W9124B23R0002 Amendment DES Fire and Dispatching Emergency Services Fort Irwin CA.pdf

0011782058

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

1. Insert Paragraph "C" Questions into Section L of Solicitation.

2. Change Site Visit from 9 November to 15 November 2022.

3. State DLs submission for entrance to Fort Irw in from 1400 (EST) 7 November 2022 to 12 noon (PST) on 14 November 2022.

4. Change Proposal Due date from 30 November to 7 December 2022 10am (EST).

1. CONTRACT ID CODE PAGE OF PAGES

J 1 10

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 27-Oct-2022

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W9124B23R0002

X 9B. DATED (SEE ITEM 11)

17-Oct-2022

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

27-Oct-2022

CODE

MICC - FORT IRWIN

PO BOX 105095 ISSUING OFFICE

FORT IRWIN CA 92310-5095

W9124B 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9124B23R0002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

PROPOSAL SUBMISSION

A. PROPOSAL SUBMISSION (Section L)

1. Offeror’s proposal shall consist of four (4) separate volumes: General, Mission Capability, Past Performance, and Price.

2. Proposal Format

a. Exceptions. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Failure to meet a requirement may result in an offer being ineligible for award. If the offeror finds it necessary to take exception to any of the requirements specified in this solicitation, the offeror shall clearly identify the applicable Volume and exceptions with a complete explanation of why the exception was taken, what benefit accrues to the Government (if any), and its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Offerors are cautioned that taking an exception may render the offer ineligible for award. It is recommended that the Offeror contact the Contracting Officer (KO) immediately/prior to solicitation closing upon identifying an area that may result in an exception. This information shall be provided in the format below.

Table 1 - Solicitation Exceptions

Solicitation Document

Page/Paragraph Requirement/Portion Rationale & Impact

Section B, PWS, Section L&M, etc.

Applicable Page and Paragraph Numbers

Identify the requirement or portion to which exception is taken

Describe the rationale and impact of the exception

b. The proposals shall be organized into four (4) volumes. All text shall be single spaced and black on white paper (Black and white requirement does not apply to graphics, photos, etc., Company stationary and logos are acceptable). Text shall be easily readable (12 or 10 point font proportional spacing.) Cross-references should be utilized to preclude unnecessary duplication of data between sections. Digital copies shall be provided in Microsoft Word, PowerPoint, and/or Excel. File names to be “Volume #, Company Name – Initial” for the first submission. File name of later submissions (if necessary), shall be “Volume #, Company Name

– Revision X’ with X indicating the number of the revision. Page limitations are as follows:

Table 2 – Page Limits

Volume Title Page Limits

I General None II Mission Capability 75 III Past Performance None IV Price None

c. Proposal Limitation. The proposal shall not exceed the limits stated above. If the page limits are exceeded, the pages in excess of the limit shall be removed and unread. The Government will not accept any changes to the offeror’s proposal after the closing date of the solicitation (See FAR 15.208 for further information regarding late proposals). If discussions become necessary, page limitations may be placed on responses to Evaluation Notices (ENs).

The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors.

d. Page Limit Includes: All appendices, charts, graphs, diagrams, tables, photographs, drawings, etc.

e. Page Limit does not include covers for volumes, tables of contents, glossary of abbreviations and acronyms, indices, title pages, cross reference indices, and section dividers/tables if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. Pages will be counted if they contain any other information, i.e., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” will not be counted.

f. What Counts as a Page? A page shall be an 8 ½ X 11” size page. For illustrations and tables, letter size and spacing requirements can be at the discretion of the offeror but shall be easily readable. Larger page sizes will be counted as the appropriate number of pages based on an 8 ½” X 11” size page. Margins shall be at least 1 inch on the top and bottom and 3/4 inch on the side. The offeror shall number each page in order to eliminate any confusion. In the event the offeror creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages.

g. Indexing. Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume.

h. Glossary of Abbreviations and Acronyms. Each volume shall contain a glossary of all abbreviations and acronyms used, with a definition for each.

3. Proposal Content

a. Volume I – General

i. Offerors are required to submit a completed SF 33 (including acknowledgment of

Amendments). Failure to follow the below Contract Proposal preparation instructions may cause your proposal to be deemed unacceptable by the Government.

ii. Submission Requirements. The General Volume shall be organized as follows and contain the identified information.

(1) Exceptions/Assumptions (if required): Identification and explanation of any exceptions or deviations. Additionally, any assumptions used in the proposal preparation shall be identified and fully explained.

(2) SF 33: The SF 33 shall be submitted fully completed. The offeror shall acknowledge any amendments to the RFP in accordance with the instructions on the SF 33. The offeror shall provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to their proposal and who can obligate it contractually. Also, identify those individuals authorized to negotiate with the Government.

(3) Section K (Representations & Certifications): The offeror shall ensure that Section K is submitted with all blocks in each certification/representation completed truthfully and completely.

b. Volume II – Mission Capability

i. The Mission Capability Volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims in the offeror’s proposal. Legibility, clarity, and coherence are very important. Proposals will be evaluated against the Mission Capability subfactors. The proposal shall not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Statements that the offeror understands, can, or will comply with the Performance Work Statement (PWS), (including referenced publications, technical data, etc.); statements paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be considered unacceptable. Offerors shall assume that the Government has no prior knowledge of their facilities and expertise. The Government will base its evaluation on the information presented in the offeror's proposal. Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

ii. The Mission Capability Volume shall, at a minimum, be prepared in a form consistent with the evaluation criteria for award. The section shall be prepared in an orderly format and in sufficient detail to enable the Government to make a thorough evaluation of the offeror’s technical competence and ability to comply with the contract task requirements. The offeror shall address as specifically as possible the actual methodology that would be used for accomplishing the PWS. The Mission Capability volume shall be organized according to the following general outline:

(1) Table of Contents: The table of contents section shall include a list of table and drawings and a cross reference matrix, as applicable.

(2) Subfactor (a) – Technical Capability: The offeror shall describe the plan, resources, and understanding for execution of the PWS. Describe and demonstrate the resources, equipment, capabilities, corporate support, to respond to the Government requirements at all times. Demonstrate through a narrative, the understanding on the utilization of emergency equipment and personnel during emergencies. Demonstrate how your processes have contributed to the successful, timely, and economical completion of emergency services awarded by a single customer with the same or higher volume of work for federally awarded contracts within the last six (6) years.

(3) Subfactor (b) - Proposed Staffing: The offeror shall submit a staffing plan, to include an organizational flow chart and narrative that provides a detailed explanation of how key positions collaborate in providing adequate oversight for the performance of the contract. The plan shall clearly identify the key positions of the Project Manager and Quality Control Manager meeting the following minimum qualifications of those position(s); explains what work they are responsible for managing and accomplishing.

The offeror should also describe how it will provide other related administrative support functions. The Plan shall articulate the process for recruiting and replacing key personnel as vacancies occur. The offeror shall be responsible for employing trained personnel to perform the requirements of the contract. The plan shall clearly describe the work performed by employees, subcontractors, and teaming partners and explain any mentor/protégée agreements, partnerships, or joint ventures. This shall not limit the offeror's ability to propose alternative staffing solutions as long as these minimum requirements are met.

(1) Project Manager: This individual shall be a full-time, dedicated employee of the prime contractor and speak fluent English. The Project Manager shall possess a minimum of six (6) years of experience in emergency services. The Project Manager shall have the capability to direct work requiring extensive understanding of and intimate familiarity with the principles, methods, and techniques of emergency services.

The Project Manager shall have the ability to recruit and manage qualified employees and subcontractors in all emergency services disciplines from the local market in the applicable military installation area. The Project Manager shall have demonstrated success in and knowledge of Government emergency services requirements, be completely familiar with Federal regulations pertaining to emergency services and State of California, local policies and procedures, and the PWS in total. The Project Manager shall be capable of preparing project proposals, be authorized to negotiate, and accept individual task orders issued under this contract. Another individual may be designated to act for the Project Manager; however, the KO shall be notified in writing a minimum of 48 hours in advance of such change and shall include exact duration (not to exceed 15 days) for temporary changes.

(2) Quality Control Manager (QCM): This individual shall be a full-time, dedicated employee of the prime contractor, speak fluent English, and be directly accountable to the corporate level. As the QCM, this individual shall be responsible for the overall quality of work performed under this contract, and possess knowledge of and show current license/certification in emergency services.

The QCM and support staff shall remain autonomous to the corporate level Quality Control Manager, and not be influenced by other members of the on-site staff.

The QCM shall have a minimum of five (5) years of experience in emergency services quality control in Department of Defense agency (i.e., Corps of Engineers, Air Force, Navy, Marine Corps, etc.) activities. The QCM SHALL NOT HAVE OTHER DUTIES THAN QUALITY CONTROL. Should the QCM fail to be dedicated solely to quality control functions identified herein, or be otherwise directed to perform outside these boundaries, this shall be construed as a contract violation.

The primary responsibility of the QCM is to implement and enforce the

Contractor's Quality Control Plan (refer to detailed quality control plan requirements at Division 1, General Requirements, Technical Exhibit A). There shall only be one QCM under the contract; the expectation is that the contractor shall provide sufficient quality control inspector staff to effectively and efficiently inspect all emergency fire stations on a daily basis. The quality control staff shall be capable of detecting emergency services violations in all emergency services phases and all disciplines. The Government has determined that, in order to provide sufficient quality control under this contract, the contractor shall provide support in all disciplines identified above. The quality control support staff shall possess knowledge of and show current license/certification in their respective areas of responsibility. The quality control support staff shall be directly accountable to the QCM. The QCM shall have thorough knowledge of Government labor laws and the prevailing wage determination for the area. The QCM shall also have the capability to supervise subcontractors and perform periodic inspections.

c. Volume III – Past Performance

i. The Government will perform a Confidence Assessment of the Offeror’s past performance to arrive at a confidence rating. The Confidence Assessment represents the evaluation of an Offeror's past work record to assess the Government's confidence in the Offeror's probability of successfully performing as proposed. Past Performance information described herein is required on the offeror and all subcontractors, teaming partners, and/or joint venture partners proposed to perform. In addition, the offeror shall detail the percentage of work performed by each subcontractor or partner based on the total proposed price. The offeror shall submit, along with the information required in this paragraph, a consent letter (see Attachment 1), executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of adverse past performance information to the offeror so the offeror can respond to such information. For each identified effort for a commercial customer, the offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the offeror's performance.

ii. The offeror shall include documentation regarding their relevant past performance as it directly relates to the work being procured under this solicitation. The offeror SHALL NOT go back any farther than six (6) years from the issue date of this RFP for the submitted data. The past performance data shall document a successful history of past contract performance. This volume has no page limitation. Relevant efforts are defined as services/efforts that are the same as or similar to the effort (as compared to NAICS code 561210) required by the RFP including work on an active military installation, work in occupied buildings, and work with same/similar state and federal emergency codes. Projects considered relevant may include PWS and contracts of at least $2 Million and a duration of no less than 60 days of performance. Data concerning the offeror shall be provided first, followed by each proposed major subcontractor, teaming partners, and/or joint venture partners in alphabetical order. In the case of a joint venture, the prime offeror joint venture should demonstrate successful experience and past performance as that joint venture, not just as separate companies.

iii. In conducting the Past Performance evaluation, the Government reserves the right to use both the information provided in the offeror’s Past Performance Volume and information obtained from other sources, such as the Past Performance Information Retrieval System (PPIRS) or similar systems, Defense Contract Management Agency (DCMA) and commercial sources. Offerors are reminded that both independent data and data provided by offeror in their proposals may be used by the Government to evaluate offeror past performance. However, the burden of providing thorough, complete, and current past performance information as requested in this paragraph remains with the offeror. Proposals that do not contain the information requested by this paragraph risk rejection or a less than acceptable performance rating by the Government.

iv. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305(a)(2)(iv)) and, as a result, will receive a "Neutral Confidence" rating for the Past Performance factor. A strong record of relevant present and past performance may be considered more advantageous to the Government than a "Neutral Confidence" rating. All past performance comments received will be taken into account and could affect the overall rating. The overall past performance evaluation is a subjective decision based on the whole of all data received.

v. Submission Requirements. The offeror shall submit a Past Performance Volume containing the following:

(1) Table of Contents

(2) Consent Letters (Attachment 1): Executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing the release of past performance information so the offeror can respond to such information.

(3) Client Authorization Letters: For each identified effort for a commercial customer authorizing release to the Government of requested information on the offeror’s performance under a specific contract.

(4) Organization Structure Change History: Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant present or past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a "roadmap" describing all such changes in the organization of your company. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/performance confidence assessment. Since the Government intends to consider present and past performance information provided by other sources as well as that provided by the offeror(s), your "roadmap" should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the Government receives information from other sources.

(5) Specific Relevant Contracts Format (Attachment 2): is limited to four (4) pages per reference. The offeror shall provide documentation outlining the offeror’s past performance with contracts, as a prime or major subcontractor, which is the same or similar in nature, size, and complexity to the services being procured under this solicitation. The submittal shall include specific narrative explanation and rationale supporting objectives achieved and assertion of relevance and how it was determined that the work performed previously was the same or similar in nature, size, and complexity to the work specified by this solicitation. For any contracts that did not/do not meet original schedule or technical performance requirements, provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence.

The offerors shall list each time a contract was revised and provide an explanation of why the revision was necessary. The offerors shall also provide a copy of any Cure Notices or Show Cause Letters received on each contract listed and a description of any corrective action implemented by the offeror or proposed subcontractor. The offerors shall indicate if any of the contracts listed were terminated and the type and reasons for the termination.

Additionally, provide a narrative describing any litigation activity (i.e. bond claims, liquidated damages, insurance actions, or claims related to performance, etc.) that the Offeror has been, or is currently party to involving its subcontractors, customers or any Surety within the past six (6) years. The narrative should include the Parties involved, the magnitude of the Claim and the resolution.

vi. Past Performance Questionnaire (Attachment 3): is for the contracts identified on each Specific Relevant Contract Reference. The offeror shall forward a copy of the Past Performance Questionnaire to the points of contact responsible for monitoring performance under such contracts. The points of contact shall return the questionnaires directly to the joey.p.acfalle.civ@mail.mil not later than 15 December 2022. Any questionnaires not returned directly to Mr. Acfalle will not be reviewed and evaluated.

The information contained in the questionnaires will be used to evaluate the offeror’s past performance. New entities formed for the purpose of proposing on this solicitation (joint venture, teaming partners, or mentor protégé) that have no past performance history under that business arrangement are permitted to submit past performance information for the individual entities forming the arrangement.

d. Volume IV – Price

i. General. The Government reserves the right to require the submission of Other Than Certified Cost or Pricing Data as is deemed necessary to arrive at a fair and reasonable price. All Excel formulas, lookup tables, and links should be intact, and no links should exist to files not included with the submission. Excel workbooks should not contain hidden spreadsheets. PDF or flat files will not be considered adequate. Failure to comply with these formatting requirements may result in rejection of the proposal. Offeror’s submittals shall be free of viruses, Trojans, spyware, and other malicious code for which appropriate detection and removal/quarantine software exists.

ii. The basis for pricing this contract is evaluated in the overall price proposal of the submitted requirements for Compliance, Unbalanced Pricing, Errors, Business Systems, and Total Evaluated Price

iii. Submission Requirements. The offeror shall submit a Price Volume containing the following:

1) Compliance: The Price proposal submitted by the Offeror will be evaluated for compliance based upon the submission requirements contained in the instructions.

2) Unbalanced Pricing: The Offeror’s overall Price proposal will be evaluated for unbalanced pricing as defined in FAR 15.404-1(g). An offer may be rejected if the contracting officer determines that the lack of balance poses an unacceptable risk to the Government (see FAR 15.404-1(g)(1) through FAR 15.404-1(g)(3)).

3) Errors: The Offeror’s Price proposal will be reviewed for errors. The Offeror may be given an opportunity to clarify certain aspects of their proposal at the sole discretion of the Contracting Officer.

4) Business Systems: The Government will verify the adequacy of the Offeror’s business systems.

5) Total Evaluated Price: Each offeror must propose a price for each Contract Line Item Number (CLIN). Offerred prices must be identified on each CLIN on the Schedule of Supplies/Service of the Solicitation for this contract. Offerors’ pricing will be evaluated as well as the individual CLIN prices in order to ascertain the offeror’s understanding of the requirement as well as demonstrating balance and price reasonableness. Price analysis will be utilized in the evaluation of this Firm-Fixed Price acquisition. The price evaluation will include the base and option periods pricing along with the phase in and inclusion of FAR 52.217-8, Option to Extend Services clause. Price will not be scored or rated. The response will be evaluated for fairness, price reasonableness, and pricing balance in accordance with FAR 15.404-1. Offeror’s proposed coefficients shall encompass all direct costs (material, labor, equipment, subcontracts, etc.) and indirect costs (job overhead, home office overhead, bond etc.) to the appropriate CLINs. If deemed necessary, supplemental price breakdown information will be used to assist the Government in performing price evaluations as described above.

The Government considers a coefficient below 1.0 to be unreasonable and will not be considered for award.

B. DISCUSSIONS

1. GENERAL INFORMATION. In accordance with FAR 15.306(d), discussion sessions with each offeror may be held. Should discussions take place, all offerors in the competitive range will be allowed a minimum of 14 calendar days to submit Final Proposal Revisions.

2. DISCUSSION SCHEDULING. If discussions are conducted, the Contracting Officer will schedule the discussion sessions, and each offeror will be notified of the time and place at least three (3) business days prior to their discussion session. Appropriate security clearances should be provided by the offerors in sufficient time to process the requests. The Contracting Officer will provide additional instructions with the notification. The discussion sessions will take place telephonically.

C. Questions

1. The point of contact responsible for supplying additional information and answering inquiries is the Contract Specialist (KS), Mr. Joey Acfalle, or Contracting Officer (KO), Ms.

Beverly Rodriguez. All questions regarding this solicitation are required to be submitted by 22 November 2022 5pm EST via email to joey.p.acfalle.civ@army.mil and Beverly.k.rodriguez2.civ@army.mil. No additional time for questions will be given by the Government. Responses to the questions that are submitted will be answered and posted via an amendment.

2. Submit all questions in the example format shown below by email to Mr. Acfalle and courtesy copy Ms Rodriguez. Do NOT contact DES directly.

(TABLE INFORMATION IS AN EXAMPLE ONLY)

Ques # Solicitation

Section Paragraph #

Page No.(s)

Reference/Issue Questions from Industry

1 Section I 74 FAR 52.202-1 Definitions Where do I find the full explanation to FAR clause 52.202-1

2 Section J 112 A9 Wage Determination Where do I find A9 Wage Determination on the solicitation?

(End of Summary of Changes)