Questions and Responses 12 August 2022.pdf

Question & Responses, 12 August 2022

Question/Comment # Document in Question

(SF 1449, PWS, TE, etc.)

Page/Paragraph in Question (be as specific as possible)

Question/Comment (one per line)

Government Response/Disposition

1 C2 PWS Attachment A 7, 2.3.1 The wood currently collected throughout the base, is this primarily pallets or a mixture of various wood materials?

It is a mixture of wood types. Depending on the building use, (motor pool vs. shipping and receiving, etc.) will depend on what is collected at the site.

2 C11 PWS Technical Exhubit 09 example, rows 486-494 and 714-720

There are many locations that show no weights for the one month time period shown. Do these locations need to have a permanent container in place (which seems inefficient)? Is JBLM open to other service suggestions for these location types which may include bin type, frequency, or method of collection?

The incumbent has chosen to leave the containers at the buildings. The new Contractor may change the size, frequency, collection type of service as long as performance meets the requirements of the PWS.

3 C1 PPWS Section 8.5.3, 8.5.5, Many areas of the PWS suggest or state that the contractor take collected materials off-site for processing at their own facility or a third-party facility.

As a potential offeror, that is not currently servicing any clients in the area, if awarded the contract, would work exclusively for JBLM and would want to utilize the recycling facilities to manage and process the majority of materials on-site for sale on behalf of JBLM. In addition, our equipment and vehicles would be staged on-site and used exclusively for the JBLM recycling program. Is this an acceptable approach?

Yes; however, processing of the materials shall only occur at the two recycling centers. Vehicles can be staged at the recycling centers, but must follow all JBLM environmental regulations and be operable.

4 C2 PWS Attachment A Pages 6-8, 2.3.1-2.3.1.6 To properly evaluate the needs of JBLM and our approach to the solicitation requirements, will JBLM provide an annual total of each material type?

Historical annual totals have been provided in Amendment 0001 as Attachment L3.

To properly evaluate the needs of JBLM and our approach to the solicitation requirements, will JBLM provide the current route schedule for commingled and any other route-based containers?

Currently, the routes are determined and managed by the incumbent and are not unavailable.

Solicitation SF 1449, and C3 - Technical Exhibit 01 - Material Pricing Table

CLIN X001

The cost for equipment, trucks, labor, etc. to manage the recycling program at JBLM is a large investment for a small business. The current structure for billing of tipping and hauling fees on CLIN x001 is not ideal for most small businesses. It is highly recommended that JBLM seriously reconsider the structure of CLIN x001 to reflect the same structure as the other CLINs and allow the contractor to invoice monthly based on the services provided for the collection, transportation and processing of materials. In addition, the contractor will provide JBLM any rebates received for the sale of materials. This structure will ensure the contractor gets paid fairly and regularly to cover their operating costs, while providing JBLM a firm fixed price for services. (Note: this recommendation is not suggesting elimination of weighing, measuring, and documenting requirements, only the way the first CLIN is billed.)

CLINs X001 has been revised to only reflect the tipping fee prices associated with the technical exhibit. Operating and hauling costs shall be incorpated into the new CLINs X002. This CLIN will reflect the montly costs of collection, tranportation, and processing of recyclable materials associated with CLINs X001. However, it will not include monthly costs for operating the recycling centers

Please note, due to the addition of the new CLINs, other CLINs have been renumbered in Amendment 0001 to reflect this change.

Does JBLM have an average daily car count for each recycling drop off location?

No

8 Solicitation SF 1449 Page 92, Section 4.3.2.2

If the offeror does not currently conduct business in the area they would not have a current registration with the Washington State Utilities and Transportation Commission (WAUTC). Will JBLM accept a statement from the offorer, that if successfully awarded the contract, the contractor will provide proof of registration prior to contract start date?

Yes . However, please note if a teaming arrangement is anticipated for a potential offeror, not all companies in that arrangement are required to be registered. Only the company that will be transporting recyclable material is required to be registered. The Addendums to 52.212-1 and 52.212-2 have been revised in Amendment 0001 to reflect this change.

9 C1 Primary Performance Work Statement Page 17, "Recycling Outreach Attachment A para 2.3.4"

States "The Contractor's outreach shall include electronic mobile application, rucurring training and on-site campaigns, and updated physical training material." Would JBLM consider acceptable a web site that is mobile-friendly as opposed to an application that is commercially available in the Apple App Store?

Yes, as long as all functions of the web site are accessible by phone.

Service members are primarily utilizing phones and do not always have access to a computer. The PWS has been revised and the revision incorporated into Amendment 0001.

10 Is there an incumbent?

Yes. The incumbent is Harold LeMay Enterprises, Incorporated.

POC: Chris Giraldes, 253.875.5869 or chris.giraldes@wasteconnections.com

11 If so, are they eligible to re-compete for this solicitation?

No. The incumbent is a large business and ineligible as this requirement has been solicited as a small business set-aside. Please note: these services have been separated out from the previous contract. The previous contract was for both refuse and recycling services due to a previous DPW program. As that program is no longer in effect, both services are being procured as separate actions now.

12 Do you know if they plan to recompete? Unknown

Question/Comment # Document in Question

(SF 1449, PWS, TE, etc.)

Page/Paragraph in Question (be as specific as possible)

Question/Comment (one per line)

Government Response/Disposition

Are current recycling containers owned by the Government or is an offeror required to provide containers?

Currently all recycling containers on JBLM are owned by the incumbent. Potential offerors will be required to provide recycling containers in performance of the services and have them in place at the start of performance on 1 Nov 2022. Attachment L1 provides historical information regarding container sizes used on JBLM.