W9124B23R00020002 - Amendment 0002.pdf

0011782058

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

1. Change Section L Paragraph A3ci (see Attachment 1) to (see Attachment C1).

2. Change Section L Paragraph A3cv(2) (Attachment 1) to (Attachment C1).

3. Change Section L Paragraph A3cv(5) (Attachment 2) to (Attachment C2).

4. Change Section L Paragraph A3cvi (Attachment 3) to (Attachment C3).

5.Change Section L Paragraph A3cvi date from 15 December 2022 to 7 December 2022.

6. Amend Section J Annex Technical Exhibits Index to include Annex C, Attachments 1 to 3.

7. Include in Section J Attachments C1, C2, and C3.

8. All other terms and conditions remain the same.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 23

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 08-Nov-2022

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W9124B23R0002

X 9B. DATED (SEE ITEM 11)

17-Oct-2022

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

08-Nov-2022

CODE

MICC - FORT IRWIN

PO BOX 105095 ISSUING OFFICE

FORT IRWIN CA 92310-5095

W9124B 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9124B23R0002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The following have been added by full text:

C1 CONSENT LETTER

Past performance information concerning subcontractors and teaming partners cannot be disclosed to a private party without the subcontractor's or teaming partner's consent. Because a prime contractor is a private party, the Government will need that consent before disclosing subcontractor/teaming partner past and present performance information to the prime during exchanges. In an effort to assist the Government's Past Performance Evaluators in assessing your past performance relevancy and confidence, we request that the following consent form be completed by the major subcontractors/teaming partners identified in your proposal. The completed consent forms should be submitted as part of your Past Performance Volume III Proposal.

Dear (Contracting Officer)

We are currently participating as a (subcontractor/teaming partner) with (prime contractor or name of entity providing proposal) in responding to the Mission and Installation Contracting Command request for Proposal (solicitation number) for the (program title or description of effort).

We understand that the Government is placing increased emphasis on past performance in order to obtain best value in source selections. In order to facilitate the performance confidence assessment process we are signing this consent form to allow you to discuss our past performance information with the prime contractor during the source selection process.

(Signature and Title of individual who has the authority to sign for and legally bind the company)

Company Name:

Address:

C2 SPECIFIC RELEVANT CONTRACTS

The offeror shall provide documentation outlining the offeror’s past performance with contracts, as a prime or major subcontractor, which is the same or similar in nature, size, and complexity to the services being procured under this Solicitation. The submittal shall include rationale supporting your assertion of relevance and how it was determined that the work performed previously was the same or similar in nature, size, and complexity to the work specified by this solicitation. Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate.

1. Contract Number __________________________ Award Date________________________________ Contract type_______________________________

2. Completion Date/Delivery Schedule. The contractor shall list each time the tasking order was revised and provide an explanation of why the revision was necessary.

Original completion date ___________________________________________ Revised completion date ___________________________________________

3. Price/Cost. The contractor shall list the original awarded AND final (or projected final, if contract is current) and provide an explanation of why the revision was necessary.

Original awarded price ___________________________________________________ Final (or projected) awarded price __________________________________________

4. Contact Information - Name, address, telephone number, fax number and e-mail address for the Government (or commercial) procuring contracting activity AND contract administrative activity (if applicable).

Procuring Contracting Officer (PCO):

Address: _____________________________________________________________ Phone Number: _______________________________________________________ Fax Number: _________________________________________________________ E-Mail Address: ______________________________________________________

Administrative Contracting Officer (ACO):

Address: _____________________________________________________________ Phone Number: _______________________________________________________ Fax Number: _________________________________________________________ E-Mail Address: ______________________________________________________

Government or commercial technical representative or COR:

Address: ____________________________________________________________ Phone Number: _______________________________________________________ Fax Number: _________________________________________________________ E-Mail Address: _______________________________________________________

5. Relevancy Description. Identify in specific detail for each contract listed, why or how you consider that effort relevant or similar to the effort required by this solicitation. In determining relevancy, consideration should be given but not limited to such things as product/service similarity, product/service, size and complexity, contract type, contract environment, division of company proposing, and subcontractor interaction.

6. Narrative explanation. On each contract listed describing the objectives achieved and the following data: any cost growth or schedule delays encountered. For any Government contracts which did not/do not meet original requirements with regard to cost, schedule, or technical performance, a brief explanation of the reason(s) for such shortcomings and any demonstrated corrective actions taken to avoid recurrence.

Offerors may include a discussion of efforts accomplished by the offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. Merely having problems does not automatically equate to a Limited or a No Confidence rating, since the problems encountered may have been on a more complex program, or an offeror may have subsequently demonstrated the ability to overcome the problems encountered. The offeror is required to clearly demonstrate management actions employed in overcoming problems and the effects of those actions, in terms of improvements achieved or problems rectified. This may allow the offeror to be considered a Substantial Confidence or Satisfactory Confidence candidate.

7. Negative Performance Documentation. A copy of any cure notices, show cause letters or contract discrepancy reports received on each contract listed and a description of any corrective action by the offeror or proposed subcontractor.

C3 PAST PERFORMANCE QUESTION

LETTERHEAD

(Date)

FOR OFFICIAL USE ONLY

The United States Army Mission and Installation Contracting Command – 418th Contracting Support Brigade (CSB) located at Fort Hood, Texas is in the process of selecting a contractor for a single award, Firm Fixed Price (FFP) Contract at the U.S. Army Fort Irwin, California.

One of the considerations in proposal evaluation is the verification of the offerors' past and present performance on contracts, which reflect the offeror's ability to perform on the proposed effort. We depend on information received from agencies such as yours, which have had firsthand experience with an offeror, for the evaluation of the offeror's performance on those contracts.

Our areas of interest in the offeror are summarized in the enclosed questionnaire. Our schedule is extremely tight and we need your written response no later than (NLT) 7 December 2022. This schedule will allow us sufficient time to analyze the data prior to the start of negotiations.

To assist you in preparing your response and expediting your reply, the questionnaire may be filled out electronically or by hand and emailed to joey.p.acfalle.civ@army.mil. The subject line shall include the solicitation number. Your completed questionnaire will become a part of the official Source Selection records.

Your help is greatly appreciated and your prompt response will be one of the keys to the successful and timely completion of this Source Selection.

THIS DOCUMENT IS SOURCE SELECTION SENSITIVE INFORMATION IAW FAR 3.104

SECTION 1: CONTRACT IDENTIFICATION

A. Contractor: ________________________________________________________________

B. Cage Code: _________________________________

C. Contract number: _______________________________________

D. Award Date: ________________________

E. Contract type: ______________________________

F. Was this a competitive contract? Yes _____ No _____

G. Period of performance: ______________________________________________________

H. Initial contract cost: $____________________________

I. Current/final contract cost: $_______________________________

J. Reasons for differences between initial contract cost and final contract costs:

K. Description of service provided:

L. Relevancy Description:

SECTION 2: CUSTOMER OR AGENCY IDENTIFICATION

A. Customer or agency name: ____________________________________________________

B. Customer or agency description (if applicable): ___________________________________

C. Geographic description of services under this contract, i.e. local, nationwide, worldwide, other Commands:

SECTION 3: EVALUATOR IDENTIFICATION

A. Evaluator's name: ___________________________________________________________

B. Evaluator's title: ____________________________________________________________

C. Evaluator's phone/fax number: _________________________________________________

D. Number of years evaluator worked on subject contract: _____________________________

SECTION 4: EVALUATION

Rating Definition Note Exceptional (E)

Performance meets contractual requirements and exceeds many to the customer’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the contractor successfully performed multiple significant events that were of benefit to the customer. A singular benefit, however, could be of such magnitude that it alone constitutes and Exceptional rating. Also, there should have been NO significant weaknesses identified.

Very Good

(VG)

Performance meets contractual requirements and exceeds some to the customer’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor was effective.

A Very Good rating is appropriate when the contractor successfully performed a significant event that was a benefit to the customer. There should have been NO significant weaknesses identified.

Satisfactory (S)

Performance meets contractual requirements. The contractual performance of the element or sub-element being assessed contained some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. A fundamental principle of assigning ratings is that the contractor will not be assessed lower than Satisfactory solely for not performing beyond the requirements of the contract.

Marginal (M) Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the customer.

Unsatisfactory (U)

Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element being assessed contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the customer. A singular problem, however, could be of such serious magnitude that it alone constitutes and unsatisfactory rating.

Not Applicable

(NA)

No information or did not apply to the contract.

Rating will be neither be positive nor negative.

Please indicate your satisfaction with the contractor’s performance by placing an “X” in the appropriate block using the scale provided to the right of each question. This scale is defined as follows:

Technical Performance E VG S M US NA

1. Quality of technical data/report preparation efforts.

2. Ability to meet quality standard specified for technical performance.

3. Timeliness/effectiveness of contract problem resolution without extensive customer guidance.

4. Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance).

5. Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM, or KO in a timely manner regarding urgent contractual issues).

6. Compliance with contractual terms/provisions (explain below if specific issues).

7. Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, address below.)

8. Contractor’s use of available resources to accomplish tasks identified in the contract.

9. The extent the contractor was able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues. (Includes following the user’s rules, regulations, and requirements regarding housekeeping, safety, correction of noted deficiencies, etc.)

10. Contractor complied with all security requirements for the project and personnel security requirements.

11. Utilized quality control process that ensured conformance to scope and quality requirements.

12. Quality control personnel responsive to and cooperative with agency personnel regarding quality issues.

13. Responsiveness to warranty issues.

Program Management E VG S M US NA

14. Effectiveness of overall contract management (including ability to effectively lead, manage, and control the program).

15. Provided a dedicated and qualified management team.

16. Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and/or labor force and coordinated to meet scope and schedule across multiple orders.

17. Knowledge/expertise demonstrated by contractor personnel.

18. Ability to simultaneously manage multiple projects with multiple disciplines.

19. Ability to assimilate and incorporate changes in requirements and/or priority, including planning, execution, and response to Government changes.

20. Ability to meet terms and conditions within the contractually agreed price(s).

21. Effectiveness of material management (including Government Furnished Property)

22. Subcontractors/tradesmen/suppliers received timely payment.

23. Contractor proposed innovative alternative methods/processes that reduced cost, improved maintainability, or other factors that benefitted the customer.

24. If this is/was a Government cost type contract, rate the contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation.

25. The adequacy of the contractor’s accounting system for management and tracking of costs.

Customer Satisfaction E VG S M US NA

26. End user satisfaction with the project.

27. Contractor was reasonable and cooperative in dealing with the customer staff (including the ability to successfully resolve disagreements/disputes, responsiveness to administrative reports, businesslike, and communication).

Overall E VG S M US NA

Provide an overall rating for the work performed by this contractor.

1. Please discuss each and every response for which you indicated M (Marginal) or US (Unsatisfactory) in response to the questions above (use additional sheets, if necessary).

2. Government Contracts Only: Has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued.

Yes____ Default____ Convenience____ Pending Terminations____ No ____

If yes, please explain (e.g., inability to meet cost, performance, or delivery schedules, etc.).

SECTION 5: NARRATIVE SUMMARY

Would you have any reservations about soliciting this contractor in the future or having them perform one of your critical and demanding programs?

Please provide any additional comments concerning this contractor’s performance, as desired.

Evaluator’s Signature Date

Thank you for your prompt response and assistance!

Please return this completed questionnaire to:

E-mail to: joey.p.acfalle.civ@army.mil

The following have been modified:

ANNEX TECHNICAL EXHIBITS INDEX

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

PROPOSAL SUBMISSION

A. PROPOSAL SUBMISSION (Section L)

1. Offeror’s proposal shall consist of four (4) separate volumes: General, Mission Capability, Past Performance, and Price.

2. Proposal Format

a. Exceptions. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Failure to meet a requirement may result in an offer being ineligible for award. If the offeror finds it necessary to take exception to any of the requirements specified in this solicitation, the offeror shall clearly identify the applicable Volume and exceptions with a complete explanation of why the exception was taken, what benefit accrues to the Government (if any), and its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Offerors are cautioned that taking an exception may render the offer ineligible for award. It is

Annex Number TE Title A A1 Emergency Services Monthly Activity Report A2 DES Estimated Annual Workload Data A3 References and Publication Listing A4 Emergency Repairs A5 ALARMS Location Listing A6 Intrusion Detection System Location Listing A7 Fire Suppression System Location Listing A8 Performance Requirement Summary A9 Wage Determination

B B1 Government Furnished Equipment & Material B2 Government Furnished Buildings B3 Government Furnished Building Floor Plans

C C1 Consent Letter C2 Sepcific Relevant Contracts C3 Past Performance Questionnaire recommended that the Offeror contact the Contracting Officer (KO) immediately/prior to solicitation closing upon identifying an area that may result in an exception. This information shall be provided in the format below.

Table 1 - Solicitation Exceptions

Solicitation Document

Page/Paragraph Requirement/Portion Rationale & Impact

Section B, PWS, Section L&M, etc.

Applicable Page and Paragraph Numbers

Identify the requirement or portion to which exception is taken

Describe the rationale and impact of the exception

b. The proposals shall be organized into four (4) volumes. All text shall be single spaced and black on white paper (Black and white requirement does not apply to graphics, photos, etc., Company stationary and logos are acceptable). Text shall be easily readable (12 or 10 point font proportional spacing.) Cross-references should be utilized to preclude unnecessary duplication of data between sections. Digital copies shall be provided in Microsoft Word, PowerPoint, and/or Excel. File names to be “Volume #, Company Name – Initial” for the first submission. File name of later submissions (if necessary), shall be “Volume #, Company Name

– Revision X’ with X indicating the number of the revision. Page limitations are as follows:

Table 2 – Page Limits

Volume Title Page Limits

I General None II Mission Capability 75 III Past Performance None IV Price None

c. Proposal Limitation. The proposal shall not exceed the limits stated above. If the page limits are exceeded, the pages in excess of the limit shall be removed and unread. The Government will not accept any changes to the offeror’s proposal after the closing date of the solicitation (See FAR 15.208 for further information regarding late proposals). If discussions become necessary, page limitations may be placed on responses to Evaluation Notices (ENs).

The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors.

d. Page Limit Includes: All appendices, charts, graphs, diagrams, tables, photographs, drawings, etc.

e. Page Limit does not include covers for volumes, tables of contents, glossary of abbreviations and acronyms, indices, title pages, cross reference indices, and section dividers/tables if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. Pages will be counted if they contain any other information, i.e., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” will not be counted.

f. What Counts as a Page? A page shall be an 8 ½ X 11” size page. For illustrations and tables, letter size and spacing requirements can be at the discretion of the offeror but shall be easily readable. Larger page sizes will be counted as the appropriate number of pages based on an 8 ½” X 11” size page. Margins shall be at least 1 inch on the top and bottom and 3/4 inch on the side. The offeror shall number each page in order to eliminate any confusion. In the event the offeror creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages.

g. Indexing. Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume.

h. Glossary of Abbreviations and Acronyms. Each volume shall contain a glossary of all abbreviations and acronyms used, with a definition for each.

3. Proposal Content

a. Volume I – General

i. Offerors are required to submit a completed SF 33 (including acknowledgment of Amendments). Failure to follow the below Contract Proposal preparation instructions may cause your proposal to be deemed unacceptable by the Government.

ii. Submission Requirements. The General Volume shall be organized as follows and contain the identified information.

(1) Exceptions/Assumptions (if required): Identification and explanation of any exceptions or deviations. Additionally, any assumptions used in the proposal preparation shall be identified and fully explained.

(2) SF 33: The SF 33 shall be submitted fully completed. The offeror shall acknowledge any amendments to the RFP in accordance with the instructions on the SF 33. The offeror shall provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to their proposal and who can obligate it contractually. Also, identify those individuals authorized to negotiate with the Government.

(3) Section K (Representations & Certifications): The offeror shall ensure that Section K is submitted with all blocks in each certification/representation completed truthfully and completely.

b. Volume II – Mission Capability

i. The Mission Capability Volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims in the offeror’s proposal. Legibility, clarity, and coherence are very important. Proposals will be evaluated against the Mission Capability subfactors. The proposal shall not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Statements that the offeror understands, can, or will comply with the Performance Work Statement (PWS), (including referenced publications, technical data, etc.); statements paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be considered unacceptable. Offerors shall assume that the Government has no prior knowledge of their facilities and expertise. The Government will base its evaluation on the information presented in the offeror's proposal. Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

ii. The Mission Capability Volume shall, at a minimum, be prepared in a form consistent with the evaluation criteria for award. The section shall be prepared in an orderly format and in sufficient detail to enable the Government to make a thorough evaluation of the offeror’s technical competence and ability to comply with the contract task requirements. The offeror shall address as specifically as possible the actual methodology that would be used for accomplishing the PWS. The Mission Capability volume shall be organized according to the following general outline:

(1) Table of Contents: The table of contents section shall include a list of table and drawings and a cross reference matrix, as applicable.

(2) Subfactor (a) – Technical Capability: The offeror shall describe the plan, resources, and understanding for execution of the PWS. Describe and demonstrate the resources, equipment, capabilities, corporate support, to respond to the Government requirements at all times. Demonstrate through a narrative, the understanding on the utilization of emergency equipment and personnel during emergencies. Demonstrate how your processes have contributed to the successful, timely, and economical completion of emergency services awarded by a single customer with the same or higher volume of work for federally awarded contracts within the last six (6) years.

(3) Subfactor (b) - Proposed Staffing: The offeror shall submit a staffing plan, to include an organizational flow chart and narrative that provides a detailed explanation of how key positions collaborate in providing adequate oversight for the performance of the contract. The plan shall clearly identify the key positions of the Project Manager and Quality Control Manager meeting the following minimum qualifications of those position(s); explains what work they are responsible for managing and accomplishing.

The offeror should also describe how it will provide other related administrative support functions. The Plan shall articulate the process for recruiting and replacing key personnel as vacancies occur. The offeror shall be responsible for employing trained personnel to perform the requirements of the contract. The plan shall clearly describe the work performed by employees, subcontractors, and teaming partners and explain any mentor/protégée agreements, partnerships, or joint ventures. This shall not limit the offeror's ability to propose alternative staffing solutions as long as these minimum requirements are met.

(1) Project Manager: This individual shall be a full-time, dedicated employee of the prime contractor and speak fluent English. The Project Manager shall possess a minimum of six (6) years of experience in emergency services. The Project Manager shall have the capability to direct work requiring extensive understanding of and intimate familiarity with the principles, methods, and techniques of emergency services.

The Project Manager shall have the ability to recruit and manage qualified employees and subcontractors in all emergency services disciplines from the local market in the applicable military installation area. The Project Manager shall have demonstrated success in and knowledge of Government emergency services requirements, be completely familiar with Federal regulations pertaining to emergency services and State of California, local policies and procedures, and the PWS in total. The Project Manager shall be capable of preparing project proposals, be authorized to negotiate, and accept individual task orders issued under this contract. Another individual may be designated to act for the Project Manager; however, the KO shall be notified in writing a minimum of 48 hours in advance of such change and shall include exact duration (not to exceed 15 days) for temporary changes.

(2) Quality Control Manager (QCM): This individual shall be a full-time, dedicated employee of the prime contractor, speak fluent English, and be directly accountable to the corporate level. As the QCM, this individual shall be responsible for the overall quality of work performed under this contract, and possess knowledge of and show current license/certification in emergency services.

The QCM and support staff shall remain autonomous to the corporate level

Quality Control Manager, and not be influenced by other members of the on-site staff.

The QCM shall have a minimum of five (5) years of experience in emergency services quality control in Department of Defense agency (i.e., Corps of Engineers, Air Force, Navy, Marine Corps, etc.) activities. The QCM SHALL NOT HAVE OTHER DUTIES THAN QUALITY CONTROL. Should the QCM fail to be dedicated solely to quality control functions identified herein, or be otherwise directed to perform outside these boundaries, this shall be construed as a contract violation.

The primary responsibility of the QCM is to implement and enforce the

Contractor's Quality Control Plan (refer to detailed quality control plan requirements at Division 1, General Requirements, Technical Exhibit A). There shall only be one QCM under the contract; the expectation is that the contractor shall provide sufficient quality control inspector staff to effectively and efficiently inspect all emergency fire stations on a daily basis. The quality control staff shall be capable of detecting emergency services violations in all emergency services phases and all disciplines. The Government has determined that, in order to provide sufficient quality control under this contract, the contractor shall provide support in all disciplines identified above. The quality control support staff shall possess knowledge of and show current license/certification in their respective areas of responsibility. The quality control support staff shall be directly accountable to the QCM. The QCM shall have thorough knowledge of Government labor laws and the prevailing wage determination for the area. The QCM shall also have the capability to supervise subcontractors and perform periodic inspections.

c. Volume III – Past Performance

i. The Government will perform a Confidence Assessment of the Offeror’s past performance to arrive at a confidence rating. The Confidence Assessment represents the evaluation of an Offeror's past work record to assess the Government's confidence in the Offeror's probability of successfully performing as proposed. Past Performance information described herein is required on the offeror and all subcontractors, teaming partners, and/or joint venture partners proposed to perform. In addition, the offeror shall detail the percentage of work performed by each subcontractor or partner based on the total proposed price. The offeror shall submit, along with the information required in this paragraph, a consent letter (see Attachment C1), executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of adverse past performance information to the offeror so the offeror can respond to such information. For each identified effort for a commercial customer, the offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the offeror's performance.

ii. The offeror shall include documentation regarding their relevant past performance as it directly relates to the work being procured under this solicitation. The offeror SHALL NOT go back any farther than six (6) years from the issue date of this RFP for the submitted data. The past performance data shall document a successful history of past contract performance. This volume has no page limitation. Relevant efforts are defined as services/efforts that are the same as or similar to the effort (as compared to NAICS code 561210) required by the RFP including work on an active military installation, work in occupied buildings, and work with same/similar state and federal emergency codes. Projects considered relevant may include PWS and contracts of at least $2 Million and a duration of no less than 60 days of performance. Data concerning the offeror shall be provided first, followed by each proposed major subcontractor, teaming partners, and/or joint venture partners in alphabetical order. In the case of a joint venture, the prime offeror joint venture should demonstrate successful experience and past performance as that joint venture, not just as separate companies.

iii. In conducting the Past Performance evaluation, the Government reserves the right to use both the information provided in the offeror’s Past Performance Volume and information obtained from other sources, such as the Past Performance Information Retrieval System (PPIRS) or similar systems, Defense Contract Management Agency (DCMA) and commercial sources. Offerors are reminded that both independent data and data provided by offeror in their proposals may be used by the Government to evaluate offeror past performance. However, the burden of providing thorough, complete, and current past performance information as requested in this paragraph remains with the offeror. Proposals that do not contain the information requested by this paragraph risk rejection or a less than acceptable performance rating by the Government.

iv. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305(a)(2)(iv)) and, as a result, will receive a "Neutral Confidence" rating for the Past Performance factor. A strong record of relevant present and past performance may be considered more advantageous to the Government than a "Neutral Confidence" rating. All past performance comments received will be taken into account and could affect the overall rating. The overall past performance evaluation is a subjective decision based on the whole of all data received.

v. Submission Requirements. The offeror shall submit a Past Performance Volume containing the following:

(1) Table of Contents

(2) Consent Letters (Attachment C1): Executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing the release of past performance information so the offeror can respond to such information.

(3) Client Authorization Letters: For each identified effort for a commercial customer authorizing release to the Government of requested information on the offeror’s performance under a specific contract.

(4) Organization Structure Change History: Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant present or past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a "roadmap" describing all such changes in the organization of your company. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/performance confidence assessment. Since the Government intends to consider present and past performance information provided by other sources as well as that provided by the offeror(s), your "roadmap" should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the Government receives information from other sources.

(5) Specific Relevant Contracts Format (Attachment C2): is limited to four (4) pages per reference. The offeror shall provide documentation outlining the offeror’s past performance with contracts, as a prime or major subcontractor, which is the same or similar in nature, size, and complexity to the services being procured under this solicitation. The submittal shall include specific narrative explanation and rationale supporting objectives achieved and assertion of relevance and how it was determined that the work performed previously was the same or similar in nature, size, and complexity to the work specified by this solicitation. For any contracts that did not/do not meet original schedule or technical performance requirements, provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence.

The offerors shall list each time a contract was revised and provide an explanation of why the revision was necessary. The offerors shall also provide a copy of any Cure Notices or Show Cause Letters received on each contract listed and a description of any corrective action implemented by the offeror or proposed subcontractor. The offerors shall indicate if any of the contracts listed were terminated and the type and reasons for the termination.

Additionally, provide a narrative describing any litigation activity (i.e. bond claims, liquidated damages, insurance actions, or claims related to performance, etc.) that the Offeror has been, or is currently party to involving its subcontractors, customers or any Surety within the past six (6) years. The narrative should include the Parties involved, the magnitude of the Claim and the resolution.

vi. Past Performance Questionnaire (Attachment C3): is for the contracts identified on each Specific Relevant Contract Reference. The offeror shall forward a copy of the Past Performance Questionnaire to the points of contact responsible for monitoring performance under such contracts. The points of contact shall return the questionnaires directly to the joey.p.acfalle.civ@mail.mil not later than 7 December 2022. Any questionnaires not returned directly to Mr. Acfalle will not be reviewed and evaluated. The information contained in the questionnaires will be used to evaluate the offeror’s past performance. New entities formed for the purpose of proposing on this solicitation (joint venture, teaming partners, or mentor protégé) that have no past performance history under that business arrangement are permitted to submit past performance information for the individual entities forming the arrangement.

d. Volume IV – Price

i. General. The Government reserves the right to require the submission of Other Than Certified Cost or Pricing Data as is deemed necessary to arrive at a fair and reasonable price. All Excel formulas, lookup tables, and links should be intact, and no links should exist to files not included with the submission. Excel workbooks should not contain hidden spreadsheets. PDF or flat files will not be considered adequate. Failure to comply with these formatting requirements may result in rejection of the proposal. Offeror’s submittals shall be free of viruses, Trojans, spyware, and other malicious code for which appropriate detection and removal/quarantine software exists.

ii. The basis for pricing this contract is evaluated in the overall price proposal of the submitted requirements for Compliance, Unbalanced Pricing, Errors, Business Systems, and Total Evaluated Price

iii. Submission Requirements. The offeror shall submit a Price Volume containing the following:

1) Compliance: The Price proposal submitted by the Offeror will be evaluated for compliance based upon the submission requirements contained in the instructions.

2) Unbalanced Pricing: The Offeror’s overall Price proposal will be evaluated for unbalanced pricing as defined in FAR 15.404-1(g). An offer may be rejected if the contracting officer determines that the lack of balance poses an unacceptable risk to the Government (see FAR 15.404-1(g)(1) through FAR 15.404-1(g)(3)).

3) Errors: The Offeror’s Price proposal will be reviewed for errors. The Offeror may be given an opportunity to clarify certain aspects of their proposal at the sole discretion of the Contracting Officer.

4) Business Systems: The Government will verify the adequacy of the Offeror’s business systems.

5) Total Evaluated Price: Each offeror must propose a price for each Contract Line Item Number (CLIN). Offerred prices must be identified on each CLIN on the Schedule of Supplies/Service of the Solicitation for this contract. Offerors’ pricing will be evaluated as well as the individual CLIN prices in order to ascertain the offeror’s understanding of the requirement as well as demonstrating balance and price reasonableness. Price analysis will be utilized in the evaluation of this Firm-Fixed Price acquisition. The price evaluation will include the base and option periods pricing along with the phase in and inclusion of FAR 52.217-8, Option to Extend Services clause. Price will not be scored or rated. The response will be evaluated for fairness, price reasonableness, and pricing balance in accordance with FAR 15.404-1. Offeror’s proposed coefficients shall encompass all direct costs (material, labor, equipment, subcontracts, etc.) and indirect costs (job overhead, home office overhead, bond etc.) to the appropriate CLINs. If deemed necessary, supplemental price breakdown information will be used to assist the Government in performing price evaluations as described above.

The Government considers a coefficient below 1.0 to be unreasonable and will not be considered for award.

B. DISCUSSIONS

1. GENERAL INFORMATION. In accordance with FAR 15.306(d), discussion sessions with each offeror may be held. Should discussions take place, all offerors in the competitive range will be allowed a minimum of 14 calendar days to submit Final Proposal Revisions.

2. DISCUSSION SCHEDULING. If discussions are conducted, the Contracting Officer will schedule the discussion sessions, and each offeror will be notified of the time and place at least three (3) business days prior to their discussion session. Appropriate security clearances should be provided by the offerors in sufficient time to process the requests. The Contracting Officer will provide additional instructions with the notification. The discussion sessions will take place telephonically.

C. Questions

1. The point of contact responsible for supplying additional information and answering inquiries is the Contract Specialist (KS), Mr. Joey Acfalle, or Contracting Officer (KO), Ms.

Beverly Rodriguez. All questions regarding this solicitation are required to be submitted by 22 November 2022 5pm EST via email to joey.p.acfalle.civ@army.mil and Beverly.k.rodriguez2.civ@army.mil. No additional time for questions will be given by the Government. Responses to the questions that are submitted will be answered and posted via an amendment.

2. Submit all questions in the example format shown below by email to Mr. Acfalle and courtesy copy Ms Rodriguez. Do NOT contact DES directly.

(TABLE INFORMATION IS AN EXAMPLE ONLY)

Ques # Solicitation

Section Paragraph #

Page No.(s)

Reference/Issue Questions from Industry

1 Section I 74 FAR 52.202-1 Definitions Where do I find the full explanation to FAR clause 52.202-1

2 Section J 112 A9 Wage Determination Where do I find A9 Wage Determination on the solicitation?

(End of Summary of Changes)