Performance Work Statement.docx

CP DEPMEDS TECHNICAL PUBLICATIONS

PERFORMANCE WORK STATEMENT (PWS) – NEW PUBLICATION DEVELOPMENT

C.1.1. Technical Publications. The current version of the Chemically Protected Deployable Medical System (CP DEPMEDS) Technical Manual (TM) requires rewrite to address three aspects.

1) The existing TM requires rewrite to reflect conversion from its existing four-level maintenance philosophy to a two-level maintenance compliant with the latest MIL-STD 40051-2 and Document Type Definition (DTD) standard.

2) Several of the CP DEPMEDS components of the legacy CP DEPMEDS equipment sets have been replaced by modern components that are in use by the Joint Expeditionary Collective Protection (JECP) system. The rewritten CP DEPMEDS TM shall reflect these equipment changes, which include the following:

a. Replacement of the existing framed tent systems (the Alaska Shelter System) to the modern TEMPER Airbeam Supported (TAS) shelter system.

b. Replacement of the existing Field Deployable Environmental Control Unit (FDECU) with the JECP 6-ton Environmental Control Unit (ECU).

c. Replacement of the existing M28 Simplified Collective Protection Equipment filtration support kits with the modern 400 CFM (Cubic Feet per Minute) Fan Filter Assembly (FFA).

d. Replacement of the existing Tunnel, Airlock, Litter Patients (TALPs) and Protective Entrance (PE) airlocks with a variant of the JECP Multi-Person Airlock (MPE).

e. Replacement of the existing chemical/biological (CB) protective liners with the modern equivalents that utilize sealed zippers to replace the two-track closures on the legacy liners.

3) The rewritten CP DEPMEDS TM must reflect the change in configuration of the CP DEPMEDS equipment sets. The configuration of the CP DEPMEDS sets has changed from the legacy Medical Re-engineering Initiative (MRI) hospital configuration to modern Force Design Update (FDU) hospital configuration. The legacy MRI configuration included three CP DEPMEDs set sizes: a 40-bed set, a 44-bed set, and a 164-bed set. The modern FDU configuration includes four CP DEPMEDS set sizes: a 32-bed Hospital Unit Base (HUB) set, a 24-bed Surgical Augment set, a 32-bed Medical Augment set, and a 60-ned Intensive Care Ward set.

The Contractor shall develop and deliver Department of the Army page-based TMs for the CP DEPMEDS in accordance with (IAW) the respective content/form/functionality matrix for the publication type from MIL-STD 40051-2 (Preparation of Digital Technical Information for Page-Based Technical Manuals [TMs]), TM Requirements Matrix, ATT A, and Equipment Publications Defects List, ATT B. The Army’s DTD and stylesheets, along with guidance found in the current version of MIL-HDBK 1222 (Guide to the General Style and Format of U.S. Army Work Package Technical Manuals) and MIL-HDBK 2361 (Army Digital Publications Development Implementation Guide), must be used. The Manual shall be prepared and delivered IAW MIL-STD-40051-2, CDRL C001 and CDRL C004.

The Government will provide the current CP DEPMEDS TMs and the associated source data files as Government Furnished Information (GFI). GFI is provided without warranty. In addition, the Government will supply as GFI the source data files and graphics for the new items that replace legacy CP DEPMEDS items, and engineering layout drawings and set component lists that define the new set configurations. When developing the CP DEPMEDS TM, the Contractor shall use to the greatest extent possible these source data and graphics elements when developing information for the equipment set changes and specific components/subcomponents that are replacing legacy CP DEPMEDS system components.

C.1.2. TM Development. The following manual shall be developed:

· TM XX-XXXX-XXX-12&P Operator and Field Maintenance Manual including Repair Parts and Special Tools List in accordance with MIL-STD 40051-2 and the requirements at CDRL C001, C002, C003, C004, C005, ATT A, TM Requirements Matrix; and ATT B, Equipment Publications Defects List.

C.1.3 GFI. The USG will provide the following GFI source data and graphics to the contractor.

· PDF and Graphics only, no XML TM 10-5410-286-14&P: Operator, Field, and Sustainment Maintenance Manual (Including Repair Part and Special Tools List) for Chemically Protected Deployable Medical System (CP DEPMEDS) Medical Re-engineering Initiative (MRI) Configuration

· PDF only, no XML TM 10-8340-244-13&P: TEMPER, Air-Supported Hospital.

· PDF, XML and Graphics TM 3-6665-430-13&P-1 & 2: Operator and Field Level Maintenance Manual Including Repair Parts and Special Tools List for Joint Expeditionary Collective Protection (JECP) Stand Alone Large (SAL).

· Drawing No. FDU 0/1/0/0/0: CP DEPMEDS FDY Layout Views

· Drawing No. 5-4-10060: CP DEPMEDS Set, FDU

C.1.4. TM Deliverables. All publications deliverables (per Department of Defense [DD] Form 1423 in this contract) shall be delivered to the following addresses:

C.1.5. Source Data. The contractor shall use U.S. Army Logistics Data Analysis Center (LDAC) GFI Extensible Mark-up Language (XML) DTD for MIL-STD 40051-2 to deliver compliant and valid XML.

To ensure Interactive Authoring and Display Software (IADS) compliancy, the contractor shall deliver both Table of Contents (TOC) and Dataset control files along with all XML-tagged data files using the Army DTD. The contractor shall scan all applicable XML files that make up the dataset with quality assurance (QA) tools built into the IADS viewer. This includes source verifier, Standards and Business Rules (SABR) check, and finding any orphan files. The contractor shall correct any errors found prior to delivery of all requested XML data file packages to the Government.

C.1.6. Preliminary Technical Manual (PTM). The contractor shall deliver PTM of the TM IAW CDRL C001, C002, C003 and C004; ATT A, TM Requirements; and ATT B, Equipment Publications Defects List in this contract. The validated PTM must be a complete publication in the same format as the final publication. It must conform to the governing content and format Military Specifications and Standards. The validated PTM must include all required content per CDRL C001, C002, C003, C004, C005, ATT A, TM Requirements Matrix, and ATT. B, Equipment Publications Defects List.

C. 1.7. PTM 2. The contractor shall deliver a second PTM of the TM IAW CDRL C001 and C004 in this contract. This PTM must have all Validation, PTM review, Logistics Demonstration, and Verification corrections, changes, and additions incorporated.

C. 1.8. The contractor shall deliver a Final Reproducible Copy (FRC) of the TM IAW CDRL C001 and C004 in this contract.

C.1.9. Technical Manual Development. The contractor shall use product support analysis (PSA) activities, particularly maintenance task analysis (MTA), to determine the operational, maintenance, and support functions of the system. USG will provide GFI here (source data LRU and graphics). The Contractor shall ensure there is consistency and agreement among all logistics documents and products created under this effort. The contractor shall use the Maintenance Allocation Chart (MAC), derived from the Logistic Support Analysis-004 (LSA-004) report, as the baseline for creation of the TMs). The contractor shall ensure that Electronic Technical Manuals (ETMs) are compatible with the Interactive Authoring and Display Software (IADS) viewer and capable of being viewed on a standalone laptop computer using the IADS viewer.

C.1.10. Maintenance Allocation Chart. The contractor shall prepare a Maintenance Allocation Chart (MAC) IAW MIL-STD 40051-2. The MAC shall derive from a Logistic Support Analysis-004 (LSA-004, Maintenance Allocation Chart) report. The USG will provide LSA 004, LSA 030, and LSA 036. The contractor shall structure the MAC in either Functional Group Code (FGC) sequence as described in TB 750-93-1 or top-down, pyramidal breakdown sequence of the end item’s maintenance-significant assembles, subassemblies, and modules. The contractor shall ensure the MAC lists all repair, replace, and related maintenance functional tasks that are contained within maintenance work packages. The contractor shall ensure the MAC contains entries for all levels of maintenance from Operator through Depot for both hardware and software maintenance tasks. For each repairable assembly or subassembly, the contractor shall ensure the MAC identifies the maintenance function to be performed, the level of responsibility for the function, the active repair time, and the tools and test equipment necessary to perform the function. The contractor shall ensure the MAC contains all items unless the Government authorizes deletion.

C.2.1. TM Crosswalk. The Maintenance Allocation Chart (MAC) is the framework for development of both the Repair Parts and Special Tools List (RPSTL) and the Maintenance instructions, and the contractor shall ensure all three are coordinated and consistent in nomenclature and sequence. The contractor shall ensure all maintenance functions listed in the MAC for a component have an associated maintenance work package(s) at the appropriate level of maintenance containing tasks supporting the maintenance function. The contractor shall ensure a complete listing of spare parts supporting the required maintenance appears in the RPSTL work packages. The sequence of the Maintenance work packages and the RPSTL work packages shall strictly follow the Functional Group Code (FGC) or top-down breakdown sequence in the MAC.

C.2.2. Repair Parts and Special Tools List. The contractor shall prepare front matter, introduction, and illustrations for the Repair Parts and Special Tools List (RPSTL) IAW MIL-STD 40051-2. The contractor shall use data from the Logistic Support Analysis-036 (LSA-036, Provisioning Requirements) and Logistic Support Analysis-030 (LSA-030, Repair Parts and Special Tools List) reports to develop the RPSTL. The USG will provide LSA 030 and LSA 036. Maintenance of Supplies and Equipment U.S. Army Tank-automotive and Armaments Command Integrated Logistics Support Center (ILSC) Contracting for Provisioning Statement of Work Standard Operating Procedures (SOP) is used in provisioning. Each RPSTL work package shall have one figure and one parts list for each breakdown of a repairable assembly. The figure may have multiple sheets. Exploded view illustrations that appear in RPSTL work packages shall be in Scalable Vector Graphics (SVG) or Computer Graphics Metafile (CGM) intelligent vector format IAW CDRL C004.

C.2.3. Work Package Structure. The contractor shall develop work packages that contain information functionally divided into individual tasks in the logical order of work sequence. The contractor shall develop maintenance tasks IAW the logistics product data (LPD); the Maintenance Allocation Chart (MAC); and Source, Maintenance, and Recoverability (SMR) codes developed for the weapon system/equipment and components. The contractor shall develop and arrange maintenance work packages to coincide with the Functional Group Code (FGC) or top-down breakdown sequence followed in the MAC and Repair Parts and Special Tools List (RPSTL).

C.2.4. Illustrations. The contractor shall use Scalable Vector Graphics (SVG) or Computer Graphics Metafile (CGM) intelligent vector format for drawings created for technical publications. The contractor shall develop line drawings, including exploded views, locator views, and detailed views, to support operation, troubleshooting, and maintenance instructions; Repair Parts and Special Tools List (RPSTL); and supporting information. If the contractor creates an Encapsulated PostScript (EPS) graphics file for use in the TM, the contractor shall convert it to SVG before inclusion in the Preliminary Technical Manual (PTM) and eventual Final Reproducible Copy (FRC). The contractor shall deliver SVG files to the Government as part of the source data. The SVG image format has a much smaller footprint than EPS and is also the preferred format for Interactive Authoring and Display System (IADS), the Army’s single ETM Viewer. All graphics, regardless of file format, shall be a minimum of 150 dpi (for grayscale images) and a maximum of 300 dpi (for color images) resolution.

C.2.5. Quality Assurance (QA). The contractor shall be responsible for the quality of the TM deliverables and for developing effective processes to develop, test, and inspect the deliverables, ensuring technical accuracy, usability, completeness, consistency, and adherence to contract requirements prior to delivery. The contractor shall develop and implement a quality assurance plan IAW ISO 9001 to ensure the accuracy and adequacy of the data and data products. Government representatives reserve the right to review and comment on the contractor’s QA Plan, records, and processes throughout the duration of the program’s efforts.

C.2.6. Equipment Publications Defects List. The contractor shall review and utilize the Equipment Publications Defects List, Attachment B, which the Government uses to guide review of all publication deliverables, based on guidance in AMC-R 25-76 (The U.S. Army Materiel Command [AMC] Technical/Equipment Publications Program). The contractor shall ensure all publication deliverables developed under this contract do not contain any defects listed on the Equipment Publications Defects List.

C.2.7. Publications Start of Work Meeting. The contractor shall hold a start of work meeting which may be virtual or in person within 30 days after contract award. The purpose of this meeting is to review contract requirements, establish lines of communications, answer all questions, and develop a schedule based on the requirements of the program and the contract. The contractor shall provide meeting slides 5 business days prior to the start of work meeting and provide meeting minutes 3 business days after the start of work meeting.

C.2.8. Publications In-Process Reviews (IPRs). The contractor shall support Government IPRs by providing samples of work accomplished to date IAW CDRL C005, answering questions about publications work processes, providing records of QA reviews, and responding to Government comments regarding publications processes or work samples. The Government will specify IPR locations. If scheduled at the contractor’s site, the contractor shall make available adequate space, facilities, and personnel for Government-scheduled IPRs at no additional cost to the Government. The contractor shall provide meeting slides 5 business days prior to the IPR and provide meeting minutes 3 business days after the IPR.

C.2.8.1 Integrated Product Teams (IPTs). The contractor shall support a weekly IPT, IAW CDRL 0005. IPTs will be conducted in person or via MS Teams, at the discretion of the Government and the contractor will discuss the status of the project and any other pertinent information.

C.2.9. Contractor Validation. The contractor shall validate the technical accuracy, completeness, safety, and adequacy of all content in each TM prior to its delivery to the Government. The contractor shall maintain records showing dates of Validation reviews, material reviewed by task or action, findings with applicable remarks, and corrective action taken IAW ISO 9001. Government representatives have the right to witness entire or selected portions of the Contractor’s Validation effort.

C.2.10. Validation Process. The contractor shall validate 100 percent of all Operation, Preventive Maintenance Checks and Services (PMCS), Troubleshooting, Software, Diagnostic, and Maintenance procedures through hands-on performance to ensure accuracy, compatibility, and completeness. The contractor shall follow MIL STD 40051 when developing troubleshooting. Troubleshooting may be written to method A logic proc or method B fault proc. The methods cannot be combined within a work package. Any software for diagnostic troubleshooting and any equipment instructions displayed in or on the equipment or system must meet the same military standard as the ETM and are subject to verification by target audience Soldiers. All performance validation shall use Government-issued tools available to the Soldier at the designated level of maintenance. The contractor shall ensure the technical publication data accurately reflects and supports the CP DEPMEDS configuration only, including all changes to the configuration resulting from testing, vendor parts supply, and production-line changes. The contractor shall validate other content--such as Controls and Indicators, Front Matter, Rear Matter, Torque Tables, Theory of Operation, Glossary, and Index information--by review against engineering data, TM data, and/or Government-procured production configuration hardware.

C.3.1. Validation Plan. The contractor shall develop and use a Validation Plan to validate content. The Validation Plan shall specify how, where, and when the contractor shall validate TM content. The Validation Plan shall describe the Validation method used for each type of TM content. The contractor shall deliver the Validation Plan to the Government for review and approval 30 days prior to the start of Validation IAW CDRL C002. If the Government determines the Validation Plan will not ensure technical accuracy and adequacy of the TM deliverables, the Contractor shall change the Validation Plan accordingly.

C.3.2. Validation Report. The contractor shall develop and deliver to the Government a Validation Report after Validation completion IAW CDRL C003. The Validation Report shall certify that Validation has been completed, must list in detail the effort undertaken during Validation (processes, corrections, etc.), and show the TM deliverable has had QA applied with use of ATT. B Equipment Publications Defects List. The Validation Report shall include a signature of an individual authorized to represent the contractor. The contractor shall make available its complete Validation Records to the Government upon request.

C.3.3. Government Verification. Government representatives will review the Preliminary Technical Manual (PTM) to determine that proper QA has been used during preparation and that the PTM is complete and adequate for Verification. US Army Soldiers and Government representatives will verify the TM to ensure accuracy and usability. Verification may consist of hands-on performance of up to 100 percent of all Operator and Maintenance procedures. The Government has the right to choose to verify the TM by desktop review, review on equipment, hands-on performance, or any combination of these methods. To ensure the contractor has properly prepared and validated TM content, the Government intends to verify by performance to the extent required, except when a procedure could be hazardous to personnel or equipment. If requested by the Government, the contractor shall apply fault insertions for troubleshooting tasks.

The contractor shall provide support to the Government Verification process. This support shall include facilities; tables; chairs; Contractor personnel to assist with record keeping, equipment preparation and maintenance; mandatory replacement parts supply; consumables (rags, lubricants, sealants, etc.), Government-issued tools; and contractor-provided special tools.

The contractor shall also provide personnel to take notes of all corrections, to answer questions, to review Verification issues, and to advise the Government of changes or recommendations that arise during Verification. The contractor shall arrange for the services of a photographer to assist in documenting problem areas and changes required to correct errors or omissions in the TM procedures being verified.

C.3.4. Errors. The contractor shall correct all errors found in the TM and electronic source files resulting from contractor Validation and Government reviews, tests, and Verification at no additional cost to the Government. The corrections must be made within 24 hours for verifications and 48 hours validation.

C.3.5. Approved Equipment Changes. The contractor shall incorporate into the TM all Government-approved changes made to the equipment up until final acceptance of the TM.

C.3.6. Data Rights. The contractor shall deliver the TM content and all source material to the Government with unlimited rights per DFARS 252.227-7013, 252.227-7014, or 252.227-7015. If any content includes copyrighted material, the contractor shall acquire and deliver the copyright release in writing and the copyright release shall be written for the Government's use. Per DoDI 5230.24, any TM containing proprietary information will be marked with Distribution Statement B.

C.3.7. Warranty of Data. The contractor shall ensure all technical data delivered under this contract conforms to all specifications and requirements listed in the contract, as stipulated in DFARS 252.246-7001— “Warranty of Data.”