Amendment 0002 W9124C24R0013 - 13 Feb 24.pdf

0012041996

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of the amendment is to correct the verbiage in Section L ADDENDUM TO CLAUSE 52.212-1, Volume IV Past Performance. The verbiage reference to "conducting preventive maintenance and repairing elevators" is removed and replaced w ith the correct veriage "Custodial Services".

1. CONTRACT ID CODE PAGE OF PAGES

J 1 6

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 13-Feb-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W9124C24R0013

X 9B. DATED (SEE ITEM 11)

09-Feb-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

13-Feb-2024

CODE

MICC - FT JACKSON

4340 CENTURY DIVISION AVENUE

FORT JACKSON SC 29207

W9124C 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9124C24R0013

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

ADDENDUM TO CLAUSE 52.212-1

ADDENDUM TO 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS

1. SUBMISSION OF OFFERS:

Submit signed and dated offer, via email, at or before the exact time specified in this solicitation. Failure to provide all required documents or information may exclude the offeror(s) from further consideration.

Paper/hard copy offers will not be accepted. Only signed offers submitted on the Standard Form (SF) 1449 will be accepted. Faxed proposals will not be considered. Offerors are cautioned that failure to comply with all proposal submission requirements outlined in Section L may result in a proposal being determined nonresponsive. Nonresponsive proposals will not be evaluated and will be ineligible for award. Please ensure that you have read the solicitation fully, and then submit your response by the date and time indicated on the face of the SF1449 for this solicitation.

Email to:

Veronica Murphy, Contract Specialist, Veronica.c.murphy.civ@army.mil Faye Jackson, Contracting Officer, faye.r.jackson.civ@army.mil

This is an electronic solicitation release. No hard copies will be mailed. The Solicitation, Amendments and supported documents to the solicitation will be e-mailed.

This is an electronic solicitation release. Amendments to the solicitation will be posted to the SAM.gov website at https://sam.gov/content/opportunities. It is the responsibility of each Offeror to review the webpage for notice of amendments, updates, or changes to current information.

All inquiries during the solicitation phase should be directed to the Contract Specialist Veronica C. Murphy email at veronica.c.murphy.civ@army.mil and courtesy copy (cc:) the Procuring Contracting Officer (PCO)Offerors are requested to review the solicitation and submit only written questions and/or comments with email subject line reference: Ref: Solicitation Number W9124C-24-R-0013 Questions and/or Comments CDC/SSI Custodial. All questions must be submitted five (5) business days after issuance of this Solicitation to allow a reasonable time for the Government to respond. All questions must be submitted in writing, phone calls will not be taken. All questions submitted after that date may not be answered.

Answers to questions will be posted and sent to all prospective Offeror and shall not change or qualify any of the terms or conditions of the solicitation. The solicitation can only be changed by a formal written amendment issued by the MICC Fort Jackson Contracting Office.

The Government anticipates awarding the contract on or about 15 March 2024 with a 15 day phase in period beginning 17 March 2024. The Minimum Acceptance Period identified in the Supplemental Information section of the Standard Form 1449 shallrequire that any proposal submitted in response to the solicitation be guaranteed for 90 calendar days.

2. General Instructions. These instructions are designed to provide general guidance for preparing proposals as well as providing specific instructions on proposal organization, format, and content.

Offerors should include all documents and information requested and should be submitted in accordance with the instructions. The Offeror is cautioned to follow the instructions carefully, as the Government reserves the right to make an award based on initial proposals received without discussion. However, the government reserves the right to conduct clarifications and/or discussions if the Contracting Officer later determines them to be necessary.

(a) If an offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise unsound, the offeror shall immediately notify the PCO in writing with supporting rationale.

(b) The proposal must be presented in a manner that clearly addresses the requirements, as set forth in the PWS. Proposals that are overly verbose or include marketing material may distract from the evaluators’ ability to ascertain compliance with the solicitation.

3. Proposal Preparation Instructions. Offeror’s proposal will consist of three (3) separate volumes:

Volume I – RFP - General Documents, Volume II - Technical Capability, and III - Price. Volume II shall be submitted as a sanitized copy; Volume IV – Past Performance The offerors Unique Entity Identifier (UEI) number shall be used in place of their company name.

Proposal Format. All pages of each offer must be appropriately numbered and identified with Solicitation Number: W9124C-24-R-0013 in the header and/or footer of each page. If RFP page limits are exceeded, the pages in excess of the limit will be removed and not evaluated.

Page Limitations are indicated in the chart below:

Volume Title Electronic Format

Maximum Page Limit

Volume I RFP General Documents

- Letter of Acknowledgment of Solicitation

- Executive Summary/Assumptions

- Signed SF 1449 and Amendments

- Completed Representation and Certifications

- Contact Information

Adobe PDF / MS Word / MS Excel 2007 or newer

None

Volume II Technical Capability

- Technical

- Management Plan

- Staffing

Adobe PDF / MS Word / MS Excel 2007 or newer

50 pages, if the page limits are exceeded, the pages in excess of the limit will not be considered for evaluation.

Volume III Price

- Pricing Schedule (SF 1449)

- CLIN Totals (unit price, and extended prices for the appropriate CLIN in whole dollar)

Adobe PDF / MS Word / MS Excel 2007 or newer

None

Volume IV Past Performance Adobe PDF / MS Word / MS Excel 2007 or newer

No More than 20 pages

Electronic Copies.

Sound or video (e.g. MPEG) files should not be embedded into the proposal files.

Note there is a file size limitation for email; should your proposal exceed that limitation you may request a DOD SAFE drop-off for submittal. Ensure you submit in sufficient time that if you need a drop-off it can be provided in enough time that files can be uploaded and submitted prior to the solicitation closing time.

Drop-offs are sets of files (up to 25 files totaling up to 8 GB max). To send a new Drop-off, click on Dropoff in the top navigation ribbon or on the homepage, add the files to send to the Drop-off form, add the recipients to send the files to (veronica.c.murphy.civ@army.mil), and determine whether the files should be encrypted or not. Then send the Drop-off. Reference Section 3.6 of the DoD Safe User Guide for detailed instructions about creating and sending Drop-offs.

Glossary of Abbreviations and Acronyms. Each volume will contain a glossary of all abbreviations and acronyms used, with an explanation for each.

No pricing information is to be presented in any part of the proposal outside of the Volume III.

Change Pages After Initial Proposal Submission. If the Government opens discussions and requests the offeror submit proposal revisions, during or after discussions, any changes from the original proposal will have changed information clearly marked by a vertical line in the right margin of the page identifying the changed content. The date of the revision and revision number will be reflected on each changed page (preferably on, or next to, the vertical change line). Make spreadsheet revisions obvious by highlighting cells that changed. Page limitations may also be placed on responses to Evaluation Notice (ENs). The Government will identify specified page limits for ENs responses in the letters forwarding the ENs to the offeror.

4. Proposal Content

VOLUME I – RFP DOCUMENTS. The contractor must submit the following documents:

1. Formal letter of Acknowledgment of Solicitation, and Amendments (if applicable).

2. Exceptions/Assumptions - The contractor shall provide identification and explanation of any exceptions or deviations. Additionally, identify any assumptions used in preparing the proposal, if applicable. If there are no exceptions/assumptions, the contractor shall state as such.

3. SF 1449 - Signed and completed SF 1449, Solicitation Offer and Award. Acknowledgment of Amendments can be made on the face of the SF 1449 or signed copies of the amendments can be included in this Section. The offeror is cautioned that the SF 1449 must contain an original signature in block 30a of the form.

4. Representations, Certifications, and Other Statements of Offerors - The contractor shall provide fill-ins and certifications required in the Representations and Certifications Section. The fill-ins and certifications must be filled out completely. Representations and Certifications must be returned in its entirety.

5. General Information - Identification of the proposal point of contact (POC), email address, and phone number; a list of the proposal package contents.

VOLUME II - TECHNICAL PROPOSAL (Sanitized Copy UEI, NO Company Name): The Technical Volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims in the Offeror’s proposal. Legibility, clarity and coherence are very important.

Your responses will be evaluated against the Technical factors defined in 52.212-2, Evaluation Factors for Award.

Each section shall be separately tabbed and shall address the following areas:

The technical volume should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Statements that the offeror understands, can, or will comply with the PWS (including referenced publications, technical data, etc.); statements paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be considered unacceptable. The offeror shall address as specifically as possible the actual methodology to be used for accomplishing the PWS tasks.

Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offeror's proposal. Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

TAB A – Management Approach. The Offeror shall describe, in detail, their overall management approach for this effort, understanding of the requirement, and completeness of the proposed solution to include the following:

(a) Offeror shall provide an organizational chart identifying the management structure of key personnel, to include a description of their roles and responsibilities, required to fulfill the tasks outlined in the PWS.

(b) A narrative fully describing the management control system that will be used to effectively accomplish multiple and complex tasks simultaneously as well as how the Offeror will update the Government and bring matters to the attention of the Government.

(c) Offeror shall provide a detailed approach to how they will develop and implement an effective quality control plan that adheres to requirements specified in the Quality Assurance Surveillance Plan.

TAB B – Element 2 Staffing. The Offeror shall submit a staffing plan that identifies the proposed staff required to fulfill tasks outlined in this requirement. The Staffing Approach must demonstrate a complete understanding of the solicitation requirements. The following items shall also be included in the Staffing Approach:

(a) A detailed list of the labor categories, number of personnel proposed for each labor category, and associated labor hours deemed necessary to perform the requirement for each performance period (Base Period, Option Years, and Six month extension).

(b) Any other explanations or supporting data (matrix, charts, or other graphics) determined necessary for the Government to fully understand your methodology and approach.

(c) Job qualifications/certifications associated with each labor category that demonstrates the skills considered necessary for each labor category proposed.

VOLUME III - Price. Volume III shall consist of a Price Breakdown: Volume III must be clearly marked “VOLUME III – PRICE PROPOSAL, W9124C-24-R-0013.” Electronic versions of the Price Proposal should be submitted and shall not be read only or password protected. All formulas, lookup tables, and links should be intact, and no links shall exist to files not included with the submission. Spreadsheets shall not contain hidden worksheets. PDF or flat files will not be considered adequate. The offeror must submit a proposed unit price and amount for each Contract Line Item Number (CLINs) listed in the solicitation. Insert proposed unit price, and extended prices for the appropriate CLIN in the Pricing.

The Offeror shall ensure the units prices are represented in two decimal positions only (example: $0.27, not $0.27458). Other Than Certified Cost or Pricing Data is necessary to support a determination of reasonableness and balanced pricing, and the following must be submitted with the Volume III price proposal. No rounding up or down!

Examples below:

The Procurement System does not accept anything beyond two digits (acceptable $1.57) (not acceptable $1.57333). Therefore, if rounding up/down is in the calculation the total amount will not equate.

Examples below:

WRONG (ROUNDING NOT DIVIDE EVENLY)

$5.25/2 = $2.6250 does not divide evenly. Can’t round up to $2.63 or down to $2.62. Neither will equal the total amount of $5.25 ($2.63 x 2 = $5.26) ($2.62 x 2 = $5.24) $11.47/3 = $3.82333 does not divide evenly. Can’t round to an even number that will equal the total amount of $11.47 ($3.82 x 3 = $11.46)

CORRECT (DIVIDES EVENLY)

$5.50/2 = $2.75 $40,143.36/12 = $3,345.28 ($3,345.28 x 12 = $40,143.36)

In accordance with the proposed instructions in FAR 52.212-1, the offer shall complete all CLINS including the total amount for each period and the total amount for total contract price. The Contractor shall include a spreadsheet showing a roll up of these calculations (Base CLIN, Option years and Total Contract Price).

Completed Direct Labor Table: (Example Attachment 3)

Labor Category

Area Wage Determination Code

FLSA

Exempt Non-Exempt

# of FTEs

Total Labor Hr

Wage Rate

Fringe Benefits

Offerors shall provide a statement that shall address the total percentage of labor dollars to be performed by the prime and each teaming partner, in order to validate compliance with FAR

52.219-14, LIMITATIONS ON SUBCONTRACTING.

VOLUME IV – Past Performance. The Past Performance evaluation will be accomplished by reviewing aspects of an Offeror's recent and relevant Past Performance, focusing on and targeting performance which is relevant to the work being procured under this solicitation and as defined in Section M.

Offeror shall provide documented proof of satisfactory past performance of Custodial Services. The offeror SHALL NOT go back any farther than 3 years for services for the submitted data. The Government may also use data obtained from the wide Past Performance Information Retrieval System (PPIRS) at www.ppirs.gov. A prospective contract shall not be determined responsible or non-responsible solely on the basis of a lack of relevant performance history.

(End of Summary of Changes)