ETSSLS_Attachment_0008_DA_PAM_738-750.pdf

Department of the Army Pamphlet 738–750

Maintenance of Supplies and Equipment

Functional Users Manual for The Army Maintenance Management System

(TAMMS)

Headquarters Department of the Army Washington, DC 1 August 1994

Unclassified

SUMMARY of CHANGE

DA PAM 738–750

Functional Users Manual for The Army Maintenance Management System (TAMMS)

This revision--o Incorporates general Air Traffic Control (ATC) information and usage of FAA Form 6030-1 in chapter 3.

o Updates examples of forms used as figures in chapter 2.

o Introduces a new DA Form 2407, which will rescind the existing DA Forms 2407 and 5504. This form was designed to be compatible with current manual and automated systems, and provide the field with 1 maintenance request form.

o Provides a rewrite of chapter 3, maintenance forms. This chapter includes an added paragraph on low usage ; contains examples of all required maintenance forms for manual and automated units, with the exception of SAMS unique forms (chap 13) ; and updates examples of the forms.

o Contains examples of revised forms in chapter 7. The DD Form 862 and FRA F6180- 49A have been slightly modified for ease of use.

o Includes dates with all SMART messages in chapter 10.

o Provides a rewrite of chapter 12, ULLS, and slightly reformatted forms.

o Updates the Failure Codes (app B, table B-1) to correspond with the Failure Code list in DA Pam 738-751.

o Upgrades tables in appendix B to reflect requirements of current automated systems.

o Updates the WARCOs and LAOs in appendix C.

o Deletes the Equipment Under Warranty table in appendix D.

o Adds a Julian Date Calendar as appendix D.

Headquarters Department of the Army Washington, DC 1 August 1994

Maintenance of Supplies and Equipment

Functional Users Manual for The Army Maintenance Management System (TAMMS)

*Department of the Army Pamphlet 738–750

History. This UPDATE printing publishes a r e w r i t e o f t h i s p u b l i c a t i o n . T h e r e f o r e , t h e changed portions have not been highlighted.

This publication has been reorganized to make i t c o m p a t i b l e w i t h t h e A r m y e l e c t r o n i c p u b l i s h i n g d a t e b a s e . N o c o n t e n t h a s b e e n changed.

Summary. This pamphlet covers the prepa-ration and management of forms and records required to manage maintenance, control the use, and report warranty actions and deficien-cies on Army equipment.

Applicability. This pamphlet applies to the A c t i v e A r m y , A r m y N a t i o n a l G u a r d , U . S .

A r m y R e s e r v e , a n d c o n t r a c t o r s s u p p o r t i n g operations in a contingency environment. It a p p l i e s t o n o n t a c t i c a l ( c o m m e r c i a l ) w h e e l e d vehicles and non–Army activities that have or support Army Communications Security (COMSEC) equipment and watercraft. It also a p p l i e s t o a l l A i r T r a f f i c C o n t r o l ( A T C ) e q u i p m e n t i n c l u d i n g t a c t i c a l a n d U . S . A r -m y – m a i n t a i n e d A T C a n d n a v i g a t i o n a l a i d - ( N A V A I D ) f a c i l i t i e s d e s i g n a t e d f o r u s e i n National Airspace System(NAS) by the Fed-eral Aviation Administration (FAA).

P r o p o n e n t a n d e x c e p t i o n a u t h o r i t y .

Not Applicable.

Interim changes. Interim changes to this pamphlet are not official unless they are au-thenticated by The Adjutant General. Users will destroy interim changes on their expira-tion dates unless sooner superseded or re-scinded.

S u g g e s t e d I m p r o v e m e n t s . T h e p r o p o -nent agency of this pamphlet is the Office of the Deputy Chief of Staff for Logistics. Users are invited to send comments and suggested improvements on DA Form 2028 (Recom-mended Changes to Publications and Blank Forms) directly to Director, USAMC Logis-tics Support Activity, ATTN: AMXLSRRM, Redstone Arsenal, AL 35898–7466.

Distribution. Distribution of this publica-tion is made in accordance with the require-ments on DA Form 12–09–E, block number 2561, intended for command level A for Ac-tive Army, ARNG, and USAR.

Contents (Listed by paragraph and page number)

Chapter 1 Introduction, page 1 Purpose • 1–1, page 1 References • 1–2, page 1 Explanation of abbreviations and terms • 1–3, page 1 Exceptions • 1–4, page 1 Types of records • 1–5, page 1 General instructions • 1–6, page 1 Forms requirements • 1–7, page 2 Status symbols • 1–8, page 2 How to report errors, recommend improvements, and ask for help

• 1–9, page 3 Sample data collection • 1–10, page 3

Chapter 2 Operational Records and Dispatch Procedures, page 3 General procedures • 2–1, page 3 How to dispatch equipment • 2–2, page 3 Equipment record folder • 2–3, page 4 DA Form 5823 (Equipment Identification Card) • 2–4, page 4 DD Form 1970 (Motor Equipment Utilization Record) • 2–5, DA Form 2401 (Organizational Control Record for Equipment)

• 2–6, page 5

Chapter 3 Maintenance Forms, page 15 General • 3–1, page 15 DA Form 2402 (Exchange Tag) • 3–2, page 15 DD Form 314 (Preventive Maintenance Schedule and Record)

• 3–3, page 15 DA Form 2404 (Equipment Inspection and Maintenance

Worksheet) • 3–4, page 17 DA Form 2405 (Maintenance Request Register) • 3–5, page 18 DA Form 2407 (Maintenance Request) and DA Form 2407–1

(Maintenance Request Continuation Sheet) • 3–6, page 18 DA Forms 2407/2407–1 used to request or report an MWO • 3–7, Warranty claim action (WCA) • 3–8, page 20 Addresses for WCAs • 3–9, page 21 DA Form 2408–14 (Uncorrected Fault Record) • 3–10, page 22 FAA Form 6030–1 (Facility Maintenance Log) • 3–11, page 23

Chapter 4 Nonaeronautical Equipment, Army Oil Analysis Program

(AOAP), page 68 Objectives • 4–1, page 68 Description • 4–2, page 68 AOAP participation • 4–3, page 68 What to sample • 4–4, page 68 When to sample • 4–5, page 68 Supplies • 4–6, page 77 How to sample • 4–7, page 77 Preparing the sample for the laboratory • 4–8, page 78 Feedback data • 4–9, page 78

*This pamphlet supersedes DA Pam 738–750, 27 September 1991.

DA PAM 738–750 • 1 August 1994 i

Unclassified

Contents—Continued

Special instructions • 4–10, page 78 Combat vehicles • 4–11, page 78 Tactical wheeled vehicles • 4–12, page 79 Diesel–electric (D–E)locomotives • 4–13, page 79 Watercraft • 4–14, page 79 Material handling/construction/support equipment • 4–15, page 79

Chapter 5 Historical Records, page 82 General Information • 5–1, page 82 Missing historical Information or records • 5–2, page 82 DA Form 2408–4 (Weapon Record Data)(RCS CSGLD–1051)

• 5–3, page 82 DA Form 2408–4 used for recording armament system and subsystems • 5–4, page 83 DA Form 2408–5 (Equipment Modification Record) • 5–5, DA Form 2408–9 • 5–6, page 84 DA Form 2408–20 (Oil Analysis Log) • 5–7, page 86 DA Form 2409 (Equipment Maintenance Log(Consolidated))

• 5–8, page 87 DD Form 1650 (Ammunition Data Card) • 5–9, page 87 Equipment log book binder • 5–10, page 87 Records that go with equipment • 5–11, page 87

Chapter 6 Watercraft and Amphibious Lighters Records and

Procedures, page 111 General • 6–1, page 111 Reporting of accidents/incidents • 6–2, page 112 Component record • 6–3, page 112 Request for disposition and/or waiver • 6–4, page 112

Chapter 7 Rail Equipment Records and Procedures, page 112 General rail equipment forms • 7–1, page 112 Preparation of forms • 7–2, page 112 DD Form 862 (Daily Inspection Worksheet for Diesel Electric

Locomotives and Locomotive Cranes) • 7–3, page 113 DD Form 1335 (Field Inspection Data USA, USAX, USNX, DODX Rail Cars) • 7–4, page 113 Form FRA F6180–49A (Locomotive Inspection and Repair

Record) • 7–5, page 113

Chapter 8 U.S. Army COMSEC Equipment Modification Application

Reporting System (CEMARS) (RCS NSA71028), page 119 General • 8–1, page 119 Modification authority • 8–2, page 119 Modification verification requirements • 8–3, page 119 Reporting requirements • 8–4, page 119 Waiver requirements for modification to COMSEC equipment

• 8–5, page 119 Application of modifications • 8–6, page 119 Modification of subassemblies • 8–7, page 119 Modification recording • 8–8, page 119 Requisitioning modification kits/parts • 8–9, page 120 Classification of reports • 8–10, page 120 DA MWO announcements • 8–11, page 120

Chapter 9 Ammunition Records and Procedures, page 120 General • 9–1, page 120 Special Instructions • 9–2, page 120 General instructions • 9–3, page 120 DA Form 2415 (Ammunition Condition Report)(RCS

CSGLD–1202) • 9–4, page 121

Ammunition peculiar equipment (APE) • 9–5, page 121

Chapter 10 Supply and Maintenance Assessment and Review Team

(SMART), page 128 General • 10–1, page 128 Procedures • 10–2, page 128

Chapter 11 Submitting Equipment Improvement Reports(EIR), Product

Quality Deficiency Reports (PODR), and Initial Failure of Stock Funded Depot Level Reparables (SFDLR), page 132

General • 11–1, page 132 Reporting • 11–2, page 132 Use and preparation of an SF Form 368 • 11–3, page 132 Exhibits • 11–4, page 135 Addresses for the SF Forms 368 • 11–5, page 135 Reporting initial failure of SFDLR • 11–6, page 135

Chapter 12 Unit Level Logistics System (ULLS) User Procedures, General ULLS Information • 12–1, page 146 Operational processes • 12–2, page 146 Equipment data update • 12–3, page 147 Equipment data reports • 12–4, page 147 Maintenance support functions • 12–5, page 147 Equipment dispatch • 12–6, page 147 Equipment record folder • 12–7, page 148 DA Form 5823 • 12–8, page 148 Motor equipment dispatch • 12–9, page 148 DA Form 2401 • 12–10, page 148 DA Form 2405 • 12–11, page 149 Maintenance request form (automated) • 12–12, page 149 DA Form 5409 (inoperative Equipment Report (IER)) and DA

Form 5410 (Unit Level Deadlining Parts Report(ULDPR)

• 12–13, page 149

Nonaeronautical Equipment, Army Oil Analysis Program (AOAP)

• 12–14, page 149

Historical records contained In ULLS • 12–15, page 149 Manager Reports • 12–16, page 149 The Army Materiel Status System (AMSS) • 12–17, page 150

Chapter 13 Standard Army Maintenance System (SAMS)Unit Level

Procedures, page 177 SAMS users • 13–1, page 177 Using unit procedures • 13–2, page 177 SAMS forms and procedures • 13–3, page 178 DA Form 2407 and 2407–1, serial number tracking (SNT) implementation within SAMS • 13–4, page 178 DA Form 5409 (inoperative Equipment Report(IER)) • 13–5, DA Form 5410 (Unit Level Deadlining Parts Report (ULDPR))

• 13–6, page 179 Maintenance control file • 13–7, page 179 DA Form 3999–4 (Maintenance Work Request Envelope) • 13–8, Selected SAMS output reports • 13–9, page 179

Appendixes

A. References, page 193

B. Codes and Conversion Tables, page 195

C. Warranty Control Offices (WARCOs) and Logistic Assistance Offices (LAOs), page 206

D. Julian/Ordinal Date Calendar, page 217 ii DA PAM 738–750 • 1 August 1994

E. Department of the Army List of Items on which Historical Records are to be Maintained, page 219

Table List

Table 4–1: Combat vehicles, page 69 Table 4–2: Tactical wheeled vehicles, page 70 Table 4–3: Locomotives, page 73 Table 4–4: Watercraft, page 74 Table 4–5: Material handling equipment, page 75 Table 4–6: Construction equipment, page 75 Table 4–7: Support equipment–Generators, page 77 Table 4–8: Supplies required for oil sampling operations, page 77 Table 5–1: Key punched control record, page 85 Table 10–1: Table 10–1 Smart Messages, page 129 Table 13–1: List of SNT reportable Items, page 178 Table B–1: Failure codes—alphabetical, page 195 Table B–2: Failure codes–numerical, page 197 Table B–3: Failure detected during codes, page 198 Table B–4: First Indication of trouble codes, page 198 Table B–5: Action codes, page 198 Table B–6: Utilization codes, page 199 Table B–7: Time conversion codes, page 199 Table B–8: Equipment repair action code, page 199 Table B–9: Miscellaneous codes, page 200 Table B–10: NRTS (not reparable this station) codes, page 200 Table B–11: Vehicle use codes, page 200 Table B–12: Equipment acceptance codes, page 200 Table B–13: Equipment usage codes, page 200 Table B–14: Equipment transfer codes, page 200 Table B–15: Equipment loss codes, page 200 Table B–16: Equipment gain codes, page 200 Table B–17: Equipment overhaul code, page 201 Table B–18: Equipment category codes (ECC), page 201 Table B–19: The metric system and equivalents, page 204 Table B–20: Type maintenance request code (Type MNT Req CD), Table B–21: Work Request Status Code (STA), page 205 Table B–22: Work Request NMC Indicator Codes, page 205 Table B–24: Level of Work Codes, page 205 Table B–23: NMC Time for AMSS Reporting, page 206 Table C–1: Warranty Control Offices, page 207 Table C–2: Supporting Logistics Assistance Offices(LAO), Table E–1: Identification of Required Forms for Missile Systems, Table E–2: Identification of Required Forms for Combat/Tactical

Vehicles and Support Equipment, page 224 Table E–3: Identification of required forms for railway, page 257 Table E–4: Identification of required forms for non–tactical wheeled vehicles and special purpose vehicles, page 260

Figure List

Figure 2–1: Sample of a completed Equipment Record Folder with Equipment Identification Card, page 6

Figure 2–2: Sample of a completed DD Form 1970 (Dispatch), Figure 2–3: Sample of a completed DD Form 1970 (Extended Dispatch), page 9

Figure 2–4: Sample of a completed DD Form 1970 (Operating Time), page 11

Figure 2–5: Sample of a completed DA Form 2401, page 13 Figure 2–5: Sample of a completed DA Form 2401–Continued, Figure 3–25: ATCOM (TROOP), page 21 Figure 3–26: AMCCOM, page 21 Figure 3–27: CECOM, page 21

Figure 3–28: ATCOM (AIR), page 22 Figure 3–29: TACOM, page 22 Figure 3–30: MICOM, page 22 Figure 3–31: CECOM CSLA, page 22 Figure 3–1: Sample of a completed DA Form 2402, page 24 Figure 3–2: Sample of a completed DD Form 314 (Front side), Figure 3–3: Sample of a completed DD Form 314 (Reverse side), Figure 3–4: Sample of a completed DD Form 314 Front Side

(System), page 27 Figure 3–5: Sample of a completed DD Form 314 Reverse Side

(System), page 28 Figure 3–6: Sample of a completed DD Form 314 to record more than one serial number, page 29 Figure 3–7: Sample of a completed DA Form 2404 used for operator/crew PMCS (No fault noted), page 30 Figure 3–8: Sample of a completed DA Form 2404 used for operator/crew PMCS (Fault noted), page 31 Figure 3–9: Sample of a completed DA Form 2404 used for changing an “X” condition, page 33 Figure 3–10: Sample of a completed DA Form 2404 used for maintenance services/inspections, page 35 Figure 3–11: Sample of a completed DA Form 2404 used for services on more than one like item, page 37 Figure 3–12: Sample of a completed DA Form 2404 used for

BDAR, page 39 Figure 3–13: Sample of a completed DA Form 2404 used for

ECOD, page 41 Figure 3–13: Sample of a completed DA Form 2404 used for

ECOD, page 42 Figure 3–14: Sample of a completed DA Form 2405, page 44 Figure 3–15: Sample of a completed DA Form 2407 to request support maintenance, page 46 Figure 3–16: Sample of a completed DA Form 2407 to show work done at support maintenance, page 48 Figure 3–17: Sample of a completed DA Form 2407 to request an

MWO, page 51 Figure 3–18: Sample of a completed DA Form 2407 to report an

MWO done at support maintenance, page 53 Figure 3–19: Sample of a completed DA Form 2407 used for

ECOD, page 55 Figure 3–20: Sample of a completed DA Form 2407 used for warranty claim actions, page 57 Figure 3–21: Sample of a completed DA Form 2407 used for serial number tracking, page 60 Figure 3–22: Sample of a completed DA Form 2407–1, page 63 Figure 3–23: Sample of a completed DA Form 2408–14, page 64 Figure 3–24: Sample of a completed FAA Form 6030–1, page 66 Figure 3–24: Sample of a completed FAA Form 6030–1—

Continued, page 67 Figure 4–1: Sample of a completed DD Form 2026, page 80 Figure 4–2: Sample of a completed DA Form 3254–R, page 81 Figure 5–1: Sample of a completed DA Form 2408–4 (Weapon

Record Data), page 88 Figure 5–2: Sample of a completed DA Form 2408–4 (Information to keep when you send in a DA Form 2408–4, page 89 Figure 5–3: Sample of a completed DA Form 2408–4 (used for boresight and zero), page 90 Figure 5–4: Sample of a completed DA Form 2408–4 (25mm automatic gun), page 91 Figure 5–5: Sample of a completed DA Form 2408–4 (Air Defense

Weapon System), page 92 Figure 5–6: Sample of a completed DA Form 2408–5, page 93 Figure 5–7: Sample of a completed DA Form 2408–9 (Acceptance and registration), page 94 Figure 5–8: Sample of a completed DA Form 2408–9 (USAGE), iiiDA PAM 738–750 • 1 August 1994

Figure 5–9: Sample of a completed DA Form 2408–9 (Overhaul Report), page 96

Figure 5–9: Sample of a completed DA Form 2408–9 (Overhaul Report), page 0

Figure 5–10: Sample of a completed DA Form 2408–9 (GAIN), Figure 5–11: Sample of a completed DA Form 2408–9 (loss reports), page 99

Figure 5–12: Sample of a completed DA Form 2408–9(Transfer), Figure 5–13: Sample of a completed DA Form 2408–9 (NSN change), page 101

Figure 5–14: Sample of a completed DA Form 2408–9(Repair), Figure 5–15: Sample of a completed DA Form 2408–20, page 103 Figure 5–15: Sample of a completed DA Form 2408–20—

Continued, page 104 Figure 5–16: Sample of a completed DA Form 2409, page 105 Figure 5–16: Sample of a completed DA Form 2409—Continued, Figure 5–17: Input Format (Acceptance and Registration)Card code

“G”, page 107 Figure 5–18: Input Format (Acceptance and Registration) Trailer

Card (Card Code “H”), page 107 Figure 5–19: Input Format (Usage or Overhaul) Card Code “J”, Figure 5–20: Input Format (Transfer, Gain, or Loss) Card Code

“K”, page 109 Figure 5–21: Input Format (Repair Action)Card Code “M”, Figure 5–22: Sample of completed DD Form 1650, page 111 Figure 7–1: Sample of a completed DD Form 862, page 114 Figure 7–1: Sample of a completed DD Form 862–Continued, Figure 7–2: Sample of a completed DD Form 1335, page 116 Figure 7–3: Sample of a completed DD Form FRA F6180–49A, Figure 8–1: Sample of NSA Label (NSA Modification Record

Label), page 120 Figure 9–1: Sample of a completed DA Form 2415, page 122 Figure 9–2: ACR Submission Requirement Flow Chart, page 124 Figure 9–2: ACR Submission Requirement Flow Chart–Continued, Figure 9–2: ACR Submission Requirement Flow Chart–Continued, Figure 9–3: Sample of a completed DD Form 173/1 (APE

Message), page 127 Figure 11–6: ATCOM (TROOP), page 133 Figure 11–7: AMCCOM, page 133 Figure 11–8: CECOM, page 133 Figure 11–9: ATCOM (AIR), page 134 Figure 11–10: TACOM, page 134 Figure 11–11: MICOM, page 134 Figure 11–12: CECOM CSLA, page 134 Figure 11–1: Sample of a completed SF 368 report for equipment deficiencies, page 137 Figure 11–2: Sample of a completed SF 368 report for computer software deficiencies, page 139 Figure 11–3: Sample of category I SF 368 Message Format, Figure 11–3: Sample of category I SF 368 Message Format—

Continued, page 142 Figure 11–3: Sample of category I SF 368 Message Format—

Continued, page 143 Figure 11–4: Sample of a completed DD Form 1575, Suspended

Tag – Materiel, page 144 Figure 11–5: Sample of a completed DD Form 2332, Materiel

Deficiency Exhibit, page 145

Figure 12–1: Sample of ULLS generated DA Form 5987–E, Motor Equipment Dispatch, page 151

Figure 12–2: Sample of an ULLS generated DA Form 5987–E, Motor Equipment Dispatch (Alert), page 153

Figure 12–3: Sample of an ULLS generated DA Form 5988–E, Equipment Maintenance and Inspection Worksheet(for operator/ crew PMCS), page 154

Figure 12–4: Sample of an ULLS generated DA Form 5988–E, Equipment Maintenance and Inspection Worksheet(for changing an “X” condition), page 155

Figure 12–5: Sample of an ULLS generated DA Form 5988–E, Equipment Maintenance and Inspection Worksheet(for maintenance services and inspections), page 157

Figure 12–6: Sample of an ULLS generated DA Form 348–E, Operator Qualification Record, page 159

Figure 12–7: Sample of an ULLS generated DA Form 5985–E, Class Codes, page 160

Figure 12–8: Sample of an ULLS generated DA Form 5991–E, Oil Analysis Request, page 161

Figure 12–9: Sample of an ULLS generated AWCMF417, Equipment Availability Report, page 162

Figure 12–10: Sample of an ULLS generated AWCMF452, Service Schedule, page 163

Figure 12–11: Sample of an ULLS generated DA Form 5990–E, Maintenance Request, page 164

Figure 12–12: Sample of an ULLS generated DA Form 5989–E, Maintenance Request Register, page 165

Figure 2–13: Sample of an ULLS generated OF 346E, Operator’s Permit, page 166

Figure 12–14: Sample of an ULLS generated DA Form 5982–E, Dispatch Control Log, page 167

Figure 12–15: Sample of an ULLS generated DA Form 5992–E, Equipment Periodic Usage Report, page 167

Figure 12–16: Sample of an ULLS generated DA Form 5992–E, Equipment Periodic Usage Report, with instructions for data reduction, page 169

Figure 12–17: Sample of an ULLS generated Excess Management Report, page 170

Figure 12–18: Sample of an ULLS generated AWCSF–176, Commander’s Exception Report and Financial Transaction Listing, page 171

Figure 12–19: Sample of an ULLS generated AWCMF450, Service Schedule Due Report, page 172

Figure 12–20: Sample of an ULLS generated PLL Inventory Report, page 173

Figure 12–21: Sample of an ULLS generated AWCMF436, Parts Received Not Installed Report, page 173

Figure 12–22: Sample of an ULLS generated AWCMF458, Non–Mission Capable Report, page 174

Figure 12–23: Sample of a SAMS generated PCN AHN–018, SAMS–1 Work Order Detail Report, page 176

Figure 13–1: Sample of a completed DA Form 5409 (Add), Figure 13–2: Sample of a Completed DA Form 5409 (Status Update), page 181

Figure 13–3: Sample of a Completed DA Form 5409 (Deletion/ Closeout), page 182

Figure 13–4: Sample of a Completed DA Form 5410 (Add), Figure 13–5: Sample of a Completed DA Form 5410 (Receipts and Correction), page 184

Figure 13–6: Sample of a Completed DA Form 5410 (Delete), Figure 13–7: Sample of a DA Form 3999–4, page 186 Figure 13–8: Sample of SAMS–1 Customer Work Order

Reconcilliation PCN AHN–004, page 187 Figure 13–9: Sample of a SAMS–2 Equipment Deadlined Over

NNN Days by Battalion, PCN AHO–026, page 188 iv DA PAM 738–750 • 1 August 1994

Figure 13–10: Sample of a SAMS–2 Work Order Status and Parts Listing, PCN AHO–032, page 190

Figure 13–11: Sample of SAMS–2 Maintenance Cost by Customer PCN AHO–022, page 191

Figure D–1: Julian/Ordinal Date Calendar, page 218 Figure D–1: Julian/Ordinal Date Calendar—Continued, page 219

Index vDA PAM 738–750 • 1 August 1994

RESERVED

vi DA PAM 738–750 • 1 August 1994

Chapter 1 Introduction

1–1. Purpose

a. This pamphlet indicates which records are required to control and manage equipment and maintenance. AR 750–1 sets the policy for keeping the records outlined in this pamphlet.

b. This pamphlet applies to all Army equipment, except installed equipment (see AR 420–17), industrial production equipment, non-standard equipment that has not been type classified or assigned a N a t i o n a l S t o c k N u m b e r ( N S N ) , e q u i p m e n t b o u g h t w i t h n o n a p -propriated funds, and medical equipment covered by TB 38–750–2.

c. The forms and records are used to—

(1) Control equipment and manage maintenance.

(2) Make equipment improvement recommendations (EIRs) and product quality deficiency reports.

( 3 ) A s k f o r , a p p l y , a n d r e p o r t M o d i f i c a t i o n W o r k O r d e r s

(MWOS).

(4) Keep track of and report on the condition, status, and opera-tion of equipment.

(5) Collect and report information used to design new equipment and redesign and improve current equipment.

(6) Gather information for special one–time studies and projects.

When the forms do not meet the needs of a study or project, ask HQDA (DALO–SMM), WASH DC 20310–0546, for approval to vary from this pamphlet.

(7) Get special maintenance information from selected units in selected areas. This sampling will be limited to a stated number and a specific type, model, or series of equipment. The sample can be t a k e n f o r o n l y a l i m i t e d t i m e . A R 7 5 0 – 1 g o v e r n s s a m p l i n g programs.

(8) File warranty claim actions (WCAs).

1–2. References Required and related publications and prescribed and referenced forms are listed in appendix A.

1–3. Explanation of abbreviations and terms Abbreviations and special terms used in this regulation are ex-plained in the consolidated glossary. Other military terms are de-fined in AR 310–25.

1–4. Exceptions This pamphlet cannot be supplemented or changed without approval from HQDA (DALO–SMM), WASH DC 20310–0546.

1–5. Types of records

a. Operational records. Operational records give the information needed to control equipment. They help plan, manage, and put the equipment and personnel to the best use.Operational records are in chapter 2.

b . M a i n t e n a n c e r e c o r d s . M a i n t e n a n c e r e c o r d s c o n t r o l m a i n t e -nance schedules and services, inspections, and repair workloads; and are used to report, ask for, and record repair work.They help keep up with the status of equipment for readiness, warranty, equipment use, and logistics reports. Maintenance records are in chapter 3.

c . N o n a e r o n a u t i c a l E q u i p m e n t , A r m y O i l A n a l y s i s P r o g r a m (AOAP). Technical information, instructions, and operating proce-dures for nonaeronautical equipment enrolled in the AOAP are de-scribed in chapter 4. Policies, objectives, and responsibilities of the AOAP are prescribed in AR 750–1.

d. Equipment historical records. Historical records are permanent forms on the receipt, operation, maintenance, modification, transfer, and disposal of individual items of equipment. These records are in chapter 5.

e. Watercraft records. Records for U.S. Army floating craft are in chapter 6.

f. Rail equipment records. Chapter 7 covers records for U.S.

Army rail equipment.

g . C o m m u n i c a t i o n s e c u r i t y ( C O M S E C ) e q u i p m e n t . C O M S E C equipment records are in chapter 8.

h. Ammunition records. Use ammunition records to control and report on munitions. Nuclear weapon reporting is covered by (C) TB 9–1100–803–15. Ammunition records are in chapter 9.

i. Supply and Maintenance Assessment and Review Team(SMA- RT). The purpose of SMART, how to submit a SMART initiative, and a list of SMART Initiatives are included in chapter 10.

j. Deficiency reports. Procedures to report deficiency reports are in chapter 11.

k. Unit Level Logistics System (ULLS) user procedures. ULLS user procedures are outlined in chapter 12.

l. Standard Army Maintenance System (SAMS) user procedures.

Forms and procedures unique to SAMS users are outlined in chapter 13.

1–6. General instructions

a. Information about equipment forms and records, and specific details on how to use, fill out, and handle each form is found in the related chapter. Unless the specific instructions for the form say otherwise, the following rules apply:

(1) Nonapplicable entries will be left blank.

(2) All entries on the forms will be printed or typed except personal signatures and initials. All forms and records will be filled out in pencil, unless the specific instructions tell you to use ink. If ink is required, you will use a blue or black pen.Repeated informa-tion can be entered by rubber stamp. Typed and stamped entries will be in blue or black. Grease pencils, felt tip marker, and colored pencils will not be used except as directed for corrected copies.

(3) Time and effort can be saved by using abbreviations. Use only the abbreviations in AR 310–50, AR 700–138, appendix B, and the consolidated glossary.

(4) Authorized codes for forms are listed in appendix B.

(5) Ditto symbols may be used. However, make sure the symbols cannot be misunderstood.

(6) Forms may be overprinted when the information is repeated each time the form is used for a particular purpose. For example, heading information or inspection items may be overprinted.

(7) The terms noun, noun abbreviation, and noun nomenclature refer to the same basic identification. These terms may be used interchangeably.

(8) Use the examples and illustrations as guides only. Read the text and figure instructions. Then fill out your forms showing your own equipment, unit, and status. If there is a conflict between the form and the instructions in the figure, use the instructions.

(9) Forms will not be changed or altered. You will not use locally devised forms instead of, or in addition to, the forms in this pamphlet. When forms do not give you needed information, you can ask permission to vary from this pamphlet. However, you will not v a r y f r o m t h e s e r e q u i r e m e n t s w i t h o u t w r i t t e n p e r m i s s i o n f r o m

HQDA(DALO–SMM), WASH DC 20310–0546.

( 1 0 ) C o m m a n d e r s a p p o i n t a d e s i g n a t e d r e p r e s e n t a t i v e t o s i g n some forms and records. When a representative is appointed, that authority must be in writing on a memorandum, orders, or a DA Form 1687 (Notice of Delegation of Authority–Receipt for Sup-plies).See DA Pam 710–2–1.

(11) Where rank/grade is mentioned, rank refers to military(e.g., CPT), and grade refers to civilian (e.g., WG–09).

(12) Use julian or calendar dates unless the specific form instruc-tions tell the type of date to put on a form.

(13) Do not make out forms and records until you have an entry for them.

(14) Disposition instructions are provided for each form. A form may be retained beyond the prescribed period when required locally to assist management or in special situations. A form will not be retained beyond the prescribed time merely for inspection purposes.

(15) Wherever a masculine pronoun “he”,“him”, or “his” is used, it will be construed to include the feminine “she”, “her”, or “hers” as appropriate.

b. Commanders direct the preparation of forms for local manage-ment purposes. The forms used for local management purposes, and not directed to be maintained by other guidance, will not be sent outside the command.

1DA PAM 738–750 • 1 August 1994

c. The forms are no good unless the information is readable, correct, and complete. If a form is found with missing or incorrect information, check the applicable instructions for the form. If those instructions say the form or the information stays within the unit, just correct the form. Erase, use correction fluid or tape, or line through the wrong information. Write the correct information above the line or where the old entry was. Some information or entries cannot be changed. Check the specific form instructions before you erase, correct, or line through entries.

d. Whenever you make an EIR, check AR 672–20. Many EIRs qualify as suggestions and could earn you some money.

e. This pamphlet gives instructions for manually preparing main-tenance forms and records. Some Department of the Army (DA)sta-n d a r d a u t o m a t e d s y s t e m s ( A D P E – s u p p o r t e d ) a l s o r e q u i r e maintenance forms and records. The instructions for filling out the forms under those systems are in the manuals for those systems.

When the automated system you are under disagrees with this pam-phlet, go with the automated system manual. But, the automated system manual rules over this pamphlet only when—

(1) The unit or activity that makes out the records has approval to use the DA standard automated system.

(2) The equipment records for the automated system meet the needs of this pamphlet.

(3) Reports required to be sent to the national level also fit the needs of this pamphlet. Those reports will meet the format and data reduction requirements in chapter 5.

f. Units or activities that are ULLS users will comply with the system’s automated users manual. ULLS provides automated proce-dures for performing and managing limited TAMMS functions and standard motor pool operations. Many manual forms are replaced by automated records in ULLS. The forms automated through ULLS are authorized and will be used in place of the manual forms.

g. Units or activities operating under SAMS will use procedures as outlined in AISM 25–L21–AHN–BUR–EM.

h. Units or air traffic control (ATC) facilities that maintain non-standard Army ATC equipment must still use all historical and maintenance related forms in this pamphlet, as appropriate, as well as any other maintenance forms that are directed by the specific equipment’s technical publications.

1–7. Forms requirements

a. The required forms and records give you and your commander a p i c t u r e o f t h e e q u i p m e n t ’ s c o n d i t i o n , u s e , o p e r a t i o n , a n d needs.The ultimate purpose of this information is to have the equip-ment safe and ready for combat.

b. Operators, dispatchers, records clerks, mechanics, prescribed load list clerks, supervisors, and commanders have an equal stake in maintaining the forms.

c. The forms and records will not be redone just for neatness(See para 1–6c). Redo historical forms and records, as shown below, only when the original form is lost or so damaged that the information is no longer readable.

(1) When a historical form is redone, move all the information from the old form to the new one. In the remarks block of the new form or in the top or bottom margin, print: “New Form Initiated” and the date. The commander or the commander’s designated repre-sentative signs the entry. Put UNK for unknown in any block that cannot be read. Throw away the national maintenance point (NMP) copies of forms made to replace lost or damaged forms.See the following instructions:

(a) These instructions apply only when the original form was on hand, but was lost or damaged.

(b) If equipment requiring a DA Form 2408–9 (Equipment Con-trol Record) arrives in the unit without a form or there is no record of a DA Form 2408–9 on it, use the instructions in paragraph 5–2a.

(2) If you lose, damage, falsify, or destroy a record intentionally or through negligence, you will be subject to disciplinary action.

These forms and records are important.

1–8. Status symbols

a. Status symbols are used on forms and records to show the seriousness of equipment faults or problems. The five status sym-bols below are used (X, CIRCLED X, HORIZONTAL DASH (–), DIAGONAL SLASH (/), and LAST NAME INITIAL):

(1) X. An X status symbol is for a fault or equipment condition that is a deficiency. Deficiencies put the equipment in an inoperable status. No one will authorize or order equipment operated until the X condition is repaired or status changed. If the condition is unusual and could occur on other similar equipment, check the other equip-ment. The commander or the commander’s designated representa-tive will immediately place all similar equipment in an X status symbol. Each item will be inspected. If the unsafe condition is found, it must be fixed; and, if necessary, a Category I deficiency report submitted, as outlined in chapter 11.Leave the equipment in an X status until instructions are received.An X status symbol ap-plies to the following situations:

(a) Deficiency on the equipment. The motor officer, maintenance officer, or designated representative will inspect all work taken to correct each status symbol X and CIRCLED X deficiency.

(b) Component or assembly is defective or removed and makes the equipment unsafe to operate.

(c) Equipment has a deficiency listed in the “not mission capable if” (formerly equipment not ready/available if) of the equipment TMs PMCS table.

(d) Fault that endangers the lives of the operator or crew, listed in AR 385–55 as NMC, or that would further damage the equip-ment. This equipment will not be reported on MCSR unless listed in the NMC column of PMCS tables, but will be an administrative deadline.

(e) Urgent MWO has been published, but not applied to the equipment.

(f) Safety–of–Use message issued stating a potentially dangerous or unsafe condition on your equipment.

(g) The commander judges the equipment not able to do its mission.

(2) CIRCLED X. A CIRCLED X means the equipment has a deficiency but may be operated under set limitations. The com-mander or the commander’s designated representative may authorize limited operation. The limited operation is usually for a one–time only operation but is dependent on the mission. A CIRCLED X status symbol applies to the following situations:

(a) Limited urgent MWO or deficiency with limiting conditions on your equipment. Limited condition means the equipment can be operated, but only within limits set by the MWO or other publica-tion. The limits may affect operation or require a maintenance ac-tion in a set time.

(b) Potentially dangerous condition that requires limiting opera-tions. When you find this type of condition, inspect other similar equipment. The commander or the commander’s designated repre-sentative will put all similar equipment under limited operations.

Send in a Category I deficiency report as outlined in chapter 11.

(3) HORIZONTAL DASH (–). A HORIZONTAL DASH shows that an inspection, component replacement, or overdue MWO has not been done or applied.

(4) DIAGONAL SLASH (/). A DIAGONAL SLASH shows a fault with equipment other than a deficiency. Faults must be fixed to make the equipment fully usable and to prevent more problems.

(5) LAST NAME INITIAL. A LAST NAME INITIAL shows a completely satisfactory condition or a corrected fault.

b. Status symbols reflect the judgment of the person making the inspection, operating the equipment, or doing the maintenance.No one will order an individual to change a status symbol. All changes become permanent, except CIRCLED X, until the fault is corrected or determined otherwise by the commander’s designated representa-tive, who will be knowledgeable in maintenance. The faults will be corrected per the Army –10 and –20 PMCS maintenance standards as noted in AR 750–1. A status symbol will be changed only under the following conditions:

2 DA PAM 738–750 • 1 August 1994

(1) Status symbol change. The commander or commander’s des-ignated representative will ensure that the following is accomplished if they disagree with a status symbol:

(a) Changes can be made from a less serious to a more serious status symbol, and from a serious to a less serious status symbol.

(b) The commander or commander’s designated representative will show a status symbol change on a DA Form 2404 (Equipment Inspection and Maintenance Worksheet) by re–entering the fault and new status symbol on the next open line. Print “status symbol change” in column d next to the fault.

(c) When either the original or final (change) status symbol is an X or a CIRCLED X, the repair work will be inspected. When the repair is finished, the repairer who performed the work will initial in column e. The commander or commander’s designated representa-tive will designate a qualified person who has not performed the repair work. This designated inspector will put his last name initial over the status symbol to accept the work and start the process to close out the fault.

(2) Changing an X to a CIRCLED X status symbol. A fault with an X status symbol puts the equipment in an inoperative condition.

The equipment may have to be sent to a higher level maintenance activity for repair. Operating equipment in a CIRCLED X status symbol always carries some risk or danger. The commander or commander’s designated representative will verify deficiency on a daily or mission basis, whichever is greater.

(a) Before allowing limited operations, make sure the crew or operators will not be endangered or the equipment further damaged.

(b) Changing an X to a CIRCLED X is temporary. When the daily or mission dispatch is over, the equipment goes back to an X status symbol.

(c) Changing an X not mission capable (NMC) condition to a CIRCLED X only effects operation of the equipment. The time is still counted as NMC on the DA Form 2406 (Materiel Condition S t a t u s R e p o r t ) , D A F o r m 3 2 6 6 – 1 ( M i s s i l e M a t e r i e l R e a d i n e s s Report), DD Form 314 (Preventive Maintenance Schedule and Re-c o r d ) , a n d D A F o r m 3 2 6 6 – 2 R ( M i s s i l e M a t e r i e l S t a t u s R e p o r t Worksheet).

1–9. How to report errors, recommend improvements, and ask for help

a. If you need help or have questions about this pamphlet, send a letter through your command to the Director, USAMC Logistics Support Activity, ATTN: AMXLS–RRM, Redstone Arsenal, AL 35898–7466. Be sure to send the letter through channels, as the answer you need may be nearby. Your command will try to answer your question before passing it on. If you go through channels, you will get an answer sooner.

b. Make sure your DA Forms 2028 (Recommended Changes to Publications and Blank Forms) and letters asking for information list the paragraph and page number. Remember to add your name and DSN or commercial phone number.

1–10. Sample data collection

a. Sample data collection (SDC) is the DA authorized process in accordance with AR 750–1 and AR 750–2 for collecting and ad-ministering information on fielded Army equipment and equipment support.

b. Data is collected on specific equipment in specific units for specific objectives. The data provides equipment developers and equipment managers with actual field performance information in support of supply, maintenance, or engineering evaluations. The SDC Program establishes an audit trail and supports evaluations of SDC specific objectives; for example, evaluated fielded systems currently in production using engineering service type data for the purpose of improving the production system reliability, availability, maintainability, and readiness characteristics.

c. HQDA approves all SDC projects. The executive agent desig-nated by DA for SDC management will announce the initiation of an SDC project by message 30 days before the SDC project imple-mentation date. Participating units will be information addresses on those messages.

d . A c c u r a t e , t i m e l y , a n d c o m p l e t e r e c o r d i n g o f a l l d a t a o n TAMMS and SAMS forms and records by participating SDC units is essential to the success of an SDC project.

e . S D C p r o j e c t d o c u m e n t a t i o n i n c l u d e s a m a j o r A r m y c o m -mand(MACOM) approved Field Procedures Guide (FPG), contain-ing specific responsibilities, procedures, and instructions on what TAMMS, and SAMS forms will be required for the SDC project. In certain instances, it is necessary for the TAMMS forms to be modi-fied to allow for the collection of essential data (for example, mili-tary occupational specialty (MOS) is not a required entry on the DA Form 2404 by the instructions in this pamphlet). Modified TAMMS and SAMS forms will only be used upon MACOM approval. There-fore, participating SDC units will ensure modified TAMMS and S A M S f o r m s , i f a p p l i c a b l e , a r e c o m p l e t e d a s d i r e c t e d i n t h e MACOM approved FPG.

f. AR 750–1 authorizes unit personnel in selected units to record data on special SDC forms. The use of special forms is restricted to a minimum and will be approved only with strong justification and per an approved SDC plan and FPG. Units participating in SDC projects will complete the applicable SDC form as directed by the MACOM approved SDC FPG. MACOM approval of the SDC FPG serves as the authority for unit personnel to complete the special SDC form.

Chapter 2 Operational Records and Dispatch Procedures

2–1. General procedures

a. This chapter tells how to make out and use forms for equip-ment operation, dispatch, and control.

b. The forms and records will be kept by all units, organizations, and activities who operate self–powered vehicles, towed vehicles, and stationary powered equipment. These forms may be used for other equipment when the commander wants hours of use, fuel, and oil added or other information.

c. Units with automatic data processing equipment support will use printouts or automated forms in place of the manual forms in this chapter.

d. The following publications tell how to train, test, and license equipment operators, except on aircraft, and report accidents:

(1) AR 55–19

(2) AR 56–9

(3) AR 190–51

(4) AR 385–40

(5) AR 385–55

(6) AR 600–55

(7) AR 700–84

(8) FM 21–17

(9) FM 55–30

(10) FM 21–305

(11) FM 21–306

(12) TB 600–1

(13) TB 600–2

2–2. How to dispatch equipment

a. Dispatching is the method by which a commander controls the use of equipment. However, allowing equipment to be used carries with it the responsibility for both the equipment and the operator’s safety. Commanders ensure that dispatching procedures are under-stood and followed.

b. The commander appoints a responsible person to the duties of a dispatcher (reference para 1–6a(10)).

c. The dispatcher—

(1) Fills requests for equipment to be issued or used.

3DA PAM 738–750 • 1 August 1994

(2) Checks the operator’s OF 346 (U.S. Government Motor Vehi-cle Operator’s Identification Card) or DA Form 5984–E (U.S.Gove-r n m e n t M o t o r V e h i c l e O p e r a t o r ’ s I d e n t i f i c a t i o n C a r d ) (Automated)to make sure the operator is licensed for the equipment requested.

( 3 ) I s s u e s a n d c o l l e c t s t h e e q u i p m e n t r e c o r d f o l d e r a n d t h e needed forms in the folder.

(4) Makes sure that the operators make needed and correct en-tries on the forms in the equipment record folder.

(5) Logs equipment in and out on the DA Form 2401(Organiz-ational Control Record for Equipment).

(6) Makes required entries on the DD Form 1970 (Motor Equip-ment Utilization Record).

(7) Makes sure equipment faults are reported to maintenance personnel using DA Form 2404.

(8) Reports any differences in stated and actual destinations or missions.

(9) Notes any services done during the dispatch, AOAP samples taken, and so forth. Update the DA Form 5823 (Equipment Identifi-cation Card) to show any new information.

d. The dispatch loop describes the following procedures that will be followed when dispatching equipment:

(1) The operator reports to the dispatcher. For equipment needing licensed operators, the operator’s OF 346 or DA Form 5984–E (Automated) will list or cover the item.

(2) The dispatcher gives the operator an equipment record folder with all the forms that will be needed during the mission.Both the dispatcher and the operator check the DA Form 5823 on the front of the folder for services due on the equipment. For unusual dispatch situations such as field training exercises or alerts, forms and pack-ets will be prepared in advance.

(3) The operator uses the equipment TM for before–operation PMCS. Any faults the operator can fix will be fixed. Other faults, not already on the DA Form 2408–14 (Uncorrected Fault Record), go on the DA Form 2404. Nontactical equipment may not have a PMCS. Use a local checklist as a PMCS for that equipment.Oper-ational checks and services will be performed before the equipment leaves the motor pool or other dispatch point. Operational checks will be performed while the equipment is being operated.Operatio-nal checks and services will be performed when the equipment completes the mission or returns to the motor pool or dispatch point.

(4) The operator and/or mechanic fixes any new faults, if possi-ble. The commander or the commander’s representative decides if any remaining faults go on the DA Form 2408–14 or keep the equipment from being dispatched.

(5) If the equipment is ready to dispatch, the dispatcher makes needed entries on the DA Form 2401 and validates the DD Form 1970 with signature and date.

(6) The operator leaves with the equipment and equipment record folder with all needed forms. During–operation checks are noted during the dispatch.

(7) When the mission is completed, the operator performs the after–operation PMCS on the equipment and annotates new faults on the DA Form 2404. The operator and mechanic will fix any faults they can and secure the equipment.

(8) The operator turns in the equipment records folder and all forms to the dispatcher. The dispatcher checks the forms for any open faults or needed actions. If the DD Form 1970 has been completely filled, the dispatcher transfers needed information to a new DD Form 1970. The dispatcher then closes out the DA Form 2401 entry for that item.

(9) Motor transport units performing line haul operations transfer their semitrailers to a larger organization designated by the senior motor transportation command (either group or brigade).The com-mander of the larger transport organization establishes a semitrailer control office that will be responsible for maintaining dispatch and maintenance records on those semitrailers.

2–3. Equipment record folder

a. The equipment record folder (NSN 7510–01–065–0166) holds the forms needed to keep up with equipment use, operation, and condition while on dispatch.(See fig 2–1.)

b. The equipment record folder is used each time an item of equipment goes on dispatch as shown below:

(1) The folder will carry only the forms and records needed during a dispatch. For routine dispatch, a vehicle folder will contain the current DA Form 2404; DA Form 2408–14, when there is s o m e t h i n g d e f e r r e d o r o n o r d e r f o r t h e e q u i p m e n t ; D D F o r m 1970;and the accident forms, SF 91 (Operator Report on Motor Vehicle Accidents), and DD 518 (Accident Identification Card).

(2) A DA Form 2408–4 (Weapon Record Data) will go in the folder only when the weapon is to be fired, serviced, or repaired.

(3) Put all the forms, except the DD Form 314 and the DA Forms 2408–9, in the folder when the equipment goes to support maintenance.

c. An equipment record folder will be assigned to a specific item of equipment. The DA Form 5823 in the front outside pocket ties the folder to the equipment.

d. The equipment record folder and all forms on an item of equipment go with the equipment when it is turned in or transferred.

2–4. DA Form 5823 (Equipment Identification Card)

a. The DA Form 5823 ties a particular equipment record folder to an item of equipment. (See fig 2–1.).

b. A DA Form 5823 goes in the outside front pocket of each equipment record folder. Information on the card is used to:identify the equipment covered, keep track of services due, and identify the assigned operator and leader.

c. The dispatcher and operator use the card to keep up with services and make sure the right folder is issued.

d. Keep information on the DA Form 5823 current. Whoever keeps the DD Form 314 will update the information after each scheduled service.

e. The DA Form 5823 will be replaced when it is no longer readable.

f. DA Form…