Attachment_2_FLW_DPW_PRS.xlsx
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- Solicitation number
- W911S7-18-R-0025
About this file
This document outlines performance requirements specifications (PRS) for base operations support services at Fort Leonard Wood, Missouri. The services include maintenance and repair of buildings, utilities, grounds, roads, equipment, vehicles and other facilities. Key performance metrics address response times for service orders, completion of preventative maintenance, inspection frequencies, and maximum defect rates for various tasks such as maintaining boiler plants, addressing work orders, and pest control services. Surveillance methods involve random sampling, record reviews, customer complaints and planned inspections. Failure to meet standards on critical tasks like emergency response, utilities operations and fire protection could result in zero defects allowed. The document establishes procedures for contractor property management including inventory, maintenance records, utilization reporting and disposal.
Performance Requirement Summary
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PRS
| Required Service | PWS Reference | Standard | Maximum Allowable | Method of | |
| 2c | Process DPW Customer Complaints | C.1.8 | Complaints must be responded to, evaluated and corrective action initiated within one workday, resolved in a timely manner and DPW provided written notification after resolution. | One (1) defect per month | DPW Review |
| 3c | Switch Boiler Plants from Gas to Fuel Oil | C.1.9.11 | The DPW Environmental Office shall be immediately informed in writing or via electronic mail each instance any boiler at a boiler plant switches from natural gas to fuel oil. | No Defects | DPW Review |
| 3c | Mandatory Stockage Items | C.3.5.1 | The Contractor shall maintain items in stock and ready for issue at all times during the contract period. Defect constitutes a non-stocked item where the Contractor is unable to produce a procurement action showing a replacement is on order. | One (1) defect per inspection | DPW Random Inspection |
| 2a | Response to Emergency (Priority 1)Service Orders | C.5.1.1.3.1.4.1 | Emergency service orders must be responded to within 1 hour of notification during normal duty hours and two hours for service orders issued during other than normal duty hour within two hours of receipt. | No Defects | GFEBS Review and Customer Survey/Complaints |
| 2a | Response to Routine (Priority 3) Service Orders | C.5.1.1.3.1.4.3 | Routine service orders must be responded to within three work days of receipt. | 5% | GFEBS Review |
| 2a | Completion of Emergency (Priority 1) Service Orders | C.5.1.1.3.1.5.1 | Emergency service orders must be completed within one normal work day from the day the SO was issued. | 10% | GFEBS Review |
| 2a | Completion of Urgent (Priority 2) Service Orders | C.5.1.1.3.1.5.2 | Urgent service orders must be completed within two normal work days from the day the SO was issued. | 10% | GFEBS Review |
| 2a | Completion of Routine (Priority 3) Service Orders | C.5.1.1.3.1.5.3 | Routine service orders must be completed within eight (8) calendar days form the day the SO was issued. | 10% | GFEBS Review |
| 3c | Meter Readings | C.5.1.11.1.1 | Read meters by the fifth of each month. Meter information shall be sent monthly to the DPW Energy Office in Excel electronic-file format. Meter readings for the Family Housing Area shall be sent to the DPW Energy Office by the 15th of each month. In addition to the meter reading, records shall include meter type, location, date read and monthly usage. Insure that proper meter multipliers, if applicable, are applied. Original drop tickets shall be attached to reimbursable customer bills for each month and yellow copies shall be furnished to the DPW Energy Office. | Three (3) defects per month | DPW Review |
| 3c | Drops Tickets | C.5.1.11.1.2 | Enter DPW provided LPG and fuel oil "drop tickets" on a daily basis within 2 working days of receipt. Use the information provided on the drop tickets to maintain existing LPG and Fuel Oil usage, utilizing Microsoft "Access” databases. | Three (3) defects per month | DPW review and/or random sampling |
| 3c | Generate Utility Bills | C.5.1.11.1.5 | Generate utility bills for DPW reimbursable customers. Bills (original and three photocopies) shall be accurately completed and submitted to the DPW Energy Office (Bldg. 2101) by the 20th of each month, except for August bills that shall be completed and submitted by September 15th. (Not making the required monthly submittal date is a failed PRS. | Three (3) defects per month | Review GFEBS |
| 2a | Routine and Urgent Level II Proposals | C.5.1.2.1 | Routine and urgent proposals shall be complete and delivered within stipulated timeframes. | 10% or One (1) defect per month if less than ten were required | DPW Review |
| 3c | Locate Requests | C.5.1.2.5.1 & C.5.1.2.5.2 | Complete locates and markings in the stipulated timeframes based on urgency. Markings/locations shall be accurate. | One (1) defect per month | DPW Review and Customer Complaints |
| 3c | Transfer and Acceptance of Military Real Property | C.5.1.7.2 | Complete DD Form 1354 Transfer and Acceptance of Military Real Property for projects that result in a capital improvement or a capital decrease for the installation. The form shall be accurate/complete and provided at project turnover. | One (1) defect per month | DPW Review |
| 1b | GFEBS Cost Data Entry | C.5.1.9 | Accurately and timely enter labour, supply/material and other cost data in GFEBS against each work document. | 5% of monthly invoice amount | GFEBS Review |
| 1b | GFEBS Labour Data Entry | C.5.1.9.1.1 | Accurately enter labour daily for each employee and Level I subcontract employee by 1200 hrs the next workday. | 5% (one unit constitutes daily entry per employee) | GFEBS Review |
| 3c | Packing and Crating | C.5.2.2 | Prepare military supplies and equipment for shipment worldwide. This includes blocking, bracing, packing, crating, and tie-down operations. Notify the customer when the material is packed and ready for customer pick-up. Upon pick-up the Contractor shall load the conveyance for the customer. | One (1) defect per month | DPW Review and/or Customer complaints |
| 3b | Key Duplication | C.5.2.3 | Provide key duplication service at the DPW Locksmith Shop each working day between 1200 and 1230 hours. | One (1) defect per month | Random Sampling and/or Customer complaints |
| 3b | Overhead Door Maintenance | C.5.2.6 | Inspect, maintain and repair overhead doors in an operational condition. | 10% | Random Sampling and/or Customer complaints |
| 3b | Building Preventive Maintenance. | C.5.2.7 | Perform cyclic preventive maintenance of all barracks identified in Technical Exhibit 22. Initiate service orders or individual job orders, as appropriate, for any maintenance and repair estimated to be in excess of thirty minutes per individual task. Utilize/complete the PM checklist provided at TE 22 for each facility/cycle and maintain files of all completed checklists. Files shall be made available to DPW for view and/or duplication. | 10% | Random Inspection of Facilities and Records |
| 3b | Heating and Cooling Seasons | C.5.3.10 | Turn heating systems on and off at the beginning and end of the official heating season within three work days after Contracting Officer notification. | Three (3) defects per season change | Planned Sampling and Customer Complaints |
| 3b | Water Heaters | C.5.3.11.2 | Maintain gas fired, oil fired and electric water heaters IAW manufacturer’s recommendations. | 10% | Random Sampling and Customer Complaints |
| 3b | Kitchen Pulpers | C.5.3.11.3 | Maintain and repair the pulpers and waste reduction systems IAW manufacture specifications. (A defect constitutes randomly sampled systems found to be inadequately maintained and/or failed systems due to inadequate maintenance.) | 10% | Random Sampling and Customer Complaints |
| 3a | Operate and Maintain the Irrigation Systems | C.5.3.11.4.2 | Inspect, maintain, and repair golf course irrigation pumping station to the gate valve located near building 10250 in an operational condition during irrigation season. The Contractor shall winterize the system to prevent freeze-damage. (A defect constitutes an outage or when system condition is degraded to the point where failure is imminent.) | One (1) defect per month | Planned Sampling and Customer Complaints |
| 3b | Operate and Maintain Swimming Pool Water Treatment Systems | C.5.3.11.4.3 & C.5.3.11.4.3.1 | Maintain swimming pool water treatment systems in an operational condition during swimming season(s) and make chemical feed and filtration adjustments as necessary to provide proper water quality. Maintain maintenance logs for water treatment equipment. (A defect constitutes a condition where a pool must be shut down due to improper water quality or where a treatment system has degraded to the point where failure is imminent.). | One (1) defect per month | Planned Sampling and Customer Complaints |
| 3a | Inspect and Test Backflow Prevention Devices | C.5.3.11.4.4 | Annually inspect and test backflow prevention devices IAW MODNR Safe Drinking Water Act 10 CSR 60-11-.010. Document tests on Missouri Department of Natural Resources Form MO 780-0804 and submit to DPW daily as accomplished. (A defect constitutes an improperly working device or a test that was not accomplished/documented in the month it was due.) | Two (2) defects per month | Random Sampling and Test Records Review |
| 3a | Service Grease Traps | C.5.3.11.5.2.1 | Pump grease and debris from the traps shown in Technical Exhibit 18, dispose of debris IAW local, state and federal regulations, and provide disposal records. Check traps for proper operation during pumping operations. (A defect constitutes a trap that has not been adequately serviced resulting in overflow or grease being introduced into the sanitary sewer system, or failure to provide disposal documentation.) | One (1) defect per month | Random Sampling and Records Review |
| 3a | Service Oil Separators and Sediment Collection Pits | C.5.3.11.5.2.2 & C.5.3.11.5.3 | Pump and clean separators listed in Technical Exhibit 18 when they become 75% full. Clean the sediment collection pits and sediment collection troughs listed in TE 18 to ensure there is no overflow condition. | 10% | Random Sampling and/or Customer Complaints |
| 3b | Vehicle Barrier Systems | C.5.3.12 | Maintain and repair vehicle barrier systems IAW manufacture specifications. | One (1) defect per month | Random Sampling |
| 3b | Industrial and Breathable Air Compressors | C.5.3.14 | Inspect and maintain air compressors in TE 12 including compressor, storage tanks, piping, controls and accessories. (A defect constitutes randomly sampled compressors found to be inadequately maintained and/or failed compressors due to inadequate maintenance.) | 10% | Random Sampling and Customer Complaints |
| 3b | Cranes and Hoists | C.5.3.15 | Inspect, maintain and load test cranes and hoists IAW TB 43-0142 and OSHA 1910.179. Inspection reports shall be submitted to the Government upon completion of inspection. | Zero Defects | 100% Inspection of Records and Random Sampling |
| 3b | Fire Fighting Training System | C.5.3.16 | Maintain and repair the FLW Fire Fighting Training System IAW manufacturer recommendations. (A defect constitutes a failed or improperly operating burner.) | One (1) defect per month | Planned Sampling and Customer Complaints |
| 3b | DFAC Crawlspace Inspection | C.5.3.17 | Perform a visual inspection in conjunction with facility PM of each dining facility crawlspace. Deficiencies shall be identified and repaired via Service order. (A defect constitutes a leak that is not under repair or for which a proper work document has not been initiated to make the repair.) | One (1) defect per month | Random Sampling |
| 3b | Mechanical Rooms | C.5.3.3 | Maintain furnace and mechanical rooms clean and free from debris and all piping, insulation, and mechanical systems in operating condition. | 10% | Random Sampling |
| 3b | Cathodic Protection Devices | C.5.3.4 | Inspect, maintain and repair cathodic protection devices. Persons performing the tests shall be certified by the National Association of Corrosion Engineers (NACE). Testing and maintenance of records shall be IAW 40 CFR 280.31(b) (1) and the latest edition of NACE International Standards. The Contractor shall test the systems every three years commencing from the previous completion date. | 10% | 100% Inspection of Records and Random Sampling of Test Points |
| 3b | Control Devices | C.5.3.5 | Perform preventive maintenance for instruments and automatic control devices and systems for heating, air conditioning, ventilation and refrigeration systems. | 10% | Random Sampling and Customer Complaints |
| 3b | Heating Systems and Equipment | C.5.3.6 & C.5.3.8 | Maintain and repair the heating systems and equipment identified in the technical exhibits. Maintenance shall be as specified and IAW manufacturers recommendations. (A defect constitutes randomly sampled buildings found to be inadequately maintained and/or buildings that have heating or domestic hot water outages due to failed equipment/systems.) | 5% | Random Sampling and Customer Complaints |
| 3b | Air Conditioning and Refrigeration Systems and Equipment | C.5.3.7 | Maintain and repair the refrigeration systems and equipment identified in the technical exhibits. Maintenance shall be as specified and IAW manufacturers recommendations. (A defect constitutes randomly sampled unit found to be inadequately maintained and/or is inoperative.) | 5% | Random Sampling and Customer Complaints |
| 3b | Air Conditioning Systems and Equipment | C.5.3.7 & C.5.3.8 | Maintain and repair the air conditioning systems and equipment identified in the technical exhibits. Maintenance shall be as specified and IAW manufacturers recommendations. (A defect constitutes randomly sampled buildings found to be inadequately maintained and/or buildings that have air conditioning outages due to failed equipment/systems.) | 5% | Random Sampling and Customer Complaints |
| 3b | Air Handling, Ventilation, Exhaust and Air Curtain Systems | C.5.3.9 | Maintain and repair air handling, ventilation, exhaust and air curtain systems identified in the technical exhibits. Maintenance shall be as specified and IAW manufacturers recommendations. | 10% | Random Sampling and Customer Complaints |
| 3b | Traffic Control, Pedestrian Crossing and School Crossing Signals | C.5.4.3.1 | Controllers shall be set or programmed with the correct date and time of day and IAW the schedules and sequences as determined by the Government. Adjustments made to accommodate daylight savings time shall be scheduled by the Contractor. | One (1) defect per month | Random Sampling and Customer Complaints |
| 3b | Airfield Navigational Lighting Systems | C.5.4.3.10 | Maintain the airfield lighting and visual navigational aids systems. The Contractor shall perform monthly navigational lighting systems visual inspections and lamp replacements. | Refer to FAA AC 150/5340-26A for allowable limitations based on Fixture Type | 100% Inspection and/or Customer Complaints |
| 3b | Airfield Navigational Lighting Systems | C.5.4.3.10 | Maintain the airfield lighting and visual navigational aids systems. The Contractor shall perform semiannual constant current regulators input current, input voltage and output current measurements IAW AC 150/5340-26A. | Zero Defects | 100% Inspection of Records and Random Sampling |
| 3b | Uninterrupted Power Supplies | C.5.4.3.11 | Service all uninterrupted power supply with "maintenance-free" batteries annually. Maintenance portion of this requirement shall include the replacement of failed or failing batteries. | Zero Defects | 100% Inspection |
| 3b | Egress Lighting | C.5.4.3.2 | Service emergency lighting systems and emergency lights and exit signs with "maintenance-free" batteries IAW NFPA 101 with exceptions. | 5% | Random Sampling |
| 3b | Electrical Testing of Grounding, Bonding, and Lightning Protection Systems | C.5.4.3.3 | Test grounding, bonding, and/or lightning protection systems IAW DA PAM 385-64 with exception. A report, containing corrective maintenance and testing results, shall be provided to DPW and the facility user. | Zero Defects | 100% Inspection of Records and Random Sampling |
| 3b | Maintenance of Premises Wiring Systems | C.5.4.3.4 | Perform routine maintenance at regular intervals for all permanent facilities identified in the Installation Real Property Inventory (RPI) that have electrical services. | 10% | Random Sampling |
| 3b | Ground Fault Protection Systems, Low Voltage Breakers and Medium Voltage Breakers | C.5.4.3.5, C.5.4.3.6 & C.5.4.3.7 | Perform visual and mechanical inspections and maintenance, and electrical testing of ground fault protection systems for service and distribution equipment, for power type air circuit breakers and appurtenant over-current devices, and for 5KV power type circuit breakers and over-current devices. | Zero Defects | 100% Inspection of Records |
| 3b | Oxygen Deficiency and Combustion Gas Detection Sensor Alarm Systems | C.5.4.3.8 | Inspect and maintain oxygen deficiency and combustion gas detection sensor alarm systems IAW manufactures specifications. (A defect constitutes one failed sensor.) | One (1) defect per month | Random Sampling |
| 3b | Sports Field Lighting Systems | C.5.4.3.9 | Perform preventative maintenance so systems are operational prior to the start of the sports season, but no later than 15 April. (A defect is a lamp that is not burning.) | 5% | Random Sampling |
| 3a | Operate Heating Plants | C.5.5.3.1 | Operate boiler plants IAW manufacturer’s instructions. Provide boiler operators twenty-four hours per day, seven days per week, every day of the year to man boiler plants at building 1021 and 2369. Plant 2351 shall be operational twenty-four hours per day, seven days per week during the heating season. During the non-heating season, Plant 2351 shall be operational from 0600 until 1600 hours on Mondays and from 0430 until 1600 hours Tuesdays through Fridays, excluding legal public holidays. The operator in plant 2369 shall continuously monitor plant 2351 through remote instrumentation and shall visit bldg 2351 every two hours. Maintain boilers and equipment for maximum output efficiency per manufactures specifications. Maintain operating logs and display boiler inspection reports on the side of each boiler. (A defect during heating season constitutes any plant that is not at 100% of operational capacity except for performing emergency repairs. A defect during non-heating season constitutes a plant that is not at least 50% of operational capacity.) | Zero Defects | Planned Sampling and Customer Complaints |
| 3a | Maintain Heating Plants | C.5.5.3.3 | Maintain boiler plants IAW manufacture recommendations. (A defect constitutes a piece of equipment that has not received maintenance as required or a plant that is not being kept in a clean, organized manner.) | Two (2) defects per month | Planned Sampling and PM Record Review |
| 3a | Operate A/C Plants | C.5.5.4 | Operate central air conditioning plants, equipment and systems IAW manufacturer’s instructions and procedures. Utilize Government provided form to log chiller operations. (A defect constitutes a plant that is not at 100% of operational capacity with the exception of performing emergency repairs.) | Zero Defects | Planned Sampling and Customer Complaints |
| 3a | Maintain A/C Plants | C.5.5.4.1 | Maintain A/C plants and equipment IAW manufacture recommendations. (A defect constitutes a piece of equipment that has not received maintenance as required.) | Two (2) defects per month | Planned Sampling and PM Record Review |
| 3b | Maintain Paved Surfaces (SOO) | C.5.6.1.2 | Repair potholes, use skin patching to repair channel rutting and minor raveling and alligator cracking, grade shoulders, and sweep paved surfaces as shown on Technical Drawing #4. | Two (2) defects per month | Planned Sampling |
| 3b | Maintain Gravel & Earth Surface Roads (SOO) | C.5.6.1.3 | Blade surfaces, maintain ditches and provide crushed limestone to fill ruts/holes and repair shoulders. | Two (2) defects per month | Planned Sampling |
| 3b | Snow and Ice Control | C.5.6.1.8 | Remove snow and ice from all paved surfaces IAW Technical Exhibit 24, Technical Drawing #15. Man a Snow Removal Operations Center, provide necessary staffing to utilize all pieces of equipment twenty-four hours a day as necessary, repair damage to Government property including pavement caused by Contractor operations, establish an inventory of materials for snow and ice removal and stockpile and issue government purchased sand. | Two (2) defects per incidence | Planned Sampling |
| 3b | Snow and Ice Removal at MANSCEN | C.5.6.1.9 | Remove snow and ice from the sidewalks of the Maneuver Support Center Complex and the troop trail between the complex and the 3200 area UEPH’s. | One (1) defect per incidence | Planned Sampling and Customer Complaints |
| 3b | Cemetery Maintenance | C.5.6.2.11 | Maintain the FLW Installation Cemetery and twelve private cemeteries as identified in Technical Drawing #11 during the month of August and during the week proceeding the Memorial Day weekend. | 10% | Random Sampling and Customer Complaints |
| 3b | Grounds Maintenance (SOO) | C.5.6.2.2, C.5.6.2.3.5, C.5.6.2.3.6, C.5.6.2.4 & C.5.6.2.8 | Schedule and perform grass cutting between 1 April and 1 November, maintain and irrigate MANSCEN and SSC trees and shrubs, maintain existing flowerbeds, and apply irrigation water to Gammon, MANSCEN & SSC turf areas. | 10% | 100% Inspection on a Weekly Basis |
| 3b | Fertilization and Lime Application | C.5.6.2.5 | Apply fertilizer and lime on approximately 200 acres of improved grounds based on soil samples. | 10% | Random Sampling and Weight Tickets |
| 3b | Leaf Control | C.5.6.2.7 | Rake and remove fallen leaves from the MANSCEN grounds, Soldier Service Center grounds, and within the Installation Cemetery fence. | Two (2) defects per month | 100% Inspection on a Weekly Basis |
| 3b | Chemical Vegetation Control | C.5.6.2.9 | Perform annual weed control of approximately 60 acres identified by DPW, perform bare-ground weed control at Tech Dwg #9 locations, provide bare-ground vegetation control on railroad bed, provide railroad right-of-way brush control along 5 miles of mainline track, cut back vegetation at railroad intersections and along another one mile of track, perform weed control at Tech Dwg #10 locations, and provide weed control at SSC, MANSCEN & B-100. | 10% | Random Sampling |
| 3b | Track Maintenance & Inspection | C.5.6.3.3.1 & C.5.6.3.3.5 | Perform general (weekly) and detailed (annual) track inspections and submit findings. | 5% | Random Sampling |
| 3b | Railroad Crossing Signal Maintenance | C.5.6.3.3.4 | Maintain railroad crossing signals and maintain/submit records. | 0 Defects | 100% Inspection |
| 3b | Self-Help Services | C.5.7.1 | Operate the self-help between the hours of 0730 and 1130, Monday through Friday, excluding legal public holidays, perform minor repairs on building components, provide instructional classes and maintain/submit records, receive/store/inventory/issue government-purchased supplies/materials and tools/equipment, accept returned materials, maintain a record of issued government-purchased supplies, and issue mercury-containing lamps. | Three (3) defects per month | Customer Complaints and Planned Sampling |
| 3b | Scheduled Pest Control Services | C.5.7.2.10 | Conduct monthly surveys for pests in food preparation facilities and implement appropriate control procedures as required. When given notice by DPW and the Contracting Officer, implement a filth fly control program to control flies around dumpsters and garbage holding areas. | 10% | Random Sampling |
| 3b | Pest Control Services (General) | C.5.7.2.1-C.5.7.2.9, C.5.7.2.11 & C.5.7.2.12 | Provide pest control operations IAW the PWS, current FLW Integrated Pest Management Plan (IPMP), applicable federal/state requirements, and product label instructions. Provide trained/certified pest controller(s), insure control sites are free of hazards, notify occupant(s) prior to applications and instruct them on proper methods of preparing for pest control services and pesticide safety, perform pretreatment surveys prior to treatments, maintain daily, weekly and monthly reports IAW the IPMP utilizing forms found at www.afpmb.org and provide monthly summaries, in electronic format, to DPW and the Contracting Officer by the tenth workday of the following month, develop/submit an annual work plan, coordinate all pest control work with facility occupants and launder contaminated clothing using the laundry facility that is part of Bldg 2273. | One (1) defect per month | Planned Sampling |
| 3b | Maintain MANSCEN Complex | C.5.7.3.1 | Maintain MANSCEN Complex facilities and systems. | 10% | Random Sampling |
| 3b | MANSCEN Complex Staffing | C.5.7.3.2 | The Contractor shall provide a dedicated team of craftsman located in the MANSCEN Complex to perform the required services. | One (1) defect per month | Planned Sampling |
| 3b | Fire Protection and Mass-Notification System Staffing Requirements | C.5.7.4.2 | Employ fire protection service personnel certified by the National Institute for Certification of Engineering Technologies (NICET) in the field of Fire Protection Engineering Technology sub-field of Fire Alarm Systems to provide technical oversight for all work on fire protection systems. The NICET certification shall be a Level II or higher for Fire Alarm Systems. Personnel performing maintenance, testing, and repair tasks without direct supervision of the NICET certified technician shall have a minimum of two (2) years journeyman level experience testing, trouble-shooting, servicing, and repairing fire alarm systems of similar type and complexity as existing at the Installation’s facilities. | Zero Defects | Planning Sampling and Documentation Review |
| 3b | Fire Protection and Mass-Notification System Coordination/Notification | C.5.7.4.3 | Submit a weekly written schedule to the DES Fire and Emergency Services Directorate (FESD) Fire Prevention Branch and the DPW Contract Inspection Branch not later than one week prior to any tests or maintenance being performed. Notify DES FESD, DPW Contract Inspection Branch and the building occupant the day of the scheduled work prior to start. Notify the FLW Fire Department if systems will be inoperable during maintenance and repair activities. | Two (2) defects per month | 100% Inspection and FES Complaints |
| 3b | Maintain Fire Protection and Mass-Notification Systems | C.5.7.4.4 | Inspect, test and maintain fire protection systems IAW UFC 3-600-02, NFPA 72, and NFPA Fire Protection Systems Inspection, Test and Maintenance Manual (FPS-00) and mass notification systems IAW UFC 4-021-01. | 5% | Random Sampling and Documentation Review |
| 3b | Maintain Propane, Natural Gas, Motor Vehicle, Bulk-Fuel Storage Facilities and Associated Equipment | C.5.7.5.2.2-4, C.5.7.5.3, C.5.7.5.4, C.5.7.5.8, C.5.7.5.10 & C.5.7.5.11 | Maintain fuel handling, storage and distribution facilities IAW manufacture instructions and federal/state regulations | 5% | Random Sampling and Documentation Review |
| 3b | Fuel for Government-Owned and Operated Mowers | C.5.7.5.5 | Provide fuel for Government (DPW) owned and operated mowers to be dispensed from the Government provided fuel dispensing systems in the DPW compound. (A defect constitutes an empty tank where fuel is not available to DPW.) | Zero Defects | Customer Complaint |
| 3b | Used Oil | C.5.7.5.6 | Pump out used oil tanks when they become 75% full. Properly dispose of waste oil, water and debris. | 5% | Random Sampling and Customer Complaints |
| 3b | Scheduled Environmental Services | C.5.7.6.3 | Provide scheduled environmental services to include treatment of petroleum-contaminated soil, Fort Leonard Wood landfill maintenance, waste stream analysis, providing boiler plant opacity logs, providing monthly boiler plant fuel consumption data, push the clean-fill area and manage the FLW PCB Ballast and Mercury-Containing Lighting and Thermostat Recycle/Disposal Program. | 5% | Planned Sampling and Documentation Review |
| 3b | Support Special Events | C.5.7.7.1 | Provide labor, equipment and material to support FLW special events. The Contractor shall meet the schedules and timelines stipulated in the OPORDS. | Zero Defects | Planned Sampling |
| 3b | Portable Light Tower and Generator Maintenance | C.5.7.7.3 | Monthly exercise each generator and portable light tower generator. Coordinate all DS/GS maintenance support for the equipment with DOL. | One (1) Defect per Month | 100% Inspection |
| 2a | Response to Urgent (Priority 2) Service Orders | C5.1.1.3.1.4.2 | Urgent service orders must be responded to within one work day of receipt. | 5% | GFEBS Review |
| The PRS for paragraph C.3 is found at the end of the end of this exhibit. | |||||
| The PRS for paragraph C.4 is found at the end of the end of this exhibit. |
| Required Service | Paragraph | Standard | Maximum Allowable | Method of | |
| Number | Degree of Deviation | Surveillance | |||
| for Requirement | |||||
| Real Property | |||||
| N/A | Real Property hand receipt adjustments (additions/deletions) are completed as directed by the DPW Planning Division. | C.3.2.1. | 100% of data is accurate and submitted within required suspense dates. | 0% | Random record review and Annual PCSA |
| Property Management (excludes materials) | |||||
| N/A | Government property is properly marked and identified. | C.3.3. | All property to which title vest in the Government is marked and identified within 2 working days of receipt or identification. Equipment Identification Number labels or markings are assigned, present and legible. | 2% | Random property inspections. |
| N/A | Prepare and maintain the Governments official property records | C.3.3. & C.3.3.1. | Minimum property record data required by FAR Part 45.5, including location information, is current for all items regardless of dollar value unless otherwise approved by the GPA. | 1% | Random record review and Annual PCSA |
| N/A | Issue and control property using hand receipts or similar written documentation. | C.3.3.3. | All property and applicable components (excludes material) are issued to the Supervisory level or to the user level assigning direct responsibility IAW AR 710-2 / AR 735-5. | 0% | Random record review and Annual PCSA |
| N/A | Hand receipt reconciliation | C.3.3.3. | 100% of hand receipts are reconciled and updated at least once annually or not later than six months from the oldest applicable change document IAW AR 710-2 and DA PAM 710-2-1. | 3% | Random record review and Annual PCSA |
| N/A | Perform property inventories | C.3.3.3. | 100% of scheduled inventories identified in the Property Control System (PCS) are completed at the required frequencies. | 5% | Random record review and Annual PCSA |
| N/A | Financial Liability Investigation of Property Loss | C.3.3.3. | Required or directed investigations and applicable documentation are prepared and submitted within 5 business days to the Contracting Officer. | 5% | Random record review and Annual PCSA |
| N/A | Record and report Loss, Damage or Destruction (LDD) of Government property. | C.3.3.3. &C.1.13.1. | Investigate, gather information, document and report all instances of LDD of property immediately upon discovery to the Contracting Officer. Maintain a LDD Report (LDDR) Log. | 0% | Random LDDR Log review and Annual PCSA |
| N/A | Perform Organizational Level property condition classification for reutilization or disposal or property as required. | C.3.3.3. | Inspect, classify, and store property within 10 working days of receipt or notification; prepare and process necessary documentation for evacuation to the Direct Support Activity for classification above the Organizational level. | 5% | Random record review and Annual PCSA |
| N/A | Prepare and submit property to the Direct Support Activity for condition classification for reutilization or disposal or property as required. | C.3.3.3. | Inspect and prepare property and necessary documentation for evacuation to the Direct Support Activity. | 5% | Random record review and Annual PCSA |
| N/A | Perform property disposal operations as required. | C.3.3.3. | Properly dispose of property through the local DRMO or IAW an approved scrap procedure in an expeditious manner. Turn-in condition-classified property IAW applicable regulatory requirements. | 5% | Random record review and Annual PCSA |
| N/A | Internal Audits of the Property Control System are conducted. | C.3.3.3. | Quarterly Internal PCS Audit Summary reflects non-procedural discrepancies discovered, the corrective action(s) taken or recommended system changes to the GPA. Written summary submitted to the GPA not later than 20th of the month following the reporting period. | 0% | Review inspection results quarterly. |
| N/A | CIPBO Hand Receipt Updates | C.3.6.7. | 100% of PBO directed hand-receipt updates are completed and written notification of inventories is completed within 10 business days or as directed by the Contracting Officer. | 3% | Review CIPBO Hand Receipt and Annual PCSA |
| N/A | Subcontractor Property Control System | C.3.3.3. | Prime flows property control provisions down to approved subcontractors IAW the PCS | 0% | Random record review and Annual PCSA |
| N/A | Contract Close-Out procedures | C.3.3.3. | Property inventories and transfers are completed as directed by the Contracting Officer. | 0% | As directed by the Contracting Officer |
| Equipment Maintenance | |||||
| N/A | Annual Equipment Preventative Maintenance Schedule | C.3.3.4. & C.3.3.3. | Schedule preventive and routine maintenance checks and services for equipment (GFP/CAP) IAW the applicable TM, manufacturers’ recommendations or applicable industry standard. Submit for schedule for GPA review 30 days prior to applicable fiscal year. | 10% | Random record review and Annual PCSA |
| N/A | Scheduled equipment maintenance and services | C.3.3.4. | Complete all scheduled Preventative Maintenance and services as scheduled. | 10% | Random record review and Annual PCSA |
| N/A | Perform non-scheduled equipment maintenance and repairs | C.3.3.4. | Perform Organizational Level maintenance within 5 business days of receipt. Prepare and submit equipment to the Direct Support activity. | 10% | Random record review and Annual PCSA |
| N/A | Equipment Services and Repair records | C.3.3.4. & C.3.3.3. | Records of completed maintenance include inspections sheets, checklists, service schedules and records, etc. that provide comprehensive and historical repair data, repair parts consumed and any applicable warranty information. | 10% | Random record review and Annual PCSA |
| N/A | Equipment Utilization Reporting | C.3.3.4. & C.3.3.3 | Monthly utilization data (miles and hours) for all vehicles (includes contractor fleet vehicles), auxiliary and ancillary equipment is compiled IAW the PCS and reported – by item – to the GPA by the 15th of the following month. | 5% | Random record review and Annual PCSA |
| N/A | Equipment Licensing Procedures and Records. | C.3.3.4. | Records of equipment licensing procedures, training requirements and current license holders are maintained and reported IAW the PCS. | 1% | Random record review and Annual PCSA |
| N/A | Vehicle Dispatch Procedures | C.3.3.4. | All government tactical and non-tactical vehicles and industrial equipment are properly dispatched prior to use IAW applicable regulations. | 2% | Random inspection and Annual PCSA |
| N/A | Authorized Stockage List (ASL) of demand supported repair parts | C.3.3.4. | Item stockage and reorder point levels are calculated based on demand and adhered to. | 5% | Random record review and Annual PCSA |
| N/A | Bench Stock. | C.3.3.4. | Bench Stock levels are maintained at a level to support normal shop operations for a period of not less than 15 but not to exceed 30 workdays. | 5% | Random inspection and Annual PCSA |
| N/A | Shop Stock. | C.3.3.4. | Selected Shop Stock items are maintained in quantity and type to reduce procurement lead time for expected services or repairs and to support normal shop operations for a period of not less than 15 but not to exceed 30 workdays. | 5% | Random inspection and Annual PCSA |
| N/A | Test, Measure and Diagnostics Equipment (TMDE) | C.3.3.5. | An Equipment Calibration Database or similar listing is maintained providing the last completed and next scheduled calibration dates. | 3% | Random inspection Annual PCSA |
| N/A | Test, Measure and Diagnostics Equipment (TMDE) | C.3.3.5. | All equipment requiring calibration is calibrated to the manufacturer’s standards, labelled or otherwise acknowledged by written record as calibrated as scheduled. | 3% | Random inspection |
| N/A | Identify excess and uneconomically repairable property | C.3.3.7. | Identify and report excess property – regardless of origin – to the GPA within 10 business days of determination or notification. | 5% | Annual PCSA |
| N/A | Turn-in of unserviceable and excess property | C.3.3.7. & C.3.3.3. | Property turn-ins are completed IAW the PCS. | 3% | Random inspection and Annual PCSA |
| Warehouse Operations | |||||
| N/A | Process material and equipment requisitions | C.3.6. & C.3.3.3. | Receive, edit and process requisitions for materials and equipment IAW all applicable regulations and standards. Provide requisition status to customers. | 2% | Random record review and Annual PCSA |
| N/A | Cataloguing Functions | C.3.6. & C.3.3.3. | 100% of new items are catalogued within 2 business days of receipt. | 3% | Random Location Survey and Annual PCSA |
| N/A | Receive and warehouse materials | C.3.3.6. | Receive, inspect, verify and warehouse materials IAW the PCS. | 2% | Random Location Survey and Annual PCSA. |
| N/A | Maintain material stocks | C.3.3.6. | Sufficient materials and repair parts are stocked to support workload demands | 3% | Random Shop and Truck Stock Location Survey and Annual PCSA |
| N/A | Stock Control | C.3.3.6. | Maintain 100% inventory accuracy of all on-hand stocks IAW the PCS | 4% | Random Location Survey and Annual PCSA |
| N/A | Bench Stock | C.3.3.6. | Bench stock items are issued against a shop or truck as applicable and reviewed IAW the PCS to ensure supply economy | 3% | Random Location Survey and Annual PCSA |
| N/A | Truck and Shop Stock | C.3.3.6. | Truck and Shop stock items issued to an individual truck or shop are directly accountable to that location. Accurate consumption records are maintained. | 1% | Random Location Survey and Annual PCSA |
| N/A | Issue materials to customers | C.3.3.6. | Accurately record the issue of materials and supplies against valid requisitions (PM, SO, SOO, etc.). | 1% | Random Location Survey and Annual PCSA |
| N/A | Accountability of consumed materials | C.3.3.6. | Consumption or integration of all materials are accurately recorded on the applicable work document (PM, SO, SOO, etc.). | 4% | Random Location Survey and Annual PCSA |
| N/A | Conduct warehouse inventories and Location Surveys | C.3.6.4 & C.3.6.4.1. | 100% physical inventory of warehouse is completed IAW the PCS | 0% | Annual PCSA. |
| N/A | Consolidated Quarterly Warehouse Inventory Listing | C.3.6.4.2. | Submitted to Contracting Officer/GPA NLT the 15th of the following month. | 0% | Quarterly listing review |
| N/A | First In First Out (FIFO) program | C.3.6.6. | 100% of perishable or shelf life susceptible items are identified and consumed accordingly. | 5% | Random inspections and Annual PCSA. |
| N/A | Bulk Petroleum Fuel | C.3.3.4. | Bulk fuel storage tanks are inventoried and consumption documented IAW AR 710-2 and DA PAM 710-2. | 3% | Random log review and Annual PCSA. |
| N/A | Storage of materials | C.3.3.6. | Materials are stored IAW the applicable regulatory guidance and the PCS. | 3% | Random inspections and Annual PCSA. |
| N/A | Movement of materials and equipment | C.3.3.6. | Pack, load, move, and unload materials and equipment without damage IAW all applicable regulations and industry standards. | 0% | Random inspections and Annual PCSA. |
| N/A | Mandatory Stockage Items | C.3.5.1. | Maintain constant stockage levels of all items listed in TE-4, Attachment C | 1% | Random inspections and Annual PCSA. |
| Required Service | Paragraph | Standard | Maximum Allowable | Method of | |
| Number | Degree of Deviation | Surveillance | |||
| for Requirement | |||||
| N/A | Contractor Furnished Property | C.4.1. | Contractor furnished or owned property is maintained in a serviceable condition to perform required services. | 2% | Random inspection and Annual PCSA |
| N/A | Truck Stock Listings | C.4.2. | Truck Stock listings provide ample materials to ensure continuous maintenance support IAW the PCS. | 4% | Random record review and Annual PCSA |
| N/A | Truck Stock inventories | C.4.2. | Inventories are conducted IAW the PCS and stock adjustments reported to the GPA within 5 business days | 4% | Random inventory, record review and Annual PCSA |
| N/A | Contractor Owned Property identification. | C.4.6. | All Contractor-owned property is maintained, clearly identified and marked within working 2 days of receipt. Equipment Identification Number labels or markings are assigned, present and legible. | 1% | Random inspections. |
| N/A | Contractor Owned Property Listing | C.4.6. | A current listing of Contractor Owned Property is maintained and readily available for review containing the minimum property record data required by FAR Part 45.5, including location information, for all items regardless of dollar value unless otherwise approved by the GPA. | 1% | Random inventory, record review and Annual PCSA |
| N/A | Contract Close-out procedures | C.4.1. | All property for which title vest with the contractor is removed from the installation as directed by the Contracting Officer | 0% | As directed by the Contracting Officer |
File details come from the government source that posted it. Updated .