Amendment_3_-_W911S8-16-R-0006_Fire_Kitchen_Suppression_ITM_3-7-17.pdf

0010811255

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this Amendment is to incorporate changes to the Solicitation package in response to Vendor Questions.

- The follow ing changes w ere made to the PWS: para 1.7.3, para 1.11.1, 5.2.1, 5.2.3, 5.2.3.5 and 5.7.

- The follow ing changes w ere made to Technical Exhibit #3: Added IR Detectors to the line w ith Ion Detectors in CLIN 0001; added Foam Fire

Suppression to the section w ith Sprinklers, Deluge and Risers in CLIN 0001.

- Section L, para 4(b)(2), Proposal formatting w as inadvertently included in the Instructions for Offerors and is deleted by amendment.

- The Proposal Response Date is extended to 2:00 PM PDT, Tuesday, 14 March 2017.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 17

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 07-Mar-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W911S8-16-R-0006

X 9B. DATED (SEE ITEM 11)

27-Jan-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

06-Mar-2017

CODE

MICC

MISSION AND INSTALLATION CONTRACTING COMMAND

BLDG 2015 MS 19

JOINT BASE LEWIS-MCCHORD WA 98433-9500

W911S8 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W911S8-16-R-0006

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 28-Feb-2017 02:00 PM to 14-Mar-2017 02:00 PM.

The following have been modified:

SECTION L

Section L Instructions, Conditions, and Notices to Bidders

PROPOSAL PREPARATION INSTRUCTIONS

1. Proposal Submittal and Inquiries.

(a). Proposals shall be submitted prior to the closing date and time identified on SF 1449 (Solicitation, Contract/Order for Commercial Items), to the following address:

Mission Installation Contracting Command (MICC)-Joint Base Lewis-McChord (JBLM)

Attn: Jean L. Birdsell

100 COL Joe Jackson Blvd, Ste 2001

Joint Base Lewis-McChord, WA 98438

(b) All questions, concerns, or clarifications shall be addressed to the Contracting Officer via the Contract

Specialist. All inquiries must be made in writing and submitted electronically to the Contract Specialist (CS) with a copy to the PCO. The SUBJECT LINE shall be “W911S8-16-R-0006, Fire/Kitchen Suppression, Fire Alarm, Fire

Sprinkler Systems Inspection, Testing and Maintenance (ITM) and Repair, ATTN: Jean L. Birdsell”.

Contract Specialist:

Jean L. Birdsell

Email: usarmy.jblm.acc-micc.list.proposals@mail.mil

Procuring Contracting Officer:

Renee M. Krahenbuhl

Email: usarmy.jblm.acc-micc.list.proposals@mail.mil

(c). Electronic proposal submissions via facsimile and email will not be accepted. The offeror shall mail proposals through a commercial/Government carrier or hand carried with the reference in the subject line of all communications concerning this Solicitation: “W911S8-16-R-0006, Fire/Kitchen Suppression, Fire Alarm, Fire

Sprinkler Systems Inspection, Testing and Maintenance (ITM) and Repair.”

(d). This is a competitive acquisition conducted in accordance with FAR 19.8 Contracting with the U.S. Small

Business Administration (SBA) 8(a) Program. An award will be made to the designated 8(a) firm that is deemed responsive and responsible in accordance with the Federal Acquisition Regulation (FAR) 9.104-1; if the offer conforms to the Request for Proposal (RFP’s) requirements; and if the firm has submitted an acceptable proposal, with a rating of Acceptable for Past Performance, at a fair and reasonable price.

2. Pre-Proposal Conference and Site Visit.

(a). The Government will hold a pre-proposal conference and site visit at Building 2015, at Joint Base Lewis-

McChord (JBLM), Washington 98433 on Tuesday, 7 February 2017 at 8:00 a.m. PST. Attendance is at the offeror’s expense. All interested firms may attend with a limit of three (3) attendees per firm. Please submit, in writing, the names of attendees in advance by e-mail to usarmy.jblm.acc-micc.list.proposals@mail.mil, Attn Jean L. Birdsell, by

12:00 p.m. PST, 3 February 2017.

(b). The purpose of the pre-proposal conference and site visit is to eliminate any possible misunderstandings of the terms of the Solicitation. The Government urges offerors attend the pre-proposal conference to inspect the site where the work will be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim or adjustment after contract award.

(c). Prospective offerors may submit any questions they have via a single email to CS, Jean L. Birdsell, usarmy.jblm.acc-micc.list.proposals@mail.mil, by COB 13 February 2017. Questions received after 13 February

2017 may not be answered. A summary of questions received and Government responses will be provided to all offerors. Remarks and explanations at the conference shall not qualify the terms of the Solicitation and specifications. Unless the Solicitation is amended in writing, it will remain unchanged. If an amendment is issued prior to the date and time set for closing, any questions must be received by the 2nd working day of the effective date of the amendment; any questions received after this period may not be answered.

(d). To gain access to JBLM-Main and JBLM-North, if you do not have a contractor’s badge, you must obtain a visitor’s pass from the Visitor’s Center immediately outside the Liberty Gate. Take exit 120 off Interstate 5 and proceed toward the Liberty Gate. Just prior to the Liberty Gate, turn right into the Visitor’s Center parking lot. At the Visitor’s Center service window, state that you need a one (1)-day pass to attend a meeting at the Mission and

Installation Contracting Command, Fourth Avenue, Building 2015, Room 140. For a one (1)-day pass, no prior arrangements are necessary and have not been made. Allow plenty of time to process through the Visitor’s Center because it can be quite busy. To obtain the vehicle pass, the driver of the vehicle must present a valid driver’s license with picture, proof of current vehicle insurance, and valid vehicle registration. All passengers in the vehicle must also enter the Visitor’s Center and present a photo ID. Each passenger’s name will be entered on the vehicle pass in addition to the driver’s name.

On 1 May 2016, JBLM began enforcing the provision of the Real ID Act of 2005. Under provisions of this act, a standard driver’s license or ID card issued by any of the following states is not accepted for unescorted access to

JBLM: Illinois, Minnesota, Missouri and Washington. Persons requesting unescorted access to JBLM and who present a standard license or ID from one of those states will be required to present additional documentation to verify their identity prior to being allowed access to JBLM. The list of acceptable documents to present along with a standard driver’s license or ID Card issued by one of those states include: DoD CAC, DoD Uniformed Services

Identification and Privileges Cards, U.S. Passport or U.S. Passport Card, VA Issued Health Card, U.S. Coast Guard

Merchant Mariner Card, Transportation Worker ID Card (TWIC) issued by DHS, U.S. Government issued, authenticated Federal PIV credentials. US Military or Draft Record containing name and DOB. A full list can be found http://www.lewis-mcchord.army.mil/ under Access to JBLM. The Washington State enhanced driver license is acceptable.

At the Liberty Gate entrance, guard personnel will check the vehicle pass along with the photo IDs of the driver and all passengers.

(e). Driving directions to Building 2015. Once on post proceed to the 3 rd light, make a right onto Pendleton

Ave. On Pendleton go through 3 lights, Fourth Ave is to your left. You may turn onto Fourth Ave, parking is allowed on both sides of the street. There is a parking lot on the side of Building 2015, a parking lot between building 2015, and the other buildings in the quad. There is also parking across Pendleton. The parking areas on the street and in the quad are mostly open access, but they fill up quickly in the morning with employees, across the street parking is usually available throughout the day. As you face the front of the building, Room 140 (Dallas

Conference Room) is on the first floor in the left wing.

mailto:JBLMAMCMICCProposals@conus.army.mil mailto:usarmy.jblm.acc-micc.list.proposals@mail.mil

(f). If no one provides notice of attendance, the scheduled pre-proposal conference/site visit will be canceled.

No other site visits or pre-proposal conferences will be scheduled or authorized.

3. General Instructions

(a). The selection of a source for award purposes will be conducted utilizing source selection (negotiated) procedures as delineated in FAR Part 15.3 and FAR Part 12. Offers will be evaluated using the criteria under

Section M-Evaluation Factors for Award. Noncompliance with the Request for Proposal (RFP) requirements may hamper the Government's ability to evaluate the proposal and may result in elimination of the proposal from further consideration for contract award.

(b). The Offer. The submission of the documentation specified below will constitute the offeror’s acceptance of the terms and conditions of the RFP, concurrence with the Performance Work Statement, and contract type.

(c). It is the Government’s intention to award without discussions. Offerors are encouraged to present their best technical proposals and prices in their initial proposal submission. However, the Government reserves the right to hold discussions, should discussions become necessary. If this occurs, a competitive range will be determined and offerors notified in accordance with FAR 15.306(c). The competitive range may be limited for purposes of efficiency.

(d). Instructions outlined in paragraph 4 below prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

(e). If an offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the offeror shall immediately notify the Contracting Officer (KO) in writing with supporting rationale no later than 13 February 2017. The offeror is reminded that the Government reserves the right to award this contract based on the initial proposal, as received, without discussions.

(f). All referenced documents for this Solicitation are available on the Federal Business Opportunities

(FedBizOpps) website at https://www.fbo.gov. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this Solicitation.

(g). Debriefings. The KO will promptly notify offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing. The KO will notify offerors who were in the competitive range but were not selected for award. Upon such notification, unsuccessful offerors may request and receive a debriefing.

4. Proposal Preparation Instructions.

(a). The Government requires one (1) hard copy, and two (2) digital (one (1) Original and one (1) Copy) on a

Compact Disk (CD) of the complete proposal package. Offerors shall certify that all versions of their proposal are identical.

Offeror’s proposal shall consist of four (4) separate volumes:

Table 1 - Proposal Organization

VOLUME VOLUME TITLE NO. OF HARD

COPIES

NO OF DIGITAL

COPIES **

PAGE LIMIT DIGITAL

FORMAT

I General & Contract Documentation 1 Original 2 CD-ROMs No Limit Microsoft Word

II

Mission Capability

Technical Understanding

Management and Organization Plan

1 Original 2 CD-ROMs 75 pages total

Microsoft Word

III Past Performance 1 Original 2 CD-ROMs See Para 5(b) Microsoft Word https://www.fbo.gov/

IV Cost/Price 1 Original 2 CD-ROMs No Limit Microsoft Excel

** (one (1) Original and one (1) Copy)

(b). Proposal Format

(1). Offerors shall submit one (1) hard copy and two (2) digital CDs of their proposals (one (1) Original and one (1) Copy).

(2). Electronic Media Offer and Submission:

Offerors shall submit their proposals on a CD with the Adobe Portable Document (PDF), Microsoft Word, or

Microsoft Excel format; this will enable the Government to view the proposals electronically. These file formats are to be exact duplicates of the paper copies. The Government may use the electronic/CD proposal for all purposes;

however, there is no requirement for the Government to compare or verify the consistency of the electronic proposal to the paper proposal. The official version for all purposes is the paper/hardcopy submitted proposal in case of an identified dispute or variation in content between paper and electronic versions. Label each CD-Read Only Memory

(CD-ROM) case and the CD itself as to the Respondent and numbered sequentially in the required number of copies.

- File Preparation. The PDF file has a built-in security function. The respondent shall set all security options in each PDF file to “allowed.” Index all text, including table and figure identifiers, and allow for 100% searchable text.

- Font and Page Setup. Format text font and layout as stated for paper copies.

- Other Requirements. Do not embed sound or video files into the proposal files. Minimize the use of scanned images and keep embedded graphics as simple as possible.

- Proposal Format and Structure. Each volume of the electronic proposal shall be in its own subdirectory on the CD-ROM, sequentially labeled Volume 1 through Volume 4.

- Proposal Table of Content files (TBLCONT.PDF). This file serves as a table of contents for the proposal information. Also, include the list of key terms used in the proposal with their definitions, and a list of acronyms and abbreviations used in the proposal.

- Viewing Environment. The Government anticipates viewing electronic submissions with the following computer software and hardware: 1) IBM-compatible systems, 8 GB of RAM, nominal 17-inch color monitors, and standard CD-ROM readers, 2) Windows 7 operating system, 3) Adobe Reader 7.0, Microsoft Office 2013, and

Internet Explorer 7.0.

IMPORTANT: Please be advised that your complete proposal (or any revisions of a proposal) must reach the proposal email inbox NLT the exact date and time specified on block 8 of the SF 1449. Any proposal received after the exact date and time specified will be considered “late” and may not be considered. The contractor shall furnish acceptable evidence to establish that its offer was received by the MICC, and was under the Government’s control prior to the time set for receipt of the offer. Acceptable evidence to establish the time of receipt at the designated

Government office includes documentary evidence of receipt (e.g., a copy of a delivered/read email notification, oral testimony, or statements of Government personnel).

(3). Assumptions. Offerors are required to meet all Solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors.

Failure to meet a requirement may result in an offer being ineligible for award. If the offeror finds it necessary to take assumptions to any of the requirements specified in this Solicitation, then the offeror shall clearly identify the applicable volume with a complete explanation of why the assumption was taken, and its impact, if any, on the performance, schedule, cost, and specific requirements of the Solicitation. Each assumption shall relate specifically to each paragraph and/or specific part of the Solicitation. This information shall be provided in the format below.

Solicitation Assumptions

Solicitation

Document

Page/

Paragraph

Requirement/

Portion

Rationale &

Impact

Section B, Performance Work

Statement (PWS), Section L&M

Applicable page and paragraph numbers

Identify the requirement or portion to which assumption is taken

Describe the rationale and impact of the assumption

(4). The proposals shall be organized into four (4) volumes. Each volume of the proposal should be separately bound into a three-ring loose leaf binder which shall permit the volume to lie flat when open. A cover sheet should be bound in each book, clearly marked as to the volume number, title, copy number, Solicitation identification, and the offeror’s name. The same identifying data should be placed on the spine of each binder. All text shall be single spaced and printed black on white paper (Black and white requirement does not apply to graphics, photos, etc., Company stationary and logos are acceptable). Printing shall be easily readable (12-pitch type or 10 point proportional spacing.) Cross-references should be utilized to preclude unnecessary duplication of data between sections. In addition to submitting hard copies of the proposals, digital copies shall be provided on CD in Microsoft

Word, PowerPoint, and/or Excel as outlined in Table 1. The file name shall be “Company Name–Initial” for the first submission. The file name of later submissions (if necessary), shall be “Company Name–Revision X’ with X indicating the number of the revision. Page limitations are listed in Table 1.

(5). Proposal Limitation. The Government will not accept any changes to the contractor’s proposal after the closing date of the Solicitation. If discussions become necessary, page limitations may be placed on responses to

Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the

ENs to the offerors.

(6). What Counts As A Page? A page shall be an 8 ½ X 11” sheet of paper. Letter size and spacing requirements for illustrations and tables can be at the discretion of the offeror but must be easily readable. Margins shall be at least 1 inch on the top and bottom and 3/4 inch on the side. The Contractor shall number each page in order to eliminate any confusion. In the event contractor creates an ambiguity in its numbering of pages, the

Government may exercise its own discretion in counting pages.

(7). Indexing. Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

(8). Glossary of Abbreviations and Acronyms. Each volume shall contain a glossary of all abbreviations and acronyms used, with a definition for each.

5. Proposal Content

(a). Volume 1–Contract Documents. Offerors are required to submit a completed SF 1449 (including acknowledgment of Amendments), Section B, and Section K. Failure to follow the below contract proposal preparation instructions may cause your proposal to be deemed unacceptable by the Government. Organize the contract parts as follows and include the identified information:

TAB A, Assumptions (if required)-Any assumptions used in the proposal preparation must be identified.

Submit a letter, on company letterhead, signed by an officer of the company, stating the authorized representative(s)

(along with title, telephone number, e-mail address and any other contact information) who can obligate your company contractually, negotiate, sign the proposal, and sign other contract actions. The letter must include any dollar amount limits and acknowledge the extended acceptance period of 90 days. The Offeror shall provide the company/division's street address, county and facility code; CAGE code; DUNS code; size of business (large or small); and labor surplus area designation, if applicable. This same information must be provided if the work for this contract will be performed at any other location(s).

TAB B, Solicitation, Offer, and Award–The offeror shall submit the SF 1449 fully completed and must have an original signature in block 30a of the form (for hardcopy submission). In addition to Section B, Offerors are required to fill out the Contractor Bidding Data Matrix, Technical Exhibit 3 (TE 3) with unit prices and totals. As part of its proposal, the Offeror will provide the price (if any) incurred to comply with the enterprise Contractor

Manpower Reporting Application (eCMRA) requirement. Offeror will determine, in the Schedule, CLINs X006, to price or not-separately-price the CMRA requirement. CLINS X006 shall be the CLINs under which the Contractor shall bill for the price of the eCMRA requirement. The Offeror shall price the CMRA CLIN as a firm-fixed price

CLIN. The Offeror shall complete the "Contract Estimated Totals" table of the RFP. The contractor shall acknowledge any amendments to the RFP in accordance with the instructions on the SF 30 and in Section L.

TAB C, Section K, (Representation, Certifications, and Other Statements of Offerors) - Interested offerors shall complete all necessary fill-ins and certifications concerning–Offeror Representations and Certifications at FAR

Provision 52.212-3 Alternate I through the use of the SAM website (https://www.sam.gov).

Offeror shall complete and submit only paragraph (b) (2) of the FAR Provision 52.212-3- Alternate I, if the annual representations and certifications have been completed electronically. If an offeror has not completed the annual representations and certifications electronically at the SAM website, the offeror shall manually (paper) complete and submit FAR Provision 52.212-3 Alternate I.

TAB D, Exceptions (if required) - Identification and explanation of any exceptions or deviations. Additionally, any assumptions used in the proposal preparation must be identified. Also, include any other data the Offeror chooses to bring to the attention of the PCO.

(b) Volume 2-Mission Capability.

Volume 2 must be clearly marked “VOLUME 2 – MISSION CAPABILITY, W911S8-16-R-0006.” The purpose of the Mission Capability Volume is to provide the Government information about the Offeror’s technical approach in the performance of the Fire/Kitchen Suppression, Fire Alarm, Fire Sprinkler Systems Inspection, Testing and

Maintenance (ITM) and Repair requirement. The Offeror’s Mission Capability proposal shall be specific and complete. Legibility, clarity, and coherence are very important. The Offeror’s Mission Capability proposal shall provide as specifically as possible the actual methodologies that will be used to accomplish/satisfy the Fire/Kitchen

Suppression, Fire Alarm, Fire Sprinkler Systems Inspection, Testing and Maintenance (ITM) and Repair requirement. All the requirements specified in the RFP are mandatory. Through proposal submission, the Offeror represents that it will fulfill the requirements specified in the RFP; therefore, it is not necessary or desirable for an

Offeror to state this in the proposal. Offerors shall not merely reiterate the objectives or reformulate the requirements specified in the RFP. The Mission Capability Proposal shall not include cost/price information, classified information, or "For Official Use Only" information. Evaluation will be against the Mission Capability evaluation factors as specified in the Evaluation Factor for Award section of this RFP.

The Mission Capability volume shall be organized according to the following general outline:

Table of Contents

List of Tables and Drawings

Cross Reference Matrix

Glossary

TAB A: Sub-factor 1 – Technical Understanding

TAB B: Sub-factor 2 – Management and Organizational Plan

(1) Sub-factor 1: Technical Understanding:

The Offeror shall describe its Technical Understanding to satisfy the Government’s requirements as follows:

On JBLM, there are dozens of FACP's with different manufacturers. The Offeror shall describe how it will control costs; inspect, test and maintain; and address repair work for those FACPs which the Offeror has no factory certification/training. Provide an overview and describe how the Offeror will accomplish the aforementioned tasks

(control costs; inspect, test and maintain; and address repair work) on FACPs which the Offeror has no factory certification/training, the associated risks and the mitigation of said risks. "

(2) Sub-factor 2: Management And Organizational Plan https://www.sam.gov/

The Offeror shall describe its Management and Organizational Plan (including NICET team structure) to satisfy the

Government’s requirements as follows:

1. Describe how quality control (QC) manages within the project and explain how QC will be implemented as a stand-alone plan that validates the services and integrates subcontractors.

2. Explain how your NICET team structure will be utilized in performance of the contract.

3. Explain how your employees will be vetted for security so they can be deemed trustworthy while working in secure facilities on JBLM?

(c). Volume 3-Past Performance. The Past Performance evaluation will be accomplished through the offerors submission of Section L, Attachment 1, Specific Relevant Contract Sheet, and Attachment 2, Past Performance

Questionnaire as part of the past performance volume. The focus will target at minimum, performance efforts and experience relevant to fire and kitchen suppression, fire alarm, fire sprinkler systems maintenance and repair type work. The information shall be relative to the scope, magnitude, qualifications, and complexity of the work being procured under this Solicitation and as defined in Section M. The performance must be have been performed during the past three (3) years from the date of issuance of this Solicitation. The offeror, shall submit a minimum of three

(3) Specific Relevant Contract Sheets as part of the Past Performance Volume; it shall also ensure that a minimum of three (3) Past Performance Questionnaires are submitted on its behalf as described below; a maximum of five (5)

Past Performance Questionnaires can be submitted.

(1) Past Performance information described herein is required on the offeror and all subcontractors, teaming partners, and/or joint venture partners proposed to perform at least 50% of the proposed effort based on the total proposed price.The offeror shall submit, along with the information required in this paragraph, a consent letter, executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of adverse past performance information to the offeror so the offeror can respond to such information. For each identified effort for a commercial customer, the offeror shall also submit a client authorization letter, authorizing release to the

Government of requested information on the offeror’s performance.

(2) The offeror shall include documentation regarding its relevant past performance and experience as it directly relates to the work being procured under this Solicitation (e.g. a list of various types and models of fire/kitchen suppression, fire alarm, fire sprinkler systems). The offeror SHALL NOT go back any farther than three years for the submitted data. The past performance data shall document a successful history of past contract performance.

(3) In conducting the Past Performance evaluation, the Government reserves the right to use both the information provided in the offeror’s Past Performance Volume and information obtained from other sources, such as the Past Performance Information Retrieval System (PPIRS) or similar systems and commercial sources.

Offerors are reminded that both independent data and data provided by offerors in their proposals may be used by the Government to evaluate the offeror’s past performance. However, the burden of providing thorough, complete, and current past performance information as requested in this paragraph remains with the offerors. Proposals received that do not contain the information requested by this paragraph risk rejection or a less than acceptable performance rating by the Government. All past performance comments received are taken into account and could affect the overall rating. The overall past performance evaluation is a subjective decision based on the whole of all data received. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

(4) Submission Requirements. The offeror shall submit a Past Performance Volume containing the following:

Summary Page - describing the role of the offeror and each subcontractor, teaming partner, and /or joint venture partner that the offeror is required to provide Past Performance Specific Relevant Contract Reference Sheets for the past performance experience in accordance with Attachment 2. New entities that have no past customers shall annotate on the summary page of this volume that they have had no previous clients and that questionnaires cannot be provided.

Consent Letters - executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing the release of past performance information so the offeror can respond to such information. (A sample consent letter is attached as Attachment 3).

Client Authorization Letters - for each identified effort for a commercial customer authorizing release to the

Government of requested information on the offeror’s performance (letter provided from the offeror).

Organization Structure Change History - Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies. In many cases, these changes have taken place during the time of performance of relevant present or past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a "roadmap" describing all such changes in the organization of your company. As part of this explanation, show how these changes affect the relevance of any efforts you identify for past performance evaluation/performance confidence assessment. Since the Government intends to consider present and past performance information provided by other sources as well as that provided by the offeror(s), your "roadmap" should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the

Government receives information from other sources.

Specific Relevant Contracts Format - Sheets are in accordance with Attachment 1 (found at the end of this section) and are limited to three (3) pages per reference. The offeror shall provide documentation outlining the offeror’s past performance and experience with contracts, as a prime or major subcontractor, that is associated similar to the scope, size, and complexity to the services being procured under this Solicitation. The submittal shall include rationale supporting your assertion of relevance and how it was determined that the work performed previously was the same or similar in nature, size, and complexity to the work specified by this Solicitation. Some

Examples of relevant performance and experience are working with various makes and models of fire/kitchen suppression, fire alarm, and fire sprinkler systems, and the process of recruiting and maintaining qualified personnel associated with these types of requirements. Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate.

Past Performance Questionnaire - See Attachment 2, Past Performance Questionnaire. For the contracts identified on each Specific Relevant Contract Reference, the offeror shall forward a copy of the Past Performance

Questionnaire to the points of contact responsible for monitoring performance under such contracts. These questionnaires shall be returned directly to Contract Specialist, Jean Birdsell, usarmy.jblm.acc-micc.list.proposals@mail.mil not later than 28 February 2017. Any questionnaires not returned directly to the

Contract Specialist will not be reviewed or evaluated. The information contained in the questionnaires will be used to evaluate the offeror’s past performance. If any negative past performance information is received that the offeror has not previously had an opportunity to address, the contractor will be given an opportunity to provide a rebuttal.

The Contract Specialist shall receive questionnaires prior to the date and time established for the request for proposal closing. New entities that have no past customers shall annotate on the summary page that they have had no previous clients and that questionnaires cannot be provided.

Note: a sample cover letter for the past performance questionnaire is included as Attachment 4 and may be used to accompany the questionnaire. This will expedite the receiving process for the questionnaires.

(d). Volume 4-Price. The offeror shall complete Section B of the Solicitation and the provided TE 3 (revised) spreadsheet as instructed on the spreadsheet. The prices shall be based on the Government’s PWS requirements as set forth herein. The Contract Line Item Number (CLIN) Schedule shall be submitted fully completed and error free. Provide unit price, CLIN total amount, subtotals for each contract period, and the proposed estimated contract total amount to schedule B of the request for proposals ensuring the schedule B amounts mirror the amounts proposed on the CLIN Rollup tab on TE 3. Represent all final monetary extensions as whole dollar amounts rounded to the nearest dollar.

Unit price and extended price cannot be left blank; indicate your intent to not charge a specific CLIN or Sub-CLIN by writing the unit price as $0.00 and total/estimated amount price as $0.00. Total proposed price will be evaluated on a total proposed amount basis using various price analysis techniques and procedures IAW FAR 15.404-1 including, but not limited to, comparison of proposed prices received in response to the Solicitation, comparison to the Independent Government Estimate (IGE), and total price fairness, reasonableness, and balance. The total proposed price consists of all CLINS for all option years added together as found on the CLIN Rollup Tab on TE 3

(Base+Opt1+Opt2+Opt3+Opt4+1/2 of Opt4=Total Proposed price).

Unbalanced Pricing may be evaluated IAW FAR 15.404-1(g), as applicable, to assess potential performance risk which could result in unreasonably high prices

The offeror shall submit catalogs, price lists, and/or other data that demonstrate that the prices offered for this contract are fair and reasonable, and reflect pricing that is comparable to that which is charged to other customers for same or similar requirements. The Government reserves the right to require the submission of Other Than

Certified Cost or Pricing Data as is deemed necessary to arrive at a fair and reasonable price.

Per FAR 52.222-43, Fair Labor Standards Act and Service Contract Act-Price Adjustment (Multiple Year and

Option contracts): The verbiage of this clause requires an analysis to ensure labor escalation has not been applied to wage determination wages.

SECTION L, ATTACHMENT 1

PAST PERFORMANCE SPECIFIC RELEVANT CONTRACTS SHEET

Solicitation W911S8-16-R-0006

Fire and Kitchen Suppression, Fire Alarm, Fire Sprinkler System Inspection, Testing, Maintenance, and Repair

The offeror shall provide documentation outlining the offeror’s past performance with contracts, as a prime or major subcontractor, that is the same or similar in nature of work, size, qualifications, experience, and complexity to the services being procured under this Solicitation. The submittal shall include the rationale supporting your assertion of relevance and how it was determined, that the work performed previously was the same or similar in nature, size, and complexity to the work specified by this Solicitation. Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate.

Contract Information

Contract

Number:

Award Date: Contract Type:

Name of Contract Holder: Prime or Subcontractor?

Price/Cost

Original: Final (or projected final, if contract is current)

Delivery Schedule

Original: Final (or projected final, if contract is current)

Point Of Contact Information

Procuring Contracting

Officer (PCO)

Administrative Contracting

Officer (ACO)

Government or Commercial

Technical Representative or

COR

Name:

Office:

Address:

Phone:

Fax:

E-Mail:

Narrative Explanation

Identify in specific detail for each contract listed, why or how you consider that effort relevant or similar to the effort required by this Solicitation. In determining relevancy, consideration must be given but not limited to such things as product/service similarity of requirements, product/service, size and complexity, contract type, contract environment, qualifications, certifications, licenses, division of company proposing, and subcontractor interaction.

Some Examples of relevant performance and experience are working with various makes and models of fire/kitchen suppression, fire alarm, and fire sprinkler systems, and the process of recruiting and maintaining qualified personnel associated with these types of requirements.

On each contract listed describing the objectives achieved and the following data: any cost growth or schedule delays encountered. For any Government contracts which did not/do not meet original requirements with regard to cost, schedule, or technical performance, a brief explanation of the reason(s) for such shortcomings and any demonstrated corrective actions taken to avoid recurrence. Offerors may include a discussion of efforts accomplished by the offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. Merely having problems does not automatically equate to a limited or a no confidence rating, since the problems encountered may have been on a more complex program, or an offeror may have subsequently demonstrated the ability to overcome the problems encountered. The offeror is required to demonstrate management actions employed in overcoming problems and the effects of those actions, in terms of improvements achieved or problems rectified. This may allow the offeror to be considered a Substantial

Confidence or Satisfactory Confidence candidate.

Negative Performance Documentation

A copy of any cure notices, show cause letters, or contract discrepancy reports received on each contract listed and a description of any corrective action by the offeror or proposed subcontractor.

Completion Date/Delivery Schedule

The contractor shall list each time the delivery schedule was revised and provide an explanation of why the revision was necessary.

SECTION L, ATTACHMENT 2

PAST PERFORMANCE QUESTIONNAIRE

Solicitation W911S8-16-R-0006

Fire and Kitchen Suppression, Fire Alarm, Fire Sprinkler System Inspection, Testing, Maintenance, and Repair

WHEN FILLED IN THIS DOCUMENT IS SOURCE SELECTION SENSITIVE INFORMATION IAW FAR 3.104

The Mission and Installation Contracting Command at Joint Base Lewis-McChord are in the process of selecting a contractor for Fire and Kitchen Suppression, Fire Alarm, Fire Sprinkler System Inspection, Testing, Maintenance, and Repair. The contractor shall be required to provide Inspecting, Testing, Maintenance (ITM), and repairs scheduled and unscheduled of installed facility fire sprinkler systems, fire alarm systems, kitchen fire suppression systems, clean agent suppression systems, fire pumps, fire pump monitoring devices, fire sprinkler monitoring devices. Additional equipment includes foam systems, automatic fire alarms, Fire Control Alarm Panels (FACP), associated devices, (activation, warning and auxiliary), electrical/electronic components of the systems. The contractor shall provide testing and programming for the Monaco D-21 fire management system located at the interior electric shop in BD2045, programming for facilities transmitters/receivers systems, programs alarm system software when needed, establish computer systems networking, and Mass Notification Systems (MNS). One of the considerations in proposal evaluation is the verification of the offeror’s past and present performance on contracts, which reflect the offeror’s ability to perform on the proposed effort. We depend on information received from agencies such as yours, which have had firsthand experience with an offeror, for the evaluation of the offeror’s performance on those contracts.

The past performance questionnaire will assess the offeror’s probability of meeting the Solicitation’s requirements, on an acceptable/unacceptable basis, as indicated by that offeror’s record of past performance.

Your help is greatly appreciated and your prompt response will be one of the keys to the successful and timely completion of this Source Selection.

Please complete this survey and return directly to contract specialist, Jean L. Birdsell, via email to usarmy.jblm.acc-micc.list.proposals@mail.mil, by 2:00 PM PST, 28 February 2017. Thank you!

SECTION 1: CONTRACT IDENTIFICATION

A. Contractor:

B. Cage Code:

C. Contract number:

D. Contract type:

E. Was this a competitive contract? Yes No

F. Period of performance:

G. Initial contract cost:

H. Current/final contract cost:

I. Reasons for differences between initial contract cost and final contract costs:

J. Description of service provided:

SECTION 2: CUSTOMER OR AGENCY IDENTIFICATION

A. Customer or agency name:

B. Customer or agency description (if applicable):

C. Geographic description of services under this contract, i.e. local, nationwide, worldwide, other Commands:

SECTION 3: EVALUATOR IDENTIFICATION

mailto:usarmy.jblm.accmicc.list.proposals@mail.mil

A. Evaluator's name:

B. Evaluator's title:

C. Evaluator's phone/fax number:

D. Number of years evaluator worked on subject contract:

SECTION 4: EVALUATION

Please indicate your satisfaction with the contractor’s performance by placing an “X” in the appropriate block using the scale provided to the right of each question. This scale is defined as follows:

CODE PERFORMANCE LEVEL

S SATISFACTORY – The contractor’s performance meets contractual requirements. The contractual performance contained some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

M MARGINAL – Performance does not meet some contractual requirements. The contractual performance reflects a serious problem for which the contractor has not yet identified corrective actions or the contractor’s proposed actions appear only marginally effective or were not fully implemented.

US UNSATISFACTORY – Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

NA NOT APPLICABLE - Unable to provide a score.

Program Management S M US NA

P1. Effectiveness of overall acquisition management (including ability to effectively lead, manage, and control the program).

P2. Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes)

P3. Timeliness/effectiveness of contract problem resolution without extensive customer guidance.

P4. Understand/complied with customer objectives and technical requirements.

P5. Successfully responded to emergency service calls within allotted timelines.

P6. Quality/effectiveness of sub-contracted efforts.

P7. Effectiveness of material management (including Government Furnished Property or

Materials).

P8. Effectiveness of acquisition management (planning, execution and delivery of services scheduled and unscheduled).

P9. Contractor proposed alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the customer.

P10. Contractor implemented responsive/flexible processes to improve quality and timeliness of support (service delivery plan, scheduling in accordance with prescribed standards, realistic timelines etc.).

Transition S M US NA

T1. Contractor ability to smoothly transition resources and personnel within the allotted timeline.

T2. Contractor effectiveness on maintaining continuity of mission support while transitioning/phasing in resources and personnel to support other efforts.

Employee Retention/Attraction S M US NA

E1. Ability to hire, train, and apply a qualified workforce to this effort (experience with various makes and models of fire systems, certifications, licenses etc.).

E2. Ability to retain and maintain a qualified workforce on this effort.

E3. Effective use of personnel with the appropriate qualifications and roles (staffing matrix, organizational chart).

E4. Effectiveness of employee compensation towards quality of work.

Price Performance S M US NA

P1. Accuracy in forecasting contract costs.

P2. Ability to meet forecasted costs and performs within contract costs.

P3. Sufficiency and timeliness of cost reporting.

Technical Performance S M US NA

T1. Quality and repeatability of technical system inspecting, testing, and maintenance services, scheduled and unscheduled repair.

T2. Quality/integrity of technical data/report preparation efforts and reports/ invoices/cost estimates submitted within specified timeline.

T3. Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements.

T4. Ability to implement current Unified Facilities Criteria (UFC) 3-601-02, National

Fire Protection Association (NFPA) Standards 10 through 25, 70, 72, 96, base requirements and the manufacturer’s instructions and local Government standard practices for operational procedures, maintenance repair and services, and computer software upgrades.

T5. Quality of performance on various makes and models of fire/kitchen suppression, fire alarm, fire sprinkler systems.

T6. Quality and repeatability of performance within scheduled and unscheduled timelines (facility and delivery schedule).

Please discuss each and every response for which you indicated M (Marginal) or US (Unsatisfactory) in response to the questions above (use additional sheets, if necessary).

Government Contracts Only: Has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations?

Yes____ No ____

Default____ Convenience____ Pending Terminations____

If yes, please explain (e.g., inability to meet cost, performance, or delivery schedules, etc).

Would you have any reservations about soliciting this contractor in the future or having them perform one of your critical and demanding programs?

Please provide any additional comments concerning this contractor’s performance, as desired (e.g. make and model of some of the equipment that was worked on, elaborate on the innovative ideals. recommendations etc.).

Evaluator’s Signature Date

Please complete this survey and return directly to contract specialist, Jean L. Birdsell, via email to usarmy.jblm.acc-micc.list.proposals@mail.mil, by 2:00 PM PST, 28 February 2017. Thank you!

mailto:usarmy.jblm.accmicc.list.proposals@mail.mil

SECTION L, ATTACHMENT 3

SUBCONTRACTOR/TEAMING PARTNER CONSENT FORM FOR THE RELEASE OF PAST

PERFORMANCE INFORMATION…