Contracting Discussion Pre-Bid SIte Visit 23B8005.pdf

Contracting Discussion

PRE-BID SITE VISIT

Solicitation No. W911WN23B8005

Hydraulic Systems Replacement at Pike Island Locks and Dam

Introduction

Good morning, my name is Mike Boyd, and I am the Contract Specialist for this requirement. Jane Roney is the Contracting Officer for this solicitation. I want to welcome everyone to this pre-bid site visit for the Hydraulic Systems Replacements project. The tentative Point of Contacts on this project (with others to be added in the post award administration of award) are as follows:

Jane Roney as the Contracting Officer (KO).

Dave Conrad as the Administrative Contracting Officer (ACO).

Michael Boyd as the Contact Specialist (CS).

Ronald Gadomski as the Technical Point of Contact (POC).

To begin, I’ll let the Government attendees introduce themselves.

Reason for this Pre-Bid Conference

The reason for this pre-bid site visit is to improve your understanding of the Government’s requirement for this project.

We will consider any constructive comments or recommendations that you make.

The Sign-In Sheet and my discussion today will be posted to the System for Award Management (https://sam.gov) website.

You are cautioned that any remarks made at this site visit shall not qualify the terms of the solicitation unless the solicitation is amended in writing.

The one thing we will not do at this visit is to make any comment or opinion regarding your particular bid or approach that you may take for this requirement – this is up to you.

Solicitation Discussion

1. The Solicitation Number is W911WN23B8005 which was issued on November 15, 2022 as an

Invitation for Sealed Bid on Standard Form (SF) 1442. There are five (5) Attachments to the Solicitation. Note that the SF1442 Solicitation is listed as Attachment 06 as well.

2. Description of the Work: The contract will include a new four-corner hydraulic system for each lock chamber consisting of Hydraulic Power Units (HPUs) for the miter gates and culvert filling/emptying valves. The new HPUs shall be located in new precast buildings at the following locations:

•Two (2) HPUs on the river wall; one upstream and one downstream for operation of the Main Chamber culvert valves and miter gates.

•Two (2) HPUs on the middle wall; one upstream and one downstream for operation of Main Chamber culvert valves and miter gates. In addition, the two HPUs on the middle wall are for operation of the Auxiliary Chamber miter gates. The modified four-corner system reduces the number of HPUs on the middle wall from four to two.

•Two (2) HPUs on the land wall; one upstream and one downstream for operation of the Auxiliary Chamber culvert valves and miter gates.

3. NAICS Code 237990 – Other Heavy and Civil Engineering Construction, Small Business Size

Standard $39,500,000.

4. Estimated Magnitude of Construction is between $5,000,000 to $1,000,000.

5. Procurement Set-Aside: 100% Small Business.

6. System for Award Management (SAM): You must have an ACTIVE registration, AND IT MUST BE

ACTIVE PRIOR to Bid submission. If awarded this contract, your SAM Status including your Representations and Certifications (Reps & Certs) must remain CURRENT throughout the contract period. If you are not already registered in SAM or your registration requires renewal, be sure to do it right after the site visit because it can take at least ten (10) business days to process. Registration is FREE. Website: http://www.sam.gov.

7. BID OPENING, is currently scheduled for 11:00AM EST, December 15, 2022. All Bids including

Bid Bond and Acknowledgement of Amendments (ALL) must be in the Government possession by the due date and time. All Bids must be submitted ELECTRONICALLY VIA PROCUREMENT

INTEGRATED ENTERPRICE ENVIRONMENT (PIEE), NO BIDS WILL BE ACCEPTED BY

ANY OTHER METHOD. (see ADDENDUM TO SECTION 00 21 00, para 00 21 00 – 16 BID SUBMISSION) The Bid Opening will be by teleconference. (see ADDENDUM TO SECTION 00 21 00, para 00 21 00 - 17, BID OPENINGS)

8. The Government contemplates awarding a Firm Fixed Price contract resulting from this solicitation.

9. Term of the contract will be 730 calendar days after Notice to Proceed (NTP). The time stated for completion shall include final cleanup at the project site.

10. Documents to submit with your Sealed Bid Package include,

a. Submission of a Bid Bond with Power of Attorney. Bid guarantee is REQUIRED (see ADDENDUM TO SECTION 00 21 00, para 00 21 00 - 05, BID BOND REQUIREMENTS).

The current version of the Standard Form 24 must be used. The internet site to assure that you have the current version is https://www.gsa.gov/reference/forms#SF .

b. Entire Solicitation (or the Solicitation Pages) with applicable Pages completed.

• OFFER blocks 14 thru 20C (page 2 of 47)

• Pricing for each Item Number (Item Nos 0001 - 0023) (pages 3-5 of 47)

The completed response(s) to the following clauses/provisions, if applicable,

• FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (pages 19-22 of 53)

• FAR 52.209-13 Violation of Arms Control Treaties or Agreements—Certification (pages

22-23 of 53)

• DFARS 252.204-7016 Covered Defense Telecommunications Equipment or Services—

Representations (pages 23-24 of 53)

• FAR 52.219-28 Post-Award Small Business Program Representation (pages 32-34 of 53)

• *FAR 52.229-11 Tax on Certain Foreign Procurements—Notice and Representation

(pages 40-42 of 53)

*You are required to fill out this provision to represent if you are a foreign person or not. Those who indicate they are a foreign person shall submit with the offer the IRS Form W-14. If the IRS Form W-14 is not submitted with the offer, exemptions will not be applied to any resulting contract and the Government will withhold a full 2 percent of each payment.

11. Award will be made as a whole to one bidder that is both responsive/responsibility submitting the lowest priced Bid. The bidder must be determined by the Contracting Officer (KO) to be RESPONSIBLE per FAR 9.104. Very shortly after bid opening the apparent low bidder will be sent an email asking for specific information to help the KO make the responsibility determination. See Page 12, ADDENDUM TO SECTION 00 21 00, Para. 00 21 00 - 13 Pre-Award Survey.

12. Provisions and Clauses: Provisions are conditions used in solicitations and apply before contract award. Clauses are conditions in both solicitations and contracts and apply before and after contract award. The VAST majority of provisions and clauses in this solicitation are included by reference only; that means, we’ve only given you the Number, the Title and the Date. It is up to you to go online to the websites provided and look up each one whether FAR and DFARS.

13. Questions are due by Friday, December 02, 2022. All questions must be submitted

ELECTRONICALLY using PROJNET. (see ADDENDUM TO SECTION 00 21 00, para 00 21 00 – 02 SUBMISSION OF QUESTIONS AND COMMENTS). To submit and review Bid Inquiry Items, Bidders will need to be a current registered user or self-register into system. Instructions are provided in this Section. NO E-MAIL SUBMISSION OF QUESTIONS WILL BE ACCEPTED. The ability to enter technical inquiries and questions relating to Bid procedures or Bonds will be disabled on December 02, 2022. No Government responses will be entered into the ProjNet system after December 09, 2022.

The Solicitation Number is: W911WN23B8005 The Bidder Inquiry Key is: 73BZ8K-24H32G

14. Wage Determination, WV20210073 dated 02/25/2022 is applicable to this project. If the Wage

Determination is updated prior to receipt of bids, an amendment will be issued and posted to PIEE via beta.SAM.gov.

This concludes the Contracting portion of the meeting.

Next, Ms. Karen Welton will provide an overview of the labor law compliance applicable to this project, followed by Mr. Ronald Gadomski presenting on the project’s technical requirements.

Thank you all for attending the Site Visit today.