W911SA-16-B-0004_Final_Solicitation.docx

W911SA-16-B-0004

Section 00010 - Solicitation Contract Form

Minimum Guarantee Base Year

FFP

***Not Separately Priced CLIN*** Please complete Bid Schedule attachment TE-2 Buckeye JOC Coefficient Spreadsheet for submission of pricing***

This is the minimum guaranteed amount for the base year of this contract. A Task Order will be utilized as the Minimum Guarantee task order, and one or multiple projects will be invoiced against the minimum guarantee until fully exhausted. (See Supporting Documentation for additional Information)

Task Orders in addition to the minimum guarantee will be funded on an individual basis.

Performance on all projects under the minimum guarantee must begin prior to the end of the performance period of the year in which the minimum guarantee applies.

The Contractor shall provide all parts, labor, tools, equipment, materials transportation and supervision necessary to complete sustainment, restoration and modernization projects on each task order placed against this Indefinite Delivery Indefinite Quantity Contract in accordance with the terms and conditions of the solicitation and resultant contract, each specific statement of work and the specifications referenced herein.

FOB: Destination

PURCHASE REQUEST NUMBER: 0010715556-0002

NET AMT

Buckeye JOC Base Year

**Please complete Bid Schedule attachment TE-2 Buckeye JOC Coefficient Spreadsheet, for the base year, for submission of pricing*

The Contractor shall provide all parts, labor, tools, equipment, materials transportation and supervision necessary to complete sustainment, restoration and modernization projects on each task order placed against this Indefinite Delivery Indefinite Quantity Contract in accordance with the terms and conditions of the solicitation and resultant contract, each specific statement of work and the specifications referenced herein.

Annual Requirement is not to exceed 100 Projects or $1,500,000 total including the minimum guarantee amount. Contract will reflect these values at the time of award.

The government is not obligated to process task orders under this JOC contract above the minimum guarantee amount.

NET AMT

Minimum Guarantee Option Year 1

***Not Separately Priced CLIN*** Please complete Bid Schedule attachment TE-2 Buckeye JOC Coefficient Spreadsheet for submission of pricing***

This is the minimum guaranteed amount for Option Year 1 of this contract. A Task Order will be utilized as the Minimum Guarantee task order, and one or multiple projects will be invoiced against the minimum guarantee until fully exhausted. (See Supporting Documentation for additional Information)

Task Orders in addition to the minimum guarantee will be funded on an individual basis.

Performance on all projects under the minimum guarantee must begin prior to the end of the performance period of the year in which the minimum guarantee applies.

The Contractor shall provide all parts, labor, tools, equipment, materials transportation and supervision necessary to complete sustainment, restoration and modernization projects on each task order placed against this Indefinite Delivery Indefinite Quantity Contract in accordance with the terms and conditions of the solicitation and resultant contract, each specific statement of work and the specifications referenced herein.

NET AMT

Buckeye JOC Option Year 1

**Please complete Bid Schedule attachment TE-2 Buckeye JOC Coefficient Spreadsheet, for the base year, for submission of pricing*

The Contractor shall provide all parts, labor, tools, equipment, materials transportation and supervision necessary to complete sustainment, restoration and modernization projects on each task order placed against this Indefinite Delivery Indefinite Quantity Contract in accordance with the terms and conditions of the solicitation and resultant contract, each specific statement of work and the specifications referenced herein.

Annual Requirement is not to exceed 100 Projects or $1,500,000 total including the minimum guarantee amount. Contract will reflect these values at the time of award.

The government is not obligated to process task orders under this JOC contract above the minimum guarantee amount.

NET AMT

Minimum Guarantee Option Year 2

***Not Separately Priced CLIN*** Please complete Bid Schedule attachment TE-2 Buckeye JOC Coefficient Spreadsheet for submission of pricing.***

This is the minimum guaranteed amount for Option year 2 of this contract. A Task Order will be utilized as the Minimum Guarantee task order, and one or multiple projects will be invoiced against the minimum guarantee until fully exhausted. (See Supporting Documentation for additional Information)

Task Orders in addition to the minimum guarantee will be funded on an individual basis.

Performance on all projects under the minimum guarantee must begin prior to the end of the performance period of the year in which the minimum guarantee applies.

The Contractor shall provide all parts, labor, tools, equipment, materials transportation and supervision necessary to complete sustainment, restoration and modernization projects on each task order placed against this Indefinite Delivery Indefinite Quantity Contract in accordance with the terms and conditions of the solicitation and resultant contract, each specific statement of work and the specifications referenced herein.

NET AMT

Buckeye JOC Option Year 2

**Please complete Bid Schedule attachment TE-2 Buckeye JOC Coefficient Spreadsheet, for the base year, for submission of pricing.*

The Contractor shall provide all parts, labor, tools, equipment, materials transportation and supervision necessary to complete sustainment, restoration and modernization projects on each task order placed against this Indefinite Delivery Indefinite Quantity Contract in accordance with the terms and conditions of the solicitation and resultant contract, each specific statement of work and the specifications referenced herein.

Annual Requirement is not to exceed 100 Projects or $1,500,000 total including the minimum guarantee amount. Contract will reflect these values at the time of award.

The government is not obligated to process task orders under this JOC contract above the minimum guarantee amount.

NET AMT

CONTRACT MINIMUM/MAXIMUM QUANTITY AND CONTRACT VALUE

The minimum quantity and contract value for all orders issued against this contract shall not be less than the minimum quantity and contract value stated in the following table. The maximum quantity and contract value for all orders issued against this contract shall not exceed the maximum quantity and contract value stated in the following table.

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

CLIN DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND CLIN ORDER VALUE

The minimum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not exceed the maximum quantity and order value stated in the following table.

CLIN

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

DELIVERY INFORMATION

28-FEB-2017

W6KG 88 RSC FTS TDA

60 SOUTH O STREET

FORT MCCOY WI 54656-5138

2569552468

W919H3

28-FEB-2017

W6KG 88 RSC FTS TDA

BLDG 60, 60 SOUTH O STREET

FORT MCCOY WI 54656-5138

W919H3

28-FEB-2018

W919H3

28-FEB-2018

W919H3

28-FEB-2019

W919H3

28-FEB-2019

W6KG 88 RSC FTS TDA

60 SOUTH O STREET

FORT MCCOY WI 54656-5138

2569552468

W919H3

Section 00100 - Bidding Schedule/Instructions to Bidders

SUPPLEMENTAL INFORMATION

1) GOVERNMENT POC INFORMATION:

Contract Specialist: Michelle Harvey Email: michelle.m.harvey3.civ@mail.mil Phone: 608-388-5587

2) CONTRACTOR POC INFORMATION:

Name: _____________________________________

E-mail _____________________________________

DUNS______________________________________

TAXPAYER ID #_____________________________

3) CONTRACT INFORMATION

a. CONTRACT TYPE: This will be a single award Firm Fixed Price Indefinite-Delivery Indefinite-Quantity (IDIQ) type contract. This contract will be awarded for a base year and 2 one-year option periods and an option to extend services for up to 6 months. It is the unilateral right of the Government to exercise the option year(s) of this contract.

b. JOC MAXIMUM: The maximum value, for the base and all option periods, available for the life of this contract is $5.850 Million, (Including the Option for Increased Quantity Clause, FAR 52.217-6.)

“JOB” is not used to define the number of projects anticipated under the CLIN, but instead the total value in dollars of a specific CLIN.

c. GUARANTEED MINIMUM: The guaranteed minimum for the base year and each option year is $200,000, found on CLIN 0001, 1001 and 2001. At the time of award the initial task order will be cut, funding the minimum guarantee amount. Multiple projects may be completed to fulfill the minimum guarantee. Each time a new project will be placed under the minimum guarantee, the Task Order will be modified to incorporate information regarding the new project. Each project will have a separate SUBCLIN on the task order to help differentiate between the projects for invoicing purposes. This process will continue until the minimum guarantee amount has been fully expended. The guaranteed minimum for the option years is only applicable if the option is exercised. Any task orders, in addition to the minimum guarantee task order, will be funded on an individual basis.

Once the option is exercised, the process for the minimum guarantee will start over as mentioned above.

NOTE: The Government may elect to perform real property maintenance and repair activities under a separate contract vehicle once the minimum guarantee applicable to this contract action is met depending on the needs of the Government (Qty, period of performance, mission, etc.).

d. FUNDING: In accordance with FAR 52.232-18; Availability of Funds: FY16 funds are not presently available for this solicitation and resultant contract. However, funds will be available for the award of the minimum guarantee task order.

e. SUBMISSION DEADLINE FOR QUESTIONS:

Any questions, concerns, verification or clarification of information on the documents included in the solicitation package shall be submitted in writing to the Government POC’s identified herein NLT 12 February 2016, 03:00 PM CST. Include in the subject line of the email the Government’s solicitation number; failure to do so will lessen the Government’s ability to ensure all questions are considered during the bidding process. Provide your company name, POC and contact information in the body of the email.

This deadline is created to ensure the Contracting Officer and Requiring Activity have sufficient time to respond to the questions. Questions will be consolidated from all contractors and responses to all questions will be posted as a separate attachment to the solicitation. NOTE: Contractors are highly encouraged to read the entire solicitation in full.

4) PRE-BID CONFERENCE

a. A pre-bid conference will be held on February 09, 2016 at 02:30 PM CST, in Conference Room C Building 1111 at Fort McCoy Wisconsin, 54656. The contract specialist will be giving a presentation to go over the solicitation and explaining the bid opening and award process. Technical personnel will be on hand to discuss the requirement and answer questions. Examples of past projects performed on the JOC contracts, to include their scope of work and other documentation will be discussed and available for review.

Contractors are highly encouraged to attend but attendance is not mandatory to submit a bid. If you plan to attend please complete Appendix A – PreAward Conf Registration and email the completed document to michelle.m.harvey3.civ@mail.mil NLT 09:00 AM CST on February 05, 2016.

5) JOINT SCOPING

a. As needs arise for performance under the terms of this contract, the Government will notify the Contractor, verbally and/or in writing, of the requirement and establish a time for a joint site visit. At a time agreed upon, the Contractor and the designated Government representative shall visit the proposed work site to further define the scope of the requirement. The Contractor and the Government will jointly define the work area and major work items to accomplish the required scope of work: measurements shall be taken, rough sketches made, facility access taken into consideration, estimates made of the performance period, and other special conditions shall be discussed. These scoping details shall be refined and agreed to prior to the issuance of any task order.

The Contractor shall then prepare a cost proposal for accomplishment of the work which shall consist of an itemized listing of all proposed work elements, items of equipment to be installed, quantities of expendable items, prices, total proposed cost, and all supporting documentation (catalog cuts, supplier quotes, price lists, etc.) as outlined in the Scope of Work. The approved UPB cost data and associated software shall be utilized to produce the cost proposal. The cost proposal should be presented on the Contractor’s letterhead or proprietary format with signature blocks for review by the Government’s representative and Contracting Officer. All pricing documents submitted must contain the statement, “For Official Use Only”. Upon the Government’s request, the Contractor must be prepared to provide a detailed breakdown of its proposal to include all pricing documentation to demonstrate that it is fair and reasonable.

Contractors are referred to EPA’s list of EPA-designated products available at http://www.epa.gov providing products that contain recovered materials.

Contractors are also referred to the USDA’s list of USDA-designated products available at https://www.usda.gov/bioperferred for biobased products that are to be used to the maximum extent possible.

7) ORDERING OFFICIAL/OFFICER:

a. There will be a designated Ordering Official under this contract, authorized to make purchases up to their designated authority of $25,000, per single known requirement, against this JOC contract, as along as non- pre-priced work does not exceed 10% or the pre-priced work, and no more than $2500 total.

Projects under this 25K threshold will not be issued on an individual task order FORM 1155, however, all requirements of the contract award, and all policies and procedures will be applicable to projects ordered by the designated official.

Contractor will still be required to fulfill a Joint scoping with the government, and prices/specification for the project will still require negotiation and agreement/approval by the ordering official.

Projects awarded through the ordering official may count toward fulfillment of the minimum guarantee amounts. If in the event that not enough projects are processed under the minimum guarantee task order as described elsewhere in this solicitation and resultant contract, then the Government reserves the right to use any or all project amounts processed through the Ordering Officer to count toward the fulfillment of the required minimum guarantee.

The ordering officials will administer and be the main POC for all orders placed under their authority.

The names and contact information for these individuals will be included in the resultant contract.

b. The following describes the procedures to be used for ordering items under this contract by using the Federal Government-wide purchase card. This option to order by use of the Government-wide purchase card is strictly an alternative method of ordering by the Government and may be used in place of ordering by other order forms that comply with FAR 12.204. The Government reserves the right to unilaterally terminate the use of the credit card at any time.

(1) All ordering officers may use the Government-wide purchase card, commonly referred to as the Government "credit card," as an alternative method of ordering and paying for purchases made under this contract. Purchase card orders are subject to all terms and conditions of this contract, unless otherwise stated in this provision or another provision in this contract.

(2) The purchase card is specifically designed for use by the Federal Government. The purchase card is like a typical commercial credit card. However, the authorization limitations of the purchase card are more specific, i.e., only for a particular contract, monthly limitations, certain categories of products or services, etc. The purchase card will be exclusively used for official Government purchases in accordance with the prices, terms, and conditions of this contract. The purchase card order limitation shall be $25,000. With respect to ordering authority, only designated Ordering Officers may use the purchase card as a means of purchasing items on this contract.

(3) Credit limits for the purchase card for ordering officers is $25,000. These credit limits for the purchase card are the responsibility of the credit card holder and the approving office.

(4) The contractor shall accept payment via credit card for projects authorized by the ordering officers and that have followed the required policies and procedures within this solicitation and resultant contract.

(5) Invoices for orders placed by the ordering officer will be submitted directly to the ordering officer, and progress payments will still be authorized if applicable, the same as would be authorized for Task Order issued on the Form 1155.

(6) When using the purchase card as the payment method, the contractor is required to generate a receiving report in Wide Area Work Flow (WAWF), and the Government acceptor is required to accept the receiving report in WAWF. These reports are mandatory in order to ensure compliance with the Prompt Payment Act requirements for written acceptance. Use of WAWF to create and accept receiving reports is mandatory when the GPC is used as a method of payment against a contract. In order to ensure proper routing of contract transactions paid with the GPC, use the code "CRCARD" in the Pay Official/DoDAAC field. The contractor is required to generate a receiving report in WAWF, and the Government acceptor is required to accept the receiving report in WAWF. The Cardholder is required to verify that acceptance has occurred in WAWF prior to submitting the invoice to the Certifying Official for certification.

8) PRICING/COEFFICIENTS/UNIT PRICE BOOK (UPB)

Coefficients are location-specific multiplier(s), developed and proposed by the Contractor, to be applied against the published UPB cost line items for the purpose of providing consideration to the Contractor for the following in-direct costs: General and administrative and other overhead costs, insurance costs, bonding and alternative payment protection costs, protective clothing, equipment rental, and contractor’s profit.

The contractor's price coefficient must include, but is not limited to the following:

· Contractor's overhead and profit

· Subcontractors' overhead and profit

· Insurance

· All costs associated with bonding (specifically including bond premiums)

· Employee payroll taxes, insurance and fringe benefits

· Business taxes, contributions, memberships, corporate

· Headquarters support (legal, financial, etc.)

· All waste and excess material

· Sales tax on material and equipment costs

· Clean up

· Mobilization and close out for the total contract and each task order

· Compliance with environmental laws (overhead {indirect} costs associated with performing work in compliance with EPA/OSHA regulations, including obtaining any necessary licenses and permits, reporting requirements, etc.)

· Compliance with protection and safety laws (i.e., safety rails, face and clothing protection, etc.)

· Traffic and work site signs and barriers

· Project management and supervision

· Protection of and/or moving of government property

· Quality control

· Office management and equipment

· Depreciation of mobile office(s)

· Interest associated with funding of equipment and payroll

· Submittal preparation

· As built drawings

· Permits, licenses and fees

· Other risks of doing business (i.e., risk of a lower than expected contract dollar value; risk of a high inflation cost if factors are bid for option years; risk of poor subcontractor performance and reperformance)

· UPB costs confidence (to include issues regarding how the cost data are captured and the size/types of projects they reflect)

· Contingencies

· Travel

· Depreciation of equipment or facilities

· Variances in subcontractor or worker availability

· Other local market conditions for each site not addressed by RS MEANS Location Factors

· Other risks of doing business; acceptance testing; work-site security; etc.

Offeror must specify in their proposal if there |_| are |_| are not additional types of costs included in their coefficients, other than those listed above. If there are additional costs, offerors must list them specifically as being included in their coefficients. The coefficient(s) proposed by the offeror and accepted by the government will be incorporated into the JOC contract.

9) REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF BIDDERS

a. The bidder shall ensure that their business has completed their FAR AND DFARS online Representations and Certifications at the System for Award Management (SAM) website at https://www.sam.gov It is the bidder’s responsibility to ensure that the information provided in each certification/representation is accurate and complete.

A page in TAB B of the bid package will only need to include the statement that the bidder’s FAR and DFARS online representations/certifications are complete and up to date to include the DUNS number for which the record may be retrieved.

10) BONDING/BID GUARANTEE

11) REQUIREMENTS/DELIVERABLES

· Completed SF1442 with acknowledgement of all amendments

· Completed TE-2 Coefficient Spreadsheet

· Bid Guarantee

· Shall be currently registered in SAM, https://www.sam.gov/portal/public/SAM/ (Please ensure that the NAICS code, applicable to this requirement, (236220) is listed on your SAMS record)

· FAR and DFARS Representations and Certifications within SAM record need to be accurate and complete.

· Any additional verification/requested documents or information (i.e. Responses to #2, listed above and/or any additional fill-in provisions/clauses (i.e 252.209-7991))

· Confirmation email of VETS100 report filing for 2014.

ATTACHMENTS

a. All referenced documents for this solicitation are available at the Government Point of Entry at http://www.fedbizopps.gov. Potential bidders are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

b. Attachments listed below will be incorporated into the resultant contract.

1. Technical Exhibits

Number Document Title # Pages Type of Document

TE-1 Statement of Work - Buckeye JOC 24 Specifications/Information

TE-2 Buckeye JOC Coefficient Spreadsheet 3 Deliverable

TE-3 AT-OPSEC Coversheet – Buckeye 3 Information

2. Appendices

Letter Document Title # Pages Type of Document

A Pre Bid Conf Reg 1 Registration

PROJECT MAGNITUDE

The magnitude of this project for the base and all options combined is between $5,000,000 and $10,000,000.

EVALUATION OF BIDS

BASIS OF AWARD

This requirement for the modernization, repair, restoration and sustainment of the 88th Reserve properties throughout the state of Ohio shall be awarded utilizing Sealed Bidding Procedures in accordance with Federal Acquisition Regulation (FAR) Part 14, as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS), and the Army Federal Acquisition Regulation Supplement (AFARS). Award will be made with reasonable promptness to the responsible bidder submitting the lowest responsive bid in accordance with requirements and provisions herein.

The Government will evaluate proposed price coefficients for balanced and reasonable pricing, using price analysis techniques. Proposed prices evaluated as unreasonable or unbalanced may be ground for eliminating the bid from award eligibility.

EVALUATION CRITERIA

The Government will evaluate bids received in response to this solicitation solely on the basis of price and price related factors.

a. RESPONSIVENESS OF BID. For a bid to be determined responsive and considered for award, the bid must comply in all material respects with the invitation for bids. Such compliance enables bidders to stand on an equal footing, and maintain integrity of the sealed bidding system (Subpart 14.301).

In order to be considered responsive the Bidder:

· Shall be currently registered in SAM, https://www.sam.gov/portal/public/SAM/

· Shall submit a complete sealed bid package prior to the cutoff for receipt of bids,

· Properly signed bid, with Original Signature

· Acknowledgement of all Amendments (if any),

· Fully completed Technical Exhibit (TE) 2, TE-2 Buckeye JOC Facilities Coefficient Spreadsheet.

· Shall not qualify the terms and conditions of the solicitation in the submitted bid

· Shall comply with the instructions of the solicitation.

· A Bid Guarantee is required and shall be provided in the amount of twenty percent (20%) of the estimated annual maximum contract value for the base year of $1,500,000. (Bidders must use the Standard Form (SF) 24 if providing a bid bond as the bid guarantee)

Non-Responsive bids will not be considered for contract award.

b. PRICE EVALUATION. Price coefficients will be evaluated to determine if they are reasonable, complete and balanced. The price analysis techniques in 15.404-1 (b) may be used as guidelines as per guidance provided in Subpart 14.408-2. If adequate price competition is not obtained or if price reasonableness cannot be determined using price analysis of Government obtained information, additional information may be required from the bidder to support the proposed price.

The government will not evaluate its option to extend services (see FAR Clause 52.217-8) as part of price evaluation. This option is only intended to extend the ordering period for any quantities not used, not add additional quantity and will be evaluated based on the period of performance. Offerors are required only to price the base and option periods. Offerors shall not submit a price for the potential six month extension of services period (see FAR Clause 52.217-8) The Government may choose to exercise the Extension of Services at the end of any performance period, utilizing the rates of that performance period.

Should the need for additional quantities arise the Government may exercise it its right to increase quantities in accordance with 52.217-6 (see 700 section). The schedule being used at the time of exercising of the option will dictate the unit price to be used under the clause.

i. Total Evaluated Price: The total evaluated price will be a single numeric value, not to exceed 2 decimal places, calculated by the Government, that represents a single coefficient value which will be the value used to determine the lowest price and apparent winning bid. The steps and formulas utilized to calculate the Total Price are as follows:

*NOTE: The averages used in the Weighted Average Formula are also automatically calculated, and take into consideration the number of facilities covered under this contract.

Offeror's Total Price = (Weighted Average)

Option to Increase Quantities Value = (30%)*(Weighted Average)

Total Evaluated Price = (Weighted Average) + (Option to Increase Quantities Value)

ii. Balanced Pricing: Offerors are cautioned against submitting a bid that contains unbalanced pricing. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items (including Base and Option Years) is significantly overstated or understated as indicated by the application of price analysis techniques. Offers that are determined to be unbalanced may be rejected if the lack of balance poses an unacceptable risk to the Government.

iii. Definitions:

Reasonableness. A price is reasonable if, in its nature and amount, it does not exceed that which would be incurred by a prudent person in the conduct of competitive business.

Completeness/Accuracy. The offeror’s bid is in compliance with the Price instructions in the solicitation.

c. RESPONSIBILITY DETERMINATION. In Accordance with FAR Part 9.1, Purchases shall be made from, and contracts shall be awarded to, responsible prospective contractors only.

To be determined responsible, a prospective contractor must --

· Have adequate financial resources to perform the contract, or the ability to obtain them (see 9.104-3(a));

· Be able to comply with the required or proposed delivery or performance schedule, taking into consideration all existing commercial and governmental business commitments;

· Have a satisfactory performance record (see 9.104-3(b) and Subpart 42.15). A prospective contractor shall not be determined responsible or nonresponsible solely on the basis of a lack of relevant performance history, except as provided in 9.104-2;

· Have a satisfactory record of integrity and business ethics (for example, see Subpart 42.15);

· Have the necessary organization, experience, accounting and operational controls, and technical skills, or the ability to obtain them (including, as appropriate, such elements as production control procedures, property control systems, quality assurance measures, and safety programs applicable to materials to be produced or services to be performed by the prospective contractor and subcontractors). (See 9.104-3 (a).)

· Have the necessary production, construction, and technical equipment and facilities, or the ability to obtain them (see 9.104-3(a)); and

· Be otherwise qualified and eligible to receive an award under applicable laws and regulations.

No purchase or award shall be made unless the contracting officer makes an affirmative determination of responsibility. In the absence of information clearly indicating that the prospective contractor is responsible, the contracting officer shall make a determination of nonresponsibility.

INSTRUCTIONS TO BIDDERS

BID PREPARATION INSTRUCTIONS

The following instructions prescribe the format for the bid and describe the approach for the development and presentation of bid data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of bids. In the sealed bidding procedures the price alone will determine the “Apparent Low Bid”; however the submission of a low bid does not in and of itself determine responsibility of a bidder and therefore it is necessary to require additional information in order that the Contracting Officer may make an award based on the lowest overall priced responsible bidder.

1. BID SUBMISSION

a. Bid shall be submitted prior to offeror due date and time as identified on the Standard Form 1442 Block 13, to the following address:

Mission and Installation Contracting Command (MICC) – Ft. McCoy ATTN: Michelle Harvey 1108 South R Street Fort McCoy, WI 54656

b. Bid shall be submitted in a sealed envelope with the following information on the outside: Solicitation Number, Contract Specialist Name, Date and Time of Bid Opening, Bidders Name and Address. Please do not count the shipping/mailing envelope/box as your sealed envelope. Shipment packaging shall be able to be removed and still maintain the integrity of the sealed bid package.

c. Bids MUST be submitted via mail or hand carried to the MICC – Ft. McCoy Office to be received and time stamped prior to the due date and time listed on the Standard Form 1442 Block 13. Bids received after this date and time, or bids received via fax or email will be considered ineligible for award.

d. The bidder’s failure to include information required by this solicitation may result in the bid submission being found non-responsive and may therefore be ineligible for award.

2. BID PREPARATION INSTRUCTIONS

a. The bidder’s documentation specified below will constitute the Bidder's acceptance of the terms and conditions of the IFB, proposed contract type, and concurrence with the Specifications and other applicable documents.

b. All referenced documents for this solicitation are available at the Government Point of Entry at http://www.fedbizopps.gov. Potential bidders are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

c. The bidder shall provide one (1) hard copy and one (1) electronic copy of all submission requirements. Electronic copy shall be submitted on a CD-ROM. TE-2 - Coefficient Spreadsheet shall be in Excel format and the remainder of the documents may be in Microsoft Word, PowerPoint, Excel and/or Adobe PDF format.

3. SUBMISSION OF OFFER CONTENT

The Bid Package shall be organized as follows:

TAB A - Standard Form 1442, Solicitation Offer and Award. The bidder is cautioned that the SF 1442 must contain an original signature on the form in Block 14. The Contractor shall acknowledge any amendments to the IFB in accordance with the instructions on the SF 1442. The bidder shall provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your submission and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

TAB B – Representations, Certifications, and Other Statements of Bidders. The bidder shall ensure that their business has completed their FAR and DFAR online Representations and Certifications at the System for Award Management (SAM) website at https://www.sam.gov/portal/public/SAM/. It is the bidder’s responsibility to ensure that the information provided in each certification/representation accurate and complete. Failure of a bidder to complete their online certification/representations prior to the close of the Solicitation may result in their submission being deemed non- responsive and eliminated from consideration of the award.

For Online Reps and Certs TAB B only needs to include the statement that the bidder’s online Representations and Certifications are complete and up to date to include the DUNS number for which the record may be retrieved.

TAB B shall also include any Fill-In Provisions/Clauses.

TAB C – Bid Submission. The bidder shall ensure that TE-2 Coefficient Spreadsheet is completely filled out and information is accurate.

NOTE: The contractor does not need to provide pricing information on the CLIN schedule. The TE-2 coefficient spreadsheet is considered the bid schedule for evaluation purposes.

Within TE-2 the bidder shall provide a Pre-Priced Coefficient and a Non-Pre-Priced Indirect Cost and Profit Rate, not to exceed 2 decimal places, (ie 1.07) for each building for the base and each option year. The TE-2 document will automatically perform all calculations needed to arrive at the Total Evaluated Price.

Bidders are required to consider inflationary factors and market trends in developing coefficients for items listed in the option years; no separate economic price adjustment clause will be used under this contract the only potential increase in price will be processed only if an option year is exercised, and only through updates to the UPB rates. The coefficient spreadsheet (TE-2) will be incorporated into the resultant contract and utilized by the Government in determining the value of issued task orders throughout the life of the awarded contract.

Please see Additional Information for details on costs included in Coefficients and the Unit Price Book.

TAB D – Bid Bond/ Guarantee. This tab shall include the bid guarantee.

A Bid Guarantee is required and shall be provided in the amount of twenty percent (20%) of the estimated annual maximum contract value for the base year of $1,500,000. (Bidders must use the Standard Form (SF) 24 if providing a bid bond as the bid guarantee).

NOTE: Only the Awardee will be required to provide Performance and Payment (P&P) Bonds as is stated in this solicitation, P&P Bonds are not required to accompany the contractors bid.

TAB E – Additional/Supplemental Information. This tab shall contain any/all other required information requested throughout this solicitation and any additional supplemental information. This includes any additional supporting documentation the bidder provides at their discretion.

CLAUSES INCORPORATED BY REFERENCE

CLAUSES INCORPORATED BY FULL TEXT

52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm Fixed Price; Indefinite Delivery Indefinite Quantity contract resulting from this solicitation.

(End of provision)

52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS--SECONDARY SITE OF THE WORK (MAY 2014)

(a)(1) The offeror shall notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements,of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror shall request a determination from the Contracting Officer.

(b)(1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the offeror shall request a wage determination from the Contracting Officer.

(2) The due date for receipt of offers will not be extended as a result of an offeror's request for a wage determination for a secondary site of the work.

52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT--CONSTRUCTION MATERIALS (MAY 2014)

(a) Definitions. “Commercially available off-the-shelf (COTS) item,” “construction material,” “domestic construction material,” and “foreign construction material,” as used in this provision, are defined in the clause of this solicitation entitled “Buy American --Construction Materials” (Federal Acquisition Regulation (FAR) clause 52.225-9).

(b) Requests for determinations of inapplicability. An offeror requesting a determination regarding the inapplicability of the Buy American statute should submit the request to the Contracting Officer in time to allow a determination before submission of offers. The offeror shall include the information and applicable supporting data required by paragraphs (c) and (d) of the clause at FAR 52.225-9 in the request. If an offeror has not requested a determination regarding the inapplicability of the Buy American statute before submitting its offer, or has not received a response to a previous request, the offeror shall include the information and supporting data in the offer.

(c) Evaluation of offers. (1) The Government will evaluate an offer requesting exception to the requirements of the Buy American statute, based on claimed unreasonable cost of domestic construction material, by adding to the offered price the appropriate percentage of the cost of such foreign construction material, as specified in paragraph (b)(3)(i) of the clause at FAR 52.225-9.

(2) If evaluation results in a tie between an offeror that requested the substitution of foreign construction material based on unreasonable cost and an offeror that did not request an exception, the Contracting Officer will award to the offeror that did not request an exception based on unreasonable cost.

(d) Alternate offers.

(1) When an offer includes foreign construction material not listed by the Government in this solicitation in paragraph (b)(2) of the clause at FAR 52.225-9, the offeror also may submit an alternate offer based on use of equivalent domestic construction material.

(2) If an alternate offer is submitted, the offeror shall submit a separate Standard Form 1442 for the alternate offer, and a separate price comparison table prepared in accordance with paragraphs (c) and (d) of the clause at FAR 52.225-9 for the offer that is based on the use of any foreign construction material for which the Government has not yet determined an exception applies.

(3) If the Government determines that a particular exception requested in accordance with paragraph (c) of the clause at FAR 52.225-9 does not apply, the Government will evaluate only those offers based on use of the equivalent domestic construction material, and the offeror shall be required to furnish such domestic construction material. An offer based on use of the foreign construction material for which an exception was requested--

(i) Will be rejected as nonresponsive if this acquisition is conducted by sealed bidding; or

(ii) May be accepted if revised during negotiations.

52.228-1 BID GUARANTEE (SEP 1996)

(a) Failure to furnish a bid guarantee in the proper form and amount, by the time set for opening of bids, may be cause for rejection of the bid.

(b) The bidder shall furnish a bid guarantee in the form of a firm commitment, e.g., bid bond supported by good and sufficient surety or sureties acceptable to the Government, postal money order, certified check, cashier's check, irrevocable letter of credit, or, under Treasury Department regulations, certain bonds or notes of the United States. The Contracting Officer will return bid guarantees, other than bid bonds, (1) to unsuccessful bidders as soon as practicable after the opening of bids, and (2) to the successful bidder upon execution of contractual documents and bonds (including any necessary coinsurance or reinsurance agreements), as required by the bid as accepted.-

(c) The amount of the bid guarantee shall be 20% percent of the bid price or $3,000,000, whichever is less.-

(d) If the successful bidder, upon acceptance of its bid by the Government within the period specified for acceptance, fails to execute all contractual documents or furnish executed bond(s) within 10 days after receipt of the forms by the bidder, the Contracting Officer may terminate the contract for default.-

(e) In the event the contract is terminated for default, the bidder is liable for any cost of acquiring the work that exceeds the amount of its bid, and the bid guarantee is available to offset the difference.

52.233-2 SERVICE OF PROTEST (SEP 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from the Construction Contracting Officer-Reserves, 1108 South R Street, Fort McCoy, WI 54656-5153.

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer.