INSTRUCTIONS TO OFFERORS.pdf

D. PROPOSAL SUBMISSION (Section L).

This is a Request for Proposal (RFP) which was originally posted under W911QX-19-R-0046, however, due to the new fiscal year, posting requirements only permit solicitations with active fiscal year numbers to be posted via the

Government Point of Entry (GPE). Therefore, a notice will be posted under W911QX-19-R-0046 to notify interested sources that this effort is now being solicited under W911QX-20-R-0006. It is the intention of the Government to award a Cost Reimbursement Cost Plus Fixed Fee (CPFF) and COST No Fee type contract comprised of one (1) base year period of performance and two (2) one (1) year options and one (1) six (6) months option to one (1)

Contractor as a result of the issuance of this RFP. The North American Industry Classification System (NAICS) code for this acquisition is NAICS 541330 - “Engineering Services” using the “Military and Aerospace Equipment and Military Weapons” Business Size Standard exception of $41.5 Million), set aside for 8(a) small businesses.

The offeror’s proposal shall be submitted electronically via the https://safe.apps.mil/ site.

Creating a Drop-off (outside or unauthenticated users):

In order for an outside user to create a drop-off, they must receive a drop-off request from the designated ARL Point Of Contact (POC) Amador Phillip, Contracting Officer, phillip.j.amador.civ@mail.mil, Contract Specialist Orlando Hernandez, orlando.r.hernandez.civ@mail.mil, or Swati Jain, Contract Specialist, swati.jain2.civ@mail.mil.

When the drop-off request will be received, requested offeror will receive an email with a link to submit proposals drop-off. Retrieval of a drop-off by a recipient can only be done with both the drop-off's Claim ID and Passcode.

The offeror’s proposal shall consist of four (4) volumes organized as follows:

i. VOLUME I – Technical

ii. VOLUME II – Past Performance

iii. VOLUME III – Cost (Full cost proposal)

iv. VOLUME IV - Solicitation, Offer and Award Documents and Certifications/Representations

The offeror’s files shall not contain classified data. Additionally, the use of hyperlinks in proposals is prohibited.

Offerors are cautioned that “parroting” of the Technical requirements or the PWS with a statement of intent to perform does not reflect an understanding of the requirement or capability to perform. Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each proposal. The Offeror shall ensure that Proprietary information is clearly marked.

RFP Schedule:

Solicitation Release 01/08/2020

Solicitation Question & Answer (Q&A) Submission Date 01/31/2020

Solicitation Q&A Response Date 02/14/2020

Solicitation Closing Date 03/09/2020

During the conduct of this acquisition, the Acquisition Source Selection Interactive Support Tool (ASSIST) will be used by the Government to support the proposal evaluation and source selection process. A separate tool, the ASSIST2Industry, may be used in conjunction with ASSIST to accomplish exchanges with

Offerors after receipt of proposals pursuant to Federal Acquisition Regulation (FAR) 15.306, if exchanges are required. ASSIST2Industry provides the ability for the Government to issue, and the Offerors to receive and respond to, all Evaluation Notices (ENs) in a secure online environment.

https://safe.apps.mil/ mailto:orlando.r.hernandez.civ@mail.mil

In order to initiate the use of ASSIST2Industry, the Government requires the names, company titles, telephone numbers, and email addresses of two (2) individuals that the Offeror has designated as responsible for receiving and responding to Government ENs through ASSIST2Industry. The designation of two (2) individuals is for the purpose of insuring availability of one individual if the other individual is not available. The required information regarding these two (2) individuals must be submitted with the

Offeror’s proposal and included in the cover letter.

After the solicitation’s closing date, the Government will establish an account in ASSIST2Industry for each individual identified by the Offeror that has submitted a proposal in response to this solicitation. The two individuals named by the Offeror will be authorized access to that account. Two (2) separate system generated emails will be sent to each individual. One of the emails will contain the individual’s

ASSIST2Industry username. The other email will contain the individual’s temporary password. Using the provided username and temporary password, each individual can then go to https://ASSIST2Industry.army.mil to access the account. NOTE: The first time a user logs in, the user will be required to change the temporary password before the user can proceed to use the site.

Whenever the Government issues ENs to the Offeror through ASSIST2Industry, the Government’s

Contracting Officer will notify the Offeror through a medium independent of ASSIST2Industry ( e.g., e-mail) that the Offeror has ENs in ASSIST2Industry waiting for a response. There will be no ENs in

ASSIST2Industry until such notice is issued by the Contracting Officer.

All Offerors are advised that ASSIST2Industry has been updated and it is now the responsibility of PRIME

Contractors to establish accounts for their SUBCONTRACTORS to respond to Government ENs. A separate area within ASSIST2Industry has been created to allow authorized Subcontractor POCs to upload proposal files only. Subcontractors will not be able to access any other information on the

ASSIST2Industry website (e.g. Questions/Evaluation Notices, Responses, etc.). Once a Subcontractor has been added, they will receive a user ID (e.g. subcontractor0001) and password (an initial password) that will be sent via two separate system generated e-mails. A Subcontractor will have one user ID for all

PRIMES and solicitation responses, i.e. if you are a Subcontractor to multiple Prime Contractors and multiple solicitation responses, you will only have one user ID. Once an account has been established for the Subcontractor, go to https://ASSIST2Industry.army.mil access the account. Prime Contractors will only be able to see the number of files submitted by their Subcontractors; but, will be UNABLE TO VIEW the

Subcontractor’s files.

NOTE: Both Prime Contractors and Subcontractors are instructed to review the ASSIST2Industry User’s

Guide, located under the “Getting Started” tab on the website. The guide has been updated and provides step by step instructions on how to perform functions and navigate the website.

Offerors can contact the ASSIST2Industry Helpdesk via e-mail at usarmy.jbmdl.acc.list.vce-helpdesk@mail.mil or by telephone at (609) 562-5988 or (609) 562-7050 for any technical assistance that may be needed.

THE OFFERORS ARE CAUTIONED THAT THE SYSTEM GENERATED EMAILS REFERRED TO

ABOVE ARE INTENDED FOR ADMINISTRATIVE PURPOSES ONLY. RECEIPT OF THESE

EMAILS DOES NOT CONSTITUTE THE COMMENCEMENT OF ANY TYPE OF EXCHANGE WITH

THE OFFEROR IN ACCORDANCE WITH FAR 15.306(A), (B), OR (D) (I.E., CLARIFICATIONS,

COMMUNICATIONS, OR DISCUSSIONS). ALSO, RECEIPT OF THESE EMAILS DOES NOT

SIGNIFY THAT A COMPETITIVE RANGE DETERMINATION IN ACCORDANCE WITH FAR

15.306(C) HAS BEEN MADE OR THAT THE OFFEROR’S PROPOSAL WILL BE INCLUDED IN

THE COMPETITIVE RANGE WHEN THAT DETERMINATION IS MADE. ALL NOTIFICATIONS

THAT ANY TYPE OF EXCHANGE WITH THE OFFEROR HAS COMMENCED AND THE

OFFEROR HAS EVALUATION NOTICES (ENS) AVAILABLE TO RESPOND TO, OR ANY

NOTIFICATION THAT THE OFFEROR’S PROPOSAL HAS BEEN INCLUDED IN OR EXCLUDED

FROM THE COMPETITIVE RANGE, WILL BE SENT TO THE OFFEROR BY THE CONTRACTING

OFFICER INDEPENDENTLY OF THE ASSIST2INDUSTRY.

1. PROPOSAL SUBMISSION REQUIREMENTS

a. Each volume shall be submitted electronically via https://safe.apps.mil/

Any pages that are changed (as a result of negotiations or proposal revisions) should be in track changes.

The revised pages shall be dated.

b. Each paragraph shall be separated by at least one blank line. A standard, 12-point minimum font size applies. Arial or New Times Roman fonts are required. Headers and footers, tables and illustrations may use a reduced font size no less than 8-point and may be landscape.

c. The following volumes of material shall be submitted:

Volume Title Maximum Pages

I – Technical 25

II – Past Performance 10 (+ 5 for each

Subcontractor and Joint

Venture Partner)

III –Cost N/A

IV – Solicitation, Offer and Award Documents and Certifications/Representations N/A

2. PROPOSAL FILES

a. Format. The submission shall be clearly indexed and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date, and solicitation number in the header and/or footer. A Table of Contents should be created using the Table of Contents feature in MS Word. MS Word (.doc or docx) files shall use the following page setup parameters:

Margins – Top, Bottom, Left, Right 1”

Gutter – 0”

From Edge – Header, Footer 0.5”

Page Size, Width – 8.5”

Page Size, Height – 11”

The following additional restrictions apply:

b. File Packaging. All of the proposal files shall be compressed (zipped) into one file entitled proposal.zip using

WinZip version 6.2 or later, or as separate uploads in their native format, i.e. doc, docx, xls, ppt, etc. **Please note

Self extracting .exe files are no longer accepted.**

c. Content Requirement. All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the proposal and provide adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each proposal. Each file of the proposal shall consist of a Table of Contents, Summary Section, and the Narrative discussion. The Summary Section shall contain a brief abstract of the file. Proprietary information shall be clearly marked. The following shall be included in the Narrative discussion:

(i) VOLUME I – TECHNICAL

The Technical Volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims in the Offeror’s proposal. The Offerors shall submit the technical documentation to support the Contract requirements set forth in this solicitation. Legibility, clarity and coherence are very important. Offeror’s responses will be evaluated against the Technical Factor with three (3) Subfactors: (1)

Personnel; (2) Management Approach; (3) Understanding of Work to be Accomplished as defined in Section M, Evaluation Approach. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall https://safe.apps.mil/ assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the Offeror’s proposal.

The volumes shall be organized into the following sections:

(1) Section 1-Subfactor 1: This offeror’s Personnel response shall address the following at a minimum:

(i) Recruitment Plan

(ii) Retention Plan

(2) Section 1-Subfactor 2: The offeror’s proposed Management Approach response shall address the following at minimum:

(i) Corporate Management Structure and Approach

(ii) Communications

(iii) Internal Controls

(iv) Adequacy of Work Force

(3) Section 3-Subfactor 3: The offeror’s Understanding of Work to be accomplished response shall address the following at a minimum:

(i) Completeness and Accuracy

(ii) Clarity

(iii) Soundness of Approach

Technical Documentation. The Offerors shall submit the technical documentation necessary to support the PWS set forth in this solicitation. The Offerors shall ensure their technical documentation addresses the following (at a minimum):

(1) A detailed, clear, and reasonable technical approach and schedule of how they will address the PWS.

(2) Transition procedures and timeline to fully onboard the proposed personnel and ensure continuity of operations with minimal service interruption. The procedures shall include a detailed methodology and timeline for key events to make sure Contractor employee can effectively perform the tasks required by the

PWS upon award.

(3) Clear and reasonable Contract Work Breakdown Structure (CWBS).

(4) Program management procedures to ensure schedule and performance goals are met.

(5) Risk management procedures addressing mitigation of risks.

(6) Provide resume(s) (not to exceed three (3) pages per person) for the Proposed personnel. Letters of commitment shall be attached to resumes for all proposed key personnel that are not currently direct employees of the prime contractor. Resumes are exempt from the Volume I – Technical page limit.

(7) Quality Control (QC) and Quality Assurance (QA) procedures to ensure proper oversight of personnel, training, facilities, equipment, supplies, services, and subcontractors.

(8) Procedures for recruiting, vetting, preparing, hiring, replacement, and retention of all personnel to ensure the appropriate background, knowledge, and skills for the performance.

(9) Outline how the effort required by the solicitation will be assigned for performance within the offeror’s corporate entity and among the proposed subcontractors and joint venture partners. The information provided for the prime offeror and each proposed major subcontractor and joint venture partners must include the entire company name, company address, CAGE Code, DUNS Number, and type of work to be performed. This includes all subcontractors and joint venture partners who will be providing critical hardware/services or whose work to be performed is for more than 10% of the total proposed price.

(10) A Quality Assurance Surveillance Plan (QASP) that ensures proper oversight of personnel and compliance with the terms of the contract.

(ii) VOLUME II – PAST PERFORMANCE.

This volume shall contain past performance information regarding similar contracts. In the case of a Joint Venture, the Government will consider the relevant experience and past performance history of the stated primary joint venture partner (if a primary joint venture partner is assigned) and will evaluate the individual venture partners of the proposed joint venture that are expected to perform a meaningful role (ten (10) percent or more of the proposed effort) in evaluating the past performance. If a Joint Venture is not assigned, the Government will evaluate the prime offeror. A prime offeror is defined as the prime offeror that provides a signed Joint Venture agreement or an approved DoD Army Protégé agreement within their proposal. This volume shall not exceed ten (10) pages plus five

(5) pages for each major Subcontractor and Joint Venture Partner(s) excluding Past Performance Questionnaire

Forms. Offerors shall submit the first page of Government and/or commercial contracts for the prime offeror and each major Subcontractor in performance or awarded during the past three (3) years, from the issue date of this RFP, that is the same as or similar to, the scope, magnitude, and complexity of the work described by this solicitation.

Relevant efforts are defined as services/efforts that are the same as or similar to providing experimental technicians.

Data concerning the offeror shall be provided first, followed by each proposed major Subcontractor, in alphabetical order. The offeror shall demonstrate relevant past performance or affirmatively state that it possesses no relevant past performance. The Offeror shall also submit the written consent (in the offerors preferred format) of its major

Subcontractors to allow the disclosure of its Subcontractor’s past performance information to the Offeror. In addition, letters of commitment (in the offerors preferred format) shall be included for all major Subcontractors for their past performance to be considered (the first page of each referenced Government and/or commercial contracts, letters of commitment and written consent do not count against the allotted page count for this section).

(1) Section 1 – Contract Descriptions. This section shall include the following information in the following format.

(a) Contractor/Subcontractor place of performance, CAGE Code and DUNS Number. If the work was performed as a subcontractor, also provide the name of the prime contractor and Point of Contact (POC) within the prime contractor organization (name, and current address, e-mail address, and telephone and fax numbers).

(b) Government contracting activity, and current address, Procuring Contracting Officer’s name, e-mail address, telephone and fax numbers.

(c) Government’s technical representative/COR and current email address, telephone and fax numbers.

(d) Government contract administration activity and the Administrative Contracting Officer’s name, and current e-mail address, telephone and fax number.

(e) Government contract administration activity’s Pre-Award Monitor’s name, and current e-mail address, telephone and fax numbers.

(f) Contract Number and, in the case of Indefinite Delivery type contracts, GSA contracts, and Blanket Purchase

Agreements, include Delivery Order Numbers.

(g) Contract Type (specific type such as Firm-Fixed-Price (FFP), Cost-Plus-Fixed-Fee (CPFF), Time & Material

(T&M), etc.). In the case of Indefinite Delivery contracts, indicate specific type (Requirements, Definite Quantity, and Indefinite Quantity) and secondary contract type (FFP, CPFF, T&M, etc.).

(h) Awarded price/cost.

(i) Final or projected final price/cost.

(j) Original delivery schedule, including dates of start and completion or work.

(k) Final or projected final, delivery schedule, including dates of start and completion of work.

(2) Section 2 – Performance. Offerors shall provide a specific narrative explanation of each contract listed in

Section 1, Contract Descriptions, describing the objectives achieved and detailing how the effort is relevant to the requirement of this RFP.

(a) For any contracts that did not/do not meet original schedule or technical performance requirements, provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence. The offerors shall list each time the delivery schedule was revised and provide an explanation of why the revision was necessary. All Requests for Deviation and Requests for Waiver shall be addressed with respect to causes and corrective actions. The offerors shall also provide copy of any Cure Notices or Show Cause Letters received on each contract listed and a description of any corrective action implemented by the offeror or proposed subcontractor. The offerors shall indicate if any of the contracts listed were terminated and the type and reasons for the termination.

(b) For all contracts, the offeror shall provide data on all manufacturing warranty returns. Data shall delineate total number of warranty returns, number of Could Not Duplicate (CND), number of failures attributable to GFE component failures, and number and nature of failures attributable to the offeror’s delivered product.

(3) Section 3 – Subcontracts. Offerors shall provide an outline of how the effort required by the RFP will be assigned for performance within the offeror’s corporate entity and among the proposed subcontractors. The information provided for the prime offeror and each proposed major subcontractor must include the entire company name, company address, CAGE Code, DUNS Number and type of work to be performed by citing the applicable

Government PWS subparagraph number. This includes all subcontractors who will be providing critical hardware/services or whose subcontract is for more than 10% of the total proposed cost. This section will further include written consent of major subcontractors to allow the disclosure of their subcontractor’s past performance information to the Offeror. In addition, letters of commitment shall be included for all major subcontractors

(4) Section 4 – New Corporate Entities. New corporate entities may submit data on prior contracts involving its officers and employees. However, in addition to the other requirements in this section, the offeror shall discuss in detail the role performed by such persons in the prior contracts cited. Information should be included in the files described in the sections above. Letters of Commitment shall be included in the proposal for these employees in order to be considered.

(5) Past Performance Questionnaire. For all contracts identified in Section 1, Contract Descriptions, the vendor shall fill out and complete Part I of the Past Performance Questionnaire and shall e-mail the questionnaire to both the

Government contracting activity and technical representative responsible for the past/current contract. The offeror shall e-mail to the Contracting Officer a list of all the POC’s who were sent a questionnaire. The POCs shall be instructed to electronically complete Part II of the questionnaire and e-mail the entire questionnaire to the

Contracting Office no later than the proposal due date, to phillip.j.amador.civ@mail.mil, orlando.r.hernandez.civ@mail.mil, and swati.jain2.civ@mail.mil . The Government must receive this list no later than the proposal due date. The POC List shall be submitted in Word for Windows Table Format to include the following fields: Solicitation Number; Company Name; Contract Number; Government Agency; POC Last Name, First Name; POC Title; POC Telephone Number; POC E-mail Address; and Date E-Mail to POC (month/day).

(6) Submissions. Offerors are discouraged from providing points of contact with another contractors’ facility, i.e., in case an offeror (or one of his/her team members) is in a subcontract with another contractor who has submitted a proposal on the same requirement. Offerors shall provide and submit the prime contract number and all mailto:phillip.j.amador.civ@mail.mil mailto:orlando.r.hernandez.civ@mail.mil mailto:swati.jain2.civ@mail.mil

Governmental agency points of contact (POC) in lieu of subcontract numbers or prime contract POCs in situations as described above.

(iii) VOLUME III– Cost.

This volume shall consist of all information, required to support proposed costs and prices as defined in the cost proposal portion. A full cost proposal is required in response to the PWS. A labor rate table organized by year shall be submitted to include all potential labor categories and pay bands for the PWS.

Certified cost and pricing data are not currently required; however, the Government reserves the right to request such data prior to award if applicable. The information submitted in this volume shall comply with FAR 15.408, Table 15-2, and the requirements set forth below. There are no page limitations for this volume. The Offerors shall ensure their cost documentation addresses the following (at a minimum):

I. In accordance with FAR 16.301, the Contracting Officer must determine that a contractor’s accounting system is adequate. To assist in this determination all offerors shall submit a “Pre-award Survey of Prospective Contractor’s

Accounting System Checklist” (SF 1408), http://www.dcaa.mil/preaward_accounting_system_adequacy_checklist.html, within their Volume III – Cost or a copy of any letter(s) from a U.S Government organization approving their accounting system (e.g. Defense Contract

Audit Agency (DCAA)/Defense Contract Management Agency (DCMA)) along with the offeror’s current

Accounting Policies and Practice.

II. In accordance with Federal Acquisition Regulations (FAR) 15.403-1(b), data other than certified cost or pricing data is required to support cost realism. Each Offeror's and subcontractor’s cost proposal shall be broken out by cost element as specified in FAR 15.408, Table 15-2 Section I, General Instructions, Part A. Offeror and its subcontractor(s) shall provide information necessary to help the Government understand why the proposed costs are realistic and reasonable in its cost narrative. Each Offeror's cost proposal shall contain sufficient quantitative and narrative documentation necessary to adequately support and explain that the costs proposed are realistic and reasonable, to include subcontractor proposed costs.

The cost file of the proposal shall be submitted via Excel spreadsheet(s) in the offerors preferred format. There is

NO requirement to submit a printed copy of the Cost file of the proposal.

Major Cost Element Information:

The Contractor shall submit cost information as described below:

(a) Direct Labor Cost

(i) Direct Labor Rates: The Offeror shall provide and discuss the basis for the proposed direct labor rates, for both the prime and subcontractors, such as whether the rates are current/actual (with the effective date), Forward

Pricing Rate Agreement (FPRA) or Submission (FPRS), Bureau of Labor Statistics (BLS) or commercial consulting firm wage/salary survey (e.g., Watson Wyatt, etc.), or Offeror estimate. Documentation for the proposed direct labor rates may be recent actual direct labor rates supported by payroll records, and/or paystubs, Letters of Intent (LOIs), or salary survey data. If providing LOIs, Offeror and/or its subcontractor(s) shall include the direct hourly labor rate for the proposed employee, identify the position, submit the LOI on Offeror’s or subcontractor’s letterhead with both the prospective employee’s and the employer signatures, and state that the LOI is for this solicitation. If providing a salary survey, Offerors shall, at a minimum, include for each applicable labor category the salary survey information in support of the proposed rates. The salary survey information at a minimum shall have: the source of data used to develop the salary ranges, the job title and description being surveyed, the geographic location the survey data is valid for, and a range of salary amounts with reference to applicability of amounts. Recent (within the last twelve (12) months) DCAA audits may serve as support documentation for direct labor rates. A copy of the audit must be included in the proposal. If a copy is not available to the Offeror, the Offeror may provide the DCMA and/or DCAA POCs (including office names, office addresses, name of cognizant Administrative Contracting

Officer (ACO) and DCAA supervisory auditor/auditor, and their phone numbers) for the Government to contact.

(ii) Overtime Premium: Overtime may be required on an as needed basis. For proposal purposes, the

Government’s best estimates of overtime anticipated for performance of this effort is 20,736 hours during the base year, 22,464 hours during option year one (1), 23,424 during option year two (2), and 11,712 during the six (6) month option period.

(iii) ESTIMATED Labor Categories: EST. # of Positions: EST. # of Labor Hours Total:

Base Year 1

Laborer/Engineering Aide D 1 1,920

Engineering Technician I 6 11,520

Engineering Technician IA 4 5,760

Engineering Technician IB 5 9,600

Engineering Technician IC 2 1,920

Engineering Technician II 5 9,600

Engineering Technician IIB 4 7,680

Engineering Technician IIC 6 11,520

Engineering Technician III 19 36,480

Engineering Technician IIIA 15 28,800

Engineering Technician IIIB 14 26,880

Engineering Technician IIIC 6 11,520

Engineering Technician IIID 5 9,600

Engineering Technician IIIE 1 1,920

Engineering Technician IIIF 4 7,680

Engineering Technician IV 9 17,280

Engineering Technician IVA 2 3,840

Engineering Technician IVB 2 3,840

TOTAL 110 207,360

Option Year 1

Laborer/Engineering Aide D 2 3,840

Engineering Technician I 4 7,680

Engineering Technician IA 4 7,680

Engineering Technician IB 6 11,520

Engineering Technician IC 4 7,680

Engineering Technician II 4 7,680

Engineering Technician IIB 6 11,520

Engineering Technician IIC 4 7,680

Engineering Technician III 20 38,400

Engineering Technician IIIA 15 28,800

Engineering Technician IIIB 16 30,720

Engineering Technician IIIC 8 15,360

Engineering Technician IIID 4 7,680

Engineering Technician IIIE 2 3,840

Engineering Technician IIIF 4 7,680

Engineering Technician IV 10 19,200

Engineering Technician IVA 2 3,840

Engineering Technician IVB 2 3,840

TOTAL 117 224,640

Option Year 2

Laborer/Engineering Aide D 2 3,840

Engineering Technician I 7 13,440

Engineering Technician IA 5 9,600

Engineering Technician IB 5 9,600

Engineering Technician IC 6 11,520

Engineering Technician II 4 7,680

Engineering Technician IIB 7 13,440

Engineering Technician IIC 6 11,520

Engineering Technician III 20 38,400

Engineering Technician IIIA 15 28,800

Engineering Technician IIIB 13 24,960

Engineering Technician IIIC 7 13,440

Engineering Technician IIID 4 7,680

Engineering Technician IIIE 3 5,760

Engineering Technician IIIF 4 7,680

Engineering Technician IV 10 19,200

Engineering Technician IVA 2 3,840

Engineering Technician IVB 2 3,840

TOTAL 122 234,240

Onsite Program Manager for Base and two (2) option Years 1920 hours each year.

Option 3 (6-Month)

Laborer/Engineering Aide D 2 1,920

Engineering Technician I 7 6,720

Engineering Technician IA 5 4,800

Engineering Technician IB 5 4,800

Engineering Technician IC 6 5,760

Engineering Technician II 4 3,840

Engineering Technician IIB 7 6,720

Engineering Technician IIC 6 5,760

Engineering Technician III 20 19,200

Engineering Technician IIIA 15 14,400

Engineering Technician IIIB 13 12,480

Engineering Technician IIIC 7 6,720

Engineering Technician IIID 4 3,840

Engineering Technician IIIE 3 2,880

Engineering Technician IIIF 4 3,840

Engineering Technician IV 10 9,600

Engineering Technician IVA 2 1,920

Engineering Technician IVB 2 1,920

TOTAL 122 117,120

Onsite Program Manager for the six (6) month option period is 960 hours each year.

(b) Indirect Costs/Overhead Rates (Fringe Benefits/Allowances, Material Handling, Manufacturing, Engineering, General and Administrative Expenses (G&A), and Facilities Capital Cost of Money (FCCOM).

(i) Offeror and its subcontractor(s) shall provide documentation to include at least one of the following: 1) a copy of the most recent FPRA, 2) Forward Pricing Rate Recommendation (FPRR), 3) a DCAA or Defense

Contract Management Agency (DCMA) report or memorandum containing the most recent finalized

DCAA/DCMA audit or review, or 4) Forward Pricing Rate Proposal (FPRP) or other statement of current rates to include documentation to validate the proposed indirect expense rates. The Offeror shall provide the basis of the proposed indirect cost and/or rates, such as the following: actual/current with date, FPRA/Submission (FPRS), budget, or estimate, with supporting documentation.

(ii) Documentation of indirect expense rates for an FPRP or other statement of current rates shall include the proposed expense pool (by expense account) and allocation base detail, along with the last three years' certified incurred cost submissions. If certified incurred cost proposals have not been submitted to DCAA in the past, then the last three years’ actual expense pools (by expense account) and allocation bases shall be submitted. The rates reflected in the FPRA, FPRR, FPRP, DCAA/DCMA audit or review or other statement of current rates should directly match the proposed rates as detailed in the proposal.

(iii) If the award of this contract will have a significant impact on the Offeror’s business volume, the effects of those changes on the expense pools and bases shall be identified and disclosed.

(iv) Direct/Indirect Charged Costs: The Offeror is reminded that each type of cost shall be allocated only once and on only one basis in order to preclude the “double counting” of costs. Double counting occurs when cost items are allocated directly without eliminating similar items from indirect cost pools. The accounting treatment of all costs of a similar type and nature, in like circumstances, shall be the same. The

Offeror shall follow the accounting practices/procedures described in its Cost Accounting Standards (CAS)

Disclosure Statement and/or established accounting/estimating system

(c) Subcontracts/Inter-organizational Transfers/Consultants.

(i) The Offeror shall list all anticipated subcontracted effort or inter-organizational transfers, to include:

subcontractor or consultant name, total price, service provided. The Offeror shall identify all proposed subcontractors and the contract type the Offeror has with each subcontractor in its cost narrative. For the major subcontractors and consultants providing labor services, the Offeror shall provide the prices broken down by major cost element, in the same format as required of the prime contractor, with all documentation supporting the proposed costs/prices. The Offeror shall provide a narrative describing the basis of selection;

it should also document its evaluation of the cost reasonableness and realism of the subcontractors’ or consultants’ costs and/or prices. The Offeror’s price/cost evaluation of its subcontracts and consultants

(and/or inter-organizational transfers) will assist the government in its evaluation of the cost realism and reasonableness of the prime contractor’s proposal.

(ii) Reference FAR 15.404-3, if the Offeror is unable to obtain the required documentation from its subcontractors in order to conduct a cost or price analysis as required, the subcontractor may provide the information directly to the Government following the submission instructions of the solicitation. However, the Offeror and its subcontractor in this scenario shall provide the rationale detailing exactly why the

Offeror is unable to conduct the required price or cost analysis as required by 15.404-3 in their cost narrative. For example, if a price/cost analysis is required for a subcontractor and that analysis requires a breakout of the individual cost elements to a prime, and a subcontractor is unwilling to provide their proprietary data to the prime, the prime may then do a total price analysis per 15.404-1(b) and the subcontractor may submit their proprietary cost breakout directly to the Government. If the subcontractor submits their proprietary data directly to the Government, the prime Offeror shall also provide a separate document titled “Summary of Subcontractor(s) Proprietary Cost Breakout” following the submission instructions of the solicitation. The prime Offeror shall ensure this separate document lists the name of each subcontractor, each subcontractor POC who will be submitting the proprietary cost breakout document(s), the date of submission by each subcontractor, and the title(s) of the proprietary cost breakout document(s) to be provided by each subcontractor. The subcontractor shall submit all documents electronically via the

ARL Safe website. Additionally, if a subcontractor submits directly to the Government, the subcontractor’s cost narrative and Excel files shall contain all the required documentation applicable to the cost volume for this procurement. The subcontractor shall identify in its cost narrative who the prime Offeror is.

(iii) The subcontractor/consultant names, addresses, phone numbers, and POCs shall be provided; the cognizant DCMA and DCAA offices, along with their addresses, phone numbers, and POCs, shall also be provided, as applicable.

(iv) The same level of cost detail, as required for the subcontracts/consultants, shall be provided for inter-organizational transfers.

(d) Other Direct Costs (ODCs).

(i) Materials/Supplies/Equipment/Travel: It is anticipated that miscellaneous supplies, tools, and/or equipment may be required. For proposal purposes, the Government's best estimate of material costs anticipated in performance of this effort is $900,000.00 during the base year $950,000.00 for the option year one (1), $1,000,000.00 for option year two (2), and $500,000.00 for the six (6) month option period.

(ii) Overtime: For proposal purposes, the Government’s best estimates of overtime anticipated for performance of this effort is 20,736 hours during the base year, 22,464 hours during option year one (1), 23,424 during option year two (2) and 11,712 during the six (6) month option period.

(iii) Misc ODCs. The Offeror shall list all other ODCs to include with unit and total costs, and the basis of the proposed costs, for any other associated cost (ie. Danger Pay, Hazard Pay, DBA Insurance).

(iv) Fee on ODCs. The Offeror shall not charge any fee on ODCs. The ODCs will be provided on a separate line item issued on a COST No Fee type basis.

(e) Fee/Profit.

The Offeror shall indicate the proposed fee/profit.

(f) Economics/Escalation.

For the Direct Labor Rates, materials/equipment/supplies and travel, overtime, ODCs, and any other costs, the

Offeror shall provide the bases for any proposed/projected price changes and the assumptions used: forecast source

(such as DRI/WEFA, or Economy.com), index used (index number and title), calculations (index values used: base and projected values), and dates used (month and year for applicable index numbers). The Offeror shall provide copies of the escalation forecasts as support documentation in the proposal.

(1) The offeror shall ensure that the information submitted in this volume is consistent with and fully supports the amounts set forth in the SF33 and continuation sheets.

(2) The proposal shall set forth a summary of the total estimated costs by cost element and shall provide a breakdown of the proposed estimated costs of each CLIN separately, including all direct and indirect charges and fees.

(3) Estimated phase-in costs shall be included separately in the offeror’s cost proposal.

(4) The specific direct labor rates utilized to price the proposal must be identified in the cost and pricing proposal only. The proposal shall set forth a complete breakdown of the direct and indirect rates by category and the rationale thereof. Provisions for overtime and shift differential charges shall be clearly addressed on a per-hour basis. Bid codes (applicable codes used to identify a labor category in the offerors accounting system), employee names and/or other documentation (such as assigned letter of commitment for key personnel not currently employed by the offeror) to support the rates proposed shall be provided.

Letters of commitment shall clearly identify the prospective employees’ agreed-to salary/hourly rate and other pertinent conditions of employment. The same detailed support data shall be furnished for all major subcontractors.

(5) For evaluation purposes only and in determining probable cost for options in the out-years, wage determination rates shall be escalated 3 percent per year. However, if the offeror substantiates higher wage rates and justifies different escalation factors, those wage/escalation factors will be utilized. Direct labor rates shall identify the baseline (takeoff point) plus projected escalation for each basic and option period, and the methodology for computing composite labor rates shall be shown. For example: 3 months of FY19

+ 9 months of FY20 divided by 12 = the average labor rates for the contractual period of performance. The offeror and each subcontractor shall clearly state their fiscal year. Offerors are advised that projected escalation must be applied to both exempt and non-exempt labor categories.

(6) Direct labor hours and rates shall be delineated by labor category by contract year for the offeror and each subcontractor. The labor hour delineation must be directly traceable to the same information proposed in the Technical Volume.

(7) Indirect expense rates shall be proposed in the same manner as direct labor rates, i.e., by contract year with the methodology used to derive any composite rates proposed.

(8) Forward-pricing Rate Agreements (FPRA) shall be clearly documented with agreements and responsible Government officials identified.

(9) Offerors are reminded to identify any uncompensated or partially compensated overtime included in the proposal – per FAR Clause 52.237-10.

(10) Pursuant to the Service Contract Act of 1965, the determination by the Secretary of Labor as to the applicable minimum monetary wage and fringe benefits will be made part of any resulting contract. For evaluation purposes only, the Government has incorporated the applicable Area Wage Determinations and the Collective Bargaining Agreement as an Attachment of this RFP. The offeror shall provide a crosswalk of the proposed labor categories against the Area Wage Determinations.

(11) In order to expedite the evaluation, offerors (prime and sub) are requested to provide a copy of their cost and pricing proposal, in the same format required by this RFP, to their cognizant DCAA office upon submission of the proposal to the Contracting Officer. The offeror shall provide information regarding its cognizant DCAA office, to include point of contact, telephone number and email address.

(12) Offerors are reminded of the compensation limitations in FAR Part 31.

(13) REMOVED.

(14) For proposal preparation purposes, the expected or approximate date for initiation of contract performance is 05/05/2020.

(15) The offeror shall submit a complete breakdown of costs by major subcontractor. A major subcontractor is defined as a member of the offeror’s overall team who is expected to perform 10% or more of the proposed effort.

(iv) VOLUME IV – SOLICITATIONS, OFFER AND AWARD DOCUMENTS AND

CERTIFICATIONS/REPRESENTATIONS

Certifications and Representations – Each offeror shall complete (fill-in and signatures) the solicitation sections indicated below using the file (without modification to the file) provided with the solicitation. An authorized official of the firm shall sign the SF 33 and all certifications requiring original signature. An Acrobat PDF file shall be created to capture the signatures for submission. This requirement is in addition to the Reps and Certs required pursuant to FAR 52.204-2.

Section A – Standard Form 33 (SF 33), Solicitation, Offer and Award

E. DISCUSSIONS.

1. GENERAL INFORMATION.

In accordance with FAR 15.306(d), oral discussion sessions with each offeror may be held. If discussions are to be conducted, a competitive range will be established and comprised of all of the most highly rated proposals (unless the range is further reduced for purposes of efficiency pursuant to FAR 15.306(c)(2)) based on the evaluation criteria identified within Section M of this Request for Proposal (RFP). After completion of discussions with each offeror in the competitive range (if conducted) and in accordance with FAR 15.307(b), all offerors in the competitive range will be allowed a specified period to submit Final Proposal Revisions.

2. DISCUSSION SCHEDULING.

If oral discussions are conducted, the Contracting Officer will schedule the oral discussion sessions, and each offeror will be notified of the time and place at least three (3) business days prior to their oral discussion session.

Appropriate security clearances should be provided in sufficient time to process the requests. The Contracting

Officer will provide additional instructions with the notification. The oral discussion sessions will take place at the

Government’s facility.