W911SA23Q3109 Amendment 0001 (f).pdf

0011919985

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of amendment (1) one is to provide responses to questions, update Appendix A in the PWS from 16 tow ers to 21 tow ers, and provide attachments w ith pictures, location, and information on each tow er.

POC: Melissa T. Larson, 608-388-1247, melissa.t.larson.civ@army.mil

1. CONTRACT ID CODE PAGE OF PAGES

J 1 13

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 25-Aug-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W911SA23Q3109

X 9B. DATED (SEE ITEM 11)

14-Aug-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

25-Aug-2023

CODE

MICC - FT MCCOY

BLDG 1108 SOUTH R ST

FORT MCCOY WI 54656-5153

W911SA 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W911SA23Q3109

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The CLIN extended description has changed from:

Shall provide all qualified and experienced personnel, equipment, supplies, facilities, materials, tools, test equipment, supervision and other items necessary to perform LMR tower inspection, maintenance, and minor repair at for 16 towers at Fort Hunter Liggett and Parks Reserve Forces Training Area (PRFTA) on behalf of the NEC in accordance with the Performance Work Statement enclosed.

To:

Shall provide all qualified and experienced personnel, equipment, supplies, facilities, materials, tools, test equipment, supervision and other items necessary to perform LMR tower inspection, maintenance, and minor repair at for 21 towers at Fort Hunter Liggett and Parks Reserve Forces Training Area (PRFTA) on behalf of the NEC in accordance with the Performance Work Statement enclosed.

The following have been added by full text:

QUESTIONS AND RESPONSES

1. Can we get the latitude/longitude of the tower locations or addresses?

All Locations are on the PDF file for each location

2. Can the Government please provide inspection reports for all sites?

All inspections are on the PDF file for each location

3. Since several of the sites are in isolated areas, can the government please provide pictures of existing access road conditions and/or any reports or information on the condition of the access roads?

All the access to the tower sites are via dirt roads, some are steep will need 4x4 to drive

4. Can the Government provide additional information regarding the locations of the sites? A map showing all sites and the distance between them would be very helpful.

All Locations are on the PDF file for each location

5. Will every site have road access or will personnel need to walk to any of the sites?

No. Most sites will need gate access and our personal will escort

6. Will contractor personnel require escort to each site?

Contractor will be escorted

7. Are there any controlled areas that require special permissions for access (e.g. Entry Authorization Letter)?

A visitor request form must be filled out and approved by the Installation

8. When was the last time maintenance on the tower was completed? Can the previous maintenance report be provided?

All inspections are on the PDF file for each location

9. Are there any identified or known issues with any of the towers?

If there are any, they’ll be sent with information requested in question 1&2. All unsatisfactory condistions on provided PDFs of the previous insepction have been fixed.

The following have been modified:

PWS

NETWORK ENTERPRISE CENTER

FT HUNTER LIGGETT, CA

PERFORMANCE WORK STATEMENT

(PWS)

FOR

COMMUNICATION TOWER MAINTENANCE

Fort Hunter Liggett

1. PURPOSE

The purpose of this document is to describe the requirements for required Tower maintenance on 21 communications towers. Located at Fort Hunter Liggett and one at PRFTA. See Appendix A for a list of towers and locations.

2. SCOPE OF WORK

2.1 Description of Services: The Contractor shall provide all management, tools, supplies, equipment, and labor necessary to perform LMR tower inspection, maintenance, and mior repair at Fort Hunter Liggett and Parks Reserve Forces Training Area (PRFTA) on behalf of the NEC.

2.2 General Information: Perform routine LMR tower maintenance and minor repair based on inspection results and industry standard routine maintenance intervals with consideration for the environmental conditions at both sites.

2.3 SCOPE: Material and labor will be provided by the contractor for all aspects of the inspection, routine maintenance, painting as needed and minor repairs. A detailed inspection report for each tower will be required no later than 60 days following the completion of work. This report will annotate all deficiencies if any and corrections required to bring towers within specifications and safety standards of FAA/FCC guidelines.

2.4 Technical Requirements: The Contractor Services shall include a ground resistance test and report; a documentation report with pictures and recommendations;

Tighten tower guidewires as necessary for appropriate tension, antenna alignment to include minor repairs i.e. loose bolts etc. Specifications will be in accordance with ANSI/TIA/EIA-222-F-1996 standard. The contractor shall accomplish all items listed above.

2.5 Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is how it assures that the work provided complies with the requirements of the contract.

2.6 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

3. SPECIFICATIONS

Specifications will be in accordance with ANSI/TIA/EIA-222-G-2012 standard.

A. APPLICABLE STANDARDS

The publications listed below form a part of this SOW. The publications are referred to in text by basic designation only. As publications are revised and reissued the latest version of these standards take precedence over older versions. Should such a revision occur after submission of the contractor’s final proposal, and changing to comply with the revised standard involves additional performance time or cost or both, the contractor shall notify the contracting officer before commencing work in accordance with the revised standard. The contracting officer shall then determine whether to issue a change under the Changes clause and shall assess whether the contractor is entitled to an equitable adjustment. All current local codes, commercial standards, and regulations shall be strictly observed.

The primary standard for the design and installation of the towers was determined by the Federal Aviation Advisory (FAA) Circular 70/7460-1J. All local codes, commercial standards, and regulations shall be strictly observed.

Additional applicable Standards:

B. CONTRACTOR QUALIFICATIONS

Tower Certified/Maintenance Qualified Personnel.

The Contractor shall provide technically qualified personnel to support the required maintenance of each of the sixteen towers.

The Contractor shall provide all the necessary personnel resources, equipment, materials and tools.

4. COMMUNICATION TOWER OVERVIEW

Contractor shall maintenance the sixteen communication towers and provide a detailed report on any findings.

5. WARRANTY

All workmanship shall be warranted for a period of one (1) year. The warranty shall cover all materials and labor necessary to resolve any problems resulting from defects in materials or workmanship. The warranty period shall commence upon completion of the project and acceptance by the Ft Carson NEC POC receipt of all documentation.

6. DESIGN REVIEW/COMPONENT SELECTION

Prior to commencement of work, the contactor shall provide/discuss the implementation plan for the project to the NEC Project Manager. This plan shall be reviewed, commented upon and approved by the NEC Project Manager. Significant changes can only be approved through the Contracting Officer.

The implementation plan shall address the requirements specified in this document.

Methods to be used in the project shall be reviewed at this time.

7. Nonconformance Reports (NCRs).

Nonconformance occurs when a Contractor fails to meet Contract or Task Order terms, conditions and/or specifications or the services are defective in some manner. All instances of nonconformance will be documented via a Nonconformance Report Worksheet, Attachment 2 and the Contracting Officer will notify the Contractor of the nonconforming performance via Letter. Resolution of nonconformance discovered at the Subcontractor level will be addressed with the prime Contractor. Nonconformance is classified as either: Level 1 (Minor); Level 2 (Major); or Level 3 (Critical). NCRs may contain multiple nonconformance’s, each characterized by a level and type. The level of the NCR should normally correspond to the highest level of nonconformance listed in the NCR. For example, if a NCR had one Level 3, one Level 2, and three Level 1 nonconformance’s, the NCR level would be Level 3. The exception might be when the aggregate of multiple nonconformance’s considered in whole associate to a more serious type of no

7.1 Level 1 (Minor). Level 1 nonconformance’s are those that are ‘minor’ in nature such that they can be promptly corrected by the contractor, present no need for root cause analysis or determination if other contract requirements are affected, present no need for further preventive action, and do not materially reduce the usability of the supplies, services, construction, or deliverables. While the contractor must correct the nonconformance, further actions and Government follow-up are not required, and no written response from the contractor is needed.

7.2 Level 2 (Major). Level 2 nonconformance(s) are those that are ‘major’ in nature such that they are not promptly correctable, and/or warrant root cause analysis and preventive action, and/or need action by the contractor to determine if other contract requirements are affected. These nonconformance’s are serious enough to warrant not only correction of the nonconformance, but also a written response from the contractor in the form of a Corrective Action Plan (CAP), and Government follow-up. The qualifying distinction between a Level 1 and Level 2 nonconformance is the need for a CAP and Government follow-

up. A NCR identifying a Level 2 nonconformance may also be issued after repetitive Level 1 instances of the same or similar nonconformance demonstrate the contractor is failing to institute effective corrective action and/or failing to implement effective quality and/or internal control(s). Repetitive Level 1/minor nonconformance of the same or similar requirement(s) increases the risk to the Government that continued, repetitious, or cumulative failures may materially reduce the usability of the supplies, services, construction, work, or deliverables for their intended purpose or is an indicator that root cause analysis and a CAP is required to fix the underlying conditions creating the nonconformance. Further, serious individual contractor employee misconduct discovered by the Government and traceable to contract requirements should normally result in a Level 2 nonconformance because the serious nature of misconduct necessitates contractor management conduct root cause analysis, take preventive actions, and requires Government follow-up (characteristics of a Level 2 NCR). Further, issue a NCR with a Level 3 nonconformance for serious contractor employee misconduct only when there is a trend demonstrating a breakdown in contractor management or processes allowing serious misconduct to repetitively occur, or the misconduct poses a hazardous or unsafe condition for the personnel receiving the contracted supply, service, or

7.3 Level 3 (Critical). Level 3 nonconformance(s) are those that are ‘critical’ in nature such that they represent a serious weakness in internal controls and/or have actual or potential significant impact(s) on contract performance and/or the supported unit/Government operations. For these nonconformance(s), the qualifying distinction between a Level 2 and Level 3 nonconformance is the seriousness of the issue prompting the need for higher level management to address the nonconformance and resulting corrective action. Due to the nature of a Level 3 nonconformance, these types of nonconformance are candidates for contract remedies. Therefore, before issuance of a NCR with a Level 3 nonconformance, consideration should be made whether an NCR or contract remedy is more appropriate. Issuing a Level 3 NCR in lieu of a contract remedy would normally be considered the Government’s final attempt to work with the contractor to resolve a contractual nonconformance before contractual remedies are used. However, issuance of a Level 3 NCR is not a requirement before using contractual remedies. A NCR identifying a Level 3 nonconformance (or a contract remedy) may be issued after repetitive Level 2 instances of the same or similar nonconformance demonstrate the contractor is failing to institute effective corrective action or failing to implement effective quality/internal controls. Repetitive major nonconformance’s with the same or similar requirement(s) increase the risk to the Government that continued, repetitious, or cumulative failures may significantly impact the mission, or may result in hazardous/unsafe conditions.

8 SCHEDULING AND INSTALLATION

Place of Work and Work Hours: Work shall be performed Monday thru Friday, except federal holidays, at Fort Hunter Liggett. The Contractor shall perform work during normal business hours. Normal business hours for the Government site are 0800 to 1700. The Contracting Officer's Representative (COR) must approve, in advance, any work outside of normal business hours, and all overtime supporting this requirement.

8.1 Recognized Federal holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

8.2 Access and General Protection Security Policy and Procedures. Contractor and all associated sub-contractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office (PMO), Director of Emergency Services (DES), or Security Office. Contractor workforce shall comply with all personal identity verification requirements of FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

8.2.1 Physical Security: The Contractor shall safeguard all Government equipment, information and property provided for Contractor use.

8.2.2 Key Control: All references to keys include key cards. The Contractor shall ensure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The Contractor shall immediately report any occurrence of lost or duplicate keys to the COR.

8.2.3 Lock Combinations: The Contractor shall ensure all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. The Contractor shall include these procedures in the Contractor’s QCP.

8.2.4 Emergencies and Force Protection Conditions. During declared emergencies and/or elevated Force Protection Conditions (FPCONs) Charlie or Delta, contractor performance under this contract shall be determined by the COR or KO. All Contractor employees providing services under this contract are required to report for duty as scheduled and remain on duty during declared emergencies and/or elevated FPCON levels unless otherwise directed by the KO or COR.

8.2.5 Operations Security (OPSEC). The Contractor shall comply with DoD Directive 5205.02E, Army Regulation 530-1, and the requiring activity OPSEC program. Failure to comply with the OPSEC directives shall be deemed adequate cause for the removal of a Contractor employee from performance on this contract and could be considered for appropriate legal action.

8.3 Safety: The Contractor shall perform in a manner that assures maximum safety and protection for their employees and all personnel while performing work for this contract. The Contractor shall exercise surveillance on a continuing basis and shall eliminate or otherwise control existing or potential safety hazards.

8.4 The Contractor shall participate in the Government’s safety program.

Compliance with provisions pertaining to safety of site facilities and equipment is mandatory. The Contractor shall establish and implement a comprehensive Safety Program Plan for use by contractor and sub-contractor employees. This Plan shall incorporate appropriate elements of 29 CFR 1910 and 1926, AR 385-10, NETCOM Reg 385-1 and applicable OSHA regulatory guidance.

8.4.1 The Contractor shall comply with all federal, state and local policies, directives, laws and regulations. During the performance of tasks requiring protective equipment and clothing, contractor employees shall wear safety items required by OSHA and as specified in the applicable regulations. The Contractor shall be responsible for providing personal protective equipment, clothing and training.

8.4.2 The COR may require the Contractor to cease operations associated with the performance of this contract for safety violation reasons. The Contractor shall correct any safety violations, caused by a contractor employee, during non-duty hours at no additional cost to the Government.

8.4.3 The Contractor shall ensure all employees receive the safety training required by all federal, state and local laws and policies. The Contractor shall maintain the safety training records and make them available to the COR and KO upon request.

8.4.4 Contractor Identification Requirements. Contractors performing work at Government workplaces shall provide their employees with an easily readable identification (ID) badge indicating the employee’s name, the contractor’s name, and a recent color photograph of the employee. Contractors shall require their employees to wear the ID badges visibly when performing work at Government workplaces, unless doing so would physically interfere with the employees ability to carry our assigned tasks.

8.5 Property and Material

8.5.1 Government Furnished Property (GFP). There will be no Government Furnished Property (GFP) under this contract.

8.5.2 Contractor Provided Equipment and Material.

8.5.3 Contractor Property. The Contractor shall provide all equipment, parts, safety equipment and clothing, vehicles, tools, materials and items required to perform the requirements of this contract unless provided as GFP or incidental property. All Contractor provided equipment shall be clearly marked and stored separately from Government property. Upon completion or termination of this contract, the Contractor shall remove all Contractor-owned equipment/property. If the Contractor does not remove Contractor-owned items NLT thirty (30) calendar days after the conclusion of the contract, the Government will properly dispose of the items. The Contractor shall furnish safety protective equipment and clothing required for compliance with NETCOM Regulation 385-1 and other applicable regulations prior to performance start.

7.8 Contracting Officer’s Representative (COR). The KO will provide a COR Designation Letter for this Contract upon award. The Contractor shall acknowledge the COR Designation Letter in writing and return to the KO within five business days of receipt.

APPENDIX A

Tower Description and location of each individual tower:

Tower Name Tower Type Tower Manufacturer/

Model # Tower Height (ft)

Site Alpha SG - Steel with Guy Wires Roan 8X80’ towers 54 Guys

Site Bravo SSS - Free Standing Structure Valmont 25'

Bald Mountain SSS - Free Standing Structure Sabre 60'

Site 8 SSS - Free Standing Structure UNK 65'

Site 8 X SSS - Free Standing Structure Sabre 45'

Alder Peak SSS - Free Standing Structure Sabre 60'

Alder Peak SSS - Free Standing Structure Valmont 25'

Williams Hill SSS - Free Standing Structure Andrews 120'

Williams Hill SSS - Free Standing Structure UNK 90'

Bldg 197 SG - Steel with Guy Wires UNK 45'

Bldg 197 SSS - Free Standing Structure UNK 50'

A4 Site PRFTA SSS - Free Standing Structure Valmont 45'

Ward TTB SSS - Free Standing Structure Valmont 25'

Ward MOUT SSS - Free Standing Structure Valmont 25'

8J TTB SSS - Free Standing Structure Valmont 25'

Milpitas TTB SSS - Free Standing Structure Valmont 25'

Wizard Hill SSS - Free Standing Structure Valmont 25'

Water Recycle SSS - Free Standing Structure Valmont 25'

Building 301 SSS - Free Standing Structure Sabre 40'

Building 3100 SSS - Free Standing Structure Sabre 60'

Bald Mountain SSS - Free Standing Structure Valmont 25’

(End of Summary of Changes)