Attachment 6 - Vendor Q and A - Final.pdf

Number Reference Question Answer 1 N/A Is this a new requirement or a contract re-compete? If re-compete, what is the current/previous contract number?

This is a re-compete contract. Previous contract number is W9124G-21-C-0004.

2 N/A I would like to inquire about any potential site visits or industry day events related to this opportunity. Elevated plans to submit our questions prior to the January 9th deadline but would like to be included in any potential site visit or industry day events that may occur prior to the submission deadline.

A site visit was held on Tuesday January 13th. Details regarding this site visit can be found on SAM.gov. Questions from the site visit are included in this Q&A.

3 General "Will contractor performance involve the creation, processing, transmission, or storage of Controlled Unclassified Information (CUI) on a Covered Contractor Information System (CCIS) as defined in DFARS 252.204-7012?

If yes, please identify the applicable CUI Categories from the DoD CUI Registry and confirm whether the CCIS must meet CMMC Level 2 (Self- Assessment or C3PAO Certification) or Level 3 (DIBCAC Certification) requirements as a condition of award."

No, all CTI CUI will be transmitted across Army Enterprise systems.

CUI that contains PII required to be provided by contractor personnel IAW PWS will require those personnel to have a common access card and applicable personnel will be required to login to their Army Enterprise Office 365 e-mail account for transmission of documents that contain PII or provide hard copies for processing.

There is no requirement for CMMC Level 2 or Level 3 encumbered to the awardee.

4 Solicitation - Instructions to

ITO 1.4.3.4.1 states, “and the specific primary task area(s) for which the offeror believes the

Primary task areas are those tasks listed in paragraphs 1.3.1 through 1.3.12 of the PWS.

Offerors (ITO) 1.4.3.4.1 reference demonstrates relevancy and quality of services performed under the reference.” Please clarify what is meant by “primary task area(s).” Specifically, are you requesting a listing of the applicable Fort Rucker PWS paragraphs that correspond to the cited contract?

5 Q&A Document and PWS - Government response to Question #70 and

PWS 5.4.18

Response to Q#70 states, “These items are sufficient to fulfill all PWS requirements.”

Historically, specialized logging equipment was required to clear line of sight (LOS) in particularly challenging areas (PWS 5.4.18).

Please confirm whether this is no longer the case and that all required logging equipment is now provided as Government Furnished Equipment (GFE), eliminating the need for the contractor to rent specialized equipment.

Per paragraph 5.4.18, “As funds becomes available to the government, additional LOS cutting may be performed. These funds will be added to the contract by contract modification. The Contractor will clear or sub-contract for tree clearing in support of the LOS requirement separate from the scope of work identified in paragraph 5.4.8.7”. If additional LOS clearing is required, the additional funding required to sub-contract the clearing requirement will be provided to the contractor via contract modification as identified in PWS 5.4.18.

6 Solicitation - ITO 1.4.3.4.3.2

ITO 1.4.3.4.3.2 requires submission of copies of all completed Contractor Performance Assessment Reports (CPAR). Since CPARs are now available online to Contracting Offices, will submission of the most recent CPAR be sufficient? If submission of all CPARs is still required, should we provide those from the past five years

Please provide all completed CPARs for the past five (5) years.

only, or all CPARs if the contract period exceeds five years?

7 Attachment #2 Pricing Workbook and PWS Part 4 - Attachment #2 Pricing Workbook tabs, PWS Part 4 Contractor Provided Items & Services

"Attachment #2 does not include a designated area for pricing Other Direct Costs (ODC)— specifically contractor-provided materials and items required under PWS Part 4 that are to be furnished as part of the Firm Fixed Price (FFP) contract. It is recommended that an ODC tab be added to the Pricing Workbook with separate line items for the following: (1) contractor-provided fuels (PWS 4.6.1); (2) contractor-provided tools (PWS 4.2.5), including string trimmers, chain saws, and tool maintenance and replacement (PWS 4.2.1); (3) Firing Desk (FD) contractor-provided uniforms (PWS 1.6.19); (4) Contractor-Owned Contractor-Operated (COCO) vehicles (PWS 4.4); (5) supplies in accordance with PWS 4.2.2;

(6) contractor-provided furnishings, office equipment, office supplies, and services (PWS 4.2.3), including telephone service (PWS 4.5.1);

(7) contractor shop operations and preventive maintenance and services for COCO vehicles; and (8) a miscellaneous line item for all other ODCs required under the FFP contract (e.g., Commercial Driver’s License requirements

Offerors are no longer required to provide pricing for the ODC CLIN.

The ODC CLIN is a Government Not to Exceed amount and ODCs will be approved by the Government prior to commencing IAW PWS para. 1.6.15.

per PWS 1.6.9.8.2 and Q&A #48).

Including an ODC tab will provide a clear mechanism for pricing ODCs and help ensure that all required costs are properly captured."

8 Solicitation and Attachment #2 Pricing Workbook - Solicitation Schedule B and Pricing Workbook Schedule B Tab

Neither Schedule B nor the Pricing Workbook Schedule B tab includes a designated location for the contractor to enter pricing for contractor-provided, non-reimbursable ODCs. The Schedule B Gunnery Range ODC cell specifically references PWS 4.2.5.3, which applies to reimbursable ODCs approved by the COR/CO. Cells are needed in Schedule B for each base and option period to capture contractor-provided (non-reimbursable) ODCs, consistent with the costs developed in the Pricing Workbook’s proposed new ODC tab (see Question #5 above).

Non-reimbursables are considered a part of the offerors overhead.

Solicitation has been updated.

9 Solicitation – ITO 1.4.3.4.1

1.4.3.4.1. states, “For each past performance reference, the offeror shall provide…dollar value of work actually performed during the five (5) years prior to the date of issuance of the solicitation…” Please clarify the meaning of “dollar value of work actually performed” for each past performance reference and

Dollar amount of work actually performed refers to the amount that was obligated, invoiced, and paid for during performance.

verify that listing the applicable performance period and the amount invoiced for work performed during that period is the data required per this ITO.

10 N/A Can the government confirm that submitting CPARS in lieu of Past Performance questionnaires is still acceptable?

Yes, submitting CPARs in lieu of PPQs is acceptable.

11 N/A Will the government provide an Excel print out of the historical information from Microsoft Access 2007 upon contract award?

There is not enough information to provide an accurate answer to this question.

12 N/A Will the government allow another period for questions to be submitted after the site visit?

Questions from the site visit were due on Wednesday January 14th by close of business. Those questions are included in this Vendor Q&A document.

13 Page: 1 Para: SF1449 Block 8

Topic: The Solicitation was originally posted on Friday afternoon, December 19. The President announced the day prior in an Executive Order that federal workers would receive December 24th and December 26th as holidays in addition to the 25th per statute. The statuaroy Federal Holiday for Martin Luther King falls on Monday, January 19th this year.

Since offerors generally work the same schedule as federal employees, that leaves 20 full business days and the half day it was issued, and less than a half day it is due, for offerors to

The RFP closing date has been extended by two weeks. The new closing date is February 9th, 2026 at 10:00am EST.

assemble a four-volume solicitation response.

Additionally, the Site Visit was not scheduled until 5 January and will not be conducted until 13 January which could disclose information that might require significant changes to offerors technical solutions.

Question: Would the Government consider a week’s extension of the Due Date to February 2nd, 2026?

14 Page: 7 Para: CLINs 5002 & 6002 And Pricing Workbook

Topic: The Contract Line-Item Numbers (CLINs) 1002, 2002, 3002, and 4002, all escalate at 2% from the base year ODC CLIN 0004. The CLINs for ODC in option years five and six, CLINs 5002 and 6002 on page 7 of the Solicitation, do not escalate and remain frozen at option year 4 levels. The Q&A Question #78 asked about this same topic and the Government responded “CLINS 5002 and 6002 now include 2% escalation.”

Question: Will the Government confirm that the Q&A Answer as reflected in the Pricing Workbook values for CLINs 5002 and 6002 showing 2% escalation are correct and should remain unedited in the offeror’s pricing?

CLINs 5002 and 6002 reflect the correct 2% escalation and should remain unedited in the offeror’s pricing.

15 Page: 36 Para: 1.4.3.4.3.1 & 1.4.3.4.3.2

And Atch 4 Q&A Question

Topic: Paragraph 1.4.3.4.3.1 directs that a PPQ and Cover Letter will be sent for each contract identified as past performance, and paragraph

1.4.3.4.3.2 directs that CPARS will be submitted for each contract identified as past performance. Yet in the Attachment 4 – Questions and Answers issued with the Solicitation, in response to Question #82, the Government indicated that “CPARS can be submitted in lieu of a PPQ.”

Question: Will the Government clarify if the Q&A Answer that “CPARS can be submitted in lieu of a PPQ” overrides the directions in 1.4.3.4.3.1 and 1.4.3.4.3.2?

Yes, CPARs submitted in lieu of PPQs overrides the directions in

1.4.3.4.3.1 and 1.4.3.4.3.2.

16 Page: 36 Para: 1.4.3.4.3.2

Topic: Paragraph 1.4.3.4.3.2 directs “For all contracts identified by the offeror as past performance references, the offeror shall provide a copy of all completed performance assessment reports from CPARS.” Some CPARS assessment reports approach 10 pages each, which could result in up to 125-150 pages of additional content for three past performance contracts with five years of performance each.

Question: Does the Government require ‘all’ CPARS associated

All CPARs completed in the last 5 years should be inserted into Volume III.

with each cited contract to be inserted into Volume III, or only ‘the latest Completed CPARS’ for each contract?

17 Page: 39 Para: 4.5.1

Topic: The paragraph requires “The contractor shall provide commercial telephone lines, including data lines, such as may be necessary for internal operations. The contractor shall ensure that any service provided by a local telephone company shall be assumable by subsequent contractor in the event of contractor default, failure to perform, or upon periodic re-competition resulting in a change of contractors.”

Question: Does the Government require the commercial telephone to be a landline or is a cellular phone acceptable? If a landline is required, was this requirement in the previous contract such that the awardee of this solicitation will be ‘assuming control’ of the landline put in place on the current contract? If the awardee is ‘assuming control’ of the existing commercial telephone, will the Government provide the historical costs of this implemented capability for accurate pricing?

Due to cellular coverage in building 24309, cellular lines do not provide sufficient contact capabilities and would not be acceptable.

The current contractor and previous contractors have used Brightspeed for their commercial landline in building 24309.

For Brightspeed services and pricing, the URL is provided below:

https://www.brightspeedsavings.com/

18 Page: 183 Para: 1.0

Topic: The Historical Staffing levels for the Range

The CBA does not currently have Computer Operator II listed in their wage categories. The position description and associated https://www.brightspeedsavings.com/

Maintenance Section include three (3) Computer Operator II’s, which are also listed on the Government’s pricing worksheet on line 26 but are not included as a labor category on the CBA wage chart.

Question: Are the Computer Operator II labor category titles correct and covered by Wage Determination or are these three positions actually General Maintenance Workers or Heavy Equipment Operators covered under the CBA?

labor category is listed in the Wage Determination for Barbour, Coffee, Dale counties of Alabama.

19 Page: 183 Para: 1.0

Topic: The PWS provides “historical” staffing levels and workload, but it does not explicitly require minimum manning at those levels. It is not clear if bidding a lower or higher staffing plan is acceptable.

Question: Does the Government suggest offerors to propose pricing for the staffing levels provided historically? If they do not, will they be technically unacceptable, or what substantiation is required if deviating from historic numbers?

Technical Exhibit 15 identifies workload hours required by the PWS and the average productive workload hours of the current workforce. The government’s intent is to ensure the staffing levels proposed meet the workload hour requirements of the PWS in accordance with the average productive workload hours of the contract workforce. Historical staffing levels are provided to offerors to display staffing levels that were successful under previous contracts. It is up to the offeror to determine staffing levels in their proposal. The government will review staffing levels to ensure the staffing levels provided in the proposal meet the minimum workload hours requirements listed in TE 15 of the PWS.

20 Task Segmentation

Please clarify which tasks within PWS Sections 5.1 through 5.7 are considered recurring baseline services versus as-needed or surge-driven efforts.

Paragraph 5.1.3 and the associated subparagraphs identify requirements for surge-driven efforts. Other items in the referenced sections are base-line services.

21 Task Segmentation

Are there any services currently performed by the incumbent contractor that are expected to continue but are not explicitly stated in the PWS?

No.

22 Task Segmentation

Should environmental compliance, coordination, and documentation requirements be considered embedded within each applicable task area, or treated as a standalone technical function?

Environmental requirements should be considered embedded within each applicable task area.

23 Task Segmentation

Are any tasks within the PWS considered mutually exclusive, or does the Government anticipate cross-functional execution across technical disciplines?

There are a few tasks that are cross-functional. However, the majority of tasks within the PWS are mutually exclusive.

24 Task Segmentation

For purposes of proposal structure, does the Government prefer technical task organization aligned to PWS paragraph numbering or to IMCOM / Sustainable Range Program (SRP) core service categories?

The government prefers technical tasks to be aligned to PWS paragraph.

25 Workload Drivers/TE 15

What primary workload drivers were used to develop Technical Exhibit (TE) 15 (Workload Data)?

Each specific task was evaluated based on frequency and the time it takes to perform the associated task from historical data for services provided since contract inception.

26 Workload Drivers/TE 17

Please clarify whether workload data reflects average historical utilization or maximum operational tempo (TE 17).

TE 17 Identifies historical staffing levels and position descriptions that have been provided during normal utilization periods since contract inception.

27 Op Tempo/PWS

5.2.2.5.2 / Page 51

Are there identifiable seasonal or cyclical workload surges (e.g., gunnery density, prescribed burns, weather

Currently, there are no seasonal or cyclical workload surges that are not articulated in the PWS.

impacts) that offerors should account for in technical approach?

28 Workload Drivers/TE 15

How frequently does the Government experience simultaneous operations at multiple ranges, beyond the firing desk requirement?

The government does not experience simultaneous operations at multiple ranges that exceed firing desk requirements.

29 Workload Drivers/TE 15

Does the Government anticipate the need for simultaneous response to unscheduled range maintenance events across multiple training locations as a routine condition?

While unscheduled maintenance events across multiple training locations does occur, those occurrences are anomalies and are rare.

30 Maintenance, Repair, and Fabrication Boundaries/ PWS

5.3.1 Pg 54

Please clarify how the Government differentiates routine maintenance, repair, and replacement for range infrastructure and targetry.

Items listed in 5.3.1 are all considered routine maintenance activities.

31 Maintenance, Repair, and Fabrication Boundaries/ PWS

5.3.1 Pg 54

Are there defined cost, time, or condition thresholds that distinguish maintenance from repair?

No

32 Maintenance, Repair, and Fabrication Boundaries/ PWS

5.3.2 Pg 56

Should aviation gunnery target fabrication be treated as a recurring production activity or a project-based technical effort?

It should be treated as recurring production/fabrication.

33 Maintenance, Repair, and Fabrication Boundaries/ PWS

5.3.2 Pg 56

Are repairs generally driven by scheduled inspections, failure rates, or range user actions?

Repairs are driven by scheduled inspections and range user actions.

34 Maintenance, Repair, and Fabrication

Are contractors expected to absorb minor repairs regardless of fault or cause, or only those

Any repairs required, unless the fault of the contractor, are charged to the ODC CLIN IAW the PWS requirements. Damage to targets as a result of contractor error or failure to follow procedures is expected to be absorbed by the contractor.

Boundaries/ PWS

5.3.1 Pg 54

resulting from normal operations?

35 Maintenance, Repair, and Fabrication Boundaries/ PWS 5.3.3/ Pg 56

For soil analysts, does the contractor pull soil samples and do the analysis? Or the Government?

There is no requirement for the contractor to pull soil samples.

36 GFP/TE 7 Which GFP items are considered critical-path assets for uninterrupted technical performance?

All heavy equipment (tractors, dump trucks, loader, graders, dozer, skid steers) are considered critical-path assets.

37 GFP/TE 7 What level of serviceability and availability of GFP should be assumed at contract start?

All GFP is to be considered serviceable and available at contract start date.

38 GFP/TE 1 How should offerors account for performance impacts caused by GFP unavailability or delayed replacement?

GFP provided exceeds minimum required to perform PWS requirements to account for expected maintenance repairs.

39 GFP/TE 1 Should GFP inventory management, accountability, and reporting be addressed as a discrete technical task?

Yes

40 GFP/TE 7 Are there known aging or obsolescence concerns with GFP that offerors should plan for in their technical approach?

No

41 PRS/TE 2 How does the Government apply AQLs when multiple technical task areas intersect within a single service output?

The monthly Performance Requirements Summary averages all primary tasks (1.3.1 through 1.3.12). The AQL is 75% of all tasks evaluated based upon deficiencies noted by the QAE.

42 PRS/TE 2 Are AQLs evaluated per task, per range, or per reporting period?

AQLs are evaluated per primary task and averaged by weight for a total percentage. The evaluation (PRS) is provided to the contractor monthly.

43 PRS/TE 2 How are weather delays, safety stand-downs, or range user actions considered during performance assessment?

Any identified delay relative to this question will not impact performance assessments.

44 PRS/TE 2 Which tasks are considered mission-critical versus best-effort for performance evaluation purposes?

Tasks identified on 1.3.1, 1.3.5, and 1.3.7 are considered critical tasks and carry the most weight when evaluated. All tasks are critical to performance evaluations but are not equally weighted when evaluated.

45 PRS/TE 2 Should technical approaches align directly to Performance Requirements Summary (PRS) elements in TE 16?

TE 16 is the Material Stock Levels TE. Technical approaches should align with key tasks listed in 1.3.1 through 1.3.12 of the

PWS.

46 Staffing/TE 17 How does the Government expect staffing to be balanced between 24/7 firing desk operations and normal administrative duty hours?

The firing desk is the only section that requires 24/7 staffing. The operations section has historically staggered their shift staffing between the hours of 0530-1630 for maximum coverage, working 8 hour shifts. All other sections generally work a normal 8 hour shift.

47 Staffing/TE 17 Are specialized certified roles (e.g., burn managers, CDL/HazMat drivers, pesticide applicators) expected to be dedicated positions or dual-hatted personnel?

Those positions are dual-hatted.

48 Staffing/TE 17 Should historical staffing levels (TE 17) be treated as task-specific allocations or as a flexible workforce pool?

Those staffing levels are predominantly task-specific. There are a few positions that are flexible.

49 Staffing/TE 17 How should offerors structure management oversight for simultaneous field operations and Range Operations Center activities?

Management oversight is articulated in 1.6.12 Key Personnel.

50 Staffing/TE 17 Are there minimum staffing expectations for concurrent range operations beyond the firing desk?

No

51 Management, Reporting, and Oversight/ TE 15

Does the Government consider weekly, monthly, and ad hoc meetings part of standard program management or a distinct management workload?

Standard program management.

52 Management, Reporting, and Oversight/ PWS 1.6.2

What is the historical frequency of Corrective Action Requests (CARs)?

The Government does not release this information on the current contract.

53 Management, Reporting, and Oversight/ TE 2

Should management reporting be structured by functional area, range, or program-wide consolidation?

Program-wide consolidation

54 Management, Reporting, and Oversight/ TE 1

Are data calls outside of TE 1 considered routine contractual requirements or exceptional requests?

Routine contractual requirements

55 Management, Reporting, and Oversight/ TE 17

Is on-site management presence required during all operational hours or limited to administrative hours except for emergencies?

Administrative hours. Key positions are expected to respond to after-hour phone calls as required due to incidents or emergencies.

56 Phase in/Out / TE

Beyond inventory and observation, are shadow operations or parallel staffing expected during the phase-in period?

Shadow operations are at the discretion of the awardee. It is not required, but recommended for a successful transition.

57 Phase in/Out / TE

Should training, certification refresh, and system familiarization during phase-in be priced within the base effort?

Yes

58 Phase in/Out / TE

Are phase-in activities expected to meet full AQL standards?

Phase-in activities are not evaluated.

59 Phase in/Out / TE

What deliverables are expected during phase-out beyond documentation and property reconciliation?

Ensuring minimum stock levels are refreshed IAW PWS requirements.

60 Phase in/Out / TE

Should phase-in and phase-out efforts be addressed as separate management control accounts?

No

61 Risk and Assumptions

Are there known operational risks (e.g., weather, range

System reliability of commercially-provided internet access has been historically inconsistent.

congestion, system reliability) the Government recommends offerors address explicitly?

62 Risk and Assumptions

How should offerors treat assumptions related to range user behavior and schedule volatility?

Range scheduling and user behavior is regulated by standard operating procedure and scheduling.

63 Risk and Assumptions

Does the Government expect offerors to propose risk mitigation staffing above baseline workload estimates?

No. However, the government expects minimum staffing levels at the firing desk to be fulfilled regardless of call-ins, vacations, etc.

without exception.

64 Risk and Assumptions

Are there Government constraints that limit the contractor’s ability to adjust staffing dynamically?

Staffing levels at the firing desk are non-dynamic. Any changes to staffing levels after contract award will have to be agreed upon by contractor, KO, and COR.

65 Risk and Assumptions

Should offerors align management controls to IMCOM, SRP, or local DPTMS frameworks?

Local DPTMS framework. SRP, IMCOM, and DPTMS management principles should be nested.

66 Solicitation, Page 3-8, Continuation of Supplies or services and prices/costs

Why do the ODCs NTE limit increase from the base year to option year 4 ($372,522.99 to $403,225.94) , and then decrease in option year 5 ($379,973.45), and then stay consistent in option year 5 and 6 ($379,973.45?

CLIN 5002 and 6002 descriptions have been updated to reflect the correct ODC amounts.

67 PWS, Page 63,

5.4.1.2 and 5.4.1.3

The PWS requires the contractor to initiate emergency repairs within 24 hours of “determining the need” (and normal repairs within 5 workdays). What event constitutes “determining the need” (e.g., contractor observation, Range Ops/COR notification, work order issuance), and how will the

COR will notify the contractor of emergency repairs required. The COR will coordinate with the contractor for reasonable expectation of emergency repairs being completed.

Government document/communicate that start time for response-time compliance?

68 PWS, Page 36,

4.2.2 Supplies

4.2.2 lists examples of items that may be billed to the ODC CLIN (e.g., batteries, lumber, pumps/motors, soil/stone, target repair parts, and TE 16 materials) and also lists items that shall not be billed (fuel/fluids, admin/cleaning/paper goods).

Can the Government confirm whether the ODC allowable purchases is limited to the examples listed + TE 16, or whether other “down range maintenance” consumables not explicitly listed may also be billed to ODC?

Down range maintenance consumables not explicitly listed in TE 16 may be purchased with approval from the Government and charged to the ODC CLIN.

69 Attachment 3 - Past Performance Questionnaire

The RFP number in the Subject line of the Past Performance Questionnaire (W9124G24R001) does not match the Solicitation Number in the Solicitation (W9124G26A001). Please clarify.

The correct RFP number is W9124G26RA001. The PPQ document has been updated to reflect the correct RFP number.

70 PWS TE 17 &

Attachment 2

In PWS TE 17, there is a Facilities Maintenance Supervisor as part of the historical staffing for the Administrative Section.

However, in Attachment 2, a Facilities Maintenance Supervisor is not listed, but

The pricing workbook has been updated to reflect Facilities Maintenance Supervisor.

there is a Field Maintenance Supervisor position listed.

Please confirm that the Field Maintenance Supervisor in Attachment 2 should actually be the Facilities Maintenance Supervisor.

71 PWS TE 20 The total Annual RCS Hours Required in the referenced TE indicates 3,260. However, summing the individual Range RCS Hours Required totals 3,270. Please verify that 3,270 is the correct amount or provide an appropriate adjustment in the Days Scheduled.

3,270 hours is correct. 3,260 was a calculation error.

72 PWS TE 15 The total PWS Workload Hours Required in the referenced TE indicates 80,069. However, summing the individual Specific Task Workload Hours totals 81,827. Please verify that 81,827 is the correct amount or provide an appropriate adjustment in the Specific Task Workload Hours.

81,827 is the correct total. 80,069 was a calculation error.

73 PWS TE 15 The Annual PWS Workload Requirements table includes a column for "Frequency (Annually)" and a column for "Number". It is assumed that the "Frequency (Annually)" column indicates the number of time an Item occurs, however it is unclear what the amount in the "Number" column represents.

Request the Government provide an explanation of the

Frequency is the number of times the task is performed. The number represents a wide variety of tasks, i.e. ceremonial ammo is drawn one time (number) each month (frequency); fire extinguishers are inspected monthly (frequency) and there are 60 (number) that require inspection.

intent of the amounts in the "Number" column and how it relates to the Total Workload Hours.

74 Solicitation

L.1.4.4.3.2 & PWS

TE 15

PWS TE 15 includes a note that states: "NOTE: Average annual productive hours of contract work force is 1837 hours per person." Solicitation paragraph L.1.4.4.3.2 indicates that the individual productive labor year hours is 1,864.

Please clarify this discrepancy and provide an indication of which number of hours are correct.

Recommendation: Government establish a single mandatory annual productive work hours that includes overtime for all Offerors to use in pricing and development of the Staffing Plan.

The solicitation has been updated to 1,837 hours and will remain at this number as it is the average number of hours performed on the current contract.

75 Solicitation L.1.4.4.4.8

Referenced Solicitation paragraph indicates that there are items listed in TE 15 entitled

'OTHER ITEMS THAT MAY BE

CHARGED TO THE ODC CLIN'.

PWS TE 15 is entitled "Annual PWS Workload Requirements" and does not include 'OTHER

ITEMS THAT MAY BE

CHARGED TO THE ODC CLIN'.

Should this actually be TE 16?

Yes

76 Solicitation L.1.4.4.4.8

Referenced Solicitation paragraph states that "'OTHER

Offeror’s are not required to submit this and the solicitation has been updated.

ITEMS THAT MAY BE

CHARGED TO THE ODC CLIN'

shall be captured under the 'Other' column in the FFP Labor tab of Attachment 2, Pricing Workbook."

Q1: What is meant by "shall be captured"?

77 Solicitation L.1.4.4.4.8

Q2: If "shall be captured" means that the Offeror is required to price the 'OTHER ITEMS THAT

MAY BE CHARGED TO THE

ODC CLIN', the nature of the list does not provide an indication of quantities of items. Can the Government provide additional information to allow the Offeror to develop a reasonable cost estimate?

Offeror’s are not required to submit this and the solicitation has been updated.

78 Solicitation L.1.4.4.4.8

Q3: There is one column in Attachment 2 with a header entitled "Other (Specify)", which is part of the Fringe calculation.

If this is the column referred to in the referenced Solicitation paragraph, is it the Government's intent that the estimated cost for the 'OTHER

ITEMS THAT MAY BE

CHARGED TO THE ODC CLIN'

be part of the Fringe calculation within the labor rates that are FPP despite the indication that the costs will be considered ODCs, which is Cost No Fee?

Offerors are not required to submit ODC pricing, and this column may be used at the offeror’s discretion. The solicitation has been updated.

79 Solicitation L.1.4.4.4.9 & M.1.3.4.1

L.1.4.4.4.9 states that "A total evaluated price is located at the bottom of the FFP Labor tab in Attachment 2, Pricing Workbook that shall be a sum total of all labor categories for all seven (7) years with the specified number of hours".

M.1.3.4.1 states that "The Total Evaluated Price (TEP) will be calculated by adding CLINs 0001 - 6003 and the price of the 52.217-8 six-month extension as described below.

Q1: Is the Total Evaluated Price the amount located at the bottom of the FFP Labor tab in Attachment 2 or the total of CLINs 0001-6003 plus the six month extension?

The Government will apply the 52.217-8 in their evaluation IAW the solicitation. Offeror’s shall not provide pricing for the 52.217-8 and will only provide their total proposed price (sum total).

80 Attachment 5 & Attachment 2

Attachment 5 CBA Technical Exhibit provides a listing of Labor Categories and hourly rates covered by the Agreement. The listing does not include the Computer Operator II and Stock Clerk positions, which are included in the Attachment 2 Pricing Workbook.

Both the Computer Operator II and Stock Clerk labor categories are SCLS and are considered non-exempt.

Q1: Is there an updated CBA that includes these two non-

No

Exempt labor categories and associated rates? If so, can the Government provide the updated CBA?

81 Attachment 5 & Attachment 2

Q2: If there is no CBA update available, could the Government provide the appropriate Wage Determination?

Refer to sam.gov wage determination 2015-4631 Revision 31 for Barbour, Coffee, Dale counties of Alabama

82 Attachment 5

Article 32 of the CBA states that employees receive certain premium pay for Evening Shift $0.50, Night Shift $1.00, and Weekend Differential $0.50.

Section 32.06 specifically states that Lead premium pay of $1.00 applies to hours worked, and the $1.00/hr lead pay does not apply to non-productive time.

However, the CBA does not specify if Evening Shift, Night Shift and Weekend Differentials apply to worked hours.

Question: Could the government please confirm that Evening Shift, Night Shift, and Weekend Differential applies to only worked hours, and it does not apply to non-productive time?

Shift differential does not apply to non-productive hours according to the union shop steward.

83 Solicitation L.1.4.4.3.2 & Attachment 5

Solicitation paragraph L.1.4.4.3.2 indicates that the individual productive labor year hours is 1,864. However, per the CBA article # 30 the minimum vacation hours is 80 x year. Per the CBA, sick leave

The solicitation has been updated to 1,837 hours and will remain at this number as it is the average number of hours performed on the current contract.

totals 56 hrs per year and employees receive 11 days of holiday pay (88hrs per year).

This would bring the total productive hours to: 2080 – 80 vac – 56 sick – 88 hol = 1856 productive hours per year. The productive hours of 1856 assumes that everyone has less than 5 year seniority on the contract.

Q1: Could the government please clarify if the 1864 productive hours include overtime? In this case, 1856hrs at regular time + 8hrs overtime = 1864 productive hours per year.

Q2: If the 1,864 productive hour number needs revision, could the government please provide the revised productive hour?

Recommendation: Government establish a single mandatory annual productive work hours for all Offerors to use in pricing and development of the Staffing Plan.

84 Attachment 2

The instructions for completing the Section B tab are unclear. It states the following:

Complete the UNIT PRICE column on the tab named ‘Section B’. The calculations on the ‘Fixed Price Labor’ tab should support the UNIT

Instructions have been updated to remove references to SLINs (000101, 000102, and 000103). Section B is reflecting the correct CLIN structure.

PRICEs proposed. Total Price proposed should be included below Option Year 6.

-Do not place price in CLIN

-Place 'Services - Phase-In' price for CLIN 0001 in SLIN 000101

-Place 'Services - Base Year (15 days)' price for CLIN 0001 in

SLIN 000102

-Place 'Services - Base Year (11 months)' price for CLIN 0001 in

SLIN 000103

Q1: The Section B tab does not include SLIN 000101, 000102, or 000103. Please clarify.

85 Attachment 2 Q2: The instruction states "Complete UNIT PRICE column". The UNIT PRICE column is the price per Day or Month, but the AMOUNT column does not have a calculation formula. Should the Offeror include the calculation?

Section B, Column F, “Amount”, has been updated to include a calculation.

86 Attachment 2 Q3: Will the Government be including the SLINs in the Continuation of Supplies or Services and Prices/Cost in the Solicitation?

See above answer regarding SLINs (000101, 000102, and 000103). There are no SLINs in CLIN structure located on the Section B tab of Attachment 2.

87 PWS 4.4.1.3

The referenced PWS paragraph states that "The contractor shall ensure vehicles are available on

It is expected that contract award notification will allow time to secure vehicles.

contract start date in time to provide uninterrupted service after the end of the current contract."

Question: Will the Government be providing adequate notification of intent to award contract that will allow the contractor time to secure vehicles, obtain registrations, and provide employees with any required driver training prior to start of contract?

88 PWS TE 6 & 3.4 For the expendable/durable items listed in TE 6, is it correct to assume that all items will be available at contract start to include any items that became unserviceable, were replaced by the incumbent contractor, and are not CFE?

All GFE items listed in TE6 will be available at contract start.

89 PWS TE 15 A number of the Specific Task reference (PWS paragraph numbers) either do not exist (5.3.2.2.4, 5.3.2.5.4, 5.3.4.2.13, 5.4.8.7.1, 5.4.10.6.1) or are miss aligned with the solicitation Attachment 1. Can the Government provide an updated Annual PWS Workload Requirements table that aligns with the current PWS? This is important to allow non-incumbent Offerors to accurately develop and validate labor estimates to support Section L.1.4.2.4.1.

PWS and references will be updated and provided to the offerors.

90 PWS

Section 1.6.9.8 & Q&A #15

The Draft Q&A indicates that current contract workforce is already certified for the Intermediate Range Safety Course, and future costs should be included in the proposal.

However, for a non-incumbent contractor:

Q1: Will qualified personnel be required to have this certification at contract start, or will there be an allowable phase-in period during which new contractor employees can obtain this certification?

There will be an allowable period for certification, if required.

91 PWS

Section 1.6.9.8 & Q&A #15

Q2: Is it possible that the new contractor can teach the course?

No. The intermediate range safety course is sponsored by SRP.

92 PWS Section 1.5.1 & Phase-In Period

The PWS requires a 100% inventory of all GFE during the 15-day phase-in period. Given the approximately 59,800 acre range complex and extensive equipment lists in TEs 5, 6, and 7, can the Government clarify the expected methodology, documentation format, and whether Government personnel will be available to support verification of this inventory?

The supply technician and awardee will conduct a joint inventory that will be validated by the COR. There are picture books for the TEs that will assist with inventories. Expect to take 3-5 full days to conduct the joint inventory.

93 PWS

Section 4.2.5.3 & ODC CLINs

The PWS paragraph 4.2.5.3 describes reimbursement for materials and supplies through the ODC CLIN. Can the Government clarify the approval process for ODC expenditures, expected turnaround time for

Language has been changed in the PWS paragraph 1.6.15.

Government authorization, and whether there is a threshold amount requiring pre-approval versus post-purchase documentation?

94 PWS TE 17

Historical Staffing & Attachment 4 Q&A #16

Beyond the historical staffing levels provided in TE 17, can the Government provide historical data on overtime hours utilized annually, peak staffing periods, and any recurring surge requirements that would help non-incumbent offerors develop realistic staffing plans?

The government has no data for overtime. Overtime has been used by previous contractors to meet minimum staffing requirements during personnel shortages. Any surges in unit training is expected to be supported by staffing levels that meet PWS requirements. Any expected costs for overtime should be included in the Operations CLIN proposal.

95 PWS Section 3 (Government Furnished Property) & Transition

In the event of a contractor change, what is the process for transferring accountability for GFE, GFF, and expendable/durable items from TE 6? Will there be joint inventory with outgoing contractor, and what documentation will be required to establish clear transfer of responsibility?

Yes, a joint inventory is required. The awardee will identify any shortages and the outgoing contractor will be held financially responsible. At contract start date, the awardee will sign all items and be responsible for accountability of items. There are three distinct army documents and the GFE listing in PIEE that will serve as the official transfer of accountability for all items.

96 Draft Q&A #22 & Tools/Equipment Clarification

While Draft Q&A #22 clarifies the difference between TE 6 (expendable-durable) and TE 7 (non-expendable hand receipted items), can the Government provide specific examples or criteria to help distinguish which tools fall under contractor-provided versus GFE categories, particularly for items not explicitly listed in either TE?

The last page of TE 6 identifies items that were provided as GFE that are now CFE for reference. If items are listed in TE 6 or 7 as GFE, they will be available at contract start.

97 PWS

Section 1.6.4.1 & AGR Firing Periods

The PWS indicates AGR firing occurs from 9:00 AM to 1:00 AM, with firing from 0900-1200 occurring approximately 4 times per month requiring an alternative work plan. Can the Government clarify what "alternative work plan" entails and whether this affects the 24/7/365 firing desk operations or only specific range maintenance activities?

This only affects the range maintenance activities. An alternate work plan example would be to plan PWS activities in training areas rather than work plans that require access to the AGRC and impact areas affected by AM gunnery.

98 PWS Section 5.2 et

al. & Range Branch

SOP

The PWS references "Range Branch SOP" extensively throughout (cited in over 50 locations) as the governing document for operational procedures. However, the Range Branch SOP is not included in the solicitation attachments. Can the Government provide a copy of the current Range Branch SOP, or alternatively, provide detailed written procedures for all tasks that reference this document?

Without this document, non-incumbent offerors cannot accurately understand operational procedures, staffing requirements, or performance expectations.

Range Branch SOP will be provided. Please see Attachment 7.

99 PWS Section 3.6 & Maintenance Database

PWS Section 3.6 describes a Microsoft Access 2007 "range operations and maintenance database" that is provided to the contractor but has "no Government provided support"

Database will be available during phase-in.

and is "subject to restrictions and limitations of the age of the database."

Q1: Will the Government provide access to this database during the solicitation period so offerors can evaluate its functionality and limitations?

100 PWS Section 3.6 & Maintenance Database

Q2: Will the Government provide the database structure, user documentation, and historical data to allow non-incumbent offerors to understand the system and plan for potential replacement if it fails?

The government will provide the database structure, but there is no user documentation.

101 PWS Section 3.6 & Maintenance Database

Q3: Is the contractor required to maintain this specific database, or may they propose an alternative recordkeeping system?

An alternate record-keeping system may be proposed. The government would expect to receive a copy of the record-keeping system annually and at contract end for historical collection.

102 PWS

Section 5.2.2.4.13 & RFMSS System

The PWS requires contractors to "perform the Firing Desk RFMSS functions IAW the RFMSS User's Guide," but the RFMSS User's Guide is not provided in the solicitation. Can the Government provide the RFMSS User's Guide, system documentation, and information about system access, licensing, and training availability? This information is critical for non-incumbent offerors to understand system requirements and training needs.

RFMSS User’s guide will be provided. Please see Attachment 8.

103 PWS

Sections 5.2.5

(AVOID) & 5.2.6

(CompassCom)

The PWS requires operation and maintenance of the AVOID (Aviation Vertical Obstruction Identification) database and CompassCom system, but provides no technical specifications, user documentation, or system requirements. Can the Government provide:

Q1: Technical documentation for both systems?

Q2: Current system configurations and hardware/software requirements?

Q3: Historical maintenance and support requirements?

Q4: Training materials and certification requirements?

Without this information, non-incumbent offerors cannot accurately estimate technical staffing needs or system support costs.

These systems require no technical experience. Any configurations or hardware requirements are encumbered to the government.

Historical support requirements are listed in the workload hour requirements.

The contractor is not expected to have any system support costs to meet the PWS tasks for AVOID or CompassCom outside of direct labor costs for functional support.

104 PWS Section 3.5.6 & Government- Provided Training

The PWS indicates that certain training will be "Government-provided" (UXO Recognition, Range Safety, RFMSS, etc.), but does not specify availability, scheduling, or whether this training will be available during the phase-in period. Can the Government clarify:

These training requirements are met on a cyclic basis. The contract workforce remains current on all government-provided training requirements.

During phase-in, new contract personnel will receive any immediate training to perform tasks.

Q1: Which government-provided training courses will be available during the 15-day phase-in period?

105 PWS Section 3.5.6 & Government- Provided Training

Q2: What is the typical timeline for scheduling and completing required government-provided training?

Training requirements generally take 30 hours per year. The training is spread over the course of the year and can be completed during the normal work day of the contract work force.

106 PWS Section 3.5.6 & Government- Provided Training

Q3: For training "not locally available at Fort Rucker" that requires contractor-funded travel, can the Government provide historical data on frequency and locations?

Burn manager recertification – once every three years Intermediate Range Safety Course – one time requirement, all personnel are currently certified.

Commercial Driver License Pesticide applicator – personnel currently certified

107 PWS

Section 1.6.9.5 & CAC/Network Access Timeline

The PWS requires Cyber Security Awareness training and CAC issuance for employees requiring network access.

However, the timeline for new contractor employees to obtain CACs and access government systems is not specified.

Q1: What is the typical timeline from contract start to CAC issuance for new contractor employees?

CAC issuance does not preclude new hires from performing duties.

Typical time for CAC issuance is 2-3 weeks after being hired.

108 PWS

Section 1.6.9.5 & CAC/Network Access Timeline

Q2: Will the Government expedite CAC processing during the phase-in period to ensure continuity of operations?

Yes

109 PWS

Section 1.6.9.5 & CAC/Network Access Timeline

Q3: Are there interim access procedures to allow new contractor personnel to perform

Yes. A local non-CAC kiosk is available network-dependent functions while awaiting CAC issuance?

110 PWS Sections

5.2.3.5 & 5.2.3.9 & Government Software

The PWS requires use of government-provided software (ArcPro, ArcView, ArcInfo, ArcMap, GPS Software) but does not specify licensing availability, version information, or training requirements. Can the Government provide:

Q1: A complete list of government-provided software with version information?

Q2: The number of licenses available for contractor use?

Q3: Whether training on these systems will be provided during transition?

Q4: Technical specifications for hardware required to run these systems?

No licenses are available for the contractor to use outside of the government-provided systems. On-line training via ESRI for these applications is available at no cost to the contractor.

111 PWS TE 17 &

Historical Operational Patterns

While TE 17 provides historical staffing levels, the solicitation lacks detailed historical operational data that would help non-incumbent offerors understand workload patterns and resource requirements. Can the Government provide:

Q1: Historical data on peak training periods and associated staffing surges?

There are no PWS tasks or unit training surges that require increased staffing. If a major event occurs within the Army Enterprise, 5.1.3 would apply.

Overtime projections are encumbered to the offeror. The government has no records of overtime paid. Any overtime projections should be included in the operations CLIN of the proposal.

The firing desk is the only section required to work weekends, evenings and nights.

Q2: Historical overtime hours by position/section for the past 2-3 years?

Q3: Historical requirements for weekend, evening, and night work?

112 PWS Section 1.5.3 & Transition-Out

The PWS requires a transition-out plan 90 days prior to contract end if not awarded the subsequent contract.

Q1: Does the incumbent contractor have a transition out plan?

Q2: If so, will a new awardee have access to the transition out plan?

Q3: Can the Government clarify expectations for this plan, including whether it addresses CFE disposition, employee transition support, and knowledge transfer requirements?

Yes, the incumbent contractor has a transition out plan. No, the awardee will not have access to the transition plan of the incumbent contractor .The key component of any phase-out plan is the joint inventory of GFE. Since the incumbent workforce has federally-protected 1st right to refuse job positions on a new contract award, employee transition is not expected, exclusive of exempt positions.

Recommend any key personnel are present during phase in for knowledge transfer.

113 PWS §1.6.1 –

Quality Control

Can the government clarify if the Quality Control Plan is requried to be sumbitted as a volume in the proposal response or is it required within 30 days after the Base Year start date as stated in

PWS §1.6.1?

The Government has deleted the Quality Control Plan from the solicitation.

114 PWS §1.6.5; TE-

15; TE-17

Are the historical staffing levels provided in TE-17 representative of current

TE 17 depicts historical staffing levels since contract inception. No workload changes are anticipated.

operational demand, or should Offerors anticipate workload changes requiring staffing above historical norms?

115 PWS §1.6.7; TE-18

– CBA

Can the government provide a SCA/CBA crosswalk?

We have no SCA/CBA crosswalk.