Attachment 8 - RFMSS 3 2 Fire Desk Handbook V3_DRAFT.pdf

Range Facility Management

Support System (RFMSS)

Fire Desk Handbook

Version 3.2

5 May 2011

RFMSS v3.2 Handbook for Fire Desk Operations May 2011

TABLE OF CONTENTS

1 Overview

1.1 Fire Desk Operator(s) (FDO) Responsibilities

1.2 System Requirements

1.3 System Functionality

1.4 Scope

1.5 Help

2 Navigation

2.1 Using the Reference Grid

2.2 Menus

2.2.1 Home

2.2.2 Scheduling Menu

2.2.3 Operations Menu

2.2.4 Administration Menu

2.2.5 Reports Menu

2.3 Working with the Grid

2.3.1 Sorting Records

2.3.2 Filtering Records

2.3.3 Selecting Multiple Records

2.3.4 Manipulation Columns

2.3.5 Updating Information

2.3.6 Show Log

2.3.7 Printing Grid Information

3 Security

4 Fire Desk Operations (Text Mode)

4.1 Fire Desk Access

4.2 Fire Desk Activities

4.3 Fire Desk Features (Overview)

4.3.1 Check Box

4.3.2 Drop Down List Boxes

4.3.3 Radio Buttons

4.4 Fire Desk Actions

4.5 Function Buttons

4.6 Notification Bar

4.7 Fire Desk Grid

4.8 Fire Desk Display

4.8.1 Fire Desk Date

4.8.2 Local Time

4.8.3 Zulu Time

4.8.4 Fire Desk Name

4.8.5 Fire Desk Display Orientation

4.8.6 Local and Zulu Time

4.8.7 Training/Maintenance

4.8.8 Sort By & Filter By

4.9 Fire Desk Function Buttons

4.9.1 Check In

4.9.2 Status Change

4.9.3 Training Information

4.9.4 Requests

4.9.5 Downrange

4.9.6 Incident

4.9.7 Commo Check

4.9.8 No Show

4.9.9 Temp FP

4.9.10 Facility Info

4.10 Reset

4.11 Fire Desk Actions Menu Items

4.11.1 New Same Day Requests

4.11.2 Activate/Deactivate Airspaces

4.11.3 View Logs

4.11.4 End of Day Processing

4.11.5 Authorized OICs for OIC Fire Desk (Only available for users in Grafenwoehr Germany)

4.11.6 OIC Log (Only available for users in Grafenwoehr Germany)

4.11.7 SOFA (Only available for users in Grafenwoehr Germany)

4.11.8 People Certification

1. OVERVIEW

1.1 FIRE DESK OPERATOR(S) (FDO) RESPONSIBILITIES

The Fire Desk Operations center is the eyes and ears of range facilities, training areas and assigned airspace and airspace subdivisions. Fire Desk Operator(s) are responsible for:

Admitting scheduled units onto the correct ranges and training areas

Overseeing range operations and posting current status during training

Tracking any/all range incidents and initiating emergency procedures

Clearing and tracking any/all down range personnel

Alerting Officer(s) in Charge (OIC)/Range Safety Officer(s) (RSO ) and Range Control

(RC) personnel of any Cease Fire requirements in a timely manner

Submission and Approval of Same Day request from Units

Collection of range Utilization data

Clearing facilities and training areas as training is completed

Maintenance of the DA 1594 Journal

Conducting End Of Day functions

1.2 SYSTEM REQUIREMENTS

RFMSS is a web enabled system using Internet Explorer 7 (IE7) web browser to access the

RFMSS application both locally and remotely (via the RFMSS web server at Ft. Belvoir). It is assumed that the server will be a Microsoft Windows 2008 Server. The RFMSS system assumes the following items are available to enable users to log on:

Users must have a RFMSS User Id and password approved by the RFMSS Functional

Administrator. These allow access to the RFMSS application via their workstation‟s IE7 web browser.

The Citrix ICA Client is installed on the workstation for use of the Graphic Fire Desk only. A Citrix login ID and password must be obtained from the IMSA NOSC Help desk or from the local DOIM (for National Guard sites) in order to access the RFMSS Graphic

Fire Desk.

1.3 System Functionality

The Fire Desk has two modes of operation that allow the operator to view data in different formats.

a) The “Text” mode: Allows the data to be displayed in a table format (See Section 3)

b) The “Graphic” mode: Allows data to be viewed in a graphic format. (See the Graphic Fire

Desk Handbook)

Both modes utilize color-coding for status identification at a glance for each facility being utilized. Data entry, such as range status (with the exception of facility check in and facility clearing), personnel down range, and incident reporting may be executed in either mode of operation. This handout will break down each mode and how to accomplish the task at hand. It is advised that the Fire Desk have two workstations sitting in close proximity with the Text mode displayed on one and the Graphics mode displayed on the other.

NOTE: In RFMSS 3.2, although both the TEXT MODE and the GRAPHIC MODE are linked together in such a manner that data input to either data screen will automatically update the other screen, only the Text Mode is accessible directly in the RFMSS 3.2 application.

1.4 SCOPE

This handbook is designed to be used as a supplement to the RFMSS User Manual. It contains the operations performed in the RFMSS application by the Functional Administrator. Most of the Functional Administrator‟s task falls within the following categories:

Establishing and maintaining the application administration tables.

Approval of User account and Privileges for individual personnel (Unit, RC, other customers) being given access to the system.

1.5 HELP

For workstation, LAN, and other networking questions, contact the local DOIM/G6 office or follow the local policy.

For Scheduling and site-specific questions, contact the local Range Control.

RFMSS Support is available to the RFMSS Functional Administrator.

The US Army, US Army Reserve, US Navy, and US Marine Corps contact the IMSA

NOSC Help desk at (888) 800-7242. Email: huac.imsa.nosc@us.army.mil.

The National Guard contacts the Army National Guard RFMSS Center of Excellence, Help Desk, (320) 616-3093 or DSN 871-3093. Web site: https://rfmss.ngb.army.mil mailto:huac.imsa.nosc@us.army.mil https://rfmss.ngb.army.mil/

To discuss potential changes to the RFMSS application, contact the local Functional

Administrator (FA).

There are several manuals available for the RFMSS application. Most of the RFMSS manuals are functional specific and can be obtained by contacting the local Functional Administrator.

The RFMSS manuals available are listed below:

a) RFMSS User Manual (also available through RFMSS Help Online)

b) RFMSS Functional Administrator Handbook

c) RFMSS Scheduling Handbook

d) RFMSS Fire Desk Operator Handbook

e) RFMSS Ad Hoc User Guide

There is an Online Help available for the RFMSS application. The Online Help contains the information found in the RFMSS User Manual.

The manuals can be obtained through the Army Knowledge Online (AKO) by following the directions below:

a) Login to AKO.

b) Select "Files" from the menu on upright portion of the page.

c) From the menu on the left under "AKO Files Home", select US Army

Organizations => Acquisition => PEO EIS.

d) Scroll down and under Knowledge Centers, check the box next to PO

IMSA and select "Subscribe" from the menu.

e) Select RFMSS Training.

2. NAVIGATION

2.1 USING THE REFERENCE GRID

This section is designed to introduce the user on how to navigate and use RFMSS v3.2. There are commonalities throughout the modules.

Most of the RFMSS information appears in a column format called grid.

The RFMSS grid allows the user to:

Add a new, edit, or delete a record in the grid, Select a field value from a list of values, Select multiple records in a grid, Show deleted records, Show modification log for a selected record (where applicable), Search a record, Hide columns in the grid, Wrap or unwrap text in the columns, Export and Display grid information in Adobe Acrobat (PDF format), Microsoft Excel spreadsheet, or Microsoft Word document format, Export grid information to PDF format, Microsoft Excel, or Microsoft Word, Print grid information.

2.2 MENUS

RFMSS consist of five menus. Each menu contains submenus that take the user to a different portion of the application. Each menu performs specific functions.

2.2.1 HOME

Home is the starting location for the application and where the users log in. The Functional

Administrators and the Units may see the dashboard when they log in. Dashboards are used to alert the users of any actions needing their attention.

2.2.1.1 FUNCTIONAL ADMINISTRATOR DASHBOARD

The FA Dashboard appears when they log in or when they return to the Home Menu. It shows how many users are requesting a user account.

2.2.1.2 UNIT DASHBOARD

The Unit Dashboard appears when a Unit Scheduler logs in or returns to the Home Menu. The dashboard is used to display activities involving the unit. The Unit Dashboard is broken into two sections, the Co-Use Agreement and the Request Processing Dashboard.

Co-Use Agreement section displays only if there are co-uses involving the unit.

o It will display the number of co-uses that have been requested by the unit or a unit in their Chain of Command (COC).

o It will display the number of co-uses that another unit has sent requesting to co-use with you.

o There will be a table with a row representing each co-use status with a number count and the RCNI that is associated with the co-use for the unit or a unit in their COC:

Undecided (Default): Co-uses that have not been accepted or denied.

Accepted: Unit agrees to co-use.

Denied: Unit denies to co-use.

Request Processing section displays the number of activities submitted by your unit or a unit in your chain of command.

o There are two options: All My Activities (activities for units in my COC) and My

Activities Having New Status Since date (last login). The last option is the default.

o This table consists of five columns. It shows the installation that is being requested, the status, sub-status, the activity count and RCNI.

2.2.2 SCHEDULING MENU

The Scheduling Menu contains predominately all of the functions used by a Range Control (RC) scheduler and Unit scheduler. In this module the scheduler can view the Two Week Calendar, lookup a Range Control Number Identifier (RCNI), create and submit a request, modify and process a request, request a co-use (against an existing reservation), create request templates, create and view a Range Bulletin, create a Communication Log Sheet (which is used by the Fire

Desk Operators), and view the Co-Use Agreement List.

2.2.3OPERATIONS MENU

The Operations Menu contains the functions used by a Fire Desk Operator (FDO). The Fire

Desk Operator focus is on current day operations. The FDO(s) are responsible for:

Admitting scheduled units onto the correct ranges/training areas

Create Same Day requests for Units

Approval of Same Day request from Units (if applicable)

Overseeing range operations and posting current status during training

Activate/deactivate airspace(s) for training (if applicable)

Tracking range incidents and initiating emergency procedures

Create down range request(s); track and return down range personnel

Alerting OIC/RSO and Range Control personnel of any Cease Fire requirements in a timely manner

Collection of utilization data

Clearing facilities as training is completed

Maintenance of the DA 1594 Journal, and other logs

Conducting End Of Day processing

2.2.4 ADMINISTRATION MENU

The Administration Menu contains the tables used by the FA. The FA is able to customize the setup of RFMSS to reflect the installation‟s range control daily operations. When the tables are properly setup the system will automatically populate many of the data fields required during daily operation for the RC & Unit Schedulers and FDO(s).

2.2.5 REPORTS MENU

The Reports Menu contains the standard reports generated within RFMSS.

2.3 USING THE RFMSS GRID

This section is designed to introduce the user on how to navigate and use RFMSS v3.2. There are commonalities throughout the modules.

Most of the RFMSS information appears in a column format called grid.

The RFMSS grid allows the user to:

Add a new, edit, or delete a record in the grid, Select a field value from a list of values, Select multiple records in a grid, Show deleted records, Show modification log for a selected record (where applicable), Search a record, Hide columns in the grid, Wrap or unwrap text in the columns, Export and Display grid information in Adobe Acrobat (PDF format), Microsoft Excel spreadsheet, or

Microsoft Word document format, Print grid information.

2.3.1 WORKING WITH THE GRID

Most of the data in RFMSS is presented in a column format or grid. The table has rows and columns and can be manipulated or adjusted to fit most requirements. Each row/record is made up with many fields. Some of the fields are mandatory which is represented with the field name in red and an asterisk* (to comply with Section 508 of the Rehabilitation Act of 1973).

2.3.2 SORTING RECORDS

Records can be sorted in ascending and descending order. First the user must identify the column to be sorted. Clicking on the column name/header toggles the arrow to point up and down. An arrow pointing up will display the information in ascending order. The arrow pointing down will display the information in descending order.

Drop-Down list will let you select what record you need or (All).

2.3.3 FILTERING RECORDS

Specific records can be selected out from other records. Records can be singled out by entering the value in the filter block or by selecting the criteria value for your search from the to the right of the blank filter box.

2.3.3.1 Filter Entry Field

First the user must identify the column to be used in the search criteria. In the white area below a column name/header, type in the first character of the word to be used as the search criteria.

For example if a user wants to find Range 1 they would type an r in the facility column which will locate all facilities that begin with a “r”, entering ra will narrow the search to facilities beginning with ra. The more characters added will further narrow the search.

2.3.3.2 Filtering Criteria

Clicking the to the extreme right of the column name/header will display a list of criteria values for that field. In the search block enter in all or part of what you are searching, then click on the to the right of the box and select a criteria, RFMSS will provide the data based on the criteria you selected.

Some Filter Entry Fields ends with and . Use to clear the existing field entry OR click Search to view the list of values for the field. See example below.

2.3.4 SELECTING MULTIPLE RECORDS

There are several ways to select records:

For a single value click the box to the left of the record.

To select a block of values in sequence, press and hold the Shift key and click the first value, then click on the last value, release the Shift Key, a group of values is selected.

To select multiple values scattered around the list, press and hold the CTRL key and click on each value to be selected. Release the CTRL key.

2.3.5 MANIPULATION COLUMNS

Most tables contain a group of icons that are located at the top left side of the grid. These icons perform various functions but do not permanently alter the data in the table.

– the Field Chooser will allow the user to temporary hide columns by dragging the columns into the opened Field Chooser window. The columns are returned to there original state once the user has closed the window.

– allows the user to toggle word wrap off and on. If word wrap is off the data that is too long to fit the column is truncated. If word wrap is on, the complete data will show increasing the height of the column.

– allows the user to print what is being displayed.

RFMSS allows most tables and reports to be saved to the local workstation in three formats: PDF, EXCEL, and WORD.

– clicking on this icon allows the user to export the table in Adobe PDF format.

– clicking on this icon allows the user to export the table in Excel format.

– clicking on this icon allows the user to export the table in Word format.

When one of the formats is selected the File Download window is displayed. Click on the Save button.

The Save As window appears. Select the folder where the file will be saved. Enter the file name and click SAVE.

Show deleted – clicking on show deleted, allows the user to see all records that have been deleted in the table. The records are used for viewing and are READ ONLY.

2.3.6 UPDATING INFORMATION

Records can be added, modified and deleted easily by choosing the appropriate action. The

Action column displays the options available. Once the action has been completed click save to save the change.

Adding a new record

New – clicking on the new link opens up a new row or record to be completed.

Modifying a record

Edit –clicking on the edit link in front of a row opens that record to be modified.

Deleting a record

Delete – clicking on the delete link in front of a row deletes that record.

2.3.7 SHOW LOG

The log shows a list of modifications made to a specific record.

a) Click the Log link in the record row; the modifications log for the selected record is displayed.

b) Click the Close button in the log to exit the log.

2.3.8 PRINTING GRID INFORMATION

a) Click the Print button at the top left of the grid; the File Download window is

b) Click the Open button in the File Download window to display the grid data; a second window opens, and the grid data is displayed in Adobe Acrobat Reader.

c) Click the Print icon in the Adobe Reader window, OR select File: Print and click OK in the Print window.

2.3.9 ENTERING DATES IN RFMSS

Dates can be entered in any date field by typing in the dates or using the calendar.

A calendar will appear by clicking in a date field. Immediately start typing in the date or use the calendar to fill in. The arrows or either side of the month and year is used to go backwards or forwards by month. Once the month desired appears, click on the date.

There are several ways to use the calendar. To move the calendar by several months, click on the month, year and the dates will be replaced with months.

To see year ranges, click on the year and months are replaced with years.

3. SECURITY

Security in the RFMSS 3.2 application is required per DoD mandate. To gain access to the

RFMSS 3.2 application all users must have a User ID and Password assigned to them. A User

ID is requested via the RFMSS Homepage and is approved by the Functional Administrator

(FA). Each user Id is unique to a specific user and has specific role(s) assigned. Fire Desk operations are considered to be sensitive and may have a direct impact on safety on any/all active range complexes. Therefore, Fire Desk Operators are required to enter their Password a second time to gain access to the Text Mode and/or the Graphic Mode of the application. Additionally, RFMSS 3.2 allows for more than one Fire Desk operation. Therefore, when the FA assigns a role to a user, he/she will also establish to which Fire Desk(s) that individual will be granted access. This allows only those personnel with the proper access, admittance to specific fire desk operations, as required by Range Control.

When in Text Mode, to access a Fire Desk, users are required to select the desired FD and then required to enter his/her password again.

4. FIRE DESK OPERATIONS (TEXT MODE)

NOTE: Throughout the application, data fields that are annotated with an asterisk (*) and are color coded RED are required fields. Data windows or forms cannot be input into the system until all required fields have data filled in.

4.1 FIRE DESK ACCESS

a) The Fire Desk is accessed from the Home Page following initial log-in to the RFMSS 3.2 application by clicking on Operations, then clicking on Fire Desk (Text Mode); The Fire Desk

Selection window is displayed. Click on the dropdown, and select the Fire Desk desired.

NOTE: All users may access and view the FD and activities scheduled for the current FD date in a Read-Only mode, indicated as (Read-Only) next to each FD selection.

NOTE: Only users with the role of FDO, assigned by the FA to one or more specific FDs, will have access other than Read-Only.

b) When a FD is selected, the system prompts the user to enter his/her Password again. Enter the RFMSS application password, then select Login.

NOTE: If you logged into the application using CAC, the button is displayed, simple select the button (password is not required).

c) The RFMSS 3.2 FD is now displayed and is active.

4.2 FIRE DESK ACTIVITIES

The Fire Desk window enables users to track and manage training and maintenance events on an installation‟s range facilities, training areas (TAs) and airspace subdivisions. Fire Desk

Operator(s) (FDO) personnel can manage the status of activities on the various ranges, TAs and airspaces as they progress throughout the day, perform incident reporting, create new Same Day

Requests and approve/disapprove those submitted by authorized users, collect and process down range information, generate required reports, maintain the Journal (1594), and other logs and perform End of Day procedures.

4.3 FIRE DESK FEATURES (OVERVIEW)

4.3.1 CHECK BOX

Do Not Refresh Automatically: As a web enabled design, there could be a number of users accessing RFMSS 3.2 at the same time. As users use the system, they may do something that could impact the Fire Desk. For example, an authorized user may submit a Same Day Request after the FDO opened the FD. With the Auto-refresh build into the system, the FD window would automatically “refresh” and display the Active Same Day

Request notification. When the Do Not Refresh Automatically box is checked, items on the Notification bar will only be updated when the FDO selects the refresh button.

4.3.2 DROP DOWN LIST BOXES

Training/Maintenance: Used to select the type of activities to display o Training: Used to show only training activities o Maintenance: Used to shows only activities where the assigned event has a category of “Maint” o Both: Used to show both training and maintenance activities

Air/Ground: Used to select the type of activities to display o Air: Used to show only air activities o Ground: Used to shows only ground activities

Sort By: Used to sort activities displayed based on the selected value

NOTE: Available columns are based on selected Long/Short Display

Filter By: Used to filter activities based on the selected value o ALL: Used to show all active statuses (default) o CF-ATC: Cease-Fire per Air Traffic Control o CF-RC: Cease-Fire per Range Control o CF-U: Cease-Fire per Unit o DEP: Departed (applies to ground facilities only) o FIR-R: Unit Firing, Restricted o FIR-UR: Unit Firing, Unrestricted o MC: Mission Complete (applies to airspace subdivisions only) o NOSHOW: No Shows o OCC: Occupied o OCC-T: Non-firing Training without Pyrotechnics o OCC-TP: Non-firing Training with Pyrotechnics o RES: Reserved o TC: Training Complete

4.3.3 RADIO BUTTONS

Long Display: When selected, shows the following for all activities o Facility/Airspace Subdivision o Unit o Status o Event Start Time o Event End Time o DODIC o Maximum Firing Altitude (MSL Ft.)

o User Selected Fields (NOTE: Users add or remove columns displayed on the Fire

Desk using the Choose Columns icon. Selected columns remain for the individual user name until changed by that user and can include RCNI, Minimum Altitude, Maximum Altitude, Mission Number, Event Name, Number of People, Weapon, Vehicle, and any “Request User Field (up to 3) and Activity User Field (up to 6) as set by the FA.)

Short Display: When selected, the display is an abbreviated grid that shows only the following three columns for activities.

o Facility/Airspace Subdivision o Unit o Status

Local: When selected, display activity times in local time (default).

Zulu: When selected, display activity times in Zulu time.

4.4 FIRE DESK ACTIONS

All “Menu Items” throughout FD operations, RFMSS 3.2 uses the mouse “hover” feature. Thus, as the mouse is hovered over a menu item, the menu list is automatically displayed): The Fire

Desk Actions menu has the following sub-menus:

New Same Day Request: Used by the FDO to submit a Same Day Request for a Unit.

Activate/Deactivate Airspaces: Used to Activate and Deactivate Airspaces.

View Logs: Used to view the past 60 days of Fire Desk activities, and allows for update dates, times, and utilization data for activities that have occurred in the past 5 days.

End of Day Processing: Used to closes out each day's activities on a Fire Desk

(NOTE: This option is only available after midnight of the current day‟s processing or when the Fire Desk Date is not up to date.)

Authorize OICs for OIC Fire Desk (when OIC Fire Desk is enabled): Used to record certain information for a unit on the Fire Desk using the OIC Fire Desk function.

(NOTE: The OIC must be the “activate” OIC for the facility)

OIC Log (when OIC Fire Desk is enabled): Used to display the past 60 days of OIC actions on the Fire Desk (Note: The OIC can only view the log; the FDO can filter and edit the log)

SOFA (when OIC Fire Desk is enabled): Used to communicate to all OICs logged on to

RFMSS the time that the Status of Forces Agreement (SOFA) goes into effect. Once entered, the SOFA time appears on all OIC Fire Desks.

NOTE: The last three sub-menu items are only available in Grafenwoehr Germany.

4.5 FUNCTION BUTTONS

Refresh: Used to re-retrieve the window based on any new selections made since the window was first opened or last refreshed. (NOTE: This should be selected following any selection from check boxes, dropdown list boxes or radio buttons.)

Check In: Used to Check In the units shown on the fire desk.

Status Change: Used to change the current training status of an activity at a facility or airspace subdivision.

Training Status: Used to record actual usage of vehicles, weapons, ammunition and aircraft as well as the actual number of personnel trained.

Request: Used to view, print and save the Request Summary for an activity.

Downrange: Used to view, enter and close Downrange Requests for a ground activity.

Incident: Used to view, enter and close Incidents.

Commo Check: Used to record a communication check with a unit.

No Show: Used to assign a reason as to why a unit did not show up for its scheduled training.

Temp FP (Temporary Firing Points): Used to assign Temporary Firing Points

(NOTE: Temp FP can be entered only for ground activities that have DODICs and have

“occupied” the facility.)

Facility Info: Used to view information about a facility where a training activity occurs.

Reset: Used reset one or more activities back to their original state on Fire Desk for , No

Shows, Activities that have been checked-in but not occupied, or Activities that have a status of Occupied but have not reached another status EXCLUDING continuous activities in occupied status that were occupied on the previous day.

4.6 NOTIFICATION BAR

Fire Desk notifications (located to the right of the Refresh button) are used to alert Fire Desk

Operators to any activity that require attention. These features are displayed as buttons in

Yellow or RED and provide a direct link as follows:

Notification Description Action

Fire Desk Date Is

Not Today

Indicates that Fire Desk date is not today's date.

Update the Fire Desk date by running the end-of-day process.

Active Same Day

Requests

Allows a Fire Desk Operator to view and process same day requests submitted by units.

Click the button to access the

Same Day Request

Processing page.

Active Incidents Allows a Fire Desk Operator to view and edit all active incidents.

Click the button to access the

Incident Activities page.

Active

Downrange!

Allows a Fire Desk Operator to view and edit all active requests to go downrange.

Click the button to access the

Downrange Requests page.

Overdue Commo

Checks

Allows a Fire Desk Operator to view a list of units/facilities in a Firing status that are 15 minutes overdue for a communication check, and record communications checks from the list.

Click the button to access the

Commo Check page.

Active Airspaces Allows a Fire Desk Operator to view, activate, and deactivate airspaces.

Click the button to access the

Airspace Activation page.

Active

Temporary

Firing Points

Allows a Fire Desk Operator to add temporary firing points to a Firing

Activity.

Click the button to access the

Temp Firing Point page.

Unacknowledged

Maint Requests

Alerts a Fire Desk Operator that maintenance requests have not been acknowledged.

Click the button.

NOTE: These Notifications are activated only when applicable!

4.7 FIRE DESK GRID

The information contained in the Grid is based on the Fire Desk Date and the selected display format (long or short; as outlined at section 4.8.5. When initially opened, the grid only displays nine columns. Use the Choose Columns icon to open the Field Chooser window, then, set the grid as desired. Once set, the window will always open as last set.

NOTE: The Status Display is also color coordinated so that the Fire Desk operator can tell at a glance the status of any given facility as noted below:

Color Coding Status

Blue a. Unit has not checked in for reservation,

b. Unit has checked in (when check-in is required) but has not occupied the facility.

Green a. Occupied non-firing

b. Maintenance activity.

c. Training without Pyrotechnics

Yellow a. Cease-Fire – Unit

b. Cease-Fire – Range Control

c. Cease-Fire – Air Traffic Control

Red (Hot) a. Firing – Restricted

b. Firing – Unrestricted

c. Training with Pyrotechnics

White a. Scheduled maintenance activity

b. Departed unit

c. No show

d. Cancellation

4.8 FIRE DESK DISPLAY

4.8.1 FIRE DESK DATE

The Fire Desk Date is the date following the last End of Day Processing completion and is non-editable.

4.8.2 LOCAL TIME

Directly to the right of the Fire Desk Date is Today’s Date in “Local” time (depicted with an

“L” on the right) and is non-editable.

4.8.3 ZULU TIME

Directly to the right of Today‟s Date in “Local” time is Today’s Date in “Zulu” time (depicted with a “Z” on the right) and is non-editable.

4.8.4 FIRE DESK NAME

Self Explanatory

4.8.5 FIRE DESK DISPLAY ORIENTATION

4.8.5.1 SHORT DISPLAY

The Short Display mode uses up to three vertical columns (depending on the number of activities for the Fire Desk Date), each with a selectable check box, the

Facility/Airspace Subdivision, Unit and Status columns as depicted below.

4.8.5.2 LONG DISPLAY

The Long Display mode list each activity and includes all available co lumns, including the additional Long Display Columns set up by the FA, as depicted below.

NOTE: The default mode is established by the FA during the FD setup. In either case, once the

Fire Desk is opened, the FDO can toggle to either display using the Long Display, Short Display radio button in the window, then clicking the Refresh button.

4.8.6 LOCAL AND ZULU TIME

The system default is to displays all activity in “Local” time. To change to Zulu time, select the

Zulu radio button; then select Refresh.

NOTE: When changed to Zulu, all times remain displayed in Zulu for the open session only;

the display reverts to Local at the next login.

4.8.7 TRAINING/MAINTENANCE

a) To display only Maintenance activities: Use the dropdown list, select

Maintenance; then select Refresh. The system now displays only Maintenance activities.

b) To display both Training and Maintenance activities: Use the dropdown list, select Both; then select Refresh. The system now displays both Training and

Maintenance activities.

c) To revert to display only Training activities: Use the dropdown list, select

Training; then select Refresh. The system now displays only Training activities.

NOTE: When either Maintenance or Both is selected, the system displays the selected activities for the open session only; the display reverts to the system default of Training at the next login.

4.8.8 SORT BY & FILTER BY

Sort By and Filter By: The FD can be changed to meet the needs of the FDO at any given time.

For example, during a day when the range is at full operation, the FDO may want to see, at a glance, the status of all range facilities under their control. Thus they may want all facilities and the status of each facility displayed and arranged in such a manner as to be easily understood (i.e.

all hot facilities displayed at the top of the status table with all facilities in a Cease Fire displayed next etc.) However, at the end of the day it may be easier to alter the display to show only those facilities that are awaiting final clearance. These data display changes are accommodated as follows:

4.8.8.1 SORT BY

To sort the displayed activities, use the Sort By dropdown list and select the desired column to sort by, then select Refresh. Activities are sorted by the selected column in ascending order.

NOTE: Columns available are based on the current display (long or short).

4.8.8.2 FILTER BY

To filter the displayed activities, use the Filter By dropdown list and select the desired

Status to filter by, then select Refresh. Activities are now limited to the selected Status.

NOTE: When the Sort By and Filter By are used, the system displays activities as selected for the open session only; the display reverts to display all activities at the next login.

4.9 FIRE DESK FUNCTION BUTTONS

All buttons on the Fire Desk are active when the user has the role of FDO. All other users have

Read-Only access and all function buttons are disabled except Exit. Range Control operators should sign on to the system when they arrive, and sign off when they leave. Actions using these function buttons are recorded in the corresponding log. In addition, actions are recorded in the

Journal (1594) Log IAW the set-up by the FA (Logs Saved to Journal 1594).

The following functions can be accessed from the Firing Desk window:

4.9.1 CHECK IN

The Check In function enables range control personnel to “check in” activities displayed on the

Fire Desk. More than one activity can be checked in at a time. A record must have a Status of

RES (reservation) to be checked in.

4.9.1.1 TO CHECK IN AN ACTIVITY

a) Highlight the desired record(s) on the Fire Desk. (If checking in more than one activity at a time, hold down the [Control] button on the keyboard while making your selections. To make multiple, consecutive selections, click on the top desired record, hold down the [Shift] key, and then click on the bottom desired record. All records between the two will be highlighted.)

Additional options include using the select all and unselect all links located just above the check boxes.

b) Click The system displays the following message(s) just below the

Check In button:

For selected records in a RES status: The following unit(s) has successfully checked in:

Unit AAA to Facility 111 | Unit BBB to Facility 222.

For selected records in any other status: The following unit(s) was already checked in

Unit CCC to Facility 333 | Unit DDD to Facility 444.

NOTE: When multiple records were selected with multiple statuses, the system displays both messages at the same time.

NOTE: The unit/facility data display will NOT change color because the status has not changed. The action of checking the unit into the system is only to make note within the RFMSS application.

NOTE: Upon Successful check in, an entry into the Status Change log and the DA 1594 Journal will be made accordingly.

4.9.2 STATUS CHANGE

The Status Change function allows the Fire Desk Operator to change the current training status of an activity at a facility, TA or airspace subdivision. The Status Change window functions operate in various ways based on a number of circumstances at the time selected:

The number of activities selected

The Status of selected activities

The type of Event associated with selected activities (Ground or Air)

The type of Activity (Firing, Non-Firing, Maintenance)

4.9.2.1 STATUS CHANGE WINDOW (OVERVIEW)

The Status Change window will open in one of two views:

4.9.2.1.1 FULL WINDOW

If a single record was selected, the full window (depicted below) is displayed.

NOTE: Facility/Airspace Subdivision, Unit, Event, Continuous, First Round and Last Round are displayed in a non-editable mode. First Round and Last Round are enabled for firing events only and depending on status at the time the window is opened (explained in section 2.2.3.4 below).

NOTE: OIC, RSO and other Certification Types, established by the FA, are displayed when the selected activity is a Ground Event. Please see sections 2.2.3.4 & 2.2.3.5 below for use of these fields.

4.9.2.1.2 PARTIAL WINDOW

If multiple records were selected (only available when selecting records with a status of

RES or from any Firing Status), a partial window (depicted below) is displayed.

4.9.2.1.3 COMMON FEATURES FOR BOTH VIEWS

The Comments section (just left of the Status list) is displayed in two sections:

a) The Predefined Comments list (upper portion): Displays various predefined comments based on the current status selected.

NOTE: Available predefined comments are established by the FA.

b) The Comment Box (lower portion): Populated from Predefined Comments, manually or both.

NOTE: When the FDO selects Add from the Predefined list, the selected “Comments” are copied to the Comment Box.

NOTE: Comments copied from the Predefined list can be edited in the Comment Box as desired.

NOTE: If desired, the FDO can simply type in comments as desired without copying from the

Predefined list.

NOTE: Comments are saved to the Status Change log and the DA 1594 Journal directly from the Comment Box when Save is selected.

4.9.2.2 STATUS CHANGE WINDOW (Ground Event, Firing Activity)

Used to place an activity in any of the following statuses:

Area Occupied

Unit Firing Unrestricted

Unit Firing Restricted

Training with Pyrotechnics

Cease Fire – Unit

Cease Fire – Range Control

Cease Fire – Air Traffic Control

Training Without Pyrotechnics

Training Complete

Departed

4.9.2.2.1 TO PLACE AN ACTIVITY INTO AN OCCUPIED STATUS

a) Select the activity desired (from the FD), then select ; the Status

Change window is displayed.

b) Select Area Occupied (Pre-Selected by the system).

c) Click the Adjust Training Information After Save button to have the system launch the

Training Information window after safe is selected.

d) Select Save, or Cancel (to close without saving), the Status Change window is closed and the FD is displayed, OR

e) The Training Information window is displayed (if selected). (See section 4.9.3.)

f) Selected activity is now highlighted green with the status OCC.

4.9.2.2.2 TO PLACE AN ACTIVITY INTO A FIRING STATUS

b) Select the firing status desired.

c) Enter OIC (Required).

d) Enter RSO (Required).

e) Enter other certified personnel as desired.

f) Enter First Round Date/Time when known.

g) Select comments from the “Predefined list” or add/edit comments as desired.

h) Click the Adjust Training Information After Save button to have the system launch the

i) Select Save, or Cancel (to close without saving), the Status Change window is closed and the FD is displayed, OR

j) The Training Information window is displayed (if selected). (See section 4.9.3)

k) The selected activity is now highlighted red with the status selected.

NOTE: OIC and/or RSO may be automatically populated based on the Request, however, the

FDO may want to verify with the Unit.

4.9.2.2.3 TO PLACE AN ACTIVITY INTO A CEASE FIRE STATUS

NOTE: Multiple activities can be changed from any firing status to any Cease Fire status

a) Select the activity or activities desired (from the FD), then select ; the

Status Change window is displayed.

b) Select the Cease Fire status desired.

c) Select from the “Predefined list” or add/edit comments as desired.

the FD is displayed.

e) Selected activity(s) is/are now highlighted yellow with the status selected.

NOTE: When multiple activities were selected, the selected status and comments are entered into both the Journal 1594 and Status Change logs for each activity selected.

4.9.2.2.4 TO PLACE AN ACTIVITY INTO A TRAINING COMPLETE STATUS

b) Select Training Complete.

c) Enter Last Round Date/Time (when known).

d) Select comments from the “Predefined list” or add/edit comments as desired.

e) Enter Utilization data. (Recommended at this point, not required.) (See Section 2.2.3.12)

f) Select Save, or Cancel (to close without saving), the Status Change window is closed and

g) Selected activity is now highlighted green with the status TC.

4.9.2.2.5 TO PLACE AN ACTIVITY INTO A DEPARTED STATUS

b) Select Departed.

c) Enter Last Round Date/Time (if not done at Training Complete).

e) Enter Utilization data. (Required at this point if not done at Training Complete.) (See

Section 2.2.3.12)

NOTE: If a warning is provided that Utilization data is not populated, refer to section 2.2.3.12 for instructions.

NOTE: If the selected activity is a “Multi-Day” activity with an end date not today, the system, upon clicking on Departed, provides the following message:

Was the training completed early

If not checked, the multi-day non-continuous departs and the activity appears on the fire desk the next day as normal.

If checked, all of the following occur:

o activity will not appear on fire desk for remaining days of training o activity end date/time will be changed to the depart date/time so it will be removed from two week calendar o activity will not appear on no show report or no show log for remaining days o facility utilization report will show scheduled but not utilized for remaining days

(unless some other unit uses facility, then it will show scheduled and utilized)

NOTE: If the selected activity is “Continuous”, the following message is displayed:

Please be aware of the following. To proceed, select all checkboxes to acknowledge and try again.

By setting a continuous activity DEPARTED, any unused days will be recorded as Noshow with reason

Training completed early.

Select Cancel to continue without changing.

If checked, all of the following occur when Save is selected:

g) Selected activity is removed from the FD.

4.9.2.3 STATUS CHANGE WINDOW (Ground Event, Non-Firing Activity)

Training Complete

4.9.2.3.1 TO PLACE AN ACTIVITY INTO AN OCCUPIED STATUS

b) Select Area Occupied.

c) Select Save, or Cancel (to close without saving), the Status Change window is closed and

d) Selected activity is now highlighted green with the status OCC.

4.9.2.3.2 TO PLACE AN ACTIVITY INTO A TRAINING WITHOUT PYROTECHNICS STATUS

b) Select Training without Pyrotechnics.

c) Select comments from the “Predefined list” or add/edit comments as desired.

e) Selected activity is now highlighted green with the status OCC-T.

4.9.2.3.3 TO PLACE AN ACTIVITY INTO A TRAINING COMPLETE STATUS

b) Select Training Complete.

d) Enter Utilization data. (Recommended at this point, not required.) (See Section 2.2.3.12)

e) Select Save, or Cancel to close the Status Change window is closed and the FD is

f) Selected activity is now highlighted green with the status TC.

4.9.2.3.4 TO PLACE AN ACTIVITY INTO A DEPARTED STATUS

b) Select Departed.

d) Enter Utilization data. (Required at this point if not done at Training Complete) (See

Section 2.2.3.12)

e) Select Save, or Cancel (to close without saving), the Status Change window is closed and

NOTE: If the selected activity is a “Multi-Day” activity with an end date not today, the system, upon clicking on Departed, provides the following message:

Was the training completed early

If not checked, the multi-day non-continuous departs and the activity appears on the fire desk the next day as normal.

If checked, all of the following occur:

NOTE: If the selected activity is “Continuous”, the following message is displayed:

Please be aware of the following. To proceed, select all checkboxes to acknowledge and try again.

By setting a continuous activity DEPARTED, any unused days will be recorded as Noshow with reason

Training completed early.

Select Cancel to continue without changing.

If checked, all of the following occur when Save is selected:

f) Selected activity is removed from the FD.

4.9.2.4 STATUS CHANGE WINDOW (Air Event, Firing Activity)

Unit Firing Unrestricted

Unit Firing Restricted

Training with Pyrotechnics

Cease Fire – Unit

Cease Fire – Range Control

Cease Fire – Air Traffic Control

Mission Complete

4.9.2.4.1 TO PLACE AN ACTIVITY INTO AN OCCUPIED STATUS

b) Select Area Occupied

Click the Adjust Training Information After Save button to have the system launch the Training

Information window after safe is selected.

c) Select Save, or Cancel (to close without saving).

d) If corresponding airspace has not been activated, the system provides an

Acknowledgement notice as follows:

e) Check the box to “acknowledge” that the system will set the required airspace to

“Activated” as described.

f) Select Save again; the Status Change window is closed and the FD is displayed OR The

Training Information window is displayed (if selected). (See section 4.9.3)

g) The Activated Airspace Exists View link is displayed on the Notification bar.

h) The Selected activity(s) is now highlighted green with the status OCC.

NOTE: To manage airspace within RFMSS, see section 2.6.2.

4.9.2.4.2 TO PLACE AN ACTIVITY INTO A FIRING STATUS

b) Select the firing status desired.

c) Enter First Round Date/Time when known.

e) Click the Adjust Training Information After Save button to have the system launch the

f) Select Save, or Cancel (to close without saving).

g) The Airspace Activation Acknowledgement message is displayed.

h) Check the box to Acknowledge.

i) Select Save, or Cancel (to close without saving), the Status Change window is closed and the FD is displayed OR

j) The Training Information window is displayed (if selected). (See section 4.9.3)

k) The selected activity is now highlighted red with the status selected.

4.9.2.4.3 TO PLACE AN ACTIVITY INTO A CEASE FIRE STATUS

NOTE: Multiple activities can be changed from a firing status to any Cease F ire status.

a) Select the activity or activities desired (from the FD), then select ; the

Status Change window is displayed.

b) Select the Cease Fire status desired.

c) Select from the “Predefined list” or add/edit comments as desired.

e) Selected activity(s) is/are now highlighted yellow with the status selected.

NOTE: When multiple activities were selected, the selected status and comments are entered into both the Journal 1594 and Status Change logs for each activity selected.

4.9.2.4.4 TO PLACE AN ACTIVITY INTO A MISSION COMPLETE

b) Select Mission Complete

c) Enter Last Round Date/Time (Required)

e) Enter Utilization data (Required) (See Section 2.2.3.12)

g) Selected activity is now removed from the FD.

4.9.2.5 STATUS CHANGE WINDOW (Air Event, Non-Firing Activity)

Mission Complete

4.9.2.5.1 To Place an Activity into an Occupied Status

c) Click the Adjust Training Information After Save button to have the system launch the

d) Select Save, or Cancel (to close without saving).

e) If corresponding airspace has not been activated, the system provides an Acknowledgement notice as follows:

f) Check the box to “acknowledge” that the system will set the required airspace to

“Activated” as described.

g) Select Save again; the Status Change window is closed and the FD is displayed OR The

Training Information window is displayed (if selected). (See section 4.9.3)

h) The Activated Airspace Exists View link is displayed on the Notification bar.

i) The Selected activity(s) is now highlighted green with the status OCC.

4.9.2.5.2 To Place an Activity into a Training without Pyrotechnics Status

b) Select Training without Pyrotechnics.

e) Selected activity is now highlighted green with the status OCC-T.

4.9.2.5.3 TO PLACE AN ACTIVITY INTO A MISSION COMPLETE

b) Select Mission Complete

d) Enter Utilization data (Required) (See Section 2.2.3.12)

e) Select Save, or Cancel (to close without saving), the Status Change window is closed and

f) Selected activity is removed from the FD.

4.9.2.6 Status Change Window (MAINTENANCE ACTIVITY)

Used to place an activity in either of the following statuses:

4.9.2.6.1 TO PLACE AN ACTIVITY INTO AN OCCUPIED STATUS

Change window is displayed the FD is displayed and the Unacknowledged Maintenance Requests View link is displayed on the Notification bar.

e) The Selected activity(s) is now highlighted green with the status OCC.

4.9.2.6.2 TO ACKNOWLEDGE A MAINTENANCE REQUEST

a) Select the Unacknowledged Maintenance Requests View link; the Maintenance Request window is displayed.

b) Select the Edit link adjacent to the Maintenance Request

c) Select Acknowledge, or Cancel to close the window without acknowledging; the FD is

d) Repeat as desired

e) When the final Maintenance Request has been acknowledged, the Active Downrange

Request is closed, the Unacknowledged Maintenance Requests View link is removed from the

Notification bar on the Fire Desk.

4.9.2.6.3 TO PLACE A MAINTENANCE ACTIVITY INTO A DEPARTED STATUS

b) Select Departed

e) Selected activity is removed from the FD.

4.9.3 TRAINING INFORMATION

The Training Information feature allows the fire desk operator to input data about the days training; including actual usage of vehicles, weapons, ammunition, and aircraft as well as the actual number of personnel trained. It is important to note that the data input using this feature is for that day‟s activity only. Should a unit have a facility for more than one day, only the data reflective of that single days activity should be input. The system will do the total activity counts when the reports are requested.

The Training Information feature operates in various ways based on a number of circumstances at the time selected:

The Status of selected activities

The type of Event associated with selected activities (Ground or Air)

The type of Activity (Firing, Non-Firing, Maintenance)

4.9.3.1 TRAINING INFORMATION OVERVIEW

The button is available in the following locations:

On the Fire Desk

From the Status Change window

During End of Day Processing

NOTE: Regardless of the access point, utilization functionality works the same way based on the described in the sections below:

4.9.3.2 TRAINING INFO (Ground Event, Firing Activity)

Used to capture utilization information for the following:

First Round

Last Round

Inspectors Name

Inspection Date/Time

Inspection Remarks

Number of Personnel (Actual)

Weapons and Ammunition

Impact Area

Vehicle

4.9.3.2.1 TO CAPTURE TRAINING INFORMATION DATA

a) Select the activity desired (from the FD), then select ; the Training Info

b) Enter the Number of Personnel who participated in the activity. (This number can be zero.) If the actual number is the same as the requested number of personnel, click the link next to the Requested Number of Personnel display field to automatically populate the

Number of Personnel field.

NOTE: This field must be populated before the unit can be “Departed”.

c) Enter Comments as desired.

d) Enter the Inspector Name or (Range Meister, GTA only).

e) Enter the date of the Inspection OR click the Inspector Date link to populate the field with the current date and time; adjust as desired.

f) Enter Inspection Remarks as desired.

4.9.3.2.2 TO RECORD FIRST, LAST ROUND AND IMPACT AREA INFORMATION

From the Weapon/Ammo tab

a) Enter the date and time that the First Round was fired during an activity…