B08 - W911QX20R0006-0002 Q&Av3.XLSX
XLSX spreadsheet 16 KB Posted
- Attached to
- Technician Range Services
- Solicitation number
- W911QX20R0006
About this file
This document contains a question and answer file related to a solicitation for experimental facilities technician support services for the Army Research Laboratory.
The solicitation seeks proposals for technician support services at experimental facilities and requires 110 full-time equivalent personnel across base and option years. It provides clarification on various aspects of the solicitation documentation, including acceptance of alternate certifications to the PMP for the program manager role, correction of labor category hours, and confirmation that the program manager is a billable position to be included in pricing. Additional details include wage determination updates, clarification of past performance requirements, and permission for the quality assurance surveillance plan to be excluded from page count limits.
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Other files
| File | Type | Posted |
|---|---|---|
| W911QX20R00060005.pdf | ||
| B08 - INSTRUCTIONS TO OFFERORS 0004.pdf | ||
| B08 - INSTRUCTIONS TO OFFERORS 0003.pdf | ||
| W911QX20R00060003.pdf | ||
| B08 - W911QX20R0006-0003 Q&Av3.XLSX | XLSX spreadsheet | |
| B08 - INSTRUCTIONS TO OFFERORS P3.pdf | ||
| W911QX20R00060002.pdf | ||
| B08 - INSTRUCTIONS TO OFFERORS - 0002.pdf | ||
| Wage Determination HARF.pdf | ||
| A02 - PWS-0002.pdf | ||
| A03 - DD 254 DRAFT.pdf | ||
| Wage Determination PG.pdf | ||
| A02 - PWS.pdf | ||
| W911QX20R00060001.pdf | ||
| W911QX20R00060001 Q&A.xlsx | XLSX spreadsheet | |
| W911QX20R0006-0001 PPQ.pdf | ||
| A03 - DD 254 SAP Addendum DRAFT - 0001.doc | DOC document | |
| B08 - INSTRUCTIONS TO OFFERORS - 0001.pdf | ||
| A03 - DD 254 SAP Addendum DRAFT.doc | DOC document | |
| A03 - DD1423.pdf | ||
| INSTRUCTIONS TO OFFERORS.pdf | ||
| A02 - PWS.pdf | ||
| WAGE DETERMINATIONS PG.pdf | ||
| W911QX20R0006.pdf | ||
| WAGE DETERMINATIONS HARF.pdf | ||
| A03 - DD 254 Collateral Addendum DRAFT.doc | DOC document | |
| A03 - DD 254 DRAFT.pdf | ||
| EVALUATION APPROACH.pdf |
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Text version
Sheet1
| Experimental Facilities Technician Support Services |
| Army Research Laboratory |
| W911QX-20-R-0006 |
| # | File / Section | Page | Reference | Question | Response | Amendment | |
| 1 | Instructions to Offerors / | ||||||
| Volume II -- Past Performance. | 6 | "For all contracts identified in Section 1, Contract Descriptions, the vendor shall fill out and complete Part I of the Past Performance Questionnaire." | No Past Performance Questionnaire is provided with the solicitation documents released on 8 January. Could the Government please post the PPQ format? | The Past Performance Queistionnaire (PPQ) template is now posted as an attachment to the RFP. | 01 | ||
| 2 | Instructions to Offerors / | ||||||
| Volume III -- Cost | 7 | "To assist in this determination all offerors shall submit a Pre-award Survey of Prospective Contractor’s Accounting System Checklist." | The link to the SF1408 does not work. Can the Government please provide the correct URL to ensure that we are using the correct version of the form? | The updated link has been provided. | 01 | ||
| 3 | A03 - DD 254 SAP Addendum Draft / | ||||||
| Paragraph d. | 1 | "Contractor personnel granted access to SAP information must have a security clearance based on a personnel security investigation completed within 5 years of the date of access, in accordance with DoD Directive 5205.07, SAP Policy dated 01 July 2010. For continued SAP access, the investigation must remain current." | The DoD manual listed is outdated. The current manual is 5205.07, Vol. 2, dated 24 November 2015, incorporating change 1, effective 12 February 2018. | The updated DoD manual has been refernced. | 01 | ||
| 4 | Wage Determination | RFP | Attached applicable Wage Determination | Wage Determination: The solicitation calls for an even numbered wage determination while the final version of the existing contract incorporated an odd numbered wage determination. Will the Government please revise the solicitation to incorporate the current odd numbered wage determinations to assure continuity and consistency with the existing contract; specifically: replace RFP Attachment 7 with the Maryland Harford County WD# 2015-4265 (Rev. -12) and replace RFP Attachment 8 with the Maryland DC/Prince George County WD# 2015-4281 (Rev. -15)? | Wage Decision attachments have been updated on Solicitation to match previous contract and ensure continuity. | 02 | |
| 5 | Estimated Labor Categories for Base Year 1 | 56 | Engineering Technician 1A ; Engineering Technician 1C | Appears that the Estimated Labor Hours for the four (4) Engineering Technician 1A and the two (2) Engineering Technician 1C positions are not correct. In keeping the Estimated # of Positions the same (110), the labor hours for those positions should be 7,680 and 3,840 respectively. Will the Government please review and if necessary correct the totals for those two positions and update the total estimated # of Labor Hours for the Base Year from 207,360 to 211,200 (110 FTEs x 1920 hrs. = 211,200)? | Estimated Labor hours for Engineering Tech 1A should be 7,680 hours and Enginerring Tech 1C should be 3840 hours. This had been corrected in the solicitation. | 02 | |
| 6 | Instructions to Offerors 2.c(i)(3)(6) | 4 | Technical Documentation: (6) Provide resume(s) (not to exceed three (3) pages per person) for the Proposed personnel | The Instructions to offerors state to provide resume(s) not to exceed three (3) pages per person for the proposed personnel. Is this for all personnel, or only for key personnel; and if for key personnel, will the Government please identify which labor categories are considered key? | The Government designates that Key Personnel are Program Manager/Project Manager. However, vendor's may propose additional Key Personnel as necessary. | 02 | |
| 7 | Offeror Instructions |
2.b File Packaging
| 3 | b.File Packaging. All of the proposal files shall be compressed (zipped) into one file entitled proposal.zip using WinZip version 6.2 or later, or as separate uploads in their native format, i.e. doc, docx, xls, ppt, etc. | Is there a required naming convention for the individual files, contained within the zipped file, to be submitted? | See section L. Instructions to Offerors. | 02 | |
| 8 | DD254 Draft, | ||||
| Instructions to Offerors | "Contractor personnel granted access to SAP information must have a security clearance based on a personnel security investigation completed within 5 years of the date of access, in accordance with DoD Directive 5205.07, SAP Policy dated 01 July 2010. For continued SAP access, the investigation must remain current." | The Instructions To Offerors file states that this RFP was originally posted under W911QX-19-R-0046, but due to requirements relative to the fiscal year, the solicitation number has been changed to W911QX-20-R-0006.The DD254 Draft file shows the solicitation number as W911QX-19-R-0037, which is different from both these numbers. |
| Will the Government be issuing a new DD254 file, or should we change the solicitation number in accordance with the Instructions To Offerors file? | Draft DD254 has been updated. | 02 | |||||
| 9 | Solicitation W911QX20R0006 | ||||||
| Section B | 2 | Section B - Supplies or Services and Prices | The Government has not included a requirement to complete and return Section B in the proposal submission. Can the Government confirm that it wants Section B completed and returned? If so, please specify the volume in which this information should be included. | SEE INSTRUCTIONS TO OFFERORS, SECTION L, COST PROPOSAL (F)(1). | 02 | ||
| 10 | Solicitation W911QX20R0006 | ||||||
| Section K | 53 | Section K Local Clauses, Previous Government Contracts - Past Performance | The information requested under section K is the same information that is being requested in Section L. Will the information included in accordance with Section L satisfy the requirements for Section K? | SECTION L, INSTRUCTIONS TO OFFERORS, PROVIDES INSTRUCTIONS TO OFFERORS FOR PROPOSING, INCLUDING INSTRUCTIONS FOR REQUIRMENTS IN SECTION K. | 02 | ||
| 11 | A02 - PWS C.4.2.5 | 46 | "The Program Manager shall provide from the Program Management Institute (or similar accredited agency), a Project Management Professional (PMP) certification within the past five (5) years." | Please provide a list of "similar accredited agencies" and corresponding certification in lieu of PMP certification from the Program Management Institute. | Performance Work Statement has been updated to include similar acrredited agencies but not limited to. | 02 | |
| 12 | A02 - PWS C.4.2.5 | 46 | "The Program Manager shall provide from the Program Management Institute (or similar accredited agency), a Project Management Professional (PMP) certification within the past five (5) years." | Please clarify if the PMP certification has to be granted within the last 5 years OR if a current, active PMP certification also meets the requirement. | A current active PMP certification meets the requirement. | 02 | |
| 13 | A02 - PWS C.11.14 | ||||||
| Environmental Requirements | 52-53 | "Contractor shall assign all hazardous materials | |||||
| management responsibilities to the appointed ECD." [Acronym occurs elsewhere in this section.] | The acroynm "ECD" is not defined in the solicitation documents or performance work statement. Can the Government define ECD? | Environmental Compliance Designee (ECD). PWS has been updated. | 02 | ||||
| 14 | Instructions to Offerors | ||||||
| Volume I -- Technical | 3 | "Each file of the proposal shall consist of a Table of Contents, Summary Section, and the Narrative discussion. The Summary Section shall contain a brief abstract of the file. Proprietary information shall be clearly marked." | We recommend that the Table of Contents not be included in the total page count. | Table of Contents will not be included in the total page count. | 02 | ||
| 15 | Instructions to Offerors | ||||||
| Volume III -- Cost | 8 | "For proposal purposes, the Government’s best estimates of overtime anticipated for performance of this effort is 20,736 hours during the base year, 22,464 hours during option year one (1), 23,424 during option year two (2), and 11,712 during the six (6) month option period." | Only total overtime hours are provided. Can the Government please identify labor categories and associated overtime hours for the Base Year, Option Year One, Option Year Two, and the six-month Option period? | THE OVERTIME ESTIMATE IS BASED ON A FLAT 10% AMOUNT FOR EACH CATEGORY LISTED AND AMOUNT OF HOURS LISTED. | 02 | ||
| 16 | Instructions to Offerors | ||||||
| Volume III -- Cost | 8 | Labor Categories | There appears to be an error in the number of hours for Engineering Technician IA and Engineering Technician IC. Please clarify that Engineering Technician IA should be 7680 hours and Engineering Technician IC should be 3840 hours. | LABOR HOURS CORRECTED | 02 | ||
| 17 | Instructions to Offerors | ||||||
| Volume III -- Cost | 11 | Misc ODCs. "The Offeror shall list all other ODCs to include with unit and total costs, and the basis of the proposed costs, for any other associated cost (i.e.. Danger Pay, Hazard Pay, DBA Insurance)." | Please identify the labor categories and the number of personnel that will require hazard pay. Please also clarify the 4% or 8% uplift per wage determination. | Labor categories supporting the requirements at C.2.1 "Support to Energetic Processing and Testing Facilities" are the only categories estimated to receive Hazard Pay on a normal basis. | 02 | ||
| 18 | Instructions to Offerors | ||||||
| Volume III -- Cost | 12 | "Pursuant to the Service Contract Act of 1965, the determination by the Secretary of Labor as to the applicable minimum monetary wage and fringe benefits will be made part of any resulting contract." | Please confirm that this contract will be subject to the EO 13706 sick leave requirement. | SEE CLAUSE 52.222-26 INCLUDED IN THE SOLICIATION | 02 | ||
| 19 | B08 - Instructions to Offerors, Subfactor 3, Understanding of the Work; Technical Documentation | 4 | (10)A Quality Assurance Surveillance Plan (QASP) that ensures proper oversight of personnel andcompliance with the terms of the contract. | A Quality Assurance Surveillance Plan is generally a stand-alone and lengthy plan outlining the quality standards and metrics that are used by the company to maintain quality. Recommend the Government allow the QASP to be included in its entirety as an Appendix outside of Technical Volume page count. | QASP will not be a apart of the total page count | 02 | |
| 20 | Instructions to Offerors (f) and (f5) | 11 | (f) For the Direct Labor Rates, materials/equipment/supplies and travel, overtime, ODCs, and any other costs, the Offeror shall provide the bases for any proposed/projected price changes and the assumptions used: forecast source (such as DRI/WEFA, or Economy.com), index used (index number and title), calculations (index values used: base and projected values), and dates used (month and year for applicable index numbers). The Offeror shall provide copies of the escalation forecasts as support documentation in the proposal. (f) 5. For evaluation purposes only and in determining probable cost for options in the out-years, wagedetermination rates shall be escalated 3 percent per year. However, if the offeror substantiates higher wagerates and justifies different escalation factors, those wage/escalation factors will be utilized. Direct labor | ||||
| rates shall identify the baseline (takeoff point) plus projected escalation for each basic and option period, and the methodology for computing composite labor rates shall be shown. For example: 3 months of FY19 +9 months of FY20 divided by 12 = the average labor rates for the contractual period of performance. Theofferor and each subcontractor shall clearly state their fiscal year. Offerors are advised that projectedescalation must be applied to both exempt and non-exempt labor categories. | If the government is providing a 3% escalation factor to be used for proposal purposes, do we need to address the escalation index and forecast methods that we use? | The Offeror shall provide copies of the escalation forecasts as support documentation in the proposal. |
| 02 | |||
| 22 | B08 - Instructions to Offerors | 3 | 1.C. The following volumes of material shall be submitted: I - Technical (Maximum 25 Pages), etc. |
| 2.C. Content Requirement. All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the proposal and provide adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation ofeach proposal. Each file of the proposal shall consist of a Table of Contents, Summary Section, and the Narrative discussion. The Summary Section shall contain a brief abstract of the file. Proprietary information shall be clearly marked. | Please confirm that a cover page and/or title page should be included and will not be included in the page count limits. | QASP will not be a apart of the total page count | 02 | ||||
| 23 | Instructions to Offerors, Volume III - Cost | 9 | Onsite Program Manager for Base and two (2) option years, 1920 hours each year | Please confirm that the PM is a billable position and shall be included in pricing. | THE SOLICIATION IS CLEAR THAT THESE HOURS ARE TO BE PROPOSED | 02 | |
| 24 | A02 - PWS C.4.2.4 | 46 | The Program Manager shall provide from the Program Management Institute (or similar accredited agency), a Project Management Professional (PMP) certification within the past five (5) years. | Defense Acquisition University (DAU) grants certification for the program management career field. Since this is a Defense program, will a DAWIA Program Management Level III be an acceptable certification from a "similar accredited agency"? | DAU is an acceptable certification | 02 |
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