W911SA-16-B-0004_Pre-Bid_Conference_Slides.pptx

Pre-Bid Conference for 88th RSC Job Order IDIQ Contract

Michelle Harvey Contract Specialist Michelle.m.harvey3.civ@mail.mil 09 February 2016

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Agenda

Introductions/Contact Information Contract Description/Overview Solicitation Review Project Examples Important Dates Questions

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IMPORTANT!

NOTHING SAID AT THIS CONFERENCE VERBALLY AMENDS THE SOLICITATION DOCUMENTS.

IF THERE ARE ANY CONFLICTS BETWEEN WHAT IS SAID AND WHAT IS CONTAINED IN THE OFFICIAL SOLICITATION, THE SOLICITATION INFORMATION SHALL RULE!

PLEASE TELL ME OF ANY CONFLICTS YOU MAY FIND

Introductions

Contract Specialist Michelle Harvey e-mail: michelle.m.harvey3.civ@mail.mil

Contracting Officer Steve Bailey e-mail: steven.m.bailey2.civ@mail.mil

Contracting Officer’s Representative (COR) Jeff Borden e-mail: jeffrey.j.borden.civ@mail.mil Greg Shattuck e-mail: greg.a.shattuck.civ@mail.mil Brian Kapanke e-mail: brian.h.kapanke.civ@mail.mil

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Contract Description/Overview Job Order Contract (JOC) for the 88th Reserve Support Command Facilities through out OH.

Set Aside: HUBZone NACIS Code: 236220 – Commercial and Institution Construction Size Standard: $36.5 Million PSC: Z2JZ – Repair or Alteration of Misc. Buildings Firm Fixed Price IDIQ Contract Base Plus 2 one-year Options

SOLICITATIONS

Contract Description/Overview Limits Overview:

3 Types of Limits that Apply to each JOC Contract Estimated Annual Maximum Minimum Guarantee JOC Maximum Value Estimated Annual Maximum of 100 projects Estimated Period of Performance(ALL):

15 March 2016 thru 14 March 2017 (Base Year) Base year and 2 one-year options, and Option to Extend Services Clause.

SOLICITATIONS

NOTE: All have an Est. Maximum of 100 projects per year How Limits were Derived Minimum Guarantee Base Year Only How Projects will be handled Flexibility of JOC Maximum

Solicitation Review

BLOCK 13 – BID CLOSING DATE AND TIME

BIDS VALID FOR AT LEAST 120 DAYS

CLINS:

0001, 1001, 1002 – Minimum Guarantee 0002, 1002, 2002 –Estimated Annual Value *Less the Minimum Guarantee Task Orders after the Minimum Guarantee has been exhausted will be individually funded.

Period of Performance and Delivery

REVIEW OF SOLICITATION

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Solicitation Review

ADDITIONAL INFORMATION:

Deliverables:

#2 - Contractor POC Information #6 – Certification of Work Performed #8 c. – Elements Included in Coefficient #11 – Bonding: Bid Bond

Date for Question Submission: 03:00 PM CST 12 February 2016.

Pricing/Coefficient/Unit Price Book (UPB) Use when calculating your pricing information for TE-2.

List of all items that MUST be included in Coefficient.

MODs to increase price Coefficients will not be allowed.

If Additional Items are included, not listed in this section, must be annotated in Bid package. (**2 Sets of Pricing Info.)

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Solicitation Review

ATTACHMENTS:

Deliverables:

TE-2 – Coefficient Spreadsheet Appendix B – Pre-Award Survey

Ensure you have all items on this list and have reviewed and completed/included them in your bid package .

TE-5 Wage Rate Requirements UFC – Facilities Standards Statement of Work

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Solicitation Review

INSTRUCTIONS TO BIDDERS:

Deliverables:

1 Hard Copy and 1 Electronic Copy (CD) Bid Package

Instructions on EXACTLY how Bids need to be organized and what should be submitted.

NOTE: #1d. The bidder’s failure to include information required by this solicitation may result in the bid submission being found non-responsive and therefore be ineligible for award.

NOTE:#3 4) Any additional verification documents (Such as Fill-in Provisions/Clauses or Electronic Requirements) Bid Submission Date/Time and information on Bid opening, if you want to attend.

Either 08-Sept or 10 Sept.

Read Solicitation thoroughly and carefully and ensure you are following the directions. **ASK QUESTIONS!**

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Solicitation Review

EVALUATION OF BIDS – BASIS OF AWARD:

Deliverables:

Responsiveness of Bid Section has nice little list of items required to be included in bid package. *Not all inclusive

Award will be made with reasonable promptness to the responsible bidder submitting the lowest responsive bid in accordance with requirements and provisions herein.

The Government will evaluate bids received in response to this solicitation solely on the basis of price and price related factors.

How Bids will be Evaluated Total Evaluated Price Calculation Bids will be Evaluated on the Following:

Responsiveness of Bid Price Evaluation Responsibility Determination

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Solicitation Review

RESPONSIVENESS OF BID:

For a bid to be determined responsive and considered for award, the bid must comply in all material respects with the invitation for bids. Such compliance enables bidders to stand on an equal footing, and maintain integrity of the sealed bidding system (Subpart 14.301).

Non-Responsive bids will not be considered for contract award.

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Solicitation Review

PRICE EVALUATION:

Price coefficients will be evaluated to determine if they are reasonable, complete and balanced.

Total Evaluated Price(TEP) Calculation – Explains exactly how the TEP will be calculated.

Coefficients should be no more than 2 decimal places.

REVIEW A TE-2 DOCUMENT

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Solicitation Review

RESPONSIBILITY DETERMINATION:

Purchases shall be made from, and contracts shall be awarded to, responsible prospective contractors only.

Appendix B – Pre-Award Survey information, along with Past Performance information from PPIRS, will be evaluated to determine contractor responsibility.

See SOL for List of what is required to be considered a Responsible Contractor.

DELIVERABLES:

Pre-Award Survey and All Applicable Supporting Documentation.

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No purchase or award shall be made unless the contracting officer makes an affirmative determination of responsibility. In the absence of information clearly indicating that the prospective contractor is responsible, the contracting officer shall make a determination of non-responsibility. If a contractor is found to be non-responsible, the matter will be referred to the Small Business Administration for a Certificate of Competency, due to this acquisition being set-aside for HUBZone small business.

RESPONSIBILITY DETERMINATION:

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Solicitation Review

BONDING:

Performance and Payment bond, sufficient to cover the stated estimated annual maximum contract value for the Base Period. ONLY AWARDEE 10 Days after Contract Award Each Option Year if exercised a P&P will also be required Increase required when the flexibility of the JOC maximum is utilized. *This is not anticipated.

Bid Bond is required and shall be provided in the amount of twenty percent (20%) of the estimated annual maximum contract value for the base year of $XXX.

(Bidders must use the Standard Form (SF) 24 if providing a bid bond as the bid guarantee)

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Solicitation Review

OTHER DELIVERABLES:

Other Deliverables Not Previously Mentioned:

Signed SF 1442 and Signed/Acknowledged Amendments 52.225-09 Buy American - Construction Materials 252.209-7993(DEV) – Tax Liability and Felony Conviction 52.204-8 and 252.204-7007 – Reps and Certs (If not electronic in SAMs) SAMs Registration – Active

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Project Examples

EXAMPLE PROJECTS THAT HAVE BEEN COMPLETED IN THE PAST:

Arlington Heights – Approx. $421,000

Sample of Work Performed:

Replace Store Front Entrance Repair Concrete Planter/Sidewalk Repaint Interior of all existing offices, common areas, conference/training rooms…etc.

Clean Doors and Touch Up Scratches

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Project Examples

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Project Examples

EXAMPLE PROJECTS THAT HAVE BEEN COMPLETED IN THE PAST:

Motor Pool Expansion– Approx. $320K Sample of Work Performed:

Install new fencing, culvert, and area lighting for MEP expansion area.

Expand parking area Realign Road Minor Repairs to Fencing and Gate

Unforeseen Site Condition:

Condition of Bad Soil

Modification allowed for additional requirements.

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Question Submission Deadline:

03:00 PM CST, 12 February 2016

Public Bid Opening: Check Applicable Solicitation.

Award Contract: ASAP

Upcoming Acquisition Milestones

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Conclusion

QUESTIONS

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