience IAW Attachment K. Summary Page is limited to 3 pages.

Consent Letters executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing the release of past performance information so the offeror can respond to such information. A sample consent letter can be found at Attachment J.

Client Authorization Letters for each identified effort for a commercial customer authorizing release to the Government of requested information on the offeror’s performance. Sample consent letter can be found at Attachment J.

Specific Relevant Contracts Format. Complete sheets IAW Attachment K and ensure that the submission is limited to 5 pages per reference. The offeror shall provide documentation outlining the offeror’s past performance with contracts, as a prime or as a subcontractor, which is the same or similar in nature, size, and complexity to the services being procured under this solicitation. The submittal shall include rationale supporting assertion of relevance and how it is determined that the work previously performed is the same or similar in nature, size, and complexity to the work specified by this solicitation. Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate.

Past Performance Questionnaire – See Attachment L Past Performance Questionnaire. The offeror shall forward a copy of the Past Performance Questionnaire for each of the contracts identified on the specific relevant contract reference to the points of contact responsible for monitoring performance. The points of contact shall return the questionnaires directly via email to the Contracting Officer and Contract Specialist at the following email addresses: Gary.l.stevens.civ@mail.mil and juan.juarez.civ@mail.mil no later than the proposal due date. Questionnaires not submitted directly to the Contracting Officer or Contract Specialist will not be reviewed and evaluated. The information contained in the properly executed and returned questionnaires will be used to evaluate the offeror’s past performance. New entities that have no past customers shall annotate on the Summary Pages that they have no previous clients and that the minimum number of questionnaires cannot be provided.

d. Volume IV – Price. The offeror shall provide a price for each CLIN included in the Schedule of Supplies/Services of the Solicitation. The offer shall complete the pricing matrix, (Attahcment G, Pricing Matrix) and shall provide a price for each CLIN/SubCLIN in the pricing matrix. Offerors are required to submit a unit price and extended amount (estimated quantity X Unit Price = Extended Amount) for each Building within the Pricing Matrix (for SubCLINs that do not contain an estimated quantity the offeror shall simply insert a Unit Price only). The offerors shall utilize the extended CLIN pricing from the pricing matrix to price the applicable CLIN in the Schedule of Supplies/Services of the Solicitation.

The offeror shall ensure prices are represented in whole dollars only. The Government reserves the right to request Certified Cost or Pricing Data or Data Other Than Certified Cost or Pricing Data if the Government deems it necessary in order to determine price reasonableness.

(1) Offerors are required to submit prices for Phase-in, Project Management, each dining facility, option to extend services and CMR in the Schedule of Supplies/Services of the Solicitation and the Attachment G, Pricing Matrix.

(2) Expendable and Durable Supplies: Although there is no separate CLIN/SubCLIN included in the pricing matrix for contractor-provided expendable and durable supplies, offerors shall clearly identify the total price of expendable and durable supplies for each year within their Price proposal. Furthermore, offerors shall clearly explain how the prices for expendable and durable supplies were rolled into the CLIN/SubCLIN prices included in the pricing matrix.

(3) The offeror is informed that Collective Bargaining Agreement (CBA)/Department of Labor Wage Determination is applicable to this requirement, see Solicitation Attachment I – CBA & Addendum.

e. Volume V – Subcontracting Plan. The priority established by the R-SA applies to this acquisition. This requirement is being set-aside for small business. Therefore, only the SLA is required to submit subcontracting plans and those plans must contain all the elements required in FAR 19.704 and DFARS 219.704. Subcontracting plans shall contain separate percentage goals using Small Business (SB), Small Disadvantaged Business (SDB), HUBZone Small Business, Women-Owned Small Business (WOSB), Veteran Owned Small Business (VOSB), and Service Disabled Veteran Owned Small Business (SDVOSB) concerns as subcontractors. Small business concerns are not required to submit a subcontracting plan. Failure to comply with the requirement herein and FAR 19.702 and DFARS 219.702 shall render the offeror ineligible for award.

ADDENDUM TO 52.212-2

Evaluation Factors for Award

I. Evaluation Factors for Award

a. Basis for contract award.

(1) Award will be made to a single offeror whose timely offer is deemed responsible, whose proposal conforms to the solicitation requirements and whose proposal, judged by an overall assessment of the evaluation criteria and other considerations specified in this solicitation, represents the Lowest Priced Technically Acceptable (LPTA) offer.

(2) The Randolph-Sheppard Act (R-SA) applies to this solicitation, therefore, priority will be given to the State Licensing Agency (SLA) pursuant to the R-SA. The priority established by the R-SA applies to the award of contracts for operation of cafeterias on Federal property. After initial evaluation and based on the ratings of each proposal against all evaluation criteria, a Competitive Range shall be established comprised of all of the most highly rated proposals.

(a) If the SLA is determined to be in the Competitive Range, then the SLA will be afforded the priority as delineated in the R-SA and AR 210-25.

(b) If the SLA is determined NOT to be in the Competitive Range, then the successful offer within the Competitive Range will be selected IAW Addendum to 52.212-2, paragraph I.a.(1).

(3) Trade-offs between cost/price and non-cost/price factors is not permitted.

(4) The Government will evaluate proposed prices for reasonableness using price analysis techniques. Proposed prices evaluated as unreasonable (includes unbalanced, inaccurate or incomplete price proposals) may be grounds for eliminating a proposal from competition.

b. The Government intends to award one single award contract as a result of this solicitation. Offers received for less than the stated number of items listed in the pricing schedule, Schedule of Supplies/Services of the Solicitation, will be considered ineligible for award.

c. Evaluation Criteria.

(1) Evaluation criteria consists of factors and sub-factors. The proposals will be evaluated under three (3) evaluation factors: Technical Capability, Past Performance, and Price.

Factor 1: Technical Capability Factor Sub-factor 1: Key Personnel and Qualifications Sub-factor 2: Staffing Plan Factor 2: Past Performance Factor Factor 3: Price Factor

Evaluation of the offeror's proposal shall address each sub-factor as it applies to the PWS. During evaluations of each proposal, the Government will assign each sub-factor an adjectival rating and write a narrative evaluation reflecting the identified findings.

(2) Factor 1 – Technical Capability. The Technical Capability Factor evaluation provides an assessment of the offeror’s capability to satisfy the Government’s minimum requirements. This factor has two sub-factors that will be used to determine the overall technical capability: Key Personnel and Qualification; and Staffing Plan.

Sub-factor 1 – Key Personnel and Qualification.

(a) To be considered Acceptable, the Project Manager (PM), Dining Facility Manager(s), Quality/Safety Manager, and Quality/Food Safety Training Manager shall meet the minimum requirements of the PWS, paragraph 2.2.3.

(b) To be considered Acceptable, supervisory personnel identified by name shall possess sufficient experience and demonstrated capability to successfully execute their assigned duties and responsibilities commensurate with successful PWS execution. Supervisory personnel, not identified by name yet, the duties and responsibilities for the positions being filled by key personnel are commensurate with successful PWS execution and that the capabilities/experiences being sought for these key personnel are sufficient for them to perform assigned duties and responsibilities.

Sub-factor 2 – Staffing Plan. To be considered acceptable, the Offeror shall demonstrate that their staffing plan is adequate to successfully perform the PWS requirements. Adequate staffing includes the number of personnel and the appropriate labor mix to successfully perform the PWS requirements. Additionally, the Offeror’s staffing plan shall demonstrate that they can accommodate fluctuating workloads, minimize personnel turnover, and allow for cross-training and cross-utilizing of personnel to perform the requirements of the contract.

Adjectival Ratings: Acceptability of the proposed service. Technical capability will be evaluated on an acceptable or unacceptable basis using the ratings below. Proposals are evaluated for acceptability, but not ranked. Each Technical Capability Sub-factor will receive one of the ratings defined below and then there will be an overall roll-up rating at the Factor level. An Unacceptable rating in any Sub-factor renders the Technical Rating unacceptable. In order to be considered awardable, there must be an acceptable rating in every non-price factor/sub-factor.

Table 1 - Technical Acceptable/Unacceptable Rating Method

(3) Factor 2 – Past Performance. The past performance evaluation will assess the offeror’s probability of meeting the solicitation’s requirements as indicated by that offeror’s record of past performance. Past performance is assessed at the factor level after evaluating aspects of the offeror’s recent past performance and focusing on performance that is relevant to the services being procured under this solicitation. Offerors are cautioned that in conducting the performance risk assessment, the Government may use data provided in the offeror’s proposal and data obtained from other sources available to the Government to include, but not limited to the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases, and may be obtained from other sources available to the Government, such as Defense Contract Management Agency, and interviews with program managers, contractors, or fee determining officials. Past performance areas of evaluation include:

Business Relations Quality of Service Schedule Customer Satisfaction Compliance with Socio-Economic Goals (applies only to the SLA)

(a) Each offeror will receive a past performance assessment rating based on the offeror’s record of recent and relevant past performance information that pertains to solicitation requirements.

(b) Recent Assessment. An assessment of the past performance information will be made to determine if it is recent. To be recent, the effort must be ongoing or must have been performed during the past three (3) years from the date of issuance of this solicitation. Past performance information that fails this condition will not be evaluated.

(c) Relevancy Assessment. To be relevant, the effort must be similar in nature of work, size, and complexity to the services/products being procured with this solicitation. The Government will conduct an in-depth evaluation of all recent performance information obtained to determine if it is the same or similar in nature of work size and complexity to the services/products being procured with this solicitation. A relevancy determination of the offeror’s (including joint venture partner(s) and major and critical subcontractor(s)) past performance will be made. In determining relevancy for individual contracts, consideration will be given to the effort, or portion of the effort, being proposed by the offeror, teaming partner, or subcontractor whose contract is being reviewed and evaluated. In establishing what is relevant for the acquisition, consideration should be given to the aspects of an offeror’s contract history that would give the most confidence that the offeror will satisfy the current procurement. The past performance information provided in the proposal and obtained from other sources will be used to establish the relevancy of past performance.

(d) The past performance evaluation team will review the past performance information and determine the quality and usefulness as it applies to the performance assessment.

(e) Assigned Ratings. The Past Performance Factor will be rated on an acceptable or unacceptable basis using the ratings defined below:

Table 2 - Past Performance Acceptable/Unacceptable Rating Method

Note: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (FAR 15.305(a)(2)(iv)). Therefore, the offeror shall be determined to have unknown (or neutral) past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered acceptable.

(4) Factor 3 – Price. Price will not be scored or rated. Evaluation of price will be performed using one or more of the proposal analysis techniques in FAR 15.404-1(b). Unbalanced pricing may be evaluated IAW FAR 15.404-1(g), as applicable, to assess potential performance risk which could result in unreasonably high prices. Through these techniques, the Government will determine whether prices are reasonable, complete, and balanced (to include all prices contained in the Schedule of Supplies/Services of the Solicitation and the Pricing Matrix). The Government reserves the right to request Certified Cost or Pricing Data or Data Other Than Certified Cost or Pricing Data if the Government deems it necessary in order to determine price reasonableness.

Total Evaluated Price (TEP) – The TEP for award purposes will be calculated as follows from the Schedule of Supplies/Services of the Solicitation:

· The total price of Phase-in CLIN;

· The total price of Project Management for all years;

· The total price of each of the Dining Facility CLIN for all years;

· The total price of the option to extend services as described in (4)(i) below; and

· The total price of CMR.

(a) Option to Extend Services. As part of price evaluation, the Government will evaluate its option to extend services (FAR Clause 52.217-8) by adding six (6) months of the offeror’s final ordering year price to the offeror’s total price. Offerors are not required to enter a price for the six month extension period.

Definitions.

Reasonableness. A price is reasonable if, in its nature and amount, it does not exceed that which would be incurred by a prudent person in the conduct of competitive business.

Completeness/Accuracy. The offeror’s proposal is in compliance with the Price Volume instructions in the solicitation.

Unbalanced Pricing. Pricing that exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly over or understated as indicated by the application of cost or price analysis techniques.

PERFORMANCE WORK STATEMENT

LRC Fort McCoy Performance Work Statement (PWS) Full Food Service AS OF 25 October 2018

Performance Work Statement (PWS) 1 Introduction This PWS is developed to support Fort McCoy, Wisconsin, installation food service requirements to meet Full Food Service (FFS) needs at designated Dining Facilities. The Contractor shall provide quality services in support of the installation food service program that supports the Warfighter with flexible, efficient and cost effective service. The service outlined in this requirement encompasses FFS functions, to include food receiving and storage, food preparation, food serving, field feeding, and facility sanitation duties. Performance criteria for overall duties fall under Contractor responsibilities.

1.1 Background

The Army in its acquisition pursuit of quality food service has improved its method of contracting. To capitalize on new approaches; e.g., proven commercial practices, management innovations, and best value contracting, the Army will award its food service contracts as a Performance Based Service Acquisition (PBSA). This idea will foster partnering arrangements between Government and Industry. This approach is in keeping with the Undersecretary of Defense for Acquisition initiative to convert federal service contracts to performance-based on Installation Approach.

1.2 Objectives

To provide a quality food program that supports the warfighter with flexible, efficient and cost effective contract food service support.

2 Requirements This section describes the general requirements for this effort.

2.1 General

2.1.1 Scope

The Contractor shall provide the appropriate amounts of qualified labor and management necessary to perform quality FFS ordered under this Indefinite Delivery Indefinite Quantity (IDIQ) contract in a cost effective, safe and environmentally sound manner. This support will focus primarily on the following areas: dining facility management functions, food receiving and storage, food preparation, food serving, and facility sanitation and janitorial duties, and the associated logistics analysis and management functions in support of the Fort McCoy FFS mission.

2.1.2 Description of Services

The Contractor shall provide all supervision, labor, personnel, equipment, materials and supplies, with the exception of Government Furnished Property (GFP), to perform activities that comprise the full operation of an Army Dining Facility. This includes, but is not limited to, requisitioning, receiving, storing, preparing, and serving of food. Also, included is the performance of related administrative, custodial and sanitation functions in the Dining Facilities.

2.1.3 General Information

The Period of Performance (PoP) is a five (5) year ordering period and includes FAR Clause 52.217-8 Option to Extend Services.

2.1.4 Place of Performance and Hours of Operation

This PWS is developed to support Fort McCoy installation FFS requirements. Attachment F, Workload Data, outlines workload requirements for each facility listed in this contract.

Hours of Operation: The meal service hours for the dining facilities are listed in Attachment F, Workload Data. These hours are subject to change based upon supported unit requirements. Usually this change occurs on short notice. In most instances, there shall be a minimum of four (4) hours advance notice provided by the Government.

Surge Requirements: Several dining facilities are currently inactive, however may be opened to support training exercises and mobilization training when needed. These facilities are identified in Attachment F, Workload Data.

Extended Service Hours. It is expected that a dining facility may periodically be required to extend its service beyond normal hours, e.g., in the event of fire, aircraft accident, rescue operations, civil disturbances, severe weather, alerts, training exercises, and troop movements. The Contracting Officer (KO), or Contracting Officer’s Representative (COR), may authorize the Contractor to provide extended services by giving four (4) hours prior notice of any change. In the event of extenuating circumstances or mission requirements, short and/or no advance notifications are subject; however, notifications will be given as soon as possible.

2.1.5 Recognized/Government Holidays

New Year’s Day 1st day of January Birthday of Martin Luther King Jr. 3rd Monday of January Presidents’ Day 3rd Monday of February Memorial Day Last Monday of May Independence Day 4th day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11th day of November Thanksgiving Day 4th Thursday of November Christmas Day 25th day of December

2.1.6 Holiday Decorations

The Contractor is responsible for providing appropriate holiday decorations to include Thanksgiving, Christmas, Army Reserve Birthday, and the Army Birthday to highlight these periods and special meals as appropriate.

2.1.7 Emergency Services

The Contractor shall be responsible for providing medical services to its employees. Emergency medical services will be provided by the government to support life-saving injuries or illnesses until proper medical support can be administered from an external source to the government from a medical treatment facility or transport.

2.1.8 Contract Administration and Management

The Contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The Contractor shall respond to Government requests for contractual actions in a timely fashion. The Contractor shall have a single point of contact between the Government and Contractor personnel assigned to support contracts or task orders. The Contractor shall assign work effort and maintain proper and accurate time keeping records of personnel assigned to work on the requirement. The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The Contractor shall maintain continuity between the support operations at Fort McCoy and the Contractor's corporate offices. The Contractor shall provide guidance to employees during designated Government non-work days or other periods where Government offices are closed due to weather or security conditions. The Contractor shall maintain the currency of their employees by providing initial and refresher training as required to meet the PWS requirements. The Contractor shall make necessary travel arrangements for employees. The Contractor shall provide necessary infrastructure to support contract tasks. The Contractor shall provide administrative support to employees in accordance with state and federal employment policies (time keeping, leave processing, pay, emergency needs).

2.1.9 Quality Control

The Contractor shall develop and maintain an effective quality control process to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure against recurrence of defective services. The Quality Control Plan (QCP) is addressed at paragraph 4.2.

2.1.10 Government Point of Contact (POC)

The KO or his/her designated representative will be the point the contact concerning administration and performance of the contract. Designation of government personnel (Contracting Officer’s Representatives (COR) and Alternate COR) and their limitations will be delineated in writing by the contracting activity. The COR will be designated on official letterhead appointment signed by the appropriate Contracting Officer. The COR monitors all aspects of the contract and assists in contract administration. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates.

2.1.11 Subcontract Management

The Contractor shall manage all subcontracts necessary to integrate work performed on this requirement and the Contractor shall be responsible and accountable for Subcontractor performance on this requirement. The Contractor shall manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractor shall file subcontract reports in the electronic Subcontracting Reporting System (eSRS). Prime/ Higher Tier Subcontractors shall inform their Subcontractors to enter their reports in eSRS under the flow down requirement. Contractors shall provide a notification e-mail address in the report for the federal government agency.

2.1.12 Contractor Employees

The Contractor shall accomplish the assigned work by employing and using qualified personnel with appropriate combinations of education,…