Technical_Exhibit_I_Questions_for_W91247-19-T-E914_MD_cmts_(003).pdf

Technical Exhibit I

Answers to industry questions, Solicitation Questions for W91247-19-T-E914, Support Services

Q 1. Which volume should include the Form DD254?

Government response: The Government amended the solicitation and added vi. DD254 to Volume I with the other RFP documents as stated in Section L of the Solicitation.

Q 2. What is the total number of FTEs (i.e., Level of Effort) on the current contract?

Government response: This contract is currently being performed and is solicited as a Firm Fixed price contract. It is up to the offeror to provide the government with their proposed best level of effort based on the tasks as listed in the Performance Works Statement (PWS).

Q 3. What are the Historical Surge Requirements on the current contract?

Government response: There has not been any surge requirements on the current three month bridge contract. Please refer to page 4 of 102 of the released solicitation which states under CLIN 0003, the Contractor shall provide for increased surge services, in accordance with the PWS 1.4.1. This CLIN's estimate will be 20% of the proposed price for CLIN 0002 and inserted at award as well as for the option years’ surge requirement services.

Q 4. What is the ratio of SCA Positions to non-SCA Positions?

Government response: The government does not dictate such staffing and such determination is made by the contractor and detailed in their offer. A general description of possible positions requiring a secret clearance is detailed in Technical Exhibit E and historical load data and workload in Technical Exhibit CB and CC.

Q 5. Who is the current Incumbent?

Government response: Infinisource

Q 6. What is the current Contract Number?

Government response: W91247-19-D-0001

Q 7. Will the Phase-in and Phase-out activities run concurrently?

Government response: Yes, the Incumbent contractor will phase out, while the new contractor phases in.

Q 8. Is the required minimum font size for narrative 11 or 12? Are we able to use Arial or only Time New Roman? Please clarify which set of instructions are applicable. Re: L (10) (b) Font shall be in Arial or New Times Roman easily readable (12 point font or 11 point font proportional spacing). A greater or lesser font can be used for tables, figures, headers, and footers as long as the font is readable. L (11) Printing shall be easily readable (12 point font, either Arial or Times New Roman).

Government response: Either font size is acceptable as long as the documents are consistent. Either font style is acceptable too, as long as the documents are consistent.

Q 9. FBO has this effort listed as a WOSB set aside, however, the RFP states “The Government intends to award one (1) contract utilizing Full and Open Competition.” Would you please clarify?

Government response: The Government amended the solicitation to correct the set-a-side.

This procurement is being solicited as a Firm Fixed Price request for proposal to WOSB Small Business entities only.

Q 10. The RFP requests “A sound and feasible cross-utilization labor matrix that demonstrates an understanding of the requirement objectives.” Please define cross-utilization as used here.

Does that mean that we are to show how we will cross-train people to perform more than one job or does it simply want to know what labor categories we will use for each position?

Government response: Cross-utilization is defined to mean an employee hired to perform “X” services in the contract can also legally perform other services detailed in the contract with little or no contract performance degradation.

Q 11. The PWS states under 1.5 the base period as 6 months, however under Item No 002 of Section B it states 11 Months. Which is correct? Changed Section B, CLIN 0002 Base and CLIN 0003 Surge CLIN to 6 Months must be changed

Government response: Not sure what PWS you are referring to, however, the PWS period of performance in the solicitation on page 12 of 102 is correct. The base period is 11 months.

Q 12. The updated PWS 1.5 Period of Performance states: Contract Phase-In 15 Days, Base Period: 6 Months, 1st Option Period 12 Months, 2nd Option Period 12 Months, 3rd Option Period 12 Months, 4th Option Period 12 Months, however, the Solicitation PWS 1.5 states:

Contract Phase-In 15 Days, Base Period: 11 Months, 1st Option Period 12 Months, 2nd Option Period 12 Months, 3rd Option Period 12 Months. Please clarify which is the correct Period of Performance.

Government response: The Solicitation PWS section 1.5 is correct, the period of performance is: Contract Phase-In 15 Days, Base Period: 11 Months, 1st Option Period 12 Months, 2nd Option Period 12 Months, 3rd Option Period 12 Months.

Q 13. Will the government provide the current number of FTE’s on the incumbent contract and the longevity range of those FTE’s?

Government response: It is up to Offerors to determine the number of FTEs needed to perform the requirements in the Solicitation and to determine the appropriate labor categories, cross-utilization, and labor mix. See also response to Question #2 above and refer to Part 7 of the PWS and the associated Technical Exhibits.

Q 14. Section A of the solicitation identifies this as SATOC contract. Will the Government please confirm that this is a SATOC.

Government response: Yes, this solicitation will result in a Single Award Task Order Contract.

Q 15. Will the Government please confirm that this will be a 15 day phase in, Base (11 month), 3 (12 month) options resulting a total 47 months and 15 day contract period (if all options are exercised).

Government response: See response to Question 12 above.

Q 16. Will the Government please confirm that all Task Areas listed at 1.2 (with the exception of TA 6 and TA 12 noted as reserved) are currently being supported on the current Fort Bragg DPTMS contract.

Government response: Yes, Please refer to Part 5 of the PWS and Technical Exhibit C- Item C.A. Mission Support Contract Facts and General Information.

Q 17. Will the Government please provide historical workload detail to support each Task Area (PWS 1.2) that is currently supported on the contract.

Government response: Yes, Please refer to Part 7 of the PWS and the associated Technical Exhibits.

Q18. Will the Government please identify what additional supplies, equipment, facilities and services as called out in Section 4.1 will be required for the contractor to provide and also historically what has the contractor provided that is not Government Furnished in support of this section?

Government response: Please refer to Part 3 of the PWS for specifics on what is provided by the government. The government is unaware of what the current contractor provides to their staff above what is cited in Part 3 of the PWS and included in their monthly FFP contract invoice submitted in WAAF.

Q 19. Will the Government please identify what materials as mentioned in Section 4.5 is the responsibility of the Contractor to provide and historically what has been provided by the contractor in support of this requirement.

Government response: See response to question 18

Q 20. Will the Government please identify how many contractor positions have historically been provided Safety Shoes as noted in Section 4.6.

Government response: The government does not provide the safety shoes IAW PWS paragraph 3.5. It is the responsibility of the contractor to ensure those position providing a service to the government that are required safety shoes under OSHA standards have them IAW PWS paragraph 4.6.

Q 21. Will the Government please provide the historically number of labor hours supporting each PWS Task Area for the last 3 years broken out by year.

Government response: No, it is the responsibility of the offeror to propose the number of labor hours for each task in their proposal. The government will not provide such information. The amount of labor hours supporting each PWS Task Area would be determined by the Offeror and billed as an FFP amount associated with the support services being requested by the government. See also Part 7 of the PWS and the associated Technical Exhibits.

Q.22. While the government provided some historical data and metrics, they are insufficient to determine the staffing levels for each of task areas. Only the incumbent would know exactly how many FTE it takes to perform all of the tasks. For example, in Technical exhibit C_C, the government Note on the bottom of page 4 states the Contractor Support Team may be required to assist the DA staged fielding team; how is that supposed to be priced if it may be required. Will the government provide the number of FTE for each task area it wants the offerors to provide and offerors provide the labor categories to ensure a fair acquisition?

Government Response: No, the government is not procuring FTE’s we are procuring services at a set cost per year/per months. It is up to the offeror to review the PWS tasks and determine their own staffing requirements based on the required tasks.

Q 23. Can the government confirm that Volume II consists of a) the Section B CLINs; and b) an Excel spreadsheet of the Labor Price Matrix?

Government Response: Yes, however the Labor Matrix provided in Volume II shall be unpriced. The priced Labor Matrix shall be provide in Volume III.

Q24. For the surge CLINs (0003, 1002, and 2002), should these be left blank for the government to calculate and complete or should offerors put in 20% of the DPTMS Support Services Net Amount for each specified year?

Government Response: These CLINS should be filled in with 20% of the labor cost for the base support effort for each year. For the first year, Offerors should insert 20% of the 11 month base but please DO NOT include 20% of the 15 day phase-in. Note, the government will verify the amounts listed are actually 20%.

Q25. For the Labor Price Matrix submitted in Excel, should offerors provide just one year of ceiling rate build up or three years of rate build up for each year of the PoP?

Government Response: The offerors should provide a rate build up for each year, as this rate will be the maximum amount the offeror would be able to charge for that year.

Q26. Since there are SCA-covered employees and there is an incumbent, will the government please add FAR 52.222-17 Non-displacement of Qualified Workers, so the awarded offeror can provide valid employment offers after receipt of an SCA-covered employee list?

Government Response: Yes, the Government amended the solicitation to add this clause.

Q27. It states on pg. 93 (Section L, para 9) that the government will consider the offeror and all subcontractors as a “team” with evidence of a Teaming Arrangement. Does the government want the physical executed Teaming Arrangements to be submitted with the proposal or does the government just want the subcontractors identified in the Executive Summary with how they will support the requirement?

Government Response: Signed Teaming Arrangements need to be provided in Volume I.

Q28. If the government wants the executed Teaming Arrangements, should it be placed in Volume I?

Government Response: Yes, the Government amended the solicitation and added vii.

Teaming Arrangements to Volume I with the other RFP documents as stated in Section L of the Solicitation.

Q29. The table on pg. 94 under the title column states Volume II is PART I – Technical submission. Is there a PART II to the Technical submission or only three Sub-factors?

Government Response: Part one removed from the table and the three sub-factors are Staffing Approach, Management Approach, and Phase-In Approach.

Q30. Volume II, Technical Submission (pg. 95) starts with Tab A but there are no other Tabs.

Is it the government’s intent for offerors to place a Tab A page at the beginning of the Volume II or is it not required?

Government Response: Yes, a Tab A needs to be included.