Pre-Proposal_Meeting_Presentation_Slides_W911XK-16-R-0005.pdf

Fiscal Year 2016 Poe Lock Electrical Modernization

Sault Ste. Marie, MI

RFP NO. W911XK-16-R-0005

Competition

• Unrestricted Solicitation – Open to Large and Small Businesses

• The NAICS code is 238210, with a Small Business Size Standard of $15.0 million in average annual receipts.

• The estimated cost of construction is between $1M and $5M.

What to Submit Section 00110: SUBMISSION REQUIREMENTS AND INSTRUCTIONS

– Proposal must be submitted in both paper and electronic, PDF, format

– Electronic Copy: Both Volume 1 and Volume 2 on CD (one or two discs) in a sealed envelope/package

– Paper Copy:

• Volume 1: Technical Capability Information – Original plus 4 copies (Do Not Include Price Information)

• Volume 2: Price Proposal and Misc. Information – One (1) Hardcopy Original

• Volume 2 Attachment – Small Business Subcontracting Plan

(Required if the Offeror/Prime Contractor is not a Small Business)

Volume 1 – Technical Capability Information

Technical Proposal Contents:

– Relevant Specialized Experience

– Subcontractor Narrative and Experience

– Proposed Management Approach

– Proposed Key Personnel

– Proposed Technical Approach

– Past Performance

– Completed Attachments

• Performance Relevancy Questionnaire, Part 2: Additional Information

• Subcontractor Experience Information and Consent Form (If applicable)

• Small Business Participation Plan >>> Required of ALL Offerors <<<

Both Large and Small Businesses - This is separate from the Small Business Subcontracting Plan that is required from Large Businesses

Volume I must NOT contain pricing information

Volume 1 – Technical Capability Information

RFP Section 00120 Evaluation Factors for Award

– Key information regarding what to submit!

– Section explicitly identifies

• Content of proposal submission

• Basis of proposal evaluation

– Be sure to address every item as indicated

– Non-conforming proposals will be deemed non-responsive regardless of the Offeror’s qualifications

Volume I must NOT contain pricing information

Volume 1 Past Performance Evaluations

• Completed by Offeror:

– Exhibit A, Past Performance Relevancy Questionnaire

– Exhibit B, Subcontractor Information & Consent Form

– CPARS Evaluations for Referenced DoD Projects

– Exhibit D, Small Business Participation Plan (All Offerors, Large and

Small Businesses >> This is not the Small Business Subcontracting Plan)

• Completed by Project References:

– Exhibit C, Past Performance Evaluation Questionnaire

• Send requests to your contacts early >> Submissions must be received no later than the proposal closing date

• Include WITH (preferably) the proposal submittal OR may be submitted directly to the USACE Contracting Office

Volume 1 must NOT contain pricing information

Volume 2 Price Proposal

Contents:

• Proposal Cover Sheet

• SF 1442, signed by an authorized representative of the company

• Proposed prices of each line item in the Price Schedule

• Section 0600, Representations and Certifications

• JV Agreement or LLC documentation, if applicable

• Bid Guarantee

• Financial Capacity and Pre-Award Information

• Attachment: Small Business Subcontracting Plan

(Large Businesses only)

Proposal Preparation

• Carefully review sections:

– Standard Form 1442

• Solicitation Number, Due Date/Time, general information

– 00100 - Instructions, Conditions and Notices to Offerors

• Contact information, RFI process, method of submission, etc.

– 00110 – Submission Requirements and Instructions

• Proposal contents, format, length, etc.

– 00120 - Proposal Evaluation and Basis for Award

• Proposals must be submitted in accordance with the RFP instructions

• NO faxed or e-mailed proposals will be accepted.

• Failure to submit a complete proposal may result in removal from consideration for award.

• RFP includes Davis-Bacon Wage Determination MI33

• A bid guarantee is required, 20% of bid or $3 million, whichever is less (Clause 52.228-1)

• Performance and Payment Bonds valued at 100% of the contract value must be provided by the Successful Offeror within 10 days after award (Clause 52.228-15)

Proposal Evaluation

“Best Value Lowest Price Technically Acceptable” Award is based on the lowest price that is submitted with a technical proposal rated “Acceptable”.

– This may result in award being made to a higher-priced

Offeror where the Contracting Officer determines that the lowest price proposal is not technically acceptable.

– The rating will be either “Acceptable” or “Unacceptable” against the criteria / measurement in the RFP.

– The LPTA process does not permit tradeoffs between price and non-price factors.

Proposal Evaluation -Technical

The non- price evaluators are to assign adjective ratings of acceptable or unacceptable to each of the non-cost/price evaluation factors for each evaluated proposal.

TECHNICAL ACCEPTABLE/UNACCEPTABLE RATINGS

Rating Description

Acceptable Proposal clearly meets the minimum requirements of the solicitation

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation

Proposal Evaluation – Past Performance

• Past performance shall be used as an evaluation factor within the LPTA process.

It shall be evaluated in accordance with FAR 15.305 and DFARS 215.305.

However, the comparative assessment in FAR 15.305(a)(2)(i) does not apply.

• Proposals will be given past performance risk ratings based on the relevance of past performance reference questionnaire responses and the Government’s own past performance rating system (CCASS/CPARS).

• Therefore, past performance will be rated on an “acceptable” or “unacceptable” basis using the ratings

PAST PERFORMANCE EVALUATION RATINGS

Rating Description

Acceptable Based on the Offeror’s performance record, the Government has a reasonable expectation that the Offeror will successfully perform the required effort in accordance with the cited standards, or the Offeror’s performance record is unknown.

Unacceptable Based on the Offeror’s performance record, the Government does not have a reasonable expectation that the Offeror will be able to successfully perform the required effort.

Award Procedures

• The Contracting Officer will e-mail the Award Notice to the awardee.

• An award notice including the contract price and awardee name and address will be posted to FedBizOpps (www.fbo.gov).

• No information regarding unsuccessful proposals will be released.

Plans and Specifications

• All Plans and Specifications are posted at FedBizOpps.

• It is a prime contractor’s responsibility to provide its subcontractors with copies of the plans and specifications.

Important Reminders

• The Government intends to award without discussions.

• Do not anticipate a chance to make corrections or changes.

• Your first proposal will probably be your only proposal.

• Read the solicitation requirements carefully.

• Consider using Section 00120 to “rate” yourself before submitting the proposal. Is it complete? Did it address every listed requirement?

• Make sure your that your company registration is current in the Government’s System Award for Management at www.sam.gov

• Any and all RFP amendments will be posted on FedBizOpps (FBO).

• Check FBO regularly for changes.

• Be sure to register at FBO – this is the “bidders mailing list” and you will get automatic notices of changes in most cases.

• After the proposal due date, no information will be available until award.

http://www.sam.gov/

• Proposals are due by July 21, 2016 at 2:00 p.m. No extension is anticipated.

• Give yourself AMPLE time if you are hand delivering your proposal TO PROCESS THROUGH SECURITY at the McNamara Federal Building and to find the Contracting Office

• McNamara Federal Building, 7th floor, Rm 700 Contracting

• LATE PROPOSALS WILL NOT BE ACCEPTED

Questions (RFIs)

• Questions must be submitted electronically via the Bidder Inquiry Website https://www.projnet/org/projnet/

• The Solicitation Number and project-specific Bidder Inquiry Key are required.

• Complete instructions for registering and accessing the Bidder Inquiry system are presented in Solicitation Section 00100, Paragraph 3.1

• Access to the Inquiry system will be cut off after July 14, 2016 to allow time for responses.

https://www.projnet/org/projnet/

Questions (RFIs)

• Submit questions through the official Bidder Inquiry system only. Instructions are provided in Section 00100, along with the unique Bidder Inquiry Key that will allow users to post and review questions for this solicitation. Do not call other Government personnel.

• The party who submits a question will not be identified to other parties.

• Questions and responses will be available to all parties and will be posted through the same Bidder Inquiry System.

• Questions received late may be held and addressed after the RFP closing with those who submitted offers.

Questions?