Attachment_14_FLW_DPW_Questions_and_Answers.pdf

Reference Question Response Section Paragraph

1 Attachment 9 Summary Page Has a place for CLIN 0001 for Phase In but no tab for the buildup, will a Tab be added?

No. Costs associated with phase-in are FFP and should be priced in CLIN 0001 and included on the summary page of Attachment #9.

2 Attachment 8 Has a Tab for PMO but the CLIN structure in RFP document does not have a CLIN for PMO.

Where are the PMO personnel to be priced within the

CLIN Structure? Attachment 9 has nothing to cover PMO either, Where is PMO to be placed in Attachment 9?

CLIN XX19 is provided in each attachment.

3 RFP CLIN

x002

Description implies the PMO is priced here, Is that correct?

Or will there be a CLIN added for PMO to match up with

Attachment 8?

No. PMO’s will be awarded based off the availability of funds during each respective Fiscal Year. CLIN x002 states it is for all Labor and Supplies associated with managing and administering this contract. IAW the description this includes management, supervisory, quality control and administrative personnel... not the labor required to perform the PMO/DMO.

4 PWS C.1.1 Will the comment be deleted from C.1.1 or something be added for transportation in the comment?

See Revised PWS.

5 PWS C.1.3.2 Will the comment be deleted from C.1.3.2? See Revised PWS.

6 PWS C.1.3.1 &

C.1.3.2 Will the changes in C.1.3.1 and C.1.3.2 be accepted or denied, and will marginal notes be deleted?

See Revised PWS.

7 PWS C.3.2 Will the comments in C.3.2 be accepted or deleted? See Revised PWS.

8 PWS C.5.6.2.2 The technical drawings are so small they can’t be read, please provide so they are readable, i.e., 11x17 document.

Documents can be reviewed electronically by each offeror.

9 RFP CLINx013 Title is: Env & Entomology Operations Labor but discerption does not list PWS C.5.7.2 for Pest Control Should PWS C.5.7.2 be added here or not?

If not where is Pest Control staffed and priced?

Yes.

10 RFP CLIN x021 Will PWS C.5.1.14 be added to the PWS?

If not what is correct reference?

PWS reference should be C.5.1.1.4.

11 PWS C.5.1.4 Where is this requirement to be staffed and priced? Staffing area dependent upon type of assistance provided.

Infrequently needed assistances.

12 PWS C.5.1.12 Where is this requirement to be staffed and priced? Staffing is dependent on which functional area the project is being performed.

13 PWS C.5.7.1 Where is this requirement to be staffed and priced? The Coordinator Self Help position should be firm fixed priced under CLIN x002.

14 PWS C.5.7.2 Where is this requirement to be staffed and priced? See revision to CLIN x013.

15 PWS C.5.7.4 Where is this requirement to be staffed and priced? See revision to CLIN x007.

16 PWS C.5.7.5 Where is this requirement to be staffed and priced? Roads and Grounds or PM; depending on the task.

17 PWS C.5.7.7 Where is this requirement to be staffed and priced? Staffing is dependent on which functional area the project is being performed.

18 Attachment 8 Where does the staffing for C.5.1.4 go in this spreadsheet as there is not tab for it?

Refer to Q&A on PWS section above.

19 Attachment 8 Where does the staffing for C.5.1.12 go in this spreadsheet as there is not tab for it?

Refer to Q&A on PWS section above.

20 Attachment 8 Where does the staffing for C.5.7.1 go in this spreadsheet as there is not tab for it?

Refer to Q&A on PWS section above.

21 Attachment 8 Where does the staffing for C.5.7.2 go in this spreadsheet as there is not tab for it?

Refer to Q&A on PWS section above.

22 Attachment 8 Where does the staffing for C.5.7.4 go in this spreadsheet as there is not tab for it?

Refer to Q&A on PWS section above.

23 Attachment 8 Where does the staffing for C.5.7.5 go in this spreadsheet as there is not tab for it?

Refer to Q&A on PWS section above.

24 Attachment 8 Where does the staffing for C.5.7.7 go in this spreadsheet as there is not tab for it?

Refer to Q&A on PWS section above.

25 Attachment 9 Where does the staffing for C.5.1.4 go in this spreadsheet as there is not tab for it?

Refer to Q&A on PWS section above.

26 Attachment 9 Where does the staffing for C.5.1.12 go in this spreadsheet as there is not tab for it?

Refer to Q&A on PWS section above.

27 Attachment 9 Where does the staffing for C.5.7.1 go in this spreadsheet as there is not tab for it?

Refer to Q&A on PWS section above.

28 Attachment 9 Where does the staffing for C.5.7.2 go in this spreadsheet as there is not tab for it?

Refer to Q&A on PWS section above.

29 Attachment 9 Where does the staffing for C.5.7.4 go in this spreadsheet as there is not tab for it?

Refer to Q&A on PWS section above.

30 Attachment 9 Where does the staffing for C.5.7.5 go in this spreadsheet as there is not tab for it?

Refer to Q&A on PWS section above.

31 Attachment 9 Where does the staffing for C.5.7.7 go in this spreadsheet as there is not tab for it?

Refer to Q&A on PWS section above.

32 PWS C.5.7.7 Where is this work to be staffed and priced in the CLIN Structure?

Will there be a new CLIN added for this area?

See answer to question above.

33 PWS

TE 1

C.5.7.6.3.1 2.1.2

Will the historical SOO workload be provided for this requirement as it is not in PWS and not in TE 1?

No. PWS has been updated. This requirement is no longer applies and has been deleted.

34 PWS

TE 1

C.5.7.6.3.2 2.1.2

Will the historical SOO workload be provided for this requirement as it is not in PWS and not in TE 1?

Data not readily available. Estimated acres of 250 acres.

PWS revised.

35 PWS

TE 1

C.5.7.6.3.3 2.1.2

Will the historical SOO workload be provided for this requirement as it is not in PWS and not in TE 1?

PWS Revised.

36 PWS

TE 1

C. 5.7.6.3.4 2.1.2

Will the historical SOO workload be provided for this requirement as it is not in PWS and not in TE 1?

Varies depending on contractor knowledge of and capability in completing required documents for Title V, Air opacity requirements.

37 PWS

TE 1

C.5.7.6.3.5 2.1.2

Will the historical SOO workload be provided for this requirement as it is not in PWS and not in TE 1?

Not available. Documentation of the data historically performed by the on shift operator.

38 PWS

TE 1

C.5.7.6.3.6 2.1.2

Will the historical SOO workload be provided for this requirement as it is not in PWS and not in TE 1?

Historical workload not available. Estimate 96 man-hours per year.

39 PWS C.5.7.5.1 Will the Government update the PWS Para C.5.7.5.2 thru C.5.7.5.12.19 if it an SOO, PM, DMO or an IJO so the work can be property staffed and priced?

Reference technical exhibits workload data.

40 PWS C.5.7.5 Where is this work to be staffed and priced in the CLIN Structure?

Will there be a new CLIN added for this area?

See above.

No.

41 PWS C.5.7.4 Where is this work to be staffed and priced in the CLIN Structure?

Will there be a new CLIN added for this area?

See above.

No.

42 PWS C.5.7.4.4 Will the Government identify which Para C.5.7.4.4.1 thru C.5.7.4.4.3 are SOO or PMs so they can be properly Staffed and Priced?

All are PMOs.

43 Attachment 3 TE 29 Attachment B, 29.B.1

There are several facilities with no quantities against them.

Will this be updated with the current quantities?

Or do they not have any systems in those buildings. Please Clarify

All facilities listed have Fire Suppression systems.

44 Attachment 3 TE 29 Attachment B, 29.B.1

This Attachment B has “SPRINKLER” in the title but there is not column with the number of sprinklers that must be maintained, Will this be added with the current numbers?

Please reformat the table so we can easily tell what systems are associated with each building.

All facilities listed have Fire Suppression systems. Known information regarding the systems is listed in the TE;

historical workload data is listed in TE #1.

45 Attachment 3 TE 1, Para 2.3.2 Para 2.3.2 lists numerous Location/Oder/Descriptions that provide no PM labor hours, do these building require PM? If so, will the historical information be provided or are they supposed to be blank?

Historical workload data listed in TE #1 has been verified.

46 Attachment 3 TE 1, Will FY 17 data be provided to help validate historical data across more than two years?

Not available at this time.

47 Attachment 3 TE 1, SO and SOO area

What CLIN does the Vehicle Maintenance work get staffed and priced to as this falls against PWS C.4.6 and currently there is no CLIN for this area?

IF a CLIN is added will Attachment 8 and 9 be updated to match things up?

C.4.6. references identification required on all contractor vehicles and equipment. There is no associated staffing with this requirement.

48 PWS

Attachment 3, TE 1

C.5.2.6 Para 2.3.1 and

2.3.2

Please confirm PM hours for Overhead Doors and all assets covered by the PM program are provided in LORA Preventive Maintenance Labor and Material Expenditures, and 2.3.2. CANTONMENT AREA Preventive Maintenance Labor and Material Expenditures listed in TE1.

Confirmed.

49 PWS C.5.3.5.2 and C.5.7.4

Are the requirement is C.5.3.5.2 included in C.5.7.4 or are they both separate and distinct requirements?

Yes. C.5.3.5.2 is to ensure the contractor’s understanding of the inter-cross connect of the fire suppression systems with the mechanical systems. (i.e. HVAC, etc.)

50 PWS C.5.3.6 thru C.5.3.18

Is this work included in the SOO hours in Attachment 3, TE 1?

If not will the government provide the historical workload for each PWS area?

Yes this is included.

51 Attachment 3 TE 8, Attachment B

Will the Government provide a number of Engine Exhaust System for Building 10322 as it has a “?”?

TE revised to show 2.

52 PWS C.5.5 Please confirm all the work in PWS C.5.5 and all associated paragraphs is captured in Attachment 3, TE 1 under the SO, SOO and PM areas?

IF not what Para in C.5.5 are not and what is historical workload for them?

Workload is captured in the historical data.

53 PWS C.5.5.3.3.1 Please confirm that the plant manning is included in Attachment 3, TE 1 SOO area?

Confirmed.

54 PWS C.5.3.5.1.1 Is the Government mandating a dedicated Supervisor for Controls Section

Yes.

55 PWS C.5.3.5.1.2 Is the Government mandating a dedicated Lead for Controls Section

56 PWS C.5.7.4.4.3 and TE 1 Para. 6.

Para. 6 lists Maintenance of the Mass Notification System as an existing DPW service contract. If there is a third party maintenance contractor providing maintenance support of these systems what is the contractor’s responsibility for C.5.7.4.4.3?

C.5.7.4.4.3 references the Mass Notification within each respective facility (known as Little Voice) is part of this contract.

TE #1 PARA 6 references the Mass Notification not within facilities (known as Giant Voice). This system is maintained under a separate contract.

57 Attachment 1 PWS, and Technical Exhibit 1, 2.3.1, and

2.3.2

PWS Para.

C.5.2.6.

Overhead Door Maintenance, C.5.2.7.

Building

Preventive Maintenance, C.5.3.5.2. Fire alarms systems, and C.5.3.5.6.

HVAC Control systems

The PWS paragraphs listed (C.5.2.6, C.5.2.7, C.5.3.5.2, and C.5.3.5.6) are the only PWS paragraphs that address preventive maintenance of equipment, facilities, or systems.

Please confirm that the workload data (Regular Hours, Overtime Hours, Materials, and Other) provided in Technical Exhibit 1, paragraphs 2.3.1 and 2.3.2 only reflects workload from C.5.2.5, C.5.2.7, C.5.3.5.2, and C.5.3.5.6 as referenced in the PWS.

If this is not correct, please provide the PWS paragraph numbers that should be included to make up the workload data provided in TE 1, para 2.3.1 and 2.3.2.

TE historical workload data represents all PMOs, DMOs, SOOs, and OWOs.

58 Attachment 3 TE 1, Para 2.3.1 and 2.3.2

Will they provide a breakout of Preventative Maintenance hours shown by craft?

All available information is provided in the TE.

59 Attachment 3 TE 1, Para 2.3.2 What does the dollar value in the Other column represent? Are the values shown included in the Material

CLINS X004, X006, X008, X010, X012, X014, X016, X018,

and X020?

Sub-contracted work.

No. This represents labor performed by sub-contractors.

60 Attachment 3 TE 1, Para 2.1.2 Please confirm there no SOO hours for PWS C.5.4.1.3.

Exterior Lighting Systems

Hours are charged against the facility code EXTLT.

61 Attachment 3 TE 1, Para 2.1.1.1.2.2

Please confirm there no SO hours for PWS C.5.4.1.3. Exterior Lighting Systems

Hours are charged against the facility code EXTLT.

62 Attachment 3 TE 13

Will the government identify each para in TE 13 if it is covered by SO, SOO or PM work?

All work listed in TE 13 is PMO work.

63 Attachment 3 TE 1, Para.

2.3.1

Does the PM workload listed include PM hours for PWS C.5.4.1.3. Exterior Lighting Systems?

Yes.

64 Attachment 3 TE 8 TE 8 is provided, but where in the PWS can we find a reference to it?

Will the Government please remove or identify where TE 8 applies to the PWS?

Revised.

65 Attachment 3

Technical Exhibit 9, Attachment B

Technical Exhibit 9, Attachment B is provided with the solicitation, however there is no PWS that spells out or addresses requirements for Technical Exhibit 9, Attachment B. Was Technical Exhibit 9, Attachment B insert in error?

PWS states the minimum requirements to be performed on the equipment listed in TE #9.

TE #9 B is purposely included to give the offeror a reference to the type and number of equipment located on the installation.

66 Attachment 3

Attachment E

How many of the listed building have multiple systems?

Will the list be updated to show how many systems in in the buildings with multiple systems?

See TE.

All available information is provided in the TE.

67 Attachment 3

Attachment F

What PWS applies to TE 9, Attachment F?

Will the PWS be updated to reflect TE 9, attachment F or will Attachment F be deleted?

PWS revised. PARA C.5.3.11.5 has been added.

68 Attachment 3 Technical Exhibit 9, Para

9.H.1.2 thru 9.H.1.15

Will the government provide a quantity, make, and model?

Serial Number and date installed for each item listed in each paragraph?

69 Attachment 3 Technical Exhibit 9, Para

9.H.2

Will the government provide a quantity, make, and model?

Serial Number and date installed for each item listed in this paragraph?

70 RFP Specifically, the Tech Volume is limited to 60 pages.

Normally that would not be an issue, but in the case of the Ft Leonard Wood proposal, the Gov is asking,“ [t]he Offeror shall provide notional plans for maintaining 24 hour operability of nine (9) Critical Systems C.1.6. of the PWS.”

Since there is no clarifying language, we can only assume that the (9) notional plans are part of the page count of the Tech portion of the solicitation. If that is the case, it will be difficult for offerors to develop much beyond a bullet outline.

At ~2 pages per plan, that would eat up 30% of the 60 pages…

Notational plans should show the contractor’s understanding and ability to meet the requirement of maintaining 24hr.

operability in the nine critical systems and/or response to emergency DMOs.

Page limit will be increased to 70 pages.

We recommend the Gov clarify the ‘notional plan’ requirement and provide either a specific page count/limit of the plans, and/or consider increasing the length of the Tech page count to accommodate.

71 RFP Volume I has a 60 page limit and 12 point font requirement.

This limit will make it difficult to provide a detailed proposal and 9 notional plans within the 60 page limitation. To allow the offeror to provide meaningful notional plans, would the government consider a five (5) page limit for each notional plan, with those plans being excluded from the 60 page limit?

Page limit increased to 70 pages.

72 RFP Will the government please confirm that a contract is considered relevant if six (6) months of performance has been completed?

Reference RFP, Section M, Factor 2, Recency Assessment, and Relevancy Assessment.

73 RFP Please confirm that the Offeror can use 8-point font for all tables, illustrations and figures.

Reference revised Section L, 2.b.

74 Solicitation, Section A, A.1 Description of the

Requirement:

Reference:

Solicitation Document page 2 says: The scope of each functional task area is provided below:

• Work Management

• Utility Plants and Systems Operations

• Heating Ventilation and Cooling Systems

• Electrical Work

• Structural Work

• Roads and Grounds, Fuel Handling & Railroads

• Environmental & Entomology

• United States Army Maneuver Support Center (MSCOE) Complex

• Sheet Metal & Sign Shop

• Building Preventive Maintenance

There are 10 functions listed.

Correct.

75 Solicitation, Section L.3

Proposal Files

(a) Volume I, Factor 1, Section L.3 Proposal Files (a) Volume I, Factor 1, Mission Capability states…

"Tab A – Subfactor 1 Technical Capability: The Offeror shall describe its Technical Understanding to satisfy the Government’s requirements as follows:

No Question.

Mission Capability

• The Offeror shall describe and explain its understanding of each functional area defined within the PWS by providing an overarching description of each area, including any applicable critical systems and associated risk."

76 Section M, Subfactor 1 –

Technical Capability

Section M - Evaluation Factors for Award, Paragraph C.

Evaluation Approach, Subfactor 1 - Technical Capability states…

The Technical Capability evaluation provides an assessment of the offeror’s methodology to satisfy the Government’s requirements. The evaluation will determine if the Offeror adequately demonstrates a technical understanding of each of the ten (10) functional areas of the PWS with associated technical expertise, and provide operation and maintenance plans over the life of the contract.

Section M calls for demonstrating a technical understanding of each of the ten (10) functional areas. If you count the C.5, Specific Tasks, you get seven (7) functional areas, if you include C.5._._ sub-function areas you arrive at over 10 functional areas.

Question: Are the functional areas to be addressed as called out in Section L Tab A – Subfactor 1 Technical Capability, the same 10 functional areas listed in Section A of the Solicitation? If not, please specifically identify the 10 functional areas that must be addressed.

Since there is ambiguity between Section L and Section M we respectfully request the Government provide a prompt answer to this clarification request and provide a proposal extension as offerors could not have crafted their execution solution because of the ambiguity.

See revised Section L and M of the RFP.

77 PWS C.5.3.11.5 Is C.5.3.11.5 Septic Tanks, Grease Traps, Oil Separators & Collectors done as SOO work? Please provide historical workload as nothing has been provided in Attachment 3.

The requested data is included in the Historical Data of each facility.

78 PWS C.5.3.16 Is C.5.3.16 Fire Fighting Training System done as SOO work? Please provide historical workload and system description as nothing has been provided in Attachment 3.

Requirement has been deleted and PWS revised accordingly.

79 PWS C.5.7.4 Reference:

C.5.7.4. FIRE PROTECTION AND MASS NOTIFICATION

SYSTEMS

C.5.7.4.1. General. Says “The Contractor shall install, inspect, test, maintain and repair fire protection and mass notification systems IAW applicable NFPA codes and DoD regulations. Attachment 3 para. 6, 2) shows there is a separate Maintenance Contract for Mass Notification System.

Question: What is the DPW BASOPS contractor’s maintenance responsibility for Mass Notification Systems if there is a separate contract for maintenance services?

C.5.7.4.4.3 references the Mass Notification within each respective facility (known as Little Voice) is part of this contract.

TE #1 PARA 6 references the Mass Notification not within facilities (known as Large Giant Voice). This system is maintained under a separate contract.

A, L, M and

PWS

Section L “The Offeror shall describe and explain its understanding of each functional area defined within the PWS by providing an overarching description of each area, including any applicable critical systems and associated risk.”

Section M “The evaluation will determine if the Offeror adequately demonstrates a technical understanding of each of the ten (10) functional areas of the PWS with associated technical expertise, and provide operation and maintenance plans over the life of the contract.”

The PWS has only seven (7) functional areas. In addition, Section A has ten (10), which do not align with the six (6) in the PWS. Will the Government confirm that the ten (10) listed on page 2 of the Solicitation are the ten (10) functional areas required?

Yes, 10 functional areas are listed on pg. 2 of the RFP. The nine critical systems are listed in C.1.6 of the PWS.

Based on the previous question, the response is critical for offeror’s to be able to prepare their technical solutions and submit compliant proposals.

If questions are due on Nov. 13th and with the

See Amendment to the solicitation for the revised due date.

upcoming holidays, we assume responses will be released around Nov. 26th, leaving bidders with just a matter of days to accommodate. We strongly recommend a minimum two week extension as of when questions are released.

C.2.1 Definitions 22 of 79

Preventive Maintenance Order (PMO) – Section initially defines PMO as understood in AR 420-1.

However, beginning with the fifth sentence in this paragraph, the definition deviates significantly from the AR 420-1 – “PMOs will be approved and issued on DA Form 4283, Facilities Engineering Work Request, or equivalent computer-produced facsimile or printout. The Government will identify applicable wage determinations (Service Contract Labor Standards, formerly Service Contract Act or Wage Rate Requirements, formerly Davis Bacon Act) for each PMO prior to issuing to the Contractor.

Contractor execution of PMOs will be pre-approved by the Government following the review of Contractor work plans and schedules. Any changes in scheduled workload will be negotiated and incorporated into the contract by modification.” This latter description attributed to PMO is actually more applicable to a Project Work Order (PWO). Is it the Government’s intent to approve every scheduled, recurring service work order and for the Contractor to provide a proposed estimate for accomplishing each PMO?

Paragraph has been updated accordingly. The PM’s are to be submitted and approved prior to the beginning of work by the KO. Any change to the list is to be performed via modification.

C.4.4 Permits and

Qualification Documents

Contractor shall obtain all appointments, licenses, certifications and permits except those provided by the Government required for performance of work and for complying with all applicable federal, state and local laws. Would the Government provide a complete listing of all appointments, certifications, licensing required to perform on the FLMO BASOPS contract?

All certifications are listed throughout the PWS.

84 C.3.11 33 of 79 Is there a reason MSCOE staff does not have access to GFEBS while many areas of the contractor

PWS does not dictate who can and can’t have access.

organization do? Since DMO are issued via GFEBS, see C.5.1.1.3.1, wouldn’t it be beneficial for the MSCOE staff to have access?

C.5.1.1.5 38 of 79

This section says “Workmen performing DMO work involving construction skills in nature tasks that migrates beyond Level I limitations (32 man-hours) shall be paid pursuant to 40 U.S.C. chapter 31, subchapter IV, Wage Rate Requirements (Construction), formerly known as the Davis-Bacon Act retroactive to and beginning with the first hour charged to the specific DMO involved.” The solicitation does not include Davis-Bacon Wage decisions, will the Government provide?

Attachment provided with amendment.

C.5.1.2.4.1 40 of 79

Is workload specific to Unaccompanied Personnel Housing Facilities, included in Technical Exhibit 1, 2.1?

Yes.

C.5.1.11.1.2 43 of 79

This section says “LPG and fuel oil "drop tickets" will be provided by DPW to the Contractor on a daily basis and shall be entered into the database within 2 working days from the first day of each month. Is the “Access” database referenced Government furnished and in current use?

Yes.

C.1.3.2

GFEBS

Manager

C.1.3.2 indicates the contractor shall provide a GFEBS Manager. A subsequent track change in this same reference indicates a GFEBS PM Manager will set up and administer the GFEBS PM Program. Is the GFEBS manager and the GFEBS PM Manager the same position?

See Revised PWS.

C.1.3.2

GFEBS

Manager

9 of 79`

C.1.3.2 indicates there is a GFEBS PM Manager to set up and administer the GFEBS PM Program.

Other than a single reference in the bulleted items associated with the responsibilities of the GFEBS PM Manager C.1.3.2 (A76 Preventive Maintenance Controller) there are no further references to a GFEBS PM Program. Is the GFEBS PM Program a current executable program or will the contractor be implementing a new GFEBS capability? If the latter, in what system does the current PM plans reside?

PM plans are the responsibility of the contractor.

C.5.1.1.3.2 Standing Operating

Orders (SOO) and Preventive Maintenance

Orders (PMO)

There are two C.5.1.1.3.2 references and the narrative is duplicated except for the last sentence in the paragraph. In the first reference on page 38, the last sentence states that the Contractor shall respond to and complete SOO and PM work as indicated in the PWS or on the SOO and PM request forms.

Which of these two references are correct? Is there a C.5.1.1.3.3 reference missing? Will each PM action be initiated in response to a PM request form?

PWS revised to remove duplication.

No reference missing.

The forms will be created and issued by the contractor. The GOVT retains the ability to review and all forms upon their request.

C.5.1.2.6 Schedules 41 of 79

C.5.2.1.6 requires the contractor to develop and submit to the Government, within the first 90 days of contract performance, a Master Schedule of all required work for the entire contract period. Is this requirement limited to the PWO (level II work) and excavation work or is it inclusive of all SOO, OWO, PMO, DMO and IJO work as well? Does the Government maintain PWO work activity records in the GFEBS-Collaboration-Projects (C-Projects) module?

It is inclusive to SOO, OWO, PMO and DMO work.

The GOVT utilizes C-projects, but the information is not released for contractor use.

C.5.1.6.1.Equi pment

Maintenance Filing System

C.5.1.6.1 indicates the contractor will maintain an automated filing system on equipment/systems that receive scheduled maintenance.

1) Is this automated filing system for equipment/systems scheduled maintenance in lieu of the records maintained for the PM program?

2) Is the GFEBS PM module active, current and driving the PM task executions on the current contract?

3) Is this filing system duplicating the GFEBS data maintenance requirements stated in C.1.3.2?

1.) No.

2.) Yes.

3.) Dependent on contractor, GOVT requires GFEBS to be maintained.

TE I, Section

2.1.2, FY15

SOO Data

Document 1014, BMC Entomology 16, shows 371.2 labor hours applied to vegetation control on the cantonment area. However, there are ZERO dollars shown in the materials column. Is this an error, and if so, can the government please provide the materials costs?

Material costs are NTE under CLIN X014.

94 PWS C.5.1,

C.5.1.9, 42-43 of 79 PWS C.5.1 states in part “The Contractor shall maintain clear and concise records ……and shall

3.11 references GFE.

C.5.1.9.2 and C.5.1.9.3 input data to GFEBS.” PWS C.5.1.9. states in part “The Contractor shall provide and input the data specified herein in order to maintain the GFEBS database management system and shall have the option, unless specifically mandated elsewhere, of using GFEBS output reports. Requirements include entering data into GFEBS.” PWS C.5.1.9.1.2 states in part “Contractor shall input supply and material costs against work documents.” PWS C.5.1.9.1.3 states in part “The Contractor shall input other direct contract costs (e.g. non-hourly salaries, equipment rental, subcontract amounts, etc.) against work documents.” (NOTE: underlines are the offeror’s for emphasis). These various instructions to input or enter data into GFEBS seem to conflict with 3.11 which states the Government will provide ……….

DMO data entry, General Fund Enterprise Business System (GFEBS) data entry. Will the Government please clarify how these “data input” tasks occur if the Government is providing data entry as addressed in 3.11?

Technical Exhibit 1, 2.1.2

Throughout Section 2.1.2 the referenced PWS paragraph numbering appears to be from a prior RFP PWS and does not accurately reference the current PWS numbering.

Example #1) Document #1001 references BMC Environmental 02 IAW C.5.7.7.3. In the current PWS C.5.7.7.3 is Fire Protection and Mass Notification Systems.

This is not the correct PWS reference for BMC Environmental.

Example #2) Document #1018 references BMC Roads Pavements 23, IAW C.5.6.1.5. In the current PWS C.5.6.1.5 is Maintenance and Repair of Storm Drainage Systems.

Please update 2.1.2 to provide the correct PWS paragraph that is associated with referenced function requirements.

Historic Data is downloaded from existing GFEBS which was input using current naming convention at that point in time.

Past

Performance, Section L submission requirement, subparagraph vi.

Past performance submission requirements state that an offeror must submit a minimum of 5 but no more than a total of 8 specific relevant contract reference sheets. However, the instructions state that a prime, team and/or JV must submit 3 references and their teaming members performing over 20% can submit 2 additional references. Question: If a prime, team and/or JV will not have any other team members performing 20% or more of the contract, do they need to submit a minimum of 3 or 5 and up to 8?

Minimum of 5, maximum of 8, regardless of the breakdown.

97 Attachment_9

_Pricing_and_ Labor_Matrix_ Worksheet_FL

W

Base Period worksheet

Only in the Base Period worksheet of Attachment 9 there are hidden rows between rows 169 through 205. Will the Government clarify if the information shown in these rows is pertinent or relevant to the Base Period pricing? If not, for consistency with the other worksheets, can the Contractor remove the hidden rows or will the Government provide a new Attachment 9?

Will provide an updated attachment.

98 W911S718R0 025_Solicitatio n_FLW_DPW

Section B Section B COST CLINs, x004, x006, x008, x010, x012, x014, x016, x018 (associated with the functional area CPFF CLINs; x003, x005, x007, x009, x011, x013, x015, x017), descriptions mention "Includes all costs for materials, supplies and equipment necessary to perform required services..."

in the associated functional area CPFF CLINs.

1) Will the Government confirm that any necessary associated vendor costs are also covered in the Government's estimated plug amounts for these COST CLINs?

2) If vendor services are not included will the Government supply historical vendor cost data that are associated with the CPFF CLINs?

NTE cost CLINs are for actual costs of materials and equipment used to execute the contract.

Attachment 1, PWS, C.5.3.4. 46 of 79

C.5.3.4. Cathodic Protection Systems says “The Contractor shall test the systems every three years commencing from the previous completion date.

What was the date(s) the cathodic protection systems were last tested?

It’s dependent upon the system. Plan on first test falling within the Base or First Option Period.

100 Attachment 3, Exhibits, 2.1.2

2.1.2 contains a column titled Equipment/Other, some entries have dollar values associated with the task, what do the dollar amounts shown represent?

Historically, this has been used to account for sub-contracting and/or equipment rental.

3.11 Automated

Data Processing

(ADP)

Equipment

C.3.11 states “The Government will provide the ADP equipment, software, technical support and replacement necessary for electronic mail communications by local area network (LAN) with DPW personnel, DMO data entry, General Fund Enterprise Business System (GFEBS) data entry, and network access as applicable.” This statement implies that there is a separate data entry system for DMO work orders and another system for GFEBS data entry.

Would the Government please clarify whether there is in fact a separate system supporting DMO tasking, execution and close out?

GFEBS is the only GOVT provided system.

3.11

Automated Data

Processing

(ADP)

Equipment

C.3.11 also provides an “estimated listing” of PCs for Admin & GFEBS data entry, Estimating/IJO shop, QC staff and MSCOE Staff. Since C.3.11 specifically associates the ADP equipment, software, technical support and replacement with DPW personnel, are the PC assets listed intended for contractor use or limited to DPW personnel access?

Computers are primarily to be used by contractors.

C.5.1.6 Records and

Filing Systems

Contractor is required to maintain complete and accurate operating, maintenance and repair records of all work as specified throughout the contract.

Operating, maintenance and repair records would translate to SOO, PMO and DMO work records.

C.5.1.6.1 Equipment Maintenance Filing Systems and C.5.1.6.2 requires the contractor to maintain an automated filing system for equipment/systems receiving scheduled maintenance and separate files for each IJO performed. Are these Records and Filing Systems requirements distinct and separate from the GFEBS data maintenance requirements set out in C.1.3.2, C.5.1 and C.5.1.9?

No.

C.5.3.11.4.2. 49 of 79

Irrigation systems section identifies “The Contractor shall inspect, maintain, and repair golf course irrigation pumping station to the gate valve located near building 10250.” Is this distribution line not covered by section C.1.1.4.1 that states “The distribution system demarcation point is a meter or five feet outside the facility.”?

The irrigation pumps are outside Bldg. 10250 and are part of this contract.

C.5.6.1.2. 60 of 79

“Maintenance and Repair of Paved Surfaces.”

1) How many miles of paved surface roads are covered on FLW?

2) Will the Government provide, by name, a list of roads requiring maintenance?

An estimated 157 miles of paved road.

The list of roads requiring maintenance is not readily available at this time.

C.5.6.1.3. 60 of 79

“Maintenance and Repair of Gravel and Earth Surface Roads.”

1) How many miles of gravel and earth surface roads are covered on FLW?

2) Will the Government provide, by name, list of roads requiring maintenance?

Historical data estimates approx. 200 miles of gravel and earth surface roads that might need regrading each year.

The list of roads requiring maintenance is not readily available at this time.

C.5.6.2.11. Q70 of 79

“Cemetery Maintenance section identifies the Installation Cemetery and Twelve Private cemeteries identified in Technical Drawing #11.” TE Drawing 11 only lists 11 cemeteries. Is Hopewell Cemetery considered the 12th Cemetery from the Map?

Yes.

C.5.7.5.12.1. 72 of 79

“At no time shall the Contractor be permitted to remove his delivery vehicles from FLW installation with Government owned fuel on board.” Are there any tanks located at LORA/ off FLW Installation that require servicing?

Yes. However, they are small quantities and the tank truck is not to leave the installation per the PWS.

C.5.7.5.12.8. 73 of 79

“All buildings requiring fuel are listed in TE 30.”

1) Please provide detailed “Drop List” for fuel deliveries.

2) Please provide historical workload associated with fuel handling, number of deliveries and man hours required.

Requested data is provided within the TE.

C.5.7.5.12.10. 73 of 79

“One truck each with #1 diesel and one with #2 fuel oil shall be loaded at end of each work day.” What is the minimum capacity of fuel required to be available at the end of each day?

200 gallons of each.

C.5.7.5.12.10 73 of 79

“One truck each with #1 diesel and one with #2 fuel oil shall be loaded at end of each work day.” Are two fuel trucks required or is one truck with multiple tank capacities adequate?

Either will be sufficient.

112 TE

24.1.1.

246, Item #23 “Forney Army Airfield runway. Clear and apply deicer upon request.” Are special blades or equipment required or provided to clear the airfield?

Yes. Must be FAA Compliant.

TE

24.1.2.

“For informational purposes, the following are priority #1 emergency snow & ice removal routes for 1st Engineer Brigade. Except for the airfield, the Contractor shall spread abrasives and/or chemicals after removal has been accomplished.”

Do the 1st Engineers Brigade personnel clear the airfield or the contractor?

Contractor.

114 TE

24.2.5.

Is pelletized “Urea” an approved non-corrosive deicer/chemical for airfield pavement and the Helipad behind Bldg. 310 for SNAIR operations?

Yes.

Attachment 1, PWS, C.5.3.11.5.3

C.5.3.11.5.3. Sediment Collection Pits and Troughs says: “The Contractor shall clean the sediment collection pits and sediment collection troughs listed in TE 18 to ensure there is no overflow condition.

There are no sediment collection pits and troughs listed in TE 18, please provide so offerors can address these requirements.

Data is provided in the TE.

Attachment 1, PWS, C.5.3.12 50 of 79

There is no Technical Exhibit for this requirement.

Please provide details of barriers maintained, types, quantities, maintenance frequencies, historical workload, etc.

Equipment is only listed in PWS. Historic data is provided in PM of adjoining facility.

L 79 of 94

L.2.b states “Tables and illustrations may use a reduced font size no less than 8-point and may be landscape.” L.2.3 states “For tables, charts, graphs and figures, the text shall be no smaller than Times New Roman 10 point.” Will the Government confirm that the no less than minimum of 8 point font may be used for tables and graphics?

Reference revised Section L, 2.b.

L 80 of 94

“(4) Proposal Format and Structure. Each volume of the electronic proposal shall be in its own subdirectory on the CD-ROM, sequentially labeled

Submission shall be on two separate CDs.

Volume I through Volume III. Volume IV, Price, shall be submitted on a separate CD-ROM.”

Subsequently in the table on the same page, the requirements indicate ONE CD-ROM per volume.

Will the Government confirm whether it wants two

(2) CD-ROMs total (one with volumes I-III and one with pricing) or four (4) CD-ROMS (one for each volume)?

L 82

Currently the solicitation asks for key personnel duty descriptions in Tab 2 as well as in Tab 3. That is duplicative in nature and takes up much needed real estate. Will the Government remove one of the requirements or allow offeror’s to point to first instance?

Contractor can reference specifics from Tab B in Tab C.

However, the contactor is responsible for ensuring they fulfill the requirements of section L to facilitate the evaluation as stated in section M. General references to other sections of the proposal will not replace the contractor’s responsibility to clearly describe and explain their understanding of the Staffing and Workflow processes required to meet the technical requirements with an appropriate labor mix and hours by functional area in the PWS.

120 Section B 7 Please confirm that PWS C.5.7.2 should also be priced to CLIN X013.

Confirmed.

Section B

Please identify which CLIN(s) PWS paragraphs C.5.7.1, C.5.7.4, C.5.7.5, and C.5.7.7 should be priced.

Depending on the task, please see above.

122 Section B Please confirm that PWS paragraph C.5.6.3. Railroad should also be priced to CLIN X011.

Confirmed.

PWS

C.5.7.2.10 69 of 79

C.5.7.2.10. Scheduled Inspection and Pest Control says: “The Contractor shall perform the scheduled inspection and pest control listed in this section at the frequencies and at the times shown. A standing operating order (SOO) shall be issued for this work.”

Technical Exhibit 3, paragraph 2.1.2, FY 16 SOO Data, Document # 1014, BMC Entomology 16 does not show any Labor Hours, Regular or Overtime. If covered by a SOO, why are there no labor hours shown? Please provide the labor hour historical data.

Costs are applied to each facility and listed in the PM Historic Figures.

Attachment_1

1_-

_SCA_WD_15

-5094_(REV-

6)

Document

The SCA wage determination 2015-5094 (Rev-6) has been replaced on the WDOL website with 2015- 5094 (Rev-8) dated 07/03/2018. Will the Government replace the SCA Attachment 11 with this current wage determination?

See revised attachment.

Attachment 1, PWS

C.5.1.11.1.1

C.5.1.11.1.1. Meter Reading. Is meter reading accomplished as a SOO requirement? No historical data is provided in Attachment 3, para. 2.1.2. Please provide labor hours expended to accomplish this requirement.

Data is provided for both FY 15 & FY 16.

126 Attachment_8 _Staffing_Mat rix_FLW Section L

PMO worksheet

Section L Tab C – Subfactor 3. Staffing and Workflow Process: 5th bullet says:

• The staffing plan shall include the following: proposed staffing by labor categories to perform the required services contained in the PWS. Offerors shall utilize the Staffing Matrix (Section J, Attachment #9 of the RFP) for depicting their staffing. In addition, Offeror's shall clearly identify and explain their methodology for accommodating fluctuating workloads and explain any proposed cross-utilization of personnel.

Attachment 9 of the RFP is Pricing and Labor Matrix Worksheet, should the reference be Attachment 8, Staffing Matrix?

See revised Section L.

Attachment 3 Technical

Exhibits and C.1.6

Section L requires notional plans for maintenance of critical systems, which are listed in PWS C.1.6. One such system is Security Devices. However, none of the Technical Exhibits in Attachment 3 contains such a listing, nor is any mention made of Security Devices. Will the Government please provide a description and list of Security Devices so that a proper response can be developed?

Security devices are referenced in the PWS Section 5.2.3.

RFP L.2.h.(4)

Proposal States: “Each volume of the electronic proposal shall be in its own subdirectory on the CD- ROM, sequentially labeled Volume I through Volume III. Volume IV, Price, shall be submitted on a separate CD-ROM."

Can the Government please clarify? It is Volume III Cost, not Volume IV Solicitation, Offer and Award Documents and Certifications/Representations, shall be submitted on a separate CD?

See revised Section L.

129 RFP M.1 Proposal States: "The evaluation will determine if the Offeror adequately demonstrates a technical understanding of each of the ten (10) functional areas of the PWS with associated technical expertise and provide operation and maintenance plans over the life of the contract.

Can the Government please clarify? Does the Government consider the "Notional Plans" required in section L.3 the same as the Operation and Maintenance plans referred to in Section M, Subfactor 1 - Technical Capability?

No, please see revised Section L.

Volume II:

Factor 2 - Past Performance

The Past Performance Information Retrieval System (PPIRS) is the system of record for contractor performance reports. In some instances, contracting officers direct contractors to use CPARs available in PPIRS in lieu of past performance questionnaires and will not complete PPQs on an Offeror’s behalf.

When CPARs are available, can Offerors provide completed CPARs instead of PPQs?

No.

Volume II:

Exclude CPARs from the page limit for Volume II:

Factor 2 - Past Performance, if Offerors are permitted to submit CPARs.

Will the Government exempt CPARs from the page count for Volume II - Past Performance?

No.

Volume II:

Clarification required for recency assessment of contracts submitted in Volume II: Factor 2 - Past Performance Will the Government clarify if an active contract that has completed 11 months as of the closing date of the solicitation meets the recency requirement of "…performed during a minimum of the previous six

(6) months or maximum of three (3) years from closing date of the solicitation"?

Section M, Factor #2, Recency Assessment definition.

133 Volume I:

Factor 1 – Mission

Capability

The RFP identifies “Security Devices” as a critical system, and Offerors are required to provide a notional plan for maintaining 24 hour operability of security devices.

Can the Government please define/specify what they consider to be “security devices”?

Security devices are referenced in the PWS Section 5.2.3.

134 Proposal Submission

Requirements

RFP states: “Tables and Illustrations may use a reduced font size no less than 8-point…” The RFP later states: “For tables, charts, graphs, and figures, the text shall be no smaller than Times New Roman 10 point.”

Can the Government please clarify? What text size is acceptable for use in tables?

Reference revised Section L, 2.b.

135 Volume I:

Factor 1 – Mission

Capability

RFP states: “Offerors shall utilize the Staffing Matrix (Section J, Attachment #9 of the RFP) for depicting their staffing.”

Can the Government please confirm Attachment #8, not attachment #9, is the required staffing matrix Offerors shall use to depict their staffing?

See revised Section L.

136 RFP Section/ Schedule B and Attachment 1 paragraph C.5.7.1.1 (including

The RFP Section B does not clearly identify where self-help services should be priced in the CLIN schedule.

Will the government please clarify which CLIN should include self-help services?

Self Help position should be firm fixed priced under CLIN X002.

associated subparagraphs)

137 Attachment 1 paragraph C.5.1.2.1

Contractor Proposals

Will the government please provide the historical annual number of project proposals prepared in accordance with the referenced paragraph?

Data provided in TE’s.

138 RFP

Section/Sched ule B CLIN x015

The referenced CLIN contains a plug number value of $117,420. However, no other CLINs X015 contain plug numbers.

Will the government please confirm that the referenced $ value is intentionally included in Section B? Will the government please revise the Section B accordingly?

See revised Section B.

139 Attachment 1 paragraph C.1.3.6.4.2

The referenced CLIN states that: "All costs associated with employee training and review must be included in the CLIN prices bid/offered for the underlying requirement. No other payments are authorized."

Will the government please clarify which CLIN(s) the referenced paragraph is referring to?

All Labor CLINS. Any required training shall be included in proposed labor pricing.

140 PWS –

Security Plan

What aspect of Security Service(s) provided by the contractor is the Government requesting a plan for?

Since there is no specific Security function in the PWS, will the Government provide the information for the requirement?

Security devices are referenced in the PWS Section 5.2.3.

141 PWS C.1.9.8

Pesticides and Herbicides and C.5.7.2 – Pest

Control

Will the Government provide the information on the Government Furnished Facility for the purpose of entomology, and will the Government verify that mixing and storing of pesticides and herbicides on the Installation (in the facility) is allowed?

The facility will meet all OSHA, Federal and State Requirements. Contractor must follow all regulations.

142 C.5.6.2.12 Burial

Services

The PWS states that Contractor shall provide support for burial services at the Installation Cemetery when directed by the DPW or the Contracting Officer by means of a DMO.

What type of database program is used for this type of system?

DPW will submit all requests via GFEBS.

143 C.5.1.11 Utility Billing and Reporting

The PWS states that the Contractor shall provide personnel and equipment to collect and process utility usage data and generate monthly utility bills for reimbursable customers. The contractor shall also maintain utility usage databases.

What type of database program is used for this type of system?

Contractor is responsible for developing their own database to collect the information.

144 C.5.2.3 Keys and Locks

The Government identifies a GFE laptop for Key and Lock services.

Does the Government also provide key-making specific software with the computer?

No.

145 C.5.2.5 Signs PWS states: “The Contractor shall design, fabricate and paint…” Does the Government provide the required sign making machinery and/or PC/Software required to perform these functions, or is this a CFE requirement?

Yes. Equipment listed is listed in the TE.

146 C.5.3.5.4 Energy

Management Control Systems

The requirement states that the Contractor monitors the DDC Control systems, daily, thru the use of Laptop computers.

Are these laptop computers supplied by the contractor? If so, is the contractor allowed to place computers on the Government network?

No.

147 C.5.7.1.2.2 Self Help Services

Is the contractor required to establish a contractor provided software inventory system for the self-help activities, or is that provided by the Government?

Contractor provided.

148 Solicitation

FLW DPW

Pg. 85/VII Are we able to submit CPARS instead in lieu of Past Performance Questionnaires?

No.

149 Attachment 9

– Pricing and Labor Matrix

Worksheet

FLW

N/A Pricing and Labor Matrix Worksheet has been provided with formulas to calculate fringe using a fringe rate. In execution will companies be allowed to invoice the actual fringe costs or they be required to invoice based on the fringe rate?

Actual fringe costs are reimbursable; typically, cost contracts are billed using FPRA with adjustments made after DCAA audit.

150 Solicitation

FLW DPW

Pg. 79/ Paragraph 2.b

& 2.e

Section 2.b in the Proposal Requirements states, “Tables and illustrations may use a reduced font size no less than 8-point and may be landscape.”

However, in section 2.e it states, “For tables, charts, graphs and figures, the text shall be no smaller than

Reference revised Section L, 2.b.

times new roman 10 point.” Please advise if tables and illustrations can go as low as 8 point or 10 point font.

151 Solicitation

FLW DPW

Pg. 80/ Paragraph:

2.h.(5)

Is the “proposal table of contents file” a master TOC and Master Acronym list of all volumes or a separate table of contents file for each volume?

Separate TOC for each volume.

152 Solicitation

FLW DPW

Pg. 80/ Paragraph:

2.h.(5)

If the “Proposal Table of Contents file” is a master TOC and Acronym list, does it also need to be included in the print copies of the proposal?

Yes

153 Solicitation

FLW DPW

Pg. 81, 83, 85, 88/

Paragraph: 3.a, 3.b, 3.c, 3.d

Volumes 1 and 2 file names indicate the file name should be in ALL CAPS “VOLUME 1 – MISSION CAPBILITY” and “VOLUME II – PAST PERFORMACE” however volume 3 doesn’t have a file name preference and volume 4 states it must be clearly marked “VOLUME IV – solicitation…. But has no definite end to the title. Are the titles supposed to be in ALL CAPS for consistently across all volume titles?

See revised Section L.

154 Attachment 1

– PWS FLW

Base Operations

Pg. 40/ C.5.1.2.5

C.5.1.2.5 states…